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WEBINAR:

PRISM G2

PRE-MADE, OFF THE SHELF

COST MANAGEMENT

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Ett DiGiovanniProject Management Solutions Expert – ARES PRISM

Ett DiGiovanni leads product management for ARES Project Management,

developers of ARES PRISM integrated cost management software. Ett’s career

started off as a scheduler during the ”BC” period (i.e. before computerized

scheduling). Over the past 30 years, Ett has also obtained practical knowledge and

experience in estimating, cost engineering, earned value, contracts administration,

purchasing, project accounting, materials management, document control and field

management.

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Earned Value Performance Data

Time-Phased Budgets

Basis of Estimate

Schedule Integration

Accounting Data

Commitments

Risk Data

Funding

Change Management

Analysis & Reporting

Top Down Estimating

Bottoms-Up Estimating

2D/GIS/BIM Estimating

Stored Unit Pricing

Quote Management

Application of OH’s / Rates / Escalation

Time-phased Engineering

Deliverable Status & Tracking

Progress & Performance

Forecasting & Unit Rates Analysis

Earned Value Performance

RFQ and PO Mgmt.

Procurement Scheduling

PO Progressing

Shipment Expediting

Supplier Evaluations

Manage Changes

RFP & Contract Mgmt.

Contract Scheduling

Prime Contracts

Vendor Evaluations

Contract Progressing

Manage Contract Change

Rules of Credit

Time Phased Construction Deliverables

Track Progress & Performance

Installed Quantities

Forecasting & Unit Rates Analysis

Best of Class DM

View over 400 formats

Integrates with Cadd software

Transmittals

Workflows

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• ROI benefits

• Productivity benefits

• Risk Mitigation benefits

• Staff benefits

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PRISM G2

ROI BENEFITS

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COMPETITORS TAKE YEARS TO IMPLEMENT

YEAR 2YEAR 1

Task 1

YEARS

Sub-task 1

Sub-task 2

Sub-task 3

x years

x Years

x Years

Task 2Sub-task 1

Sub-task 2

Sub-task 3

Sub-task 4

x Years

x Years

x Years

x Years

CU

STO

M

SO

LUTI

ON

S

IMPLEMENTS WITHIN MONTHS

Mth 1 Mth 2 Mth 3 Mth 4

Task 1

# Months

Sub-task 1

Sub-task 2

Sub-task 3

x Months

x Months

x Months

Task 2Sub-task 1

Sub-task 2

Sub-task 3

Sub-task 4

x Months

x Months

x Months

x Months

PR

ISM

Pre

-ma

de • Quick to Implement 1 to 3 months

• Users are engaged early on

• Self Sustainable, less costly to maintain and

better value for the money

• Quicker improvement of quality of your project data

• Decreases bad legacy data

• Benefit from upgrades & enhancements

• (i.e. take advantage of new functionality)

YEAR 3

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A $495,000 difference between “Pre-made” and “Configurable” solution. So, investing in “configurable” (customized) solutions cannot be justified

$100,000 $100,000

$20,000 $20,000

6 weeks 1 year

$250/Hour $250/Hour

$60,000 $520,000

10 years 10 years

8% 8%

$100,000 $100,000

$365,510 -$129,860

Sample Return on Investment ScenarioCustomized

Annual Maintenance

Implementation Time

Implemenation Rate

Implemenation Costs

Software Life

Discount Rate

PRISM G2

"Pre-made" Solution "Configurable" SolutionAssumptions

Cost of Software

Annual Cost Savings

Net Present Value

*

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PRISM G2

PRODUCTIVITY BENEFITS

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“Productivity is being able to do things that you were never able to do before.”Franz Kafka

In-depth Insight & Future Visibility

Flexible Dashboards, Reports and Predictive

Trends Analysis

Simple, Automated

Data Entry &

Validation

“Strategic Project Controls”

“Project Controls Eliminating Surprises& Saving the Company $MM Annually”

“50-80% of Project Controls’ time spent manually validating data & producing

reports”

“Project Reporting”

Shallow

Analysis

Cumbersome Reports

Redundant Data Collection

& Manual Validation

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“The productivity of work is not the responsibility of the worker but of the manager.”Peter Drucker

• Providing the right tools is key to improving staff productivity

• An integrated solution reduces:

• Staff “downtime” waiting for data

• Setup time from months to weeks

• The need for additional staff

PRISM G2 can result in 20% reduction in project services cost

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PRISM G2

RISK MITIGATION BENEFITS

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“Is Excel the most dangerous piece of software

in the world?”

• Large risks involved

• Relying on people with no

programming experience reporting

on sensitive data

• No debug features

• No audit trail

• No way to test why a spreadsheet

returns the value it does

• Excel is the worst way to run a

company's software

New Statesman Magazine Feb 2013

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Project Manager

Pro

jec

t M

grs

CEs

/ SM

Es

Cost Engineers

Delivery Director

Programme Director

Finance Director

Technical Director

Dire

cto

rs

Programme Controls Director

Business

Manager

Project

DirectorBusiness

Manager

Project

Director

Project

Director

Business

Manager

Business

Manager

Project

Director

Business

Manager

Project

Director

Business

Manager

Project

Director

Business

ManagerProject

Director

Se

nio

r M

an

ag

em

en

t

Project

Director

Project

Director

Business

Manager

Board / Programme Director

Bo

ard

Initiate Changes

AP

PR

OV

AL

AU

THO

RIT

Y

A – Approver

R - Reviewer

A

Change 1

R

RR

R

A

Change 2

R

R

R

R

R

A

Change 3

R

R

RR

A

Change 4

Risk Mitigation Benefits – Integrated Changes “During project execution, the greatest source of cost and schedule risks originate from

Changes.” Dr. Lewis Muhlestein – Risk Consultant

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• Faster reporting of Changes by:

• Eliminating the need for ‘wet’ signatures, couriers, printers and meetings

• Automating the Change status

• Eliminates the need for maintaining manually updated logs by:

• Providing a single live source for identifying and approving changes

• Automatically informing other departments of the approval of Trends and

Changes

• Manage accounts with multiple budget owners and approvers by:

• Automatically identify reviewers and approvers based on ownership and

authority

• Automatically sending email notifications

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• Controls how changes are handled by:

• Making it impossible to break the rules

• Changes must follow a set process

• Publish cost reports within 4-5 days of month end by:

• Making changes an integral part of the cost mgmt system

• Reviewing and approving changes on a daily basis

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PRISM G2

STAFF BENEFITS

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CEO/Owner

Expeditor

CFO

Mgr of Project Controls

DesignEngineers

PurchasingAgent

Accountant

ProjectManager

VP Projects

Mgr ofProcurement

Scheduler

Mgr ofIT

ContractsAdministrator

Cost Engineer

Mgr of Engineering

Mgr ofConstruction

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• Flexible Coding structures

• Easy to use with intuitive design

• Standard and customizable reports

• Quick setup of:• Budgets

• Schedule integration

• Time-phasing

• Centralized Change Management

• Simple commitment and actual imports

• Time saving utilities for: • Calculating accruals

• Account Re-coding

• Re-baselining

• Copying data between Accounts

• Consolidating Accounts

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• Prepare RFQ data from Purchase Requisitions

• Select bidders from a Supplier database

• Include standard RFQ document attachments

• Develop Bid analyses from bids received

• Award and Issue PO’s with attachments & T&C’s

• Manage “Instructed Changes” using workflows

• Manage “Executed Changes” using workflows

• Update RFQ/PO progress

• Print standard and customizable procurement reports

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• Create Shipments for PO Items

• Prepare a Shipment Plan based on project schedule

“required on site” dates

• Track multiple Shipments per PO

• Track Vendor documents per PO

• Print standard and customizable shipment reports

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• Prepare RFP data from Contract Requisitions

• Determine engineering drawing status prior to bidding

• Select bidders from a Contractor database

• Link standard RFP document attachments

• Develop Bid Analyses from bids received

• Issue Contracts with attachments and T&C’s

• Manage “Instructed Changes” using workflows

• Manage “Executed Changes” using workflows

• Update Contracts progress by Pay Item

• Print Standard and customizable contract admin reports

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• Record Invoices and Payments per:

• Purchase Order Line Item

• Contract Pay Item

• Calculate advance payments and recoveries

• Calculate retention and releases

• Update actuals to Cost Management Control Accounts

• Supports “zero-based balance” bank accounts

• Update invoice data to your ERP system

• Simple reconciliation of actuals with your ERP

• Print Progress Payment Certificates

• Print Standard and customizable accounting and aging reports

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• Easy to use with and intuitive design

• Prepare drawing and specification lists

• Estimate engineering man-hour budgets

• By deliverable, type or work, engineering package and discipline

• Update progress by:

• Document milestone, type of work, engineering package and discipline

• Track engineering man-hour changes

• Maintain process equipment and bulk materials lists

• Prepare engineering purchase requisitions

• Print standard and customizable engineering status reports

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• Eliminate the need for:

• Cost loading schedules

• Detailed procurement activities

• Detailed contract admin activities

• PRISM G2 will be the source for:

• Procurement expected delivery dates

• Contracts admin expected mobilization dates

• Engineering expected completion dates

• Calculating engineering activities % complete

• Calculating construction activities % complete

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• Eliminate the dependency on Excel

• Standardize coding and procedures across projects

• Timely issuance of project status reports

• Employee availability and staff plan reporting

• Improve employee productivity

• Reduce staffing needs

• PRISM is a bench marking tool for new projects and proposals:

• Provides estimating rates and prices

• Historical data analysis

• Report status across projects

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• One source for all project data

• Improve data integrity

• Quick “What-if” scenarios

• Faster issuance of project status reports – 4 days

• Earned Value analyses and reporting

• Intuitive interface for making inquiries

• Integrated change management with approval process

• Reduce project staffing requirements

• Easy to use reports at your fingertips

• Dashboard reporting to executive management

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• Prepare Procurement Control Plans based on the project

schedule

• Prepare Contract Control Plans based on the project

schedule

• Standardize coding across projects

• Maintain Performance ratings for:

• Contractors

• Suppliers

• Standard document attachments per type of PO/Contract

• Print Commitment reports across projects

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• Eliminating dependency on Excel

• Standardized coding across projects

• Faster issuance of engineering status reports

• Employee availability and staff planning reporting

• Engineering progress reporting across projects

• Productivity reports by:

• Project

• Engineering Discipline

• PRISM as a source of data for new projects and proposals:

• Engineering estimating data

• Engineering analysis data

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• Adopt defined Rules of Credit per type of task

• Estimate construction quantity and man-hour budgets• By deliverable – equipment item, foundation, cable, piping iso

• By Task

• By system

• By WBS

• Update progress by: • Deliverable rules of credit

• Task rules of credit

• Task actual quantities installed and hours

• Track construction budget and forecast changes

• Print standard and customizable construction productivity and status reports by contract or WBS

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• Flexible – works with Oracle and MS-SQL databases

• Simple and quick installation (1 day typical)

• Seamless interface to P6 and MSP (pre-made)

• Quick integration to SAP, Oracle or any ERP

• Role based solution:

• Client

• Hosted

• Mobile

• Minimum IT Support required

• 24/7 Software Support

• No cost “sandbox” testing environment

• Detailed and easy to understand installation manuals

• Easy to install “patches” and new versions

• Supports OS Authentication for Login

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• Portfolio / proposal planning

• Market project control capabilities to prospective clients

• Fast and economical roll-out

• Have one source of data for all projects

• View data across projects

• Improve data integrity

• Reduce project staffing needs

• Drill-down web-based Portfolio Dashboard

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• Seamless interface to your ERP system in 2 weeks

• Timely and accurate accrual reporting

• Report against:

• Financial (Annual) Budgets

• Funding Sources

• Higher profits due to:

• Fast and economical implementation

• Lower support and maintenance costs

• Productivity improvements

• Early identification of project overruns and savings

• PRISM provides a justifiable ROI

• Drill-down web-based Portfolio Dashboard

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• Promotes team approach to project execution

• Improves staff morale by reducing stress levels

• Market project mgmt capabilities to client prospects

• Early identification of project risks

• PRISM provides a justifiable ROI to company stakeholders

• Have one source of data for all projects

• Drill-down web-based Portfolio Dashboard

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• ROI benefits• PRISM G2 being a pre-made, off the shelf solution, reduces up-front

implementation costs and ensures a positive return on investment

• Productivity benefits• PRISM G2 is a productivity improvement tool that reduces project services

costs by automating and validating data entry functions, thereby providing more time for analyses and accurate forecasting.

• Risk Mitigation benefits• PRISM G2 mitigates risk during project execution by removing the reliance on

Excel and providing an integrated change management solution to control project changes – the biggest source of project risk

• Staff benefits• PRISM G2 provides benefits to all staff involved in project executions

including executives, middle managers and “day-to-day” staff in various disciplines

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www.aresprism.com