Webinar PresentationSeptember 15 & 16, 2009

Reporting Requirements Under ARRA

ARRA Reporting Guidance: Jobs and Vendor Payments

Eve CarneyGrants Coordinator – Federal

ProgramsNan McKerley

Executive Director - IDEAMerrie Clark

Data and Research Manager- Federal Program

Overview of ARRA Reporting

Who?What?When? Where?Why?

Who?

Federal Agency: USDOEPrime Recipient: SDESub-recipient: LEAs and State

Special Schools *( DCS & DOC not considered Sub-recipients)

Vendors: Textbook Company Office Supply

Company

Reporting FrameworkFederal Agency

Prime Recipient

Sub-recipient

VendorVendor

What?Prime Recipient (SDE) must report

payments made to sub-recipients and to vendors.

Sub-recipient (LEA) must report information about the use of ARRA funding received from prime recipient:Jobs Created or RetainedGoods and services purchased from Vendors

Definitions: Jobs Created/RetainedJob created:

A new position created and filled as a result of ARRA, or

An existing unfilled position that is filled as a result of ARRA

Job retained:

An existing position that would not have remained filled were it not for ARRA funding

Reporting Jobs: Number and Description for Each Project Two fields to report:

Number of Jobs (numeric field) in FTEs created/retained by ARRA funding.

Narrative Description of Types of Jobs (text field) created/retained by ARRA funding (e.g., teachers, parapros, tech coaches, speech therapists).

Jobs resulting from ARRA funding must be reported for each "project," or federal funding program, such as Title1, ARRA or IDEA, Part B.

FTE Calculation: First Quarter

To Calculate FTE for First Quarter:

Total Hours Worked Funded by ARRA ____________________________

Total Hours in a Full-Time Schedule for the Position

Total all the hours worked by ARRA jobs: FT, PT, Temp.Divide by the total number of hours in a full-time

schedule for the positionInclude teachers, resource specialists, speech therapists,

clerical, etc.What constitutes a full-time schedule may vary district

to district, job to job, e.g., teacher:37.5 hrs; principal: 40 hrs; parapro: 30 hrs, etc.

Reporting Payments to Vendors Vendors, under ARRA regulations, are entities or individuals

from which the prime recipient or sub-recipient procures goods or services needed to carry out project or program.

LEAs Payments (funds spent, not purchase orders) to Vendors from ARRA Funds for All Projects (e.g., Title 1, ARRA; IDEA, Part B).Report Total Amount paid to all Vendors for

quarter ending 9/30/09. List any Vendor Payments in excess of $25,000.

D-U-N-S Number or Name and HQ Zip Code of VendorAmount of each Vendor Payment over $25,000

Total of all Vendor Payments under $25,000 (aggregate amount) will be autocalculated on form.

When?Quarter Ending Due to NCLB/IDEA

Management Consultant

9/30/2009 9/22/2009

12/31/2009 12/15/2009

3/31/2010 3/15/2010

6/30/2010 6/15/2010

Where?Excel Worksheet: Send to IDEA

Management Consultant 1) an electronic copy and 2) a hard copy with original signature.Tabs for jobs/vendors for quarter ending 9/30/09

Tabs for Instructions and FTE calculations

ARRA Jobs and Vendor Payments -SPED-9-16-09.xls

Where?Excel Worksheet: Send to NCLB

Consultant 1) an electronic copy and 2) a hard copy with original signature.Tabs for jobs/vendors for quarter ending 9/30/09

Tabs for Instructions and FTE calculations

ARRA Jobs and Vendor Payments -NCLB-9-16-09.xls

Why?Section 1512 of the American Recovery and

Reinvestment Act of 2009Reports required under Section 1512 of the Act will

Be submitted at the end of each quarter beginning Fall 2009Provide the public with transparency into how Federal

dollars are being spentContain detailed information on projects funded by the

Recovery Act:Total amount of funds received and the amount spent

on projectsList of projects funded by name

o Descriptiono Completion statuso Jobs created or retained

Details on sub-awards and other payments

IDEA Questions:How can we help you with this reporting?Contact your Management ConsultantContact Nan McKerley

Important Note: If Actual Job Numbers for each program

are dramatically different from those listed on your Comprehensive Application, please contact your IDEA Management Consultant.

NCLB Questions:How can we help you with this reporting?Contact your NCLB Consultant

Important Note: If Actual Job Numbers are dramatically

different from those listed on your Consolidated Application, please contact your NCLB Consultant.

Further Reporting Guidance The following Web Sites have information

about reporting requirements:www.Recovery.govwww.FederalReporting.gov

To register for a D-U-N-S Number with Dun & Bradstreet:

http://www.ccr.gov