Address bar

Microsoft Office 2007 Tools for EngagementHyperlinks (Word and PowerPoint 2007)There is more than one way to insert a hyperlink into a Word or PowerPoint document. If you are inserting links to Internet web pages:

1. Find the website to which you would like to link, point to the Address Bar and click once on the URL (Internet address) to highlight it.

2. Right-click on the URL. A menu will appear. Slide down to Copy. (You can also use the keyboard shortcut Ctrl-C to copy it.)

3. Minimize or close Internet Explorer and open Microsoft Word or PowerPoint.

4. Right click on the document and choose Paste from the menu. (You can also use the keyboard shortcut Ctrl-V to paste it.)

To edit a hyperlink or insert a hyperlink to an email address or another document:1. Place your cursor at the place in the document where you want the hyperlink to appear or

highlight the existing link or text that you would like to make into a hyperlink.

2. From the Insert tab on the ribbon, click the Hyperlink Icon. You can also right-click and choose Hyperlink from the menu that appears.

3. The Insert Hyperlink dialog box will then appear. Choose Existing File or Web Page to hyperlink to a website or document. Choose E-mail Address to hyperlink to an email address.

4. Enter the text you wish to see on your document as the link in the Text to display: field.

5. Enter the web address in the Address: field.

6. OR browse to and select the document to which you wish to hyperlink.

7. OR enter the email address.

8. Click OK.

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Highlighter (Word 2007)To access the highlighting tool

1. Select the Home tab on the ribbon.

2. Locate the highlighting tool. Click the menu arrow to the right to change the color of the highlight.

3. To highlight a single word click twice on it. To highlight a phrase or sentence click and drag over the phrase or sentence.

Comments (Word and PowerPoint 2007)To add a comment to a single word or text passage

1. Highlight a word or phrase by clicking and dragging over it.

2. In the Review tab, select the New Comment Icon.

3. A comment page (or note) appears on the side of the page. Type information into the comment. Click outside of the comment box when finished.

4. A colored highlight or box will appear on the commented word or phrase. In Word, the comment will appear to the right in the Reading, Print Layout, and Web Layout views. (See sample below.)

5. To view a comment in the draft view or in PowerPoint, move the mouse over the comment. (See sample to the right.)

6. To edit a comment, right click on the comment and select Edit Comment to make changes.

7. To delete a comment, right click on the comment and select Delete Comment.

AutoSummarize (Word 2007)1. To use the AutoSummarize feature, you will first need to add it to the Quick Access

Toolbar.

2. Click Customize Quick Access Toolbar and select More Commands.

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3. Under Choose commands from: All Commands, find AutoSummary Tools and click the Add button to add it to the Quick Access Toolbar.

4. To use AutoSummarize, simply click on the AutoSummary Tools icon and select Auto Summarize.

5. In the dialog window that opens, select the options you want to use.

Readability Statistics (Word 2007)Microsoft Word is capable of determining the readability statistics for a document identifying data on grade level, average length per sentence, and more.

1. Click and highlight a text passage from the document.

2. To activate the Readability Statistics, click on the Office Button and select Word Options.

3. The Word Options dialog box will appear, select Proofing.

4. After “When connecting spelling and grammar in Word”, check Show readability statistics.

5. Click OK.

6. Go to the Review tab in the ribbon and select Spelling & Grammar or simply press F7. When the spell check is complete, the Readability Statistics dialog box will appear.

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NOTE: Since you have selected the Show readability statistics option from the Word Options dialog box, it is now a permanent feature of Word. The Readability Statistics will appear on every document after every spelling and grammar check is completed. To deactivate this feature, return to the Word Options menu and uncheck the Show readability statistics option.

Track Changes (Word 2007)Track Changes is a unique tool in Microsoft Word that easily tracks editing comments made to a document. Once editing is complete, the author can review the changes, accepting or rejecting each one individually, before printing a final copy.

1. Go to the Review tab and select Track Changes.

2. Begin editing the document. Notice that every change that you make is recorded in a color and comments are added to the right. The color changes for each editor. Proceed to the next step once editing is complete.

3. To review the changes, right click over each item and select either Accept or Reject.

4. Before you make any additional changes or print your paper, it is important to turn the Track Changes tool off. Go to the Review tab and select Track Changes to turn it off. You can now make further changes to your paper without the tracking symbols appearing.

5. For ease of use, you may want to use other tools found in the Reviewing tab of the ribbon.

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Action Buttons (PowerPoint 2007)To create an action button:

1. Go to the Insert tab on the ribbon and click on Shapes. A menu appears showing different shapes you can insert including Action Buttons listed at the bottom.

2. Next, Select the type of button you would like to use. Be sure to select a button that is appropriate, as you move your mouse over each button, the name associated with that button appears. Note: Back or Previous moves you to the previous slide in the presentation order, Return moves you to the slide you were just viewing.

3. Once you have selected your Action Button, a cross will appear directing you to size the button. Place and size the button on your slide by clicking and dragging the mouse.

4. As soon as you place and size your button, the Action Settings Window will appear. In order for your button to allow you to move to another slide, you must use the Hyperlink function. Most of the Action Buttons will be automatically preset to hyperlink to another slide based on the type of button. However, you can select from the drop down menu to change the default setting. Choices include:

a. Slide – allows you to move to a slide of your choosing

b. URL – allows you to move to a Web site on the Internet

c. Other Microsoft PowerPoint Presentation – allows you to link to another presentation

d. Other File – allows you to link to another file, e.g., Microsoft Word, Inspiration

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5. Once you have selected the Hyperlink, choose OK. The button should now be active. To test the button, go to the View tab and click the Slide Show button.

6. To force viewers to use action buttons for navigation, be sure to uncheck On Mouse Click in the Animations tab of the ribbon.

In addition to Action Buttons, objects and text can be hyperlinked as well. Follow these simple steps to hyperlink an object or text.

1. Select the object or text you wish to hyperlink. 2. Go to the Insert tab and select Action.3. Follow the same steps as above to Hyperlink the object or text.

Inserting a Text Box Object (PowerPoint 2007) In order to record text directly into the PowerPoint slide show, you would need to insert a Text Box Object. To do this, you will need to view the Developer tab.

1. Click on the Office Button and select PowerPoint Options.

2. The Word Options dialog box will appear, select Popular.

3. Check Show Developer tab in the Ribbon.

4. Click OK.

5. Go to the Developer tab in the ribbon.

6. In the Controls group click on the textbox icon (it will have “abc” inside a small rectangle.)

7. Drag a rectangle on your slide that is the desired size for the typed input during the presentation.

8. Make sure the rectangle is selected. 9. Select Properties from the Developer tab.10. Click on the Categorized tab.11. Make modifications to the Text Box Object Properties by

clicking on the Fields (Appearance, Behavior, etc…). A

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pull-down menu will become available with a list of Values from which a selection can be made.Make the following modifications and close the window:Appearance

o BackColor (Select a color for the background from the Palette tab.)o ForeColor (Select a color for the text input from the Palette tab.)

Behavioro EnterKeyBehavior = Trueo MultiLine = Trueo WordWrap = True

Scrollingo ScrollBars = 2- fmScrollBarsVertical

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