· Web viewThe contact details of the person within the applicant organisation to whom any queries relating to this Stage 1: Outline Project Application may be directed. Any personal

Low Carbon Challenge FundSupporting innovation in SMEs to unlock opportunities of

the Climate Emergency

STAGE 1: OUTLINE PROJECT APPLICATION FORM

CONTENTS

1.0 Section 1: Completing this form

2.0 Section 2: Lead Applicant

3.0 Section 3: Other Partners

4.0 Section 4: Partnership Collaboration

5.0 Section 5: The Project

6.0 Section 6: Declaration (for signature)

SECTION 1: COMPLETING THIS FORM

The Stage 1: Outline Project Application Form assesses the eligibility of your project for European Regional Development Fund (ERDF) funding.

Please refer to the LCCF Guidance for Applicants document when completing this form. You can apply on an individual basis or in collaboration with other eligible organisations. Details of which organisations are eligible can be found in section 4.0 of the guidance.

Please note, the Lead Applicant is responsible for the overall management and delivery of the project including: the flow of funding between partners (if applicable); the provision of evidence to support claims; quarterly progress reporting and the retention of key project information up to at least the end of 2027.

Please ensure you:

Describe the project in as much detail as is possible at this stage Explain the difference ERDF funding will make to the project e.g. increase the scale of the project,

improve the quality of the project, enable the project to happen etc Provide details of match funding Indicate which cost model(s) will apply to the project and the amount of ERDF funding requested.

Applicants can embed diagrams into their project application forms.

When your application is complete, please, sign, scan and send a copy (include the title ‘Stage 1: Outline Project Application’ in the subject heading) electronically, in PDF format, to [email protected] by midnight on Friday 21 February 2020. Applications received after this date will not be considered for ERDF funding. All information received will be treated as confidential. For any queries in relation to this form, please email [email protected].

If your application meets the eligibility criteria, you will be invited to complete the Stage 2: Full Project Application form. Please note, an invitation to complete the Stage 2 application form is NOT a guarantee that your project will be granted funding as the LCCF distributes ERDF funding on a competitive basis.

Version ControlDate Issue Status Author Authorised By

LCCF Application 1 – Version 1– January 2020 Page 2

13 Jan 2020 1 Final Jane Gallagher Luise Zehle

Alison Bennett


STAGE 1: OUTLINE PROJECT APPLICATION FORM

SECTION 2: LEAD APPLICANTLead Applicant Deatils2.1 Name of Lead Organisation The full name of the applicant organisation. If the application is

successful, this is the legal entity Scottish Enterprise will contract with.

2.2 Head Office Address

2.3 Postcode

2.4 Website Address (if applicable)

2.5 Type of OrganisationPlease tick the box which best describes your organisation in the list below. If your organisation type is not listed, please use the ‘other’ box below to advise of your organisation’s type.

Note: Private sector organisations are not eligible to apply.

Local Authority ☐ University ☐ College ☐ Third Sector ☐Other (please specify)

2.6 Organisation Registration Number (if applicable)

2.7 Value Added Tax (VAT) Number (if applicable)

Primary Contact Details to be provided below.The contact details of the person within the applicant organisation to whom any queries relating to this Stage 1: Outline Project Application may be directed. Any personal data collected here will be used and stored in accordance with Scottish Enterprise’s privacy notice which can be found at https://www.scottish-enterprise.com/help/privacy-notice.

2.8 Job Title/Position

2.9 First Name

2.10 Last Name

2.11 Telephone Number

2.12 Email Address

2.13 Please indicate if this is an individual or collaborative application by ticking the relevant box below. If it is an individual application please go to section 5 of this form. If the application is collaborative, please complete section 3 and 4 of this form before completing section 5.

Individual Application ☐ Collaborative Application ☐


https://www.scottish-enterprise.com/help/privacy-notice


SECTION 3: OTHER PARTNERS

PARTNER 1

3.1 Name of Organisation The full name of the partner organisation.


3.3 Postcode



Note: private sector organisations are not eligible to apply.




Primary Contact Details to be provided below. The named individual should have the authority to confirm their organisation’s commitment to the project. Any personal data collected here will be used and stored in accordance with Scottish Enterprise’s privacy notice which can be found at https://www.scottish-enterprise.com/help/privacy-notice


3.9 First Name

3.10 Last Name


3.12 Email Address



PARTNER 2



3.15 Postcode







Primary Contact Details to be provided below. The named individual should have the authority to confirm their organisation’s commitment to the project. Any personal data collected here will be used and stored in accordance with Scottish Enterprise’s privacy notice which can be found at https://www.scottish-enterprise.com/help/privacy-notice .


3.21 First Name

3.22 Last Name


3.24 Email Address



PARTNER 3



3.27 Postcode







Primary Contact Details to be provided below. The named individual should have the authority to confirm their organisation’s commitment to the project. Any personal data collected here will be used and stored in accordance with Scottish Enterprise’s privacy notice which can be found at https://www.scottish-enterprise.com/help/privacy-notice.


3.33 First Name

3.34 Last Name


3.36 Email Address

If there are more than three partners, please provide the same information requested in section 3 above, under separate cover.



SECTION 4: PARTNERSHIP COLLABORATIONPartnership Collaboration4.1 If this is a collaborative application, explain how the Lead Applicant will work with and

manage partners?Provide a brief summary of: The current (or proposed) contractual relationship (if any) between the partners Each partner’s role and responsibilities within the project How delivery of partner activity will be managed How evidence for claims will be collected How data for measuring outputs and outcomes will be collected

[Word Count: 500 words or less]

SECTION 5: THE PROJECTThe Project5.1 Project Name This should be a short title for us to use in correspondence.

5.2 Project DurationPlease provide the planned project start and end dates in the boxes provided.

Note: the start date should be no earlier than 1 April 2020 and the end date must be no later than 31 December 2022.

5.2.1 Planned Project Start Date DD/MM/YYYY

5.2.2 Planned Project End Date DD/MM/YYYY

5.3 Project Description Briefly, but clearly, describe the project and how it supports the aims of the LCCF and the

themes (including horizontal themes). Refer to the LCCF Guidance for Applicants sections 3.0 & 3.1 (for aims & themes) and 3.2 (for horizontal themes) for further information.

Where the project will be delivered (please specify which local authority area(s) within Scotland)

Describe the target audience Describe how the project will engage with the target audience


5.4 Evidence of Need Briefly, but clearly, explain the issues, problems and/or challenges that the project will

address


Describe what evidence you have to prove there is demand or interest in the project from your target audience


5.5 Project Outputs and OutcomesPlease provide a brief outline of the anticipated outputs and outcomes for the project.

‘Outputs' are the expected results of project activities i.e. what the project aims to achieve e.g. number of R&D projects supported, number of SMEs accessing research and testing equipment.

'Outcomes' are the changes achieved as a result of the support, e.g. increased productivity, adoption of new technology and processes.

For further information on LCCF Outputs and Outcomes refer to the LCCF Guidance for Applicants – refer to section 6.3.


5.6 Monitoring and EvaluationPlease provide a brief outline explaining how you will monitor and evaluate the success of the project.



Financial Information5.7 Financial Information

Please outline the project costs and ERDF funding requested in the tables provided in 5.7.1 (Project Costs), 5.7.2 (ERDF Funding Request) and 5.7.3 (Match Funding) below.

Please read through all of section 7.0 of the LCCF Guidance for Applicants document when completing this section of the application form.

5.7.1 Project CostsPlease list all project activities and costs associated with delivery of the project in the table below. The table should capture the full value of the project and include eligible and ineligible costs (if applicable).

List of all project activities

Describe the project costs Eligible Costs (£)

Ineligible Costs (£)

Total Project

Costs (£)

Total Costs £ £ £ERDF Funding Request5.7.2 Additionality Explain why ERDF funding is needed for the project and the added value (additional benefits) that will

be achieved as a result of ERDF funding. Please indicate the amount of ERDF funding required to enable your project to proceed as outlined in this application and explain why this funding is needed. Only project costs for Procurement and Direct Staff Cost + 15% will be eligible. No other project costs will be eligible.

Please note: The ERDF is a ‘gap’ fund and funding of last resort. ERDF funding should be the minimum amount

required to allow the project to proceed. To this end, additionality must be clearly evidenced for your project. Please refer to the LCCF Guidance for Applicants for further information on match funding – refer to Section 7.1.

Direct Staff Costs attract an additional 15% Flat Rate as a contribution to indirect costs generated by the project. Refer to the European Structural and Investment Funds 2014-2020 Programmes National Rules on Eligibility of Expenditure (referred to as National Rules) for further information.

The LCCF can support the costs of staff directly involved in delivery of the project only if they spend 40% or more of their contracted time on the project.

Direct Staff Costs include staff gross pay, employer’s national insurance and pension contributions. The LCCF can contribute up to 50% of the eligible costs of projects delivered in the Lowland & Upland

Scotland area (LUPs).

Eligible Cost Model Eligible Costs(£)

15% Flat Rate(£)

Total Eligible Costs (£)

Direct Staff

Procurement Not Applicable

Total Eligible Costs £


https://www.gov.scot/binaries/content/documents/govscot/publications/advice-and-guidance/2018/03/esif-eligibility-expenditure/documents/d8d44ec6-20fa-4ab8-a0c1-4d6c8ea60906/d8d44ec6-20fa-4ab8-a0c1-4d6c8ea60906/govscot%3Adocument/National%2Brules%2Bon%2Beligibility%2Bof%2Bexpenditure%252Cversion%2B6%252C01%2BMarch%2B2018.pdf

https://www.gov.scot/binaries/content/documents/govscot/publications/advice-and-guidance/2018/03/esif-eligibility-expenditure/documents/d8d44ec6-20fa-4ab8-a0c1-4d6c8ea60906/d8d44ec6-20fa-4ab8-a0c1-4d6c8ea60906/govscot%3Adocument/National%2Brules%2Bon%2Beligibility%2Bof%2Bexpenditure%252Cversion%2B6%252C01%2BMarch%2B2018.pdf

ERDF Funding Requested 50% intervention rate

£

Explain why ERDF Funding is needed What is the added value?


Match Funding5.7.3 Match FundingMatch funding is the amount of funding secured by the Lead Applicant to deliver the project and must be in the form of a direct cash contribution or expenditure incurred e.g. actual costs for the procurement of capital equipment and/or direct staff costs. At this stage in the application process, match funding must be identified but does not need to be confirmed. The following sources of match funding are NOT eligible:

European Funding of any kind Corporate and private sector match funding In-kind contributions

Please indicate if the source of match funding is pending or confirmed.

Source(s) of Match Funding Amount (£) Pending Confirmed

Total Amount £

Procurement & State Aid5.8 Procurement Equipment/Services

Please list the items you are likely to procure for the project.



5.9 Procurement Process

If project activities include the purchase of equipment ad/or services of a sub-contractor(s), please provide details, including the procurement process to be undertaken and how the contract(s) will be managed?

Please refer to the LCCF Guidance for Applicants for details of the procurement rules – refer to section 7.3 and the LCCF Audit, Publicity & Compliance Guidance – refer to section 4.


5.10 State AidPlease explain if the project will provide State Aid to SMEs and, if so, how this will be managed?

Please refer to the following website for State Aid guidance: https://www.gov.scot/publications/state-aid-guidance/


5.11 Skills and ExpertiseExplain how your organisation has the appropriate skills and experience to successfully manage and deliver the project. Your explanation should include brief descriptions of, no more than three, recent projects of a similar and/or related type.

[word count: 250 or less words]


https://www.gov.scot/publications/state-aid-guidance/

Sustainability5.12 Sustainability and Equal Opportunity Policies (Lead Applicant only)

If your organisation has a Sustainability and/or Equal Opportunity Policy, please tick the relevant box to confirm and provide a web link (where possible) to the said documents in the space provided.

5.12.1 Sustainability Policy (environmental and biodiversity info) ☐Sustainability Policy Web Link

5.12.2 Equal Opportunity Policy ☐Equal Opportunity Policy Web Link


SECTION 6: DECLARATIONI, on behalf of the Lead Applicant, declare that I have read and understood the LCCF Guidance for Applicants, LCCF Claims Process and Reporting Requirements Guidance, LCCF Audit, Publicity & Compliance Guidance and the procurement rules (as set out in the LCCF Guidance documents and National Rules).

I declare that the information given in this Stage 1: Outline Project Application form is true and accurate to the best of my knowledge and belief.

I declare that the match funding is clean i.e. the match funding has not originated in any way from a European source and has no other outputs linked to it.

I declare that the form is signed by a senior person who is authorised to approve the application on behalf of the lead organisation and understand that I may be required to provide evidence of the signing authority of any individual named in this application.

I declare that I have permission from any other partner(s) involved in the project to sign the Stage 1: Outline Project Application form on their behalf.

I understand that LCCF is competitive. ERDF funding is discretionary and there is no automatic entitlement to any funding. I know of no reason why the project could not be granted ERDF funding.

I declare that the lead organisation is responsible for the overall management and delivery of the project including: the flow of funding between partners; the provision of evidence to support claims; quarterly progress reporting and the retention of key project information up to at least the end of 2027.

By signing this application, I understand any personal data provided in the application will be processed by Scottish Enterprise in accordance with Data Protection Law and held in accordance with Scottish Enterprise’s privacy notice, which can be found at: https://www.scottish-enterprise.com/help/privacy-notice. I understand individuals can also find information on their rights in respect of the personal data Scottish Enterprise hold via the same website link.

I confirm that the information provided in this application may be shared and used by Scottish Enterprise, The Scottish Government and other associated bodies such as local delivery organisations, consultants and agents collectively referred to as ‘the Agencies’, and members of the LCCF project assessment panel. If the application is successful, the Agencies will use the information provided in this application form for administration and management purposes, including carrying out appropriate checks and audits. Some information may also be passed to auditors, the European Commission or its agents for administrative purposes.

By signing this form, the Lead Applicant confirms that it is the data controller of the personal data contained in this application and that this personal data can be processed by Scottish Enterprise for the purposes outlined above. The Applicant, if successful, will also be the data controller for the personal data provided as evidence for claims. The Applicant will comply at all times with all applicable law and regulations including but not only in respect of Data Protection Law.

This section should be completed and dated by a senior person who is authorised to approve the application on behalf of the lead organisation e.g. Chief Executive, Authorised Signatory etc.

Name (PRINTED)

Signature

Job Title/Position

Organisation

Date (DD/MM/YYYY)




Documents

· Web viewThe contact details of the person within the applicant organisation to whom any queries relating to this Stage 1: Outline Project Application may be directed. Any personal