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Volunteer Handbook2013-2014
www.415youth.com
WELCOME!Thank you for your interest in volunteering in the youth ministry of Franklin First United Methodist Church. We are excited to have you join the team of amazing adults who serve our youth in so many ways. Get ready for an awesome adventure!
Youth Ministry Staff TeamHANK HILLIARD
Director of Youth Ministries794-2734 (ext 104)
BRANDI MANESAssociate Director of Youth Ministries
(615)794-2734 (ext 111)[email protected]
KRIS TOPEAdministrative Assistant to Children and Youth Ministry
794-2734 (ext 127)[email protected]
FOR MORE INFORMATIONwww.415youth.comTwitter: @415youth
Facebook Closed Group: Franklin FUMC Youth Ministry
Franklin First United Methodist143 5th Ave. S.Franklin, TN 37064
WHAT IS 415?415 – THE FOUNDATIONIn the fourth chapter of John, Jesus instructs his disciples about how to live and minister. Jesus teaches them about God’s love and how to continue to spread God’s message after his time on earth ends.LOVE GOD: Jesus expresses the importance of staying connected to God, the source of life and love. LOVE OTHERS: Jesus reminds the disciples that their words are meaningless without love. In order for others to understand God’s love, they must demonstrate God’s love by following the greatest commandment: love one another.LIVE WEIRD: Christian living stands in opposition to the culture. As we respond to God’s love through loving others, our actions should seem strange and even contrary to societies expectations.
Everything we do revolves around the core principles. We encourage, support, and challenge one another as we strive to live these out every day and in every place.
415 - THE JOURNEYIt’s about relationships.Many young people’s faith is developed and deepened through relationships; a friend invites them to church, a mentor guides and supports them, a parent models spiritual practices. Research shows that young people who remain engaged in their faith after high school often point to healthy, meaningful, Christ-centered relationships with peers and adults in their church as key factors in developing a lasting faith.We focus on building and maintaining these types of relationships throughout our various programs and ministries. We strive to be a place where young people belong; meaning they are accepted and loved for who they are and that they have an important place and part to play in a much larger story.
415 - YOU’RE INVITEDThe Body of Christ is one body made up of many parts. Each part is vitally important! We need you! Get plugged into our community through one of the many ministry opportunities.
VALUES/GOALSWorking knowledge of the Bible. We teach the story of God. Youth engage God’s Word and the faith stories of people of the Bible through study, reflection, and conversation. We want youth to understand the full story of God and see their place in that story.
Understanding of United Methodist Beliefs and Traditions. The United Methodist Church has a rich and deep history. We want young people to understand that being a part of the community of FFUMC means they are a part of a family of millions of United Methodists around the world working together to fulfill Christ’s calling for the Church.
Christian Community. John Wesley said “The Bible knows no solitary religion.” Christ stressed over and over the importance of community. We are called to journey together. We strive to build a Christian community of love, support, encouragement, and accountability.
Here I am. It can be challenging to recognize God’s presence in our busy lives. We provide focused opportunities to awaken to God’s presence and give youth tools to seek and recognize God in all things, to listen to God’s call, and pursue their calling passionately.
Service. Many young people experience God’s love through service. Serving others is a reminder that life is not about us. Christ came as a servant and calls us to be servants as well.
Mission. We live Franklin First United Methodist’s Church mission statement: Knowing ChristSharing ChristMaking Disciples
MINISTRY PROGRAMSSUNDAY MORNING Christian EducationWe offer classes for 7/8, 9/10, and 11/12 grades at both the 9:00 and 10:30 hour. Lessons are engaging and focus on scripturally based conversation about faith and life. Through creative series-based teaching youth learn how to apply the lessons to their lives now. Lessons are designed to help youth grow as disciples of Christ through spiritual growth and formation.
SUNDAY NIGHT YOUTH GROUPCommunityYouth group meets from 5:30-7:30. We focus on building community and Christ-Centered friendships through sharing a meal, conversation, games, and singing. Lessons cover relevant topics and are engaging and hands-on. We then break into small groups to develop meaningful relationships and learn from one another.
WEDNESDAY NIGHT LIVEDiscipleshipWe offer several opportunities for you to participate in growing in faith, your relationships with others, and as a disciple. Our Foundations Bible Study is open to all youth and focuses on in-depth study and discussion of scripture and applying the scriptures to life today. Our AP Bible Study is for youth who have completed a previous Bible Study and are looking for in depth study and discussion. Discipleship Groups are age and gender based groups that study topics relevant to the members. These groups focus on fellowship, developing healthy relationships, supporting one another, and working through important issues.
SPECIAL EVENTSWe offer several events each year such as Messy Games, Scavenger Hunts, and Back to School Bash. These events offer the opportunity for the youth group to come together to build relationships and make lasting memories and are a safe place for youth who are not connected to come be a part of a youth program and for youth to invite their friends.
RETREATS AND TRIPSGetting away from our normal routine to focus on one another and God is an important part of our discipleship. Retreats offer uninterrupted time to grow closer as a community, be challenged to grow in our faith, and make lasting memories. Mission Trips stretch youth beyond comfort zones. Through serving others, we experience compassion and humility. These trips also foster relationships and help youth to personally grow in their faith.
CONFIRMATIONThis experience prepares youth to take the vow and make the commitment of full church membership. The experience includes two retreats, two Sunday night gatherings, and some Saturday field trips. Confirmation is open to all youth who have not been confirmed in the United Methodist Church.
WAYS TO SERVESunday Morning Teacher Prepare and lead a 45 minute lesson at either the 9:00 or 10:30 class time. Youth are divided into 7/8, 9/10 and 11/12 grade classes. Complete lesson plans are provided each week. Regular training opportunities are offered to help equip you with the tools you need to be confident and successful.Time commitment: 1 year commitment. 1 hour preparation and 1 hour leadership weekly.
Sunday Morning Shepherd (Co-Teacher)Shepherds serve an important role in the class experience. Shepherds provide a safe and open environment for youth and assist the lead teacher as needed with in class duties. Shepherds can serve in 7/8, 9/10, or 11/12 grade class at 9:00 or 10:30 class.Time Commitment: 1 year commitment. 1.5 hours. 1 hour a week in class. 30 minutes preparation to review lesson.
Sunday Night Small Group LeaderThe important adults provide a healthy and nurturing environment for youth to grow in their faith and in relationships with adults and peers. Sunday Night Leaders participate fully in all aspects of the program focusing on the students present. They also facilitate the weekly small group discussion. Leaders are also encouraged to connect with youth outside program time each week via text messages, cards or letters, etc.Time Commitment: 1 school year. 2 hours per week. Plus 15 minutes outside regular program.
Wednesday Night Discipleship Group Leaders disciple a small group of youth through one of the guys/girls groups or Co-ed Bible Studies. The adults provide a safe and healthy atmosphere for youth to study God’s Word, discuss life issues, and connect with peers and adult volunteers.Time Commitment: 1 school year. 2 hours per week. 1 hour leading group. 1 hour preparation and connecting with youth outside program.
Sunday Morning Cafe Server and Greeter Offering an energy-filled and welcoming environment is key to our Sunday morning ministry program. These adults work alongside youth to welcome and greet youth as they arrive and hang out before and after class time on Sunday mornings. Duties include: serve cafe items, collect money, and organize cafe area as needed. These volunteers focus on learning and remembering faces and names and helping visitors feel welcome and comfortable.Time Commitment: 30 minute shifts 8:30-9:00 and 10:00-10:30 Sunday mornings.
ConfirmationThere are several opportunities to serve during this program which runs January – May.
Faith Friend: Serve as a mentor for one of our confirmation students. Field Trip Adult: Drive and serve on one of our many church visits and mission projects. Class Assistant: Come to class and help facilitate small group conversation and assist teachers.
Short-Term Service OpportunitiesThere are many ways to serve in short-term positions. These fill an important need in the ministry and allow you to serve without a long-term commitment. Time commitments vary for each position.
These include: Parking Lot Fundraiser Chair for one of our three parking lot fundraisers Driver for a special event or activity Sunday Night Meals – prepare and serve dinner to 40-50 youth Chili Cook-Off/Silent Auction Fundraiser Team member Leader on an overnight event, retreat, or trip.
Please contact Hank to learn how to serve in these ministries!
For more information on each of these volunteer positions, please refer to included job descriptions in the back of this manual.
ESSENTIALS OF VOLUNTEER YOUTH MINISTERS1. Learn and use names. A young person’s name is very important to them. Using a young
person’s name shows that you respect them and care for them. If you do not know a youth’s name, just ask. Say their name back to them. When leading a class or discussion say names out loud regularly.
2. Show up prepared. In cases where the lesson or discussion sheet is provided for you, read it and be familiar with it prior to going “live.” Adapt it as necessary. Have all needed supplies and set up done prior to the start time of the class or group. This allows you to focus on welcoming youth and offering a warm atmosphere. Supplies are usually provided.
3. Be consistent. Adult leaders offer the valuable ministry of presence. Many things are in a state of constant flux in the life of a teenager. Have a stable group of adults who they know will be at the church when they arrive gives extreme comfort to many teenagers. Woody Allen said “Ninety percent of life is just showing up.” You provide a great service in being present. Make attending regularly a priority. Also, committing long-term (at least a year) is important.
4. Be approachable. Let youth know with your words and your actions that you are there for them. Many youth walk in the door carrying a burden that they would love to share, but will only do so if they feel safe and that someone will be open to listening and supporting them. Avoid forming adult huddles of conversation. This may make a teenager feel like they would be interrupting you. Mingle around greeting youth and asking them a non-threatening question. “How has your week been?”
5. Listen more than you talk. Many times church has the reputation of talking at people instead of with people. Focus on listening to the youth and inviting them to share more and deeper. I once heard “You are not listening if you are thinking about what you are going to say in response to what someone is telling you.” Avoid formulating judgments and responses while youth are sharing with you. Just listen. Feel free to share advice or show support, but let listening be your priority.
6. Ask great questions. Great questions illicit multiple word responses. When possible ask a question that requires more than a simple “yes, no, fine, etc.” For example, instead of asking “Did you have a good week?” ask “Tell me about the best thing that happened in your life this week.” (Sometimes the best questions aren’t really questions at all.) Great questions invite youth into conversation and dialogue. They don’t have a definitively right or wrong answer. Great questions are followed up with more questions. If you ask “What do you think about your school’s dress code?” and the response is “It’s strict.” Follow up with, “What aspect of the code do you think is too strict? Why do you think the school has that restriction?”
7. Connect outside of the program time. Youth ministry programs offer great opportunities to connect with young people. However, programs alone are not ministry. They are great doorways for ministry to occur however. Find ways to build on the relationships the program offers by connecting with youth outside of the regular programming. Many things can be effective: attending a performance or game they are involved in, having a cup of coffee, a text or Facebook message, or even taking a youth to run errands with you all are great ways to connect. Do not overlook the old-fashioned card! (We have 415 Youth postcards available.)
8. Partner with parents. Long gone are the days (thankfully) of the youth director building a team of young, hip, cool volunteers to do ministry behind closed doors without parent involvement. Parents are the number one influence on a teenager’s life and spiritual development. We seek to partner in every way possible to help equip parents to be the spiritual leader of their teen. Take opportunities to encourage and support parents with kind words, getting to know them personally, and inviting them to be involved in appropriate ways in the ministry.
9. Stay in bounds. Nothing can damage a ministry or a volunteer’s credibility more quickly or deeply than stepping outside of appropriate boundaries. All of our adult leaders are required to be trained in Safe Sanctuaries – Franklin First UMC Child Protection Policy. Always be on guard with your words and actions. A few tips to consider:
Let youth initiate physical contact. (hugs)Be a fan of high fives and handshakes over hugs. (they are just a lot safer)Maintain appropriate language on all social media.Avoid cursing, racial slurs, gender or ethnic jokes, or any gossip.Never be alone with a student for any reason.
If you ever have any questions about boundaries or see anything questionable, please come to a member of the youth staff.
10. Set the tone. Many youth will look to the adults to set the norms for what is expected and acceptable. Let your excitement and passion show. Sing loudly, play vigorously, and be radically welcoming.
11. Participate fully. Youth will get so much more out of the youth group experience if they participate fully, so it is important for adults to do so as well. This includes playing the games, singing the songs, sitting among the youth, and doing the activities. When adults are fully engaged and participating, it makes it easier for youth to jump in excitedly.
12. Be the youth’s biggest fan. Most adults in the lives of youth want something from them. Coaches want effort and excellence. Teachers want obedience. Bosses want production. Many of these relationships are based on the youth providing something to the adult and when this is disrupted, so is the relationship. Youth need adults in the church to be a support and encouragement and to love them without condition. Cheer them on in their accomplishments, but also be a fan of them for who they are, not just what they do.
13. Support the staff. Youth ministry is hard. The staff juggles many responsibilities and relate to many different kinds of people. It is a challenge to balance all the different family ideologies, expectations, and personalities. Very rarely will a decision be made where everyone is in full agreement. Often, the youth volunteer is the first person disgruntled people seek out. It is important that you support the staff (and each other) in these instances. Encourage people to discuss situations with staff personally. When something happens you disagree with, please notify a staff person or discuss in private. This insures clear communication and healthy conflict resolution.
14. Take care of yourself. Youth ministry is demanding; physically, emotionally, and spiritually. Healthy ministry is done from an overflow. Since ministry involves pouring into others, in order to be effective and healthy, ministers must fill their own well. Take time to do the things you love, foster the most important relationships in your life, and grow in your own faith. Do not allow ministry to drain you of joy and peace and lead to burnout. If you ever feel this way, please talk to one of the youth staff about how we might help.
TIPS FOR PREP AND TEACHINGMIX IT UP: Middle School youth need activities/focus to change about every 10-12 minutes in order to stay engaged. High School can go a bit longer. The rule of thumb is that youth can focus for about one minute for every year in age. In a typical one hour class, this means about 4-5 transitions for Middle School and 3-4 for High School. This can include: discussion, games, drama, lesson, scripture reading, etc.
GET SMALL: Try to build in at least one time each gathering where the group is divided into small groups of 3-5 youth for a team builder, task or discussion. This allows youth a good opportunity to participate. Every youth should be active, participate, and talk during the class. It is helpful to have an adult in small groups with Middle School to help keep them focused and on task.
CONSISTENCY BUT VARIETY: Most youth like to know what to expect. Within the consistency variety can help. For example: Consistency would be having a focus scripture each week that the group engages with. Varieties of ways to present the scripture include: Mad Libs, drama, or Lectio Divina. Having consistent elements within a program help youth to feel comfortable and relaxed. This can also give teachers a sense of comfort. Within the consistency, allow your creativity to flow and personality to customize the activities each week.
ALL ADULTS PARTICIPATE: If you are the lead teacher, encourage the co-teacher to participate in the activities, small groups, etc. If you are the co-teacher, jump in and be with the youth. This is your chance to learn alongside the youth without the pressure of teaching.
CONTEXTUALIZE: There is no Silver Bullet curriculum that will be perfect. Curriculum is generalized in order to appeal to a wide audience so that it will sell. The writer does not know the youth in the class, but you do. Cut out unnecessary, irrelevant, or theologically incompatible content. Make notes, add and change content to fit your style and the youth in your class. Add in personal stories from your life or illustrations that have touched you. Edit for length so the lesson is not too long – or too short.
LET THE LESSON MARINATE: Read the lesson at least three days in advance of teaching it. The whole thing! Keep what you read on your mind. Let your life give you stories. Think about the youth who will be there and how to shape the conversation. Pray for guidance. Let the best ideas rise to the top.
FINAL CHECK: Make sure you have needed supplies and are familiar enough with the lesson so that you do not have to read it directly from the paper. Supplies are provided for you and in the room prior to the program time. Check that there is ample opportunity for youth to participate. Pray for the lesson and the youth who will be in class.
PRAY: Before, during, and after the planning process!
RELATIONSHIPS OVER PROGRAM: Helping youth build healthy relationships with other youth and adults is vital to their spiritual growth. Certainly teach scripture, spiritual disciplines, and truth throughout your lessons, but always keep in mind that the program is not an end in itself. The program (discussion, skit, lesson, etc.) should bring participants together in community, build trust, foster an open learning environment and ultimately give space for participants to experience the Kingdom of God here and now.
CONNECTING WITH YOUTHKNOW AND USE NAMESRemembering names does not come naturally to all people. Focus on learning as many names as you can. If you do not know a youth’s name, ask! Then repeat their name back to them. “Thanks for sharing (name).” Being able to call a youth by their name is powerful and meaningful to them. This shows them you care. Do not worry if you forget once, or twice. Keep at it. Even if you need to start every gathering with having everyone say their name and school, that is time well spent.
KEEP TRACKKnow who is in your flock. The shepherd knew one sheep was missing was because he took the time to count 99. And he knew he should have 100. Then he knew to go looking for the one that was lost.
Attendance. We track Sunday morning and Sunday Night attendance. Please take attendance in class and turn in to the youth office or leave in the classroom. Make notes of regulars who you notice are missing.
Contact those who miss. A text message or mailed note makes a huge impact. Send a quick message that you missed seeing them and hope they come back soon. You can even do this during class with the students if you wish.
Go to them if needed. Don’t always wait for a youth to show up. Drop by their house to say hello or invite them for coffee.
CONNECT WITHIN THE WALLSPrograms are great opportunities to build relationships. Games and team builders can break the ice and poke holes in natural barriers that exist between youth.
Be prepared. Have all your preparations done early. Avoid fiddling with audio/visual or looking over notes as youth are showing up. This way you can greet and mingle with the youth.
Participate! It is tempting to sit off to the side and think “this is their time.” The most powerful aspect of youth ministry is the healthy relationships that develop between youth and adult leaders. Jump in and participate fully in games, singing, and activities.
Go on a trip or retreat. This is worth the investment of time and energy. Spending large uninterrupted blocks of time with youth are like relationship booster shots.
GET BEYOND THE WALLSConnect with youth outside of the established program times. Many things can be effective: attending a performance or game they are involved in, having a cup of coffee, a text or Facebook message, or even taking a youth to run errands with you all are great ways to connect. Do not overlook the old-fashioned card! Youth rarely get mail anymore, so when they do, it is a big deal. Consider writing a few cards each week to tell youth you are thinking of them and praying for them. (We have 415 youth postcards and rosters with addresses available.) We can even mail them for you if you like!
WE ARE NOT IN KANSAS ANYMOREPay attention to the world as it is. Teens live in a different world than when you were 15. It is not how it is supposed to be. It is as it is. Become a student of your youth. Don’t rush to offer solutions or move on, but listen and learn. People listen to people who listen. Earn the trust of the youth by listening. Once you are known as a listener, young people will put a lot of stock into what you say.
LEADING A DISCUSSIONMuch of our ministry is built around engaging dialogue and conversation. Below are some tips
to help you lead an effective and meaningful discussion.
CREATE AN AHHH FACTORYouth need to feel safe and comfortable before they will share their opinions and beliefs. Safety and security allows youth to relax and be vulnerable. Creating a safe environment will go a LONG way toward facilitating great discussions. Tips for creating an AHHH factor include:
Be extremely aware of your nonverbal feedback to those contributing to the discussion. o 80% of communication is nonverbal. If we add in tone, emphasis, volume, etc. around
93% is not words. Only 7% is the words. Stay in-tune with students’ nonverbal feedback, as well.
RESPECT: Courtesy and Respecto Don’t let any student dominate the discussion. o If you notice others snickering at a comment just shared, address it. (You can gently do
this during the group or afterward.) o Even if you don’t agree with students’ comments or perspectives, don’t tune them out
or disregard their input. Youth feel like they are on a stage: every movement and word is being judged and lifted up for
criticism. This is a symptom of being a teenager. o Start where they are: If there is not an AHH environment present, youth are not going
to bare their soul. Some never will. Offer some low vulnerability discussions to build trust and allow youth to feel comfortable sharing.
o Get members working on things together. Team builders or tasks. This can help them build trust and teamwork as well as open doors for conversation.
o Regular check in to share about their week. They will choose their own level of vulnerability.
CHECK YOUR SURROUNDINGSCreate a focused environment. In order to help youth focus on the discussion and one another, do what you can to minimize or eliminate distractions. Focus on what you can control and don’t worry about things beyond your control.
Focused and organized – clean your space of trash, magazines, and mess All members on same level and visible. Have everyone sit on the same level – for example all on
the floor, or all on chairs. This avoids hierarchy. Make sure everyone can see and hear each other. Remember non-verbal communication is important!
Limit distractions that you can control. Put away toys, games, etc. Keep the room a comfortable temperature. Turn off loud noisemakers (ice machines, etc.)
Comfortable and intimate. Lowering lights and comfortable seating helps. Warm colors and décor. Cold concrete block rooms can limit intimacy. Bring in color and
warmth if needed with rugs, pictures on the wall, maybe even some paint.
MODEL EXPECTED BEHAVIORThe youth are watching you and take their cues from you. Be conscious that you are modeling the behavior that you would like the students to exhibit in the group.
Listen to the end. Avoid interrupting and discourage others from interrupting as well. Clarify what a participant said by repeating back what you’ve heard them say. This behavior
does not express agreement with what they’ve shared as much as it says to them that you value their efforts and heard what they had to say.
Avoid ridicule and most of all sarcasm. Cannot stress this enough. Sarcasm kills!o Gossip isn’t our only dangerous enemy – its ugly cousin is sarcasm. Sarcasm is often
viewed as a youth ministry friend rather than a foe, yet it’s a humor at any price philosophy. Sarcasm mixes a measure of truth then wraps it in barbed humor at someone else’s expense. Train yourselves to become a person who affirms others with your words. Though none of your teenagers will ever say it to you, they want your approval so much that they inwardly remember almost everything you say about them. You may know you’re joking, but they don’t.
o - Jeanne Mayo Cell phones. If you expect participants to stay off their cell phones, stay off yours.
FOCUS ON FACILITATIONA good discussion leader spends more time listening and framing and clarifying what others are saying than they do talking.
Shift from teacher to facilitator. Listen more than you talk. Free to not know everything. Be okay with saying “I don’t know.” It is great to say, “I will find out.” Then do and report back or ask them to find out.
Ask Good questions Avoid yes or no Don’t ask in a way that assumes a correct answer. Adapt curriculum questions to be relevant or write questions that are relevant to your kids. Ask questions that deal with feelings as well as facts. Ask follow up questions. It usually takes three questions to get to the answer. Allow youth to ask questions.
Sometimes the best question is a statement “Tell me about your first week of Junior High” Value Student Input
Do whatever it takes to affirm the comments of student input, but do not be artificial with your praise. Be delicate with answers that are clearly wrong.
Do not feel like you have to finish, complete, or correct a student’s answer. This is called rescuing. It is ok occasionally, but it should not become a habit.
Allow multiple students to respond, even if the first person gets the “right” answer. This fosters an open environment where questioning is safe.
Learn when to direct questions and when not to. It can be acceptable to call specifically on a participant to answer.
Embrace silence. It does not always mean failure. Participants may be processing what they heard or experienced.
They may just not want to be the first, but will share once they feel comfortable.
If silence persists, consider the following. Youth may feel unsafe. If you feel this is the case, you should gently address it and find out the
root causes and work through them as a group. Participants may be unclear – use time to reframe question or ask for someone how they
understood question.
Echo what has been said. If a student’s answer or comment is long-winded or unclear, repeat it back (summarize it) for clarity. This proves you are listening and it keeps the attention of the rest of the group.
Pay attention to the mood and momentum. Don’t leave too quickly to the next question. “Who agrees with that?” or linger too long. (not every person should have to answer every question). Notice non-verbal feedback – moving up in chairs, facial expressions, sleeping.
Be Flexible but Focused. Be sensitive to the Spirit (but that’s not an excuse to be lazy and let the group wander)! Outline of specific points and discussion questions you want to cover during the group. Think of this as your road map of where the discussion might go. However, the dynamics and needs of the group may go in a direction, one you had not predicted. It’s best to strike the balance of being willing to go “off course,” and yet capable of bringing the discussion back to the planned goals.
When to go off-course If something big comes up. If a participant drops a bomb like “My dad and mom got
divorced.” If excitement and momentum builds.
How to get back on track (Not yelling louder than everyone else) Refer to your map to see what is coming up Make transition statement to get there
Offer various mediums for discussion. Group discussions do not have to always be people sitting in a circle, talking.
Group discussions can be done with someone writing answers to questions on a white board or handout questions (1-10 scale)
“Icebreaker” types of games make good discussion starters.
Allow youth to passNot all the time. Part of being part of a group is to participate. But occasionally a member is going to have had a bad week and not ready to talk or is distracted. A normally talkative youth, may just be tired. This is normal and okay. Perhaps the topic is not comfortable for them. They may still be thinking. For unusual quietness or non-participation, follow up with them later.
Do require and maintain confidentiality A certain level allows students to open up because they feel their environment is safe. However,
don’t keep potentially dangerous information to yourself (e.g. abuse, suicide, destructive intentions, etc.) Report this to a staff member.
Adult Leader Driver/Passenger CovenantAs a Driver:I understand that driving a vehicle is an important responsibility. The safety of the passengers is my top priority. In order to provide the highest level of service, I commit to being a focused and courteous driver by:
Not using my cell phone for text messaging, email, internet searches, etc while operating the vehicle.
Using my cell phone to make or receive emergency calls only. If possible, I will pull over to a safe location to have the phone conversation.
Keeping music at a low-level to avoid distractions and from impeding my ability to hear important external sounds such as sirens, horns, etc.
Following all traffic laws including posted speed limits, using turn signals, etc. Regularly reminding passengers to use their seatbelts. Keeping the back windows clear of visible obstructions. Keeping the gas tank full to avoid running out of gas. Regularly checking the tire pressure. Working with passengers to keep the interior of the vehicle clean.
As an Adult Passenger:In most circumstances, there will be at least two adults in each vehicle. When not driving, you still play an important role in the safety of the passengers. An adult should sit in the front passenger seat to assist the driver as needed and to maintain safety in the vehicle.As a passenger in the vehicle I will:
Support the driver by answering and making phone calls and sending and reading text messages Serve as navigator by checking directions, reading street signs, etc. Help maintain passenger safety through reminding passengers to use seatbelts, avoid
obstructing rear window view, etc. Maintain a distraction free environment for the driver through ensuring music levels are low,
objects are not thrown, etc. Taking action to stop a dangerous situation and being proactive to diffuse any potential
dangerous activity.
I have read and commit to the above:
Name: __________________________________________________
Signature: _______________________________________________ Date: _____________
SAFE SANCTUARIESSections pertaining to children through 6th grade have been left out. Only the policies pertaining to youth grade 7-12 are included.
Every volunteer in the youth ministry must complete the following:1. Fill out an application2. Be a member of or an active participant in FUMC Franklin.3. Submit to and pass a background check4. Complete Safe Sanctuary Training
PurposeOur congregations’ purpose for establishing the Children and Youth Protection Policy is to demonstrate our absolute and unwavering commitment to the physical safety and spiritual growth of all our children and youth. Our church, as a holy place of sanctuary, must continue to be a place where people of all ages can come together for worship, study, and service, with the assurance that they are safe and secure in the community of faith.
ScopeThe Children and Youth Protection Policy shall apply to all individuals, whether paid staff or unpaid volunteers, whose duties or volunteer activities bring them into direct contact with children and/or youth participating in any activities or events sponsored by First United Methodist Church Franklin.This policy, however, does not supersede or countermand requirements that apply to any paid or unpaid staff/volunteers by reason of applicable law or regulation.
DefinitionsTypes of Abuse
1. Emotional—abuse in which a person exposes a child/youth to spoken and/or unspoken violence or emotional cruelty.2. Neglect—abuse in which a person endangers a child’s/youth’s health, safety, or welfare through negligence.3. Physical—abuse in which a person deliberately and intentionally causes bodily harm to a child/youth.4. Ritual—abuse in which physical, sexual or psychological violation of a child/youth is inflicted regularly, intentionally and in a stylized way as part of ceremonies or rites by a person or persons responsible for the child’s/youth’s welfare.5. Sexual—abuse in which sexual contact between a child/youth and an adult (or another older and more powerful child or youth) occurs.
Recommended Ratio Infants—3 years 2:10 4 year—Kindergarten 2:20 1st Grade—5th Grade 2:30 6th Grade—12th Grade 2:40
Caregivers have the right to limit children/youth to these recommended ratios or lower.
Volunteer—person that supervises children/youth activities.SupervisionA. “Two-Adult Rule”
Two or more volunteers to be present at all times during any church sponsored program, event or ministry involving children/youth. It is recommended that a five year differential exist between children/youth and their leaders. If one-on-one interactions between adults and children/youth are unavoidable, the interaction should occur in an unenclosed area and with the knowledge of another adult.
B. Windows in all classrooms In classrooms where there is not a window, the door must remain open when the room is in use.
D. SearchesFUMC Franklin staff/volunteers will be instructed not to search children/youth. Staff/volunteers shall notify parents and the appropriate law enforcement agency immediately if there is reasonable suspicion that a child/youth is committing or has committed an unlawful act upon church grounds, within any church building, or any structure under church control or any vehicle parked on church property or reasonable suspicion of any child/youth possessing any dangerous weapon upon church grounds, within any church building, or any structure under church control or any vehicle parked on church property. The staff/volunteer will stay with the child/youth until the arrival of either the parents or law enforcement official; but in no event shall the other children/youth participating in any event be left without supervision by staff/ volunteers.
E. DisciplineStaff/volunteers are instructed not to use physical force except in self-defense or defense of others. It is against FUMC Franklin policy to use corporal punishment. Staff/volunteers are to follow the discipline policy provided in the volunteer handbook.
F. Name Tags/IdentificationStaff/volunteers shall wear their name tags or other identification at all times when working with children/youth.
H. Activities Off-SiteFor any activity held off the FUMC Franklin premises, it is recommended that a stricter ratio of adults to children/youth apply than is referred to in Definition C. Such ratios for offsite activityshall be as deemed appropriate by program staff based upon the age of the children and the location and nature of the activity.
Reporting of Accident/IncidentsA Accidents/Injuries
1. The staff/volunteer shall fill out the accident Report Form in duplicate. One copy shall be given to the parent/guardian. The second copy shall be turned in to the director/coordinator of the ministry area to be kept on file.2. Each child/youth shall have an Emergency Treatment Form on file.
B. Abuse IncidentsWhenever any type of abuse as defined in the Definition Section is suspected, the individual with this information is to use the following steps:
1. Maintain all confidentiality. This includes not speaking with fellow workers or the child’s/youth’s caregivers.
2. Seek out the director/staff person responsible for the ministry area immediately and give him/her the information. If there is a reasonable basis for concern that the responsible staff person was involved in or complicit in the abuse, the Senior Pastor or the District Superintendent should be notified instead.
3. The individual discovering the suspected abuse shall contact the local office of the Department of Children’s Services or the Department’s abuse hotline at 1-877-237-0004 to report the suspected abuse. The report should include, to the extent known, the name, address and age of the child, the name and address of the person or persons responsible for the care of the child and the facts requiring the report. A report may also be made to the Judge having juvenile jurisdiction over the child, and/or to the appropriate law enforcement agency in the child’s/youth’s municipality or county of residence having jurisdiction.
Media ResponseThe Senior Pastor shall be informed of all investigations or allegations of abuse unless there is a reasonable suspicion that the Senior Pastor is involved or complicit in the abuse. In such instance the District Superintendent shall be informed. If investigations or allegations of abuse should come to theattention of the media, a response shall come from the Senior Pastor. If the Senior Pastor is the one accused, the District Superintendent shall make any response to the media.
Statement of CovenantAll staff will sign a Statement of Covenant pledging up abide by and uphold all Safe Sanctuaries policies.
Screening of Staff and VolunteersA. All staff and volunteers shall complete an application and consent form to be reviewed and kept on file. By signing the forms, the applicant will give the staff person in charge permission to contact references and perform an investigation appropriate to complete the review of the application.On-going review and screening of staff and volunteers will be conducted as deemed necessary by the Safe Sanctuary Committee.B. Before being accepted, each applicant must be either a member of or active participant in FUMC Franklin.C. A volunteer who has not been screened will be able to serve in the presence of a staff member or volunteer who has been screened and trained.D. The forms will be kept on file in the church office under strict confidentiality.
TrainingA. All staff and volunteers will be given a written copy of the policy and will sign a written acknowledgment that the staff member or volunteer has read and understands the policy.B. Certified First Aid/CPR Training will be offered on an annual basis. The paid nursery staff will be required to maintain certification.C. Orientation/Refresher Training
1. A training course will be offered periodically throughout the year for new staff and/or current volunteers to inform them of the church’s policies and procedures.2. All staff shall participate in mandatory training as deemed necessary and appropriate by the Safe Sanctuary Committee in consultation with the Staff Parish Relations Committee. Paid staff
shall be required to annually renew their covenant to abide by and cooperate with the church’s policies and procedures.3. All volunteers already screened and approved shall be encouraged to renew their covenant yearly to abide by and cooperate with the church’s policies and procedures.D. Training materials will be available for review from the staff person directly responsible for the ministry area.
Thus, in covenant, we adopt this Protection Policy for the general safety of our children and youth and for the prevention of abuse in our church.
ConclusionIn all of our ministries with children and youth, this congregation is committed to demonstrating the love of Jesus Christ so that each child will be “...surrounded by steadfast love,...established in the faith, and confirmed and strengthened in the way that leads to life eternal.” (“Baptismal Covenant II,”United Methodist Hymnal, p.44).
TRAINING OPPORTUNITIES"Leadership and learning are indispensable to each other." - John F. Kennedy
Several training opportunities are offered to youth ministry volunteers. It is important to continually be learning and growing in your knowledge and skill as you seek to best serve the youth.
EVENTSIN-HOUSE TRAININGThere will be a minimum of two “in-house” training events offered each year. These are open to all volunteers in the ministry. They offer an opportunity to have discussions and learn from one another as well as receive some practical training and tools you can put into practice in your ministry with youth.
OUTSIDE TRAINING EVENTSAt least once a year, the staff will organize attending a training event. In most cases fees will be covered by the church. This allows volunteers the opportunity to connect with staff and volunteers from other churches and learn from one another. These also give the participants the ability to select workshops that they feel will most help them in ministering with youth.
WEB-BASEDON-LINE GROUP MAGAZINE SUBSCRIPTIONThis on-line magazine has great articles, tips, and helps for youth ministry.You can access this magazine by visiting the youth website at:http://www.415youth.com/#/leaders/development
Log In InfoEmail address - [email protected] Password - brady225
Or Log-In using the customer number and zip codeCust #. 7683004 Zip: 37064
YOUTH LEADER TRAINING ON THE GOThese short training segments are to help you grow as a leader and in your service to the youth. These lessons will serve as a blessing to you and help you grow in your leadership and your faith. Current trainings that are available include:
LEADERS ARE LEARNERS Learn Early Learn from ParentsLearn from Other Leaders Learn from Resources
RELATIONAL MINISTRY
Share Life Give Right AttentionAsk Good Questions Celebrate Miles
ESSENTIALSLove God, Like Students Be Instead of DoTake Time to Recharge Discover Your Passion
STATEMENT OF COVENANTAs a volunteer in the youth ministry at Franklin First United Methodist Church, I recognize the responsibility and privilege that comes with working with students. I will strive to be a positive example and role model for the youth of FFUMC. I pledge to:
Abide by and uphold all Safe Sanctuaries Policies. Seek to honor Christ with my words, attitudes, and actions, and live a life that is an
example of integrity, faithfulness, and love for God; Be available and approachable to youth and their families; Attend church worship and participate as fully as possible in the life of FFUMC; Be prepared to fulfill my role within the ministry; Communicate openly with the youth staff regarding any issues or concerns about the
lives of the students in my care; Attend meetings and trainings regularly; Strive to create safe spaces for youth by avoid sarcasm, encouraging the sharing of
differing opinions, learning names, and enforcing youth ministry rules and guidelines; Love, serve, and care for every youth who is been placed under our care; Take time off when needed to avoid burnout.
Therefore, as part of a Christian community of faith and a UMC congregation, I pledge to live, serve, and minister in such a way that assures the safety and spiritual growth of youth as well as of the staff and volunteers I serve alongside.
Signature: _______________________________________
Print Name: _____________________________________
Date: _________________
