CONFIRMED MINUTES of AGM Monday May 13th 2019

The Clerk opened the meeting welcoming District Cllrs David Ashcroft and Ken Carter from the newly formed Binsted Bentley and Selborne Ward and members of the public. The Clerk asked for nominations for the role of Chairman, Cllr Robin Warnes proposed Ron Neil Seconded by Cllr John Retallack. No other nominations were received. Clr Ron Neil duly signed the Declaration of Acceptance of Office of Chairman.The Chairman took the chair to continue the meetingThe election of Vice Chairman moved to the June meeting.The Committees were voted in on block Proposed RW

Councillors present: Cllr’s Ron Neil (RN)(Chairman) Robin Warnes(RW), John Retallack(JR), Geoff Woollen(GW), Alison Melvin(AM), John Coney(JC), Elizabeth Savory(ES), Clerk Sue Hodder(SH and Deputy Clerk Karen Ray(KR) Seconded AM all in favour

19/023 Apologies for Absence – Cllr Brooks

19/024 Chairman Announcements Cllr Neil welcomed the new council and expressed his delight at being back on the council and looked forward to working with a successful team. Everyone was reminded following the Code of Conduct training prior to the meeting to make sure it was adhered to at all times. RN also reiterated that all correspondence sent out by Councillors the Clerk is copied in.

19/025 Minutes of meeting Monday March 4th 2019 - ApprovedMatters arising - None

19/026 Declarations of Interests: Councillors are reminded of their responsibility to declare any disclosable pecuniary interest which they may have in any item of business on the agenda no later than when that item is reached. Unless dispensation has been granted, you may not participate in any discussion of, or vote on, any matter in which you have a pecuniary interest. You must withdraw from the room or chamber when the meeting discusses and votes on the matter.

19/027 To consider requests for Dispensations to allow Councillors with Pecuniary Interests to speak and vote

Planning item c:, item RW (neighbour) Decisions a:JC member of gym

19/028 District Councillor’s report:District Cllr David Ashcroft introduced himself and thanked the council for the invite. He thanked the new councillors for standing. It was promised that communication would be sorted between them both for future meetingsDistrict Cllr Ken Carter reported that Blacknest Golf Club had been REFUSED their planning permission. The clerk confirmed that she had spoken to the case officer regarding continual advertising and use of the facilities and it was in the hands of the Compliance team.

19/029 Questions from the public (including those received by post or e-mail).Nothing in writingIan Salisbury (past Cllr) congratulated councillors for standing. He had enjoyed his time as a councillor and was amazed at what we had achieved. He reminded councillors that people who disagree with you are not your enemies. He felt that the last few years had seen a marked improvement in communication and wished everyone good luck

19/030 Finance and Governance Bank Reconciliation (Feb & March 2019) Appr RW Sec JR List of Payments (up to April 30th 2019) Appr RW Sec AM End of Year accounts 2018/19 Cllr Melvin raised a couple of queries, these

were answered by the Dep Clerk. APPR AM Sec ES Clearwater contract: The Clerk confirmed that our contract ends at end of

May and that a meeting had taken place with Mark Higgins from Clearwater. The proposal is to not renew the existing contract (£1200) The new contract would cost £200, this would involve the Clerk and Dep Clerk attending a one day course (£285 each) to be trained in water testing. The total cost for a new contract would be £200 for an annual visit by Clearwater plus £586 training. The Council asked that we confirm with our insurance company that they are happy with the set up. Prop RW, Sec RN subject to Insurance company approval.

BT Broadband upgrade: Quotes had been received to upgrade our Broadband. After discussion it was agreed that Cllr Coney would look into BPC’s setup and report back to June meeting.

19/031 Working Party ReportsBinsted Rec & Pavilion: Cllr Melvin reported that the next step is to produce a paper showing 3 proposals for the Pavilion. AM is awaiting comments back from users. Next step will be to look at funding/grant options. A meeting is due to take place with architects to look at options. The clerk asked that a letter be held on file that the services of Ben McDonald are being given free.The Telephone Box: Cllr Woollen explained that with james Isted (past cllr) they had put together a costing for renovation of the box. The Clerk confirmed that a conversation had already taken place with SDNP regarding earmarking these funds from S106 monies.Prop RW Sec ES all agreed.Cllr Savory to investigate the BT Phone Box on A325 at BHO.

19/032 Clerks Notices: Tree report: In recent high winds a Larch tree snapped off. Marco

Ripamonti Forestry Services kindly arrived and cleared debris to one side and made secure. The clerk had received a quote to fell the Larches. After discussion it was agreed to ask Marco for a quote to “Umbrella” the Larches with the intention to plant appropriate trees in between.

Pavilion/Alcohol: Following comment in a previous meeting from a parishioner regarding an alcohol restriction on the Pavilion, the Clerk

contacted a local solicitor who, free of charge, visited the Pavilion on March 11th 2019 and went through all documents and confirmed by letter there is no restriction to the sale of alcohol.

Pavilion Doors damage: During the recent high winds both the entrance door into Pavilion and the left hand Veranda door have been damaged.Discussion followed and quotes were made available for main door. Councillors agreed to fix the main door themselves to make secure. Veranda glass has been replaced. Cllr Warnes also mentioned the glass in the Pavilion is not toughened. This could be achieved by placing a film over the glass. It was agreed that he would obtain a quote for next meeting

19/033 Chairman’s closing remarks. The Chairman thanked Claire Fargeot for all her hard work both as a councillor and Chairman.

Meeting closed at: 21.10

Chairman:

Date:

Date of next meetings:

Planning Committee June 6th 2019

Full Council June 10th 2019

Planning Applications received

a. 58180Proposal: Variation of Legal Agreement under Section 52 on planning application 26099/001 to allow occupation of dwelling persons not employed in Agriculture.Location: Lake House Cottage, Farnham Road, Holt Pound, Farnham GU10 4LENO OBJECTION subject to H15 conditions implemented as agreed by authority.

b. 56427/003Proposal: Variation of Condition 12 of permission 56427/001 to allow substitution of plans 1794-10, 1794-12 1794-13a and 1794-14a for plans 3216-P01 and 3216-P02.Location: Oakdene, Farnham Road, Holt Pound Farnham GU10 4LANO OBJECTION

c. SDNP/19/01727/FULProposal: The Forge, The Street, Binsted, Alton GU34 4PFLocation: Provision of new access and construction of two dwellings following demolition of existing industrial buildings.NO OBJECTION subject to all conditions raised by consultancy personal are agreed and implemented. All materials used within the construction to be of a standard no lesser than the adjoining development Lovell Gardens.

d. 26397/003Proposal: Single storey ground floor extension to side, first floor extension to rear, installation of roof lights and dormer windows.Location: 1 Glendevon Villas, Church Lane, Rowledge, Farnham GU10 4ELNO OBJECTION

For Noting OnlySDNP/19/00964/FULProposal: Retention of fence around children’s play areaLocation: Sports Ground, The Street, Binsted Alton GU34 4PB

Decisions

a. SDNP/18/03009/FULProposal: Erection of 3 linked tipis, associated facilities building and pavilion. Change of Use and conversion of first floor gym, function room and multi-use rooms in clubhouse to 7 hotel rooms, alterations to first floor gym changing room to form open plan gym, conversion of first floor offices over pro-shop into security staff flat associated with proposed hotel rooms. Change of Use and conversion of part of driving range to 3 hotel rooms (2x Part M compliant) with associated raised access path.

Location: Blacknest Golf Centre, Blacknest Road, Binsted Alton GU34 4QL.REFUSED

b. 20533/059Proposal: Partial redevelopment of Birdworld and Forest Lodge Garden Centre (as amended by plans received 09/03/17,13/03/17,14/03/17,22/05/17,13/06/17,24/07/17and 30/08/17

Location: Forest Lodge Garden Centre, Farnham Road, Holt Pound, Farnham GU10 4LD APPROVAL

c. 54952/008Proposal: Extension and renovation of existing dwelling to create a single family dwelling and attached garage, detached annexe and new vehicle access.Location: Stream Cottage, Isington Road, Binsted GU34 4PRPERMISSION