Learning and Information Resources CenterDAVAO DEL NORTE STATE COLLEGE

New Visayas, 8105 Panabo CityTelefax: (084)-628-4301

DNSC-LIRC FACULTY AND STUDENT HANDBOOK

First Issue2015

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FOREWORD

Welcome to the Davao del Norte State College Learning and Information

Resource Center (DNSC LIRC). The DNSC LIRC supports the instructional,

recreational, research, extension, production and other programs of the College by

selecting, acquiring, organizing, classifying, preserving and conserving quality

information materials for the intellectual needs of its customers who are the students,

faculty, staff, management, as well as the community users.

This DNSC LIRC Handbook serves as a bible or a guide to the library personnel,

faculty, staff, students and all customers in the operation and use of the three (3)

facilities of the LIRC namely: the Library, the Audio-Visual Hall and the Electronic

Library. Although there is a General Orientation Program conducted every beginning of

the School Year, it is not a guarantee that students become knowledgeable and

acquainted of the different LIRC procedures and processes. Thus, it is important to

acquire this handbook as a guide.

With this, the LIRC management endeavors that all the customers will find the

LIRC a venue where they can get answers to their queries in their search for

knowledge.

Good luck and enjoy your stay in the LIRC.

PAULINA T. BABACollege Librarian IIIHead Librarian

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MANDATE, CORE VALUES, VISION, MISSION, GOALS, AND OBJECTIVES

A. DAVAO DEL NORTE STATE COLLEGE

Mandate of the College

The envisioned development paradigm of Davao del Norte State College is anchored on RA 7879 DNSC Charter Section 2 stating that the College shall primarily provide higher professional, technical and special instructions for special purposes and promote research and extension services, advanced studies and progressive leadership in education, engineering, arts and sciences, fisheries, and other fields that may be relevant.

Core Values

Excellence

Integrity

Innovativeness

Stewardship

Love of God and Country

Vision

We envision the Davao del Norte State College to be a premier institution of higher learning that is imbued with its core values for the development of human resources, and generation and utilization of knowledge and technology for a productive, sustainable, just, and humane society.

 Mission

As an institution of higher learning and teaching excellence, informed by research and empowered to carry out extension and production services, DNSC shall:

 1) Provide equitable access, quality, relevant, and environment-friendly programs in instruction, research, and extension;

2) Promote good governance and adopt mechanisms to continuously upgrade institutional standards;

3) Enhance capabilities and work ethics of the workforce of the institution; and

4) Develop appropriate linkage and network in the implementation of Collegeprograms.

LIRC Goal

LIRC Objectives

1. Build comprehensively LIRC collections and holdings (print and non-print materials);2. Provide easy access to LIRC collections and holdings thru:

a. computerized card cataloging system and LIRC automationb. improved open-shelf set-up;

3. Install extensive educational computer programs in the e-library;

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4. Establish library resource sharing or “consortia” with other libraries in the region;5. Upgrade LIRC facilities.

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DNSC LIRC ORGANIZATIONAL CHART

Note: The item with a * sign means the personnel is not yet available but needed and are to be recommended for future inclusion.

LIRC Collection Development Overview (Historical Background)

The LIRC started from its humble beginnings during the later part of 1975, after a budget was appropriated for the operation of RA 5876 known as the Davao del Norte School of Fisheries. It started building its collections through book donations housed in a multi-purpose room, which was also utilized as the office of most of the staff of the school. During that time, it catered secondary school fisheries students who were to content themselves reading any type of materials available just to satisfy their reading needs.

In the early part of 1976, the Department of Education, Culture, and Sports embarked in a massive Fishery Education Development Program. The then Davao del Norte School of Fisheries was included as one of the “Seven Fishery Schools” throughout the country, chosen as recipient of the implementation of the International Bank Rehabilitation Development Program (IBRD) loan, the 6th World Bank Education

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VICE-PRESIDENT FOR ACADEMIC AFFAIRS

HEAD LIBRARIAN

ASSISTANT LIBRARIAN

LIRC ASSISTANT(CIRCULATION IN-

CHARGE)

PHOTOCOPIER IN-CHARGE

E-LIB ADMINISTRATOR

AUDIO-VISUALIN-CHARGE

STUDENT LABOR

UTILITY

PRESIDENT

D N S C L I R C C U S T O M E R S(Faculty, Staff, Administrators, Students, Researchers, Alumni and Outside

Users)

LIRC ADVISORY COMMITTEE

FRIENDS OF LIRC

UTILITYUTILITY

E-LIB ASSISTANT/ENCODER

LIRC ASSISTANT(READING

AREA/PERIODICAL IN-CHARGE)

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loan released to the Philippine government. Along with its implementation was the construction of a multi-million peso worth of library building and audio-visual center, furnished with a multi-million peso worth of fishery books, equipment, and facilities.

In November 29, 1979, the school was upgraded to offer a Post-Secondary Program. It was converted into a Regional Fishery Institute of Technology for Region XI with its new name as Davao Regional Institute of Fisheries Technology (DRIFT). The library this time catered both the secondary and post-secondary fishery students with majors in Fish Culture or Aquaculture, Fish Processing, and Marine Fisheries or Fish Capture.

The conversion of the fishery school into a state college on February 14, 1995 under Republic Act 7879 had greatly contributed to the collection development of varied library instructional materials since the school started to offer more degree programs like BSE majors in Fisheries, Mathematics and TLE; BS in Information Technology; Computer Secretarial and Office Management; Bachelor of Science in Marine Biology, Bachelor of Science in Food Technology, Bachelor of Science in Aquatic and Resource Engineering, and Bachelor of Science in Fisheries. It also offered automotive course. The library was given a budget allocation taken from the MOOE for the purchase of the necessary instructional materials to answer the needs of the various curricular offerings of the College.

Minimal library fees were collected from the students to sustain the library operations. Book foundations were tapped to donate materials needed by the College.

Towards the end of 2001, one of the priorities of the administration was the building of library collections of print, non-print and electronic materials. The e-library was established, the audio-visual center was rehabilitated and additional audio-visual equipment was purchased. The new administration allocated a budget for books in order to purchase technical and professional materials needed.

Through the library advisory committee formed to serve as advisory body and liaison between the library and administrative official, the Follett software was purchased for library automation to make it possible for the user to use the On-Line Public Access Catalog (OPAC) in locating print and non-print materials.

Due to diverse collections of print and non-print media; integration of library technology like the e-library; the audio-visual center; and the Library Integrated System (LIS), it is deemed high time to change the name library or DNSC academic library into DNSC LEARNING AND INFORMATION RESOURCE CENTER (LIRC) upon the approval of the first publication of this LIRC Manual by the Board of Trustees on August, 2007.

On the years 2008 up to 2011, the LIRC experienced scarcity of budget to acquire more information materials and needed equipment thus, relying on book foundations and individual donors to donate books and other references for the library.

A proposal of a 5-year progressive library fee increase applied to incoming first year enrollees was approved by CHED on the year 2012, increasing the library fee from a very meager collection of Php40.00 pesos/student/semester to Php600.00 per student per semester after the 5-year term, to augment the library needs

On the year 2012, a 3-Million budget funded by CHED was released to DNSC, 2 Million of which was allocated for the renovation of the library; installation of mezzanine floor and fabrication of shelves for the book stacks; other furniture and fixtures like circulation counter, OPAC workstation/displayer, entrance/exit counter, periodical displayer and sala sets; and painting of walls and ceilings. A .7 Million was taken from the College development fund in order to finish the project. Another 150T pesos was taken from the library fiduciary for the purchase of air conditioning units placed at the reading area of the library and at the technical section/staff lounge and office of the librarian.

The e-library that was placed inside the library was temporarily transferred to the Staff Cottage No. 6. Repair and repainting of the cottage were done in order to make the area conducive to learning. Acquisition of additional IT facilities like sets of computers, headphones and other needs was made. IT equipment no longer serviceable were returned to the Supply Office.

The management of the e-library that was formerly under the Dean of the Institute of Information Technology was turned-over to the librarian on the same year.

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On February 13, 2013, on the occasion of Charter Day Celebration of the College, a Blessing of the newly renovated library was held. It was on this same year that the Audio-Visual Center was also renovated, courtesy of a portion of the tourism financial assistance that was given to the college.

On the year 2014, additional financial assistance was allocated to the library for the purchase of the needed references and textbooks to be used by the different institutes and programs of the College in compliance to CHED and AACCUP accreditations: 1M from the SG-PPA fund, 50T from the development fund of the College, 150T from the DNLI/Graduate School/IMAGOCS, 120T from the NAFES for the purchase of fisheries references and 300T from the library fiduciary. All available materials that were delivered and served were right away technically processed to be of use to the library customers. At present, there is still an on-going requisition and acquisition of additional book and journal references per subject area.

THE DNSC LIRC

The Learning and Information Resource Center or LIRC of the Davao delNorte State College is a place where books and other instructional materials (print, non-print and electronic) are kept and organized for study, leisure reading, research andconsultation. It is considered the heart of the College or the center of learning becauseit is where the faculty get information they need for classroom instruction and where thestudents find information for their assignments and research activities.

THE THREE (3) COMPONENTS OF THE DNSC LIRC

The Library

Here you can find all forms of print materials like books, periodicals (newspapers,magazines, journals, etc.), Vertical Files (pamphlets, clippings, leaflets, modules, brochures, etc.), unpublished materials (dissertations, theses, feasibility studies, narrative reports, etc.), novels and other forms.

The Audio-Visual Hall

The Audio-Visual Hall is a place for multi-media/non-print resources. It is used for film showing, demonstration, and other activities related to classroom instruction using the facilities available. It is also a venue for the conduct of seminars, conferences, meetings, workshops, and other activities of the College.

The Electronic Library (E-lib)

The E-library is situated at the Staff Cottage No. 6 in front of the Research, Extension and Production (REP) Office of the College. This facility uses computers for online searching of credible materials like online databases, e-book searching, video viewing, encoding, printing, and others. The e-lib services that you can avail are the following: off-line and on-line electronic library systems, e-encyclopedia, encoding, printing, and e-mailing.

THE DIFFERENT TYPES OF LIBRARY MATERIALS

A. Print Materials - the following are the types of print materials:

1. Fiction books - deals with fictitious or non-factual information such as novels, that only come from the imagination of the author.

2. Non-fiction books – deals with factual information like sciences, history, languages, religion, geography and others.

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3. Periodicals – includes newspapers, magazines, journals, bulletins, newsletters, and their forms which are published periodically or with frequencies in its publication, like daily for newspapers, weekly, monthly, bi- monthly, semestrally, annually, and others.

4. Government publications and documents like annual reports, proceedings, and others.

5. Unpublished materials like dissertations, theses, feasibility studies, narrative reports, and others.

6. Vertical Files – these include clippings, pamphlets, leaflets, hand-outs, brochures, catalogs and others.

B. Non-print Materials - these include maps, globes, charts and other forms of visual aids, and audio-visual hardware and equipment with its software partners like:

Hardware Software

VHS player VHS tapeVCD player VCD DVD player DVDOverhead projector Transparency, acetateComputer CD ROM, diskette

Daylight/LCD Projector USB, CD-Rom, Diskette, online resources, etc.

DIFFERENT SECTIONS OF THE LIRC AND ITS SERVICES

1. Circulation Section – the circulation section is a section of imported books that do not belong to the eleven (11) general and specific reference materials. The purpose of the circulation service is to make available all the materials to the customers. The circulation books are displayed in an open-stack system that gives the customers a free access of the materials.

2. Reserve/Fiction Sections/Vertical File Collections – the Reserve/Fiction section and Vertical File collections are placed on closed-shelves inside the circulation counter where circulation activities are done like loaning out of books for home use and for photocopy. Fiction materials or novels and Vertical Files are pocket-sized collections that are needed to be put on Reserve for security purposes. Reserved materials are those that are recommended by the faculty to be placed on Reserve for these are used daily in the classroom for a particular period. The circulation counter or the charging desk is located inside the reading area, near the Online Public Access Catalog workstations..

3. Reference Section – this is a section for materials that belong to the 11 General and Specific References that are imported such as the encyclopedias, dictionaries, gazetteers, atlases, handbooks, bibliographies, indexes, biographical dictionaries, directories, almanacs and yearbooks. Other materials having 2 0r more volumes and are special or big-sized materials are also placed in this section.

4. Filipiniana Reference Section – this is a section for materials that belong to the 11 General and Specific References that are Filipiniana in nature or the contents of the materials are intended for the Filipinos or discuss about the Philippines and the Filipinos. It is also a section for voluminous collections and special Filipiniana materials.

5. Filipiniana Section – a section of Filipiniana materials which contents are intended for the Filipinos or that talk about the Philippines. These materials are authored by

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Filipinos or non-Filipinos and published either in the Philippines or abroad.

6. Periodical Section – a section for periodicals like newspapers, magazines, journals, etc. Newspapers are periodical materials that are published daily like the Philippine Daily Inquirer, The Daily Mirror, and others. These materials present news or daily events, etc. The magazines are periodical materials that are published either weekly, monthly, bi-monthly, etc and present miscellaneous information that are intended for general readers. The journals are periodical materials that are published by a particular group of professionals and contain research and scientific findings about their field of specialization.

7. Unpublished Materials Section - a section for unpublished materials like dissertations, theses, narrative reports, feasibility studies and others.

8. Fiction Section – a section for novels used for leisure reading.

9. NSO Materials Section – it is a section assigned exclusively for National Statistics Office publications. The Library is the center/recipient of these publications for Davao del Norte area.

9. Technical Section – a processing section for new arrivals, binding and repair, others.

10. Other services and areas:

a. New Arrivals Area – this area displays the just processed new arrivals for browsing in a given time before finally placed into circulation.

b. Current Awareness – selective dissemination of information of relevant articles from recent periodicals in different areas of disciplines which are gathered together and disseminated to the different deans of the institutes, and posted in the library bulletin board.

c. Bibliography Making Services – students who undergo research studies are given a lecture on Bibliography Making so that they are guided of the right bibliographic procedures and format.

d. Photocopying Service – this provides photocopying services to customers (to be established)

e. Audio-Visual Hall – includes film showing, demonstration, and other educational or instructional related-activities.

f. Electronic Library (E-lib) Services - includes on-line and off-line electronic library system, internet, encoding, printing, e-mail services, etc.

g. Customer Service – this provides assistance and guidance to the library customers to be able to meet his information needs.

h. Library Orientation – this provides information to the students about the rules and regulations, procedures, resources available, services, and other important LIRC processes so that they will be guided when they are going to use the library.

i. Current Events File – this provides information on current events taken from the newspapers written on a 3x5 p-slips and arranged alphabetically according to subject.

j. Library OPAC and Web OPAC – these enable the customers to search the materials they need through the On-line Public Access Catalog (OPAC). The

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customers can also view about the DNSC LIRC holdings, circulation transactions, LIRC profile, bulletin of information, activities and others through the DNSCLIRC Web OPAC by accessing this information in the internet.

k. LIRC Online Bulletin – provides latest updates about the LIRC, new arrivals, advisory, announcement, links to online databases, policies, etc. through online @dnsclirc.wordpress.com.

CATEGORIES OF MATERIALS ACCORDING TO PUBLICATION/COPYRIGHT DATE

1. Latest Edition - the materials that belong in this category are those with publication or copyright date within the last 10 years for example: 2014 down to 2005. These materials include Filipinina, Filipiniana Reference, Reference, and Circulation, and they are grouped by section. Unpublished materials included here are those with dates within the last five (5) years for example: 2015 down to 2010. The dates of the materials placed in this category vary every year provided that the dates are within the last ten (10) years for published materials and within the last five (5) years for unpublished materials.

2. Archives - the category of materials that belong here are those with publication or copyright dates below the “within ten (10) years” bracket for published materials and below the “within five (5) years” bracket for unpublished materials for example: for published materials, if the “within ten (10 years” bracket is from 2014 down to 2005, the archive materials are those with dates 2004 and below, and for the unpublished, if the bracket is “within five (5) years, it should be from 2009 and below.

THE ELEVEN (11) GENERAL REFERENCE MATERIALS

1. Encyclopedia – a book or set of books giving information on many subjects or on many aspects of one subject and typically arranged alphabetically. It gives an overview of a topic including definition, description, background, bibliographical references and covers all branches of knowledge. It is a voluminous material.

2. Dictionary – provides information about words – meaning, derivation, usage, spelling, pronunciation, syllabication and others.

3. Handbook – contains miscellaneous items of information; a guidebook or manual for use as a guide or reference.

4. Almanac – a collection of miscellaneous facts and statistical information; a publication containing astronomical and meteorological data arranged according to the days, weeks, and months of a given year and often includes a miscellany of other information.

5. Atlas – a volume of maps, plates or charts without explanatory text, a bound collection of maps.

6. Gazetteer – a dictionary of place names with information about their pronunciation, location, population, description and statistics; a volume which provides geographical information and data about places.

7. Index – points out where the information can be found, indicates where periodical articles and book topics can be located.

8. Biographical Dictionary – a collection of sketches of varying lengths about the lives of individuals presented in dictionary form.

9. Bibliography – a list of books and other materials which have some relationship

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with each other; a list of references.

10. Yearbook – often called annuals, presents the events of the past year in brief and concise form.

11. Directory – a list of names and addresses of persons, organizations or institutions.

PARTS OF THE BOOK

1. Frontispiece – a full-page illustration which relates to the subject of the book. It appears before the title page.

2. Title Page – one of the most important parts of the book. It contains the following items:

a. the complete title of the book and its parallel and sub-title if there is any b. the name of the author, editor, compiler, or translator c. the name of the illustrator, if the book has one d. the imprint which includes the name of the publisher, the place of publication and the date of printing. e. the number of the edition or the edition statement f. the series of the book, if it is a part of a series

3. Copyright Page – the page at the back of the title page or at the verso of the title page that presents the exclusive privilege or right to the publication, production, or sale of a literary, musical or artistic work. It contains the following:

a. the copyright dateb. the copyright owner’s namec. the country where the book is printedd. a statement whether permission is granted to reproduce any part of the work

4. Dedication - it usually follows the title page and contains the name or names of the

person or persons to whom the author dedicates his work.

5. Preface – precedes the table of contents and contains the author’s aims in writing the book. It may contain the author’s recognition of any assistance which may have received from other people, or any suggestion he may wish to give his readers in connection with his book.

6. Introduction – acquaints the reader with the general subject discussed in the book. It may also state the author’s purpose and give any information he feels essential for the readers in connection with his book. 7. Acknowledgement – the author or publisher acknowledges indebtedness to certain persons or sources for contributions to the book. Sometimes the acknowledgement are incorporated in the preface, foreword, or introduction.

8. Table of Contents – is a list of the titles of the chapters or sections of the book with specific page references arranged in the order in which they appear. It proceeds the body of the book.

9. List of illustrations, Maps or Charts follows the table of contents and is a guide to the drawings, diagrams or sketches in the book.

10. Body or Text - the main portion of the book which is made up of the numbered chapters or sections.

11. Appendix – contains supplementary or added materials referred to in the text, placed at the end of the text.

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12. Glossary – is a section of explanatory vocabulary placed at the end of the book. It contains definitions of uncommon words, foreign, technical or scientific terms used in the text.

13. Bibliography - a list of references to which the author has referred or which he Suggests to the reader for further reading on the subject. It maybe found at the end of each chapter, or of the book, or of an article in a reference book.

14. Index - an alphabetical listing of all the important topics, terms and names discussed in the book with corresponding page references. Located at the end of the book the index provides the easiest means of finding out whether the book has information about a particular subject.

15. Footnotes – are notes of references or comments which may give supplementary explanation, indicates sources of certain information, or directs the reader to other parts of the book. Usually, at the bottom of a page in the text, they may also be at the end of each chapter or of the body of the book.

CLASSIFICATION SCHEME

The classification system adopted by the Davao del Norte State College Learning and Information Resource Center is the Dewey Decimal Classification System (DDC). This system is invented by Melvil Dewey in 1876 in order to classify and organize books, ebooks, and non-print materials according to the decimal numbers for easy location.

The Ten Major Divisions of the DDC

000 - General Works100 - Philosophy/Psychology200 - Religion300 - Social Sciences400 - Languages500 - Pure Sciences600 - Applied Sciences/Technology700 - The Arts/Amusements800 - Literature900 - Geography, Biography, History

The Second Summary: The Hundred Divisions

000-099 – General Works / Generalities 010 - Bibliography 020 - Library and information sciences 030 - General Encyclopedic Works 040 - (None) 050 – General Serials and their Indexes

060 – General Organizations & Museology 070 – News Media, Journalism, Publishing 080 – General Collections 090 – Manuscripts and Rare Books

100 – 199 – Philosophy and Psychology110 – Metaphysics120 – Epistemology, Causation, Humankind130 – Paranormal Phenomenon140 – Specific Philosophical Schools150 – Psychology160 – Logic

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170 – Ethics (Moral Philosophy) 180 – Ancient, Medieval, Oriental Philosophy190 – Modern Western Philosophy

200 – 299 – Religion210 – Natural theology220 – Bible230 – Christian theology240 – Christian moral and devotional theology250 – Christian and orders and local church260 – Christian social theology270 – Christian church history280 – Christian denomination and sects290 – Other & comparative religions

300 – 399 – Social Sciences310 – General statistics320 – Political science330 – Economics340 – Law

350 – Public administration360 – Social services, association370 – Education380 – Commerce, Communication, transport390 – Customs, etiquette, folklore

400 – 499 – Language410 – Linguistics420 – English and old English430 – Germanic languages; German 440 – Romance languages; French450 – Italian, Romanian, Rhaeto – Romantic 460 – Spanish and Portuguese languages470 – Italic languages; Latin 480 – Hellenic languages; Classical Greek490 – Other languages

500 – 599 – Pure Sciences / Natural Sciences510 – Mathematics 520 – Astronomy and Allied Sciences530 – Physics540 – Chemistry and Allied Sciences 550 – Earth Sciences560 – Paleontology; Paleozoology570 – Life Sciences580 – Botanical Sciences590 – Zoological sciences

600 – 600 – Technology / Applied Sciences610 – Medical sciences, medicine620 – Engineering and Allied Operations 630 – Agriculture640 – Home economics and Family Living650 – Management & auxiliary services660 – Chemical engineering670 – Manufacturing680 - Manufacture for specific uses690 – Buildings

700 – 799 – The arts / Amusements710 – Civic & landscape art720 – Architecture

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730 – Plastic arts; sculpture 740 – Drawing & decorative arts750 – Painting and paintings760 – Graphic arts; Printmaking and prints770 – Photocopy & photographs 780 – Music790 – Recreational & performing arts

800 – 899 – Literature and Rhetoric810 – American literature in English820 – English and Old English830 – Literatures of Germanic languages840 – Literatures of Romance languages850 – Italian, Romanian, Rhaeto – Romanic 860 – Spanish & Portuguese literatures870 – Italic literatures; Latin 880 – Hellenic literatures; Classical Greek890 – Literature of Other languages

900 – 999 – Geography, Biography and Travel910– Geography & travel920 – Biography, Genealogy, Insignia 930 – History of Ancient World

940 – General history of Europe950 – General History of Asia; Far East960 – General History of Africa970 – General History of North America980 – General History of South America990 – General History of other areas

For the classification of unpublished materials like theses, dissertations, narrativereports, feasibility studies, the Library is adopting the Hegis Classification System orthe Hegis Code that can be accessed @ http://www.highered.nysed.gov/ocue/documents/hegis.pdf

THE CALL NUMBER

The call number is a mark or a code, on the spine of a library book, or listed in the library's catalog, indicating the book's location in the library. It is an alphanumeric that uniquely identifies and indicates the location address of an item in a library's collection. It contains the following information: the location symbol of the different sections of the library, DDC number/class number, book number, copy number, volume number, publication or copyright date.

Example:

Location Symbol of the Section DDC Class Number

Book Number (Either Author or Title)Volume Number/Copy NumberPublication/Copyright Date

LOCATION SYMBOL

The location symbol is the symbol of the section where the book belongs like thefollowing:

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1. Fil - Filipinina Section2. Ref. - Reference Section3. Fil ® - Filipiniana Reference Section4. F - Fiction Section5. Cir. - Circulation Section6. T.R. - Technical Room7. VF(P) - Vertical File (Pamphlet)8. NP - Non-Print9. UGT - Undergraduate Thesis10.GT - Graduate Thesis11.D - Dissertation12.NR - Narrative Report13.FS - Feasibility Study

CLASS NUMBER

The class number is the decimal number used in classifying books according to the Dewey Decimal Classification System (DDC).

BOOK NUMBER

The book number is the number assigned to every author/title based on the C.A. Cutter’sThree-Figure Table.

LIBRARY SYSTEM

The library is adopting the Follett CirCat Library System. It is an integratedLibrary System, a commercial software that has eight (8) applications namely: SystemSet-Up, Patron Maintenance, Circulation Desk, Cataloging, Reports, Inventory, Backand Restore, OPAC and WEB OPAC.

THE ONLINE PUBLIC ACCESS CATALOG (OPAC/WEB OPAC)

There are four (4) workstations for Online Public Access Catalog (OPAC)located at the center of the library. The OPAC is a directory of all the books and other resources available in the LIRC. It is the soft version of the card catalog. It has a search button for the customer to fill-in either the author, the title, the subject, the call number, and other information of the book, then select and click among the icons below the chosen bibliographic information to get the desired information.

Below is the OPAC homepage.

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ON-LINE PUBLIC ACCESS CATALOG (OPAC) SEARCHING FLOWCHART(LAN)

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LIBRARY HOLDINGS IN A DATABASE READY FOR SEARCHINGOPAC SEARCH TERMINAL

OPAC ready for searching

SEARCH PROCESS

Search title, author or subject of the book

Search for keyword

Bibliographic information generated

Check availability of the materials, copy the call number of the book

INFORMATION RETRIEVAL

DNSC-LIRC WEB OPAC SEARCHING (INTERNET)

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Browse menu for students to select

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TYPE DNSC-LIRC ONLINE BULLETIN URL @ dnsclirc.wordpress.com TO REACH THE HOEMPAGE OF THE BULLETIN

LOCATE THE LINK OF THE WEB OPAC AT THE RIGHT SIDE BAR OF THE BULLETIN

CLICK THE LINK TO ENTER THE WEB OPAC HOMEPAGE

INFORMATION RETRIEVAL

BIBLIOGRAPHIC INFORMATION GENERATED

CHECK AVAILABILITY OF THE MATERIAL AND COPY THE CALL NUMBER

THE CIRCULATION DESK

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TYPE & CLICK THE PREFERRED BIBLIOGRAPHIC INFORMATION OF THE MATERIAL (AUTHOR, TITLE, SUBJECT, KEYWORD)

BIBLIOGRAPHIC INFORMATION GENERATED

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The Circulation Desk is the application of the Follett System where circulation activities like check-out and check-in of the materials take place. A customer must present his/her barcoded Library ID so he can avail of the circulation privileges. A barcode scanner is used to swipe the barcode of the customer’s library ID and the book barcode to record the information in the system.

CIRCULATION SERVICE FLOW CHART (Borrowing and Returning of Books)

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Get hold of the reference resources from the book shelf(Open shelf system)

Present updated library ID card at the circulation counter for identification of user in the LIRC System patron maintenance file

PATRON MAINTENANCE REGISTRATION

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Locate the reference resources to be borrowed through the OPAC

Return reference resources borrowed by clientele at the circulation counter (Same LIRC System process as borrowing)

Check reference resources for damages before shelving

Update Library System patron maintenance file

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The Patron Maintenance is an application of the Follett System wherein the customer’s personal information are recorded like the name, address, course, year, birth date, etc. Names of all the library customers must be registered in the system so that they can avail of the library privileges especially the services in the circulation desk.

Student registration in the Patron Maintenance of the Follett System is done during enrolment time, in Step 5 of the enrolment flow. Each student is required to submit a 1 x 1 I.D. picture for library ID, and fill-in Patron Maintenance Information sheet.

PATRON MAINTENANCE REGISTRATION FLOWStep 5 of the Enrolment Flow

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LIRC CUSTOMERS’ GUIDELINES

LIRC CUSTOMERS’ GUIDELINES

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Present 1x1 ID Picture to the librarian

Fill-up Patron Maintenance Information Sheet

Record Name and sign in the Logbook for Statistics Purposes

Encode Customer Information in the Patron maintenance Application

Generate Barcoded Library ID

Take Picture of Customer via Web Cam Before Releasing the Library ID

Record Name of Student who Claims a Library ID

Require Student to Present Approved Enrolment FormUpon Claiming the ID

Release the Library ID

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A. Issuance of Library ID:

For Incoming First Year Students, the Library ID’s are issued upon presentation of the following during the enrolment, Step 5 of the enrolment flow:

1. enrolment form2. 1 pc. 1x1 ID photo 3. filled-in Patron Maintenance Information4. picture taking via web cam

Note: The Library ID is non-transferable. It should be used by the owner only in every library transaction.. B. LIRC Customers must be guided by the following requirements upon entrance to and upon exit from the Library:

1. Upon entrance

a. Wearing of proper or appropriate attire; b. Proper safekeeping of bags, bulky belongings in the depository counter;

c. Bringing inside for safekeeping allowed things as: cell phones, wallets, sets of jewelry, and other valuable things;

d. Presentation of a validated school ID.

e. Logging of name and other required data in the Library entrance Log sheets.

2. Upon exit

a. Showing of personal things to the Library door keeper before leaving.

b. Presentation of Library borrowed materials for take home purposes.

C. When using the Library

1. Observing silence is the basic rule in any library management. Idle conversation, loud laughter and other unnecessary noise must be avoided;2. Smoking, drinking, and eating are strictly prohibited inside the Library;3. Keeping the Library clean and in proper order is expected of any user. Throwing or leaving pieces of paper, candy wrappers and other garbage materials on the floor, tables, carrels and shelves must be avoided. Chairs must be returned to its proper places every after use. 4. Making of industrial arts projects/visual aids inside the Library is not allowed;5. Willfully tearing, defacing, mutilating, putting writings, tracing the drawings or stealing library books and other properties are strictly prohibited. Anybody caught shall be subjected to the disciplinary actions stipulated in the student handbook. 6. Books are arranged and organized according to the Dewey Decimal

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Classification System (DDC). Everybody should read labels on the shelves to be guided in getting the materials;7. Reading or browsing of books/other library materials provided for each section is encouraged. Bringing out of any material to the section where it does not belong is prohibited.8. Vandalism inside the Library is strictly prohibited based on the provision

stipulated in the student handbook;9. Cell phones, beepers, pagers and the like should be in silent mode upon entering the Library;10. Borrowing of any Library material is not allowed unless a user has a bar coded library ID;13. At the end of every library period, the Library is expected to remain clean

and orderly.

D. Circulation Guidelines

Schedule of loaning out of library materials for home use is from Monday to Saturday, at 3:00 PM to 6:00 PM. A borrower can borrow two (2) books with different titles at a time from the reserve, circulation, Filipiniana and fiction sections. 1. Requirements for borrowing privileges: a. Library ID Note: Library is non-transferable or cannot be borrowed or used by another borrower when borrowing materials from the library. It should be surrendered to the Circulation desk in-charge every time a customer borrows any library material for home use or for photocopying outside of the Library in case there is no available photocopier inside the Library. The borrower must claim the ID after returning the book(s) borrowed.

2. Materials for Inside Reading Only:

All materials classified for inside reading only should be read inside the library reading area only. a. Periodicals such as: bound and loose issues of newspapers, magazines, journals, etc. placed inside the periodical section. b. Reference Materials such as: general and specific and Filipiniana references that belong to the eleven (11) General Reference Materials as dictionaries, encyclopedias, yearbooks, biographical dictionaries, handbooks, bibliographies, directories, indexes, gazetteers, atlases and directories, placed inside the reference section. c. Unpublished Materials such as: doctoral dissertations, thesis, narrative reports, feasibility studies and others, that are as a rule reserved for users engaged in research. d. Vertical File Materials such as: clippings, pamphlets, leaflets, brochures, manuals, pictures, etc., filed vertically in a cabinet (vertical file cabinet).

e. NSO Materials - materials issued by the National Statistics Office. 4. Materials For Home Use:

a. Any reserved book can be loaned out for overnight use only.

b. Fiction Books can be borrowed for three (3) days, and renewable for another three (3) days unless wanted by another user.

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c. Books in the general circulation and Filipiniana Sections can be borrowed for overnight use only and are renewable on the next schedule of borrowing for home use unless another user shall request for its use.

E. Fines and Penalties for Overdue/Damaged/Lost Books

1. Reserved Books, Circulation, Filipiniana, and Fiction

If not returned on time on the due date, the book shall be paid by the borrower a penalty charge of Php. 1.00 per hour the book is overdue including, Saturdays Sundays and holidays.

2. Lost/Damaged Books

a. The borrower who reports a badly damaged or lost book shall be given one (1) week to search for a replacement of the damaged or lost book with the same title and author. Fines shall be charged from the overdue period until the time the book is reported missing.

b. The borrower must replace the badly damaged or lost book with the same title and author of the current edition. If the book is not available in the local bookstores, the borrower shall pay the exact amount of the book plus a processing fee to the cashier’s office.

3. Lost Library ID

a. In cases when a borrower is unable to find his/her lost Library ID, he/she shall secure for a replacement in order not to lose his/her continuous privileges on the use of the library.

b. The borrower shall be required to pay the same amount as previously incurred for the replacement of his/her LIRC ID.

4. Procedure of Payment of Fines/Penalties

a. The borrower must secure a signed “payment slip” from the circulation counter/charging desk in-charge before paying fines/penalties to the cashier.

b. The official receipt of payment must be presented to the circulation counter/charging desk in-charge for recording before claiming his/her library ID.

5. Non-payment of Fines/Penalties

a. Borrowers with unsettled Library accounts temporarily lose borrowing privileges.

b. Names of borrowers with unsettled amounts shall be posted in the weekly publication of overdue notices in the Library bulletin board.

F. Guidelines for Reservation of Library Materials by the Faculty

Any library material, be it a periodical, a reference, a circulation, a Filipiniana, a vertical file, and others can be recommended by a faculty member to be shelved in the Reserved Section if it serves as direct reference of the faculty subject load for a particular period/semester. If the reservation is not renewed after the semester, the

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material shall be withdrawn from the Reserved Section and be shelved back in the former section it was taken from.

Every beginning of the semester, faculty members must fill-in the Faculty Reservation Form (Academic Library Form No. 6) for reservation of the materials needed for classroom instructions.

G. Specific Provisions for Faculty/Staff Users

Regular faculty and staff members only are allowed to borrow any library materials from the Circulation, Filipiniana, Reserve and Fiction Sections.

A faculty is allowed to borrow a maximum of ten (10) titles of books in a semester depending on the type of materials needed and the number of copies available on the shelves.

A staff can borrow a maximum of four (4) books at a time only.

1. Circulation/Filipiniana materials not placed on reserve

Materials with single copy can be borrowed only for three (3) days and can be renewed for another three (3) days unless no other user needs it. It is necessary to leave at least a single copy of every book title on the shelves so that any other user can have access on the material. Only books with two or more copies left on the shelves can be borrowed for a period of one (one) semester per faculty on a first come first served basis.

2. Reserved/Professional Books

Reserved/Professional books with multiple copies can be borrowed for a semester on a condition that a single copy or two shall be left in the shelves for other users. Books with only one copy left can only be borrowed for overnight use only, or according to the specified due date.

3. Fiction Books:

For a single copy of fiction books, a faculty can borrow this material for three (3) days and renewable for another three (3) days if not needed by another user. For multiple copies, a material can be borrowed for a semester provided that one copy is left on the shelves for other users.

Note: *Faculty members must observe returning of books before or on the due date so that other faculty members or students can also make use of the books. *All borrowed books/other materials must be returned to the library

upon signing of clearance.

H. Specific Provisions for Outside Users

1. Any user not connected with the Davao del Norte State College who wants to avail of the services of the Library is required to pay a library fee as approved by the LIRC Advisory Committee. He/She must present the following:

a. Validated School I.D.

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b. Request/Recommendation Letter from the librarian of the school he/she is presently enrolled (if user is a student.

2. He/She can freely use all the Library resources for inside reading but is not allowed to borrow books for home use. For photocopy of the material, only the library student assistants are allowed to bring out the material using his/her library ID. The user shall shoulder the cost of photocopy and the fare of the student if the photocopier is not available inside the library.

I. Referrals to Other Institutions

Students or Faculty who needs to consult other libraries may request the Head Librarian for the issuance of referral/recommendation letter(s) to the institution(s) of their choice.

J. Terms and Conditions on the Use of AVC Facility/Equipment

1. Any person/organization that would like to avail of the use of the Audio-Visual Hall shall be responsible for the cleanliness, preparation, and restoration of the hall before and after its use.

2. The user shall be liable of any damage or loss of property incurred during the conduct of any activity inside the Audio-Visual Hall.

3. Booking for schedule must be done one week ahead of the scheduled activity, in a first come, first served basis, so that it will be included in the monthly calendar of activities. However, for emergency cases, approval of the booking shall depend on the availability of the center.

4. The requesting party must inform the Head Librarian for any changes, postponement, or cancellation of Audio-Visual Hall booking.

5. Any technical trouble that may occur while using the facilities of the Audio-Visual Hall must immediately be reported.

6. The Audio Visual Hall shall not be used as an ordinary classroom for instruction except in cases when non-print materials such as TV, LCD Projector, and other Audio Visual materials are needed for purposes of instruction. Other activities like the conduct of seminars, conferences, meetings, workshops, lecture presentation and other activities of the College shall be allowed.

7. Academic, extra-curricular activities and campus organization activities shall be allowed with free of maintenance charges.

8. Fund raising activities/IGPs shall be charged 20% of the net income for the maintenance of the Audio-Visual Hall.

10. Outside user(s) who would like to avail of the services of the Audio-Visual Hall shall be charged a rental fee of Php450.00 per hour or as recommended and set by the Committee on Rentals, and shall furnish the security office a copy of approved reservation and other needed documents for security and records purposes.

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Rules and Regulations In the Use of the Audio-Visual Hall

1. Cleanliness and orderliness in the use of the Audio-Visual Hall are encouraged. Dispose garbage properly and arrange the chairs after using.

2.. Vandalism is discouraged. Always keep the walls and ceilings of the Audio- Visual Hall free from writings, scratches and dirt.

3. Smoking inside the Hall is not allowed.

4. Do not bring out from the Audio-Visual Hall any property without asking permission from the Librarian or from the Audio-Visual In-charge.

5. AV Hall equipment and other properties should be taken care of. Avoid destroying any property inside the Hall.

6. Do not turn on or manipulate the air-conditioning units or any equipment if you are not authorized to do so.

7. Always close the door when air cons are on.

8. Always turn off the lights and air cons after using.

9. Inform the librarian or the Audio-Visual In-charge after the conduct of any activity.

K. Internet and Network Policies (Internet Library)

1. Twenty five (25) Internet hours per semester is given to the students per semester;

2. Internet access is provided for educational use only. Visiting sites (viewing or printing) of inappropriate nature or that may be considered offensive by other individuals is not considered as an acceptable use of this service at DNSC.

3. Sending/Posting harassing messages or repeatedly sending/posting unwanted messages (electronic or paper) to others is prohibited).

4. Users are prohibited to connect any personal computer equipment to the college network without prior authorization from the College.

5. All storage media brought into the lab must be checked for viruses before being used.

6. Printing Policies

a. Laser printing is available in the Internet Laboratory. Students may print from a black and white laser printer and pay the corresponding amount of printing equivalent to market price. Unused internet hours can be converted to printing services, one (1) hour of internet surfing is equivalent to three (3) pages for a maximum of forty five (45) pages only or fifteen (15) hours equivalent per student per semester.

b. Since graphics and word art requires a lot of toner/ink, a corresponding amount of printing per page shall be charged an equivalent of two pages for every page printed.

7. Other E-Lib Users’ Requirements

a. Signing in the logbook before use of any computerb. Observance of at least one (1) hour per week use of an e-lib computerc. Immediate consultation with the e-lib administrator in case a unit malfunctions

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- Prohibition of changing computer’s configurations such as:- Changing wall papers- Putting screen savers- Renaming icons- Changing the settings- Getting into control panel- Removing the devices from the device manager

d. Prevention of doing other jobs not related to e-library work which may cause malfunctioning of computer(s).e. Prohibition of unauthorized bringing of CD’s (VCD/DVD/Audio CD) and

other computer peripherals inside the e-library. Permission must be sought first.

f. Observance of silence. g. Observance of cleanliness and orderliness of the e-lib is encouraged.

L. Discipline

Student users who fail to observe the LIRC guidelines shall be referred to the Guidance Office or directly to the Chairperson of Student Discipline for necessary actions.

K. Discipline

Student users who fail to observe the LIRC guidelines shall be referred to the Guidance Office first, or to the Chairperson of Student Discipline for necessary actions.

EFFECTIVITY

The Provisions stipulated in this LIRC Handbook shall take effect after approval of the LIRC Manual by the Board of Trustees.

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