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Week 018

Lesson 1

Develop and Update Knowledge on Protocol

Photo by: www.filipinoaustralian.com

On successful completion of the module the student will be able to:

1. Seek information on appropriate protocol. 2. Integrate appropriate protocol procedures into work activities. 3. Update knowledge of protocol.

Motivation

https://www.yelp.co.uk/biz/event-protocol-event-staff-london

Seek Information On Appropriate Protocol

Republic of the Philippines

Congress of the Philippines Metro Manila Tenth Congress

Third Regular Session Begun and held in Metro Manila, on Monday the twenty-eighth day of July, nineteen hundred and ninety-seven.

REPUBLIC ACT NO. 8491

AN ACT PRESCRIBING THE CODE OF THE NATIONAL FLAG, ANTHEM, MOTTO, COAT-OF-ARMS AND OTHER HERALDIC ITEMS AND DEVICES OF THE PHILIPPINES.

Be it enacted by the Senate and Home of Representatives of the Philippines in Congress assembled:

SECTION 1. Short Title — This act shall be known as the “Flag and Heraldic Code of the Philippines.”

SECTION 2. Declaration of Policy – Reverence and respect shall at all times be accorded the flag, the anthem and other national symbols which embody the national ideals and traditions and which express the principles of sovereignty and national solidarity. The heraldic items and devices shall seek to manifest the national virtues and to inculcate in the minds and hearts of our people a just pride in their native land, fitting respect and affection for the national flag and anthem, and the proper use of the national motto, coat-of-arms and other heraldic items and devices.

SECTION 3. Definition of Terms — Whenever used in this Act, the term:

a. “Military” shall mean all branches of the Armed Forces of the Philippines including the Philippine National Police, the Bureau of Jail Management and Penology, and the Bureau of Fire Protection;

b. “Festoon” shall mean to hang in a curved shape between two points as a decoration;

c. “Flag” shall mean the Philippine National Flag, unless stated otherwise;

d. “Fly” shall mean the part of the flag outside the hoist or length;

e. “Symbol” shall mean any conventional sign which reveals man’s achievement and heroism (for orders and decorations), identification, authority and a sign of dignity (for coat-of-arms, logo and insignia);

f. “Half-Mast” shall mean lowering the flag to one-half the distance between the top and bottom of the staff;

g. “Hoist” shall mean the part of the flag nearest the staff or the canvass to which the halyard is attached;

h. “Inclement Weather” shall mean that a typhoon signal is raised in the locality;

i. “National Anthem” shall mean the Philippine National Anthem’

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j. “Official Residences” shall mean Malacañang, and other government-owned structures where the President resides, and other structures occupied by the Philippine Consulate or Embassies abroad;

k. “Places of Frivolty” shall mean places of hilarity marked by or providing boisterous merriment or recreation; and

l. “Institute” shall mean the National Historical Institute.

Sources Of Accurate Information On Protocol

1. Libraries 2. Internet 3. Department of Foreign Affairs 4. Department of Interior and Local Government 5. National Council of Culture and Arts 6. Office of the United Nations

Protocol in the Conduct of Meeting/Event

Event industry is following series of protocols on the conduct of meetings or events.event personnel are assumed to give their personal capacity in upholding every event.

Discussion protocol

Speakers and participants are encouraged to share one’s personal views in

their own capability. Events and meetings are an open communication with a

role to learn from the speakers and to socialize with each other.

Social media

It is also applied that the use of technology is one of the protocol, using

digital and social media, to be covered before, during and after the

event.Pictures and videos are meant to be private unless with the permission

of the event clients

Photography Camera gadgets will not be used in a conference without the permission of the chair, gadgets like mobile phones, tablets, digital cameras or SLR.

Conference Room The speakers and the participants are seated in a rectangular table which has space for 38-40 people. Meeting, Plenary sessions and the like takes place in the conference room. There are audio visual presentations used by the presenters and the speakers and participants are provided with name plates.

About the Speaker They stimulate the discussion allthroughout the conference session. Speakers are informed about the topic to discuss. They are also reminded on who are those participants, including their profession, and types of outlook about the topic.

Presentations There is a required short presentation asked from the speakers during presentation, to visualize and make it more realistic during the conference deliveries. Give the synopsis of the presentation before hand before starting the conference to the chair of the meeting. There is also photocopies of the topic presetntations to be distributed to all the members of the participants. They my also use powerpoint and audio visual presentations.

Role and Importance and Role of Protocol in Different Events and Situations

Protocol - by definition, involves the proper procedures or system of rules used to govern affairs of state or diplomatic occasions.

Business protocol can be defined as the fine art and science of facilitating events for people of different cultures to find common purpose, engage strategic and sensitive issues, and create long-term relationships.

Protocol Officer is the person on your team that plans and orchestrates V.I.P. visits, ceremonies, meetings and special events.

Team Building Events 1) Finding the proper balance of personalities and positions can truly

differentiate your company with a dream team of superior workers. 2) Proper protocol helps establish your organization as one that is defined by a

good sense of decorum, etiquette and cross-cultural respect. 3) Business protocol has also become a strategic asset to set you apart from the

competition. 4) Protocol officer can serve your organization by building valuable

relationships with others. 5) Having a protocol officer on your team not only helps build your brand but it

ensures your company is represented at its best at all times and in most any situation.

6) They are educated and experienced in precedence, titles and forms of address, flag etiquette, international protocol and much more—all of which influences strategic objectives that result in excellent customer relations.

7) Knowing proper dining etiquette. 8) Protocol officer can help your team create an environment that is free of

cross cultural distractions. 9) Protocol officer also proves valuable to your company for many other

reasons. The bottom line is that a protocol officer can help your organization facilitate communication, cross-cultural respect and cooperation between individuals, co-workers, clients and cultures.

Key Sources of Information on Protocol

1. Group A Committee 2. Finalize Goals And Objectives 3. Select Date And The Time 4. Set The Budget 5. Fund Sources 6. Reserve A Venue 7. Schedule Meetings With The Clients. 8. Have The Guest List

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9. Carry Out The Needs For Special Permits, Licenses, Insurance 10. Deal With Vendors 11. Update And Boost Social Media Plug Ins. 12. Parking And Transportation 13. Lay Down Timelines And Delegate Tasks To The Staff. 14. schedule a photographer/videographer 15. disseminate fliers, posters, banners, tarpaulins, pamphlets and social media sites posts. 16. book with a catering services 17. create an invitations 18. have an entertainment and musicians 19. request for VIP bios 20. secure enough staffing with definite roles.

Integrate Appropriate Protocol Procedures Into Work Activities

An essential part of an events management team is having an appropriate and standard protocol to follow. With a n enterprise following these protocols, the work activities to be done will be planned and managed resulting to a high quality services to offer.

Main Types Of Civic Functions Held In The Philippines

1. Civic receptions 2. Formal parades 3. City ceremonies 4. National holiday receptions 5. Independence ceremonies 6. Private functions 7. Functions with VIPs and/or government officials in attendance

Correct Use Of Protocol Integrated Into Work Activities

1. Issuing invitations 2. Preparing running sheets 3. Preparation of briefing papers 4. Liaison with dignitaries and officials 5. Correspondence to dignitaries and officials 6. Providing various services during the conduct of on-site management,

service of food and beverage

Appropriate Use Of Protocol In A Particular Work Activities

Section 1: Complete workplace forms and documents

As a worker in the community and disability services areas you will need to be familiar with administrative protocols relating to how forms and documents are completed, used and stored.

Administrative tasks that you will be expected to perform will most likely include preparing documents and completing forms in accordance with government legislation and regulations, and also with organisational policies and procedures.

Section 2: Store and maintain organizational information

Every organisation will have different practices for storing information. It is important that you fully understand how this is done in your organisation, and why.

Workplace policies and procedures for storage and access of information provide a guide for workers to follow, and if you are conscientious in adhering to these, information can be kept secure and in good order, and will be easily accessible to those who need it.

Section 3: Use and maintain equipment and machines

To function as an effective and productive member of your organisation, it is important that you know how to select equipment that is appropriate for the task, and then use it in accordance with designated instructions. The maintenance of that equipment is also critical to ensure that it is always operational.

Section 4: Manage inquiries in accordance with organisational policy and protocol

Effective communication and provision of information are integral to an organisation’s ability to function successfully. Managing inquiries from co-workers and clients and others efficiently is an important part of day-to-day work activities.

Protocol procedures for different types of function including:

1. Invitations to VIPs 2. Arrival procedures, including for government officials 3. Introduction protocols and order of speakers 4. Order of precedence for official guests 5. Seating arrangements 6. Dress styles

CHAPTER 1

THE NATIONAL FLAG

A. Design of the National Flag

SECTION 4. The flag of the Philippines shall be blue, white and red with an eight-rayed golden-yellow sun and three five-pointed stars, as consecrated and honored by the people.

B. Hoisting and Display of the National Flag

SECTION 5. The flag shall be displayed in all public buildings, official residences public plazas, and institutions of learning everyday throughout the year.

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SECTION 6. The flag shall be permanently hoisted, day and night throughout the year, in front of the following; at Malacanang Palace; the Congress of the Philippines building; Supreme Court building; the Rizal Monument in Luneta, Manila; Aguinaldo Shrine in Kawit, Cavite; Barasoain Shrine in Malolos, Bulacan; the Tomb of the Unknown Soldier, LibinganngmgaBayani; Mausuleo de los BeteranosdelaRevolucion; all International Ports of Entry and all other places as maybe designated by the Institute.

The flag shall be properly illuminated at night.

SECTION 7. The flag shall also be displayed in private buildings and residences or raised in the open flag-staffs in front of said buildings every April 9 (ArawngKagitingan); May 1 (Labor Day); May 28 (National Flag Day) to June 12 (Independence Day); last Sunday of August (National Heroes Day); November 30 (Bonifacio Day); and December 30 (Rizal Day); and on such other days as may be declared by the President and/or local chief executives.

The flag may also be displayed throughout the year in private buildings or offices or raised in the open on flag-staffs in front of private buildings: Provided, that they observe flag-raising ceremonies in accordance with the rules and regulations to be issued by the Office of the President.

SECTION 8. All government agencies and instrumentalities, and local government offices, government-owned corporations and local government units are enjoined to observe flag day with appropriate ceremonies. Socio-civic groups, non-government organizations and the private sector are exhorted to cooperate in making the celebrations a success.

SECTION 9. The flag shall be flown on merchant ships of Philippine registry of more than one thousand (1000) gross tons and on all naval vessels.

On board naval vessels, the flag shall be displayed on the flagstaff at the stern when the ship is at anchor. The Flag shall be hoisted to the gaff at the aftermast when the ship is at sea.

SECTION 10. The flag, if flown from a flagpole, shall have its blue field on top in time of peace and the red field on top in time of war; if in a hanging position, the blue field shall be to the right (left of the observer) in time of peace, and the red field to the right (left of the observer) in time of war.

The flagpole staff must be straight and slightly tapering at the top.

SECTION 11. If planted on the ground, the flagpole shall be at a prominent place and shall be of such height as would give the flag commanding position in relation to the buildings in the vicinity.

If attached to a building, the flagpole shall be on top of its roof or anchored on a sill projecting at an angle upward.

If on stage or platform or government office, the flag shall be at the left (facing the stage) or the left of the office upon entering.

SECTION 12. When the Philippine flag is flown with another flag, the flags, if both are national flags, must be flown on separate staffs of the same height and shall be of equal size. The Philippine flag shall be hoisted first and lowered last.

If the other flag is not a national flag, it may be flown in the same lineyard as the Philippine flag but below the latter and it cannot be of greater size than the Philippine flag.

SECTION 13. When displayed with another flag, the Philippine flag shall be on the right of the other flag. If there is a line of other flags, the Philippine flag shall be in the middle of the line.

When carried in a parade with flags, which are not national flags, the Philippine flag shall be in front of the center of the line.

SECTION 14. A flag worn out through wear and tear shall not be thrown away. It shall be solemnly burned to avoid misuse or desecration. The flag shall be replaced immediately when it begins to show signs of wear and tear.

SECTION 15. The flag shall be raised at sunrise and lowered at sunset. It shall be on the mast at the start of official’office hours, shall remain flying throughout the day.

SECTION 16. The flag may be displayed:

a. Inside or outside-a building or on a stationary flagpoles. If the flag is displayed indoors on a flagpole, it shall be placed at the left of the observer as one enters the room;

b. From the top of a flagpole, which shall be at a prominent place or a commanding position in relation to the surrounding buildings;

c. From a staff projecting upward from the window sill, canopy, balcony or facade of a building.

d. In a suspended position from a rope extending from a building to pole erected away from the building;

e. Flat against the wall vertically with the sun and stars on top; and

f. Hanging in a vertical position across a street, with the blue field pointing east, if the road is heading south or north, or pointing north if the road is heading east or west.

The flag shall not be raised when the weather is inclement. If already raised, the flag shall not be lowered.

SECTION 17. The flag shall be hoisted to the top briskly and lowered ceremoniously.

The flag shall never touch anything beneath it, such as the ground, flood, water or other objects.

After being lowered, the flag shall be handled and folded solemnly as part of the ceremony.

C. Conduct of Flag Raising Ceremony

SECTION 18. All government offices and educational institutions shall henceforth observe the flag-raising ceremony every Monday morning and the

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flag lowering ceremony every Friday afternoon. The ceremony shall be simple and dignified and shall include the playing or singing of the Philippine National Anthem.

SECTION 19. The office of the President upon the recommendation of the Institute shall issue rules and regulations for the proper conduct of the flag ceremony.

SECTION 20. The observance of the flag ceremony in official or civic gatherings shall be simple and dignified and shall include the playing or singing of the anthem in its original Filipino lyrics and march tempo.

SECTION 21. During the flag-raising ceremony, the assembly shall stand in formation racing the flag. At the moment the first note of the anthem is heard, everyone in the premises shall come to attention; moving vehicles shall stop. All persons present shall :.ace their right palms over their chests, those with hats shall uncover, while those in military, scouting, security guard, and citizens military training uniforms shall give :.-.£ salute prescribed by their regulations, which salute shall be completed upon the last note of the anthem.

The assembly shall sing the Philippine national anthem, accompanied by a band, r available, and at the first note, the flag shall be raised briskly.

The same procedure shall be observed when the flag is passing in review or in parade.

SECTION 22. During the flag lowering, the flag shall be lowered solemnly and slowly so that the flag shall be down the mast at the sound of the last note of the anthem. Those in the assembly shall observe the same deportment or shall observe the same behavior as for the flag-raising ceremony.

D. Half-Mast

SECTION 23. The flag shall be flown at half-mast as a sign of mourning on all buildings and places where it is displayed, as provided for in this Act, on the day of official announcement of the death of any of the following officials:

a. The President or a former President, for ten (10) days;

b. The Vice-President, the Chief Justice, the President of the Senate, and the Speaker of the House of Representatives, for seven (7) days; and

c. Other persons to be determined by the Institute, for any period less than seven (7) days.

The flag shall be flown at half-mast on all the buildings and places where the decedent was holding office, on the day of death until the day of interment of an incumbent member of the Supreme Court, the Cabinet, the Senate or the House of Representatives, and such other persons as may be determined by the Institute.

The flag when flown at half-mast shall be first hoisted to the peak for a moment then lowered to the half-mast position. The flag shall again be raised briskly to the peak before it is lowered for the day.

E. Casket

SECTION 24. The flag may be used to cover the caskets of the honored dead of the military, veterans of previous wars, national artists, and of civilians who have rendered distinguished service to the nation, as maybe determined by the local government unit concerned. In such cases, the flag shall be placed such that the white triangle shall be at the head and the blue portion shall cover the right side of the caskets. The flag shall not be lowered to the grave or allowed to touch the ground, but shall be folded solemnly and handed over to the heirs of the deceased.

F. Pledge to the Flag

SECTION 25. The following shall be the Pledge of Allegiance to the Philippine Flag:

Ako ay Filipino

Buong katapatang nanunumpa

Sa watawat ng Pilipinas

At sa bansang kanyang sinasagisag

Na may dangal, katarungan, at kalayaan

Na pinakikilos ng sambayanang

Maka-Diyos,

Makatao,

Makakalikasan, at

Makabansa.

Such pledge shall be recited while standing with the right hand palm open raised shoulder high. Individuals whose faith or religious beliefs prohibit them from making such pledge must nonetheless show full respect when the pledge is being rendered by standing at attention.

G. Flag Days

SECTION 26. The period from May 28 to June 12 of each year is declared as Flag Days, during which period all offices, agencies and instrumentalities of government, business establishments, institutions of learning and private homes are enjoined to display the flag.

H. Specifications of the National Flag

SECTION 27. The flag shall have the following proportions. The width of the flag, 1; the length of the flag, 2; and the sides of the white triangle, 1.

SECTION 28. The technical specifications shall be as follows:

The blue color shall bear Cable No. 80173; the white color, Cable No. 80001 the red color, Cable No. 80108; and the golden yellow, Cable No. 80068.

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SECTION 29. In order to establish uniform criteria in the making of our national flag and to guarantee its durability by the use of quality materials, the following standards and procedures shall be observed:

a. All requisitions for the purchase of the Philippine National Flag must be based on strict compliance with the deisgn, color, craftmanship and material requriements of the Government.

b. All submitted samples of flags by accredited suppliers offered for purchase for government use shall be evaluated as to design, color and craftmanship specifications by the Institute, through its Heraldry and Display Section, which shall stamp its approval or disapproval on the canvass reinforcement of the flag sample submitted. The samples shall be sent to the Institute by the requisitioning office, not by the flag supplier; and

c. The Industrial Technology Development Institute (ITDI) or the Philippine Textile Research Institute (PTRI) of the Department of Science and Technology (DOST) shall evaluate the quality of material of all flag samples and certify whether the fabric for the blue, white, red and golden yellow colors, including the canvass submitted, conforms to government requirement as to quality of the material. The samples shall be submitted by the said office to the Institute.

SECTION 30. All deliveries of the flags requisitioned by the government shall be inspected by the requisitioning agency’s internal inspector and by the Commission on Audit (COA) using the flag stamped approved by the Institute as reference.

SECTION 31. In carrying out its responsibilities under Section 4 hereof, the Institute, COA, the ITDI/PTRI shall prepare guidelines to be approved by the Office of the President.

SECTION 32. All government agencies and instrumentalities shall ensure that the requirements under this Act with respect to the standards, requisitions and delivery of the national flag are strictly complied with.

SECTION 33. All departments, agencies, offices, and instrumentalities of the government, government-owned or controlled corporations, local government units, including barangays, shall include in their annual budgets the necessary outlay for the purchase of the national flag.

I. Prohibited Acts

SECTION 34. It shall be prohibited

a. To mutilate, deface, defile, trample, on or cast contempt any act or omission casting dishonor or ridicule upon the flag over its surface;

b. To dip the flag to any person or object by way of compliment or salute;

c. To use the flag:

1. As a drapery, festoon, tablecloth

2. As covering for ceilings, walls, statues or other objects;

3. As a pennant in the hood, side, back and top of motor vehicles;

4. As a staff or whip;

5. For unveiling monuments or statues; and

6. As trademarks or for industrial, commercial or agricultural labels or designs.

d. Display the flag:

1. Under any painting or picture;

2. Horizontally face-up. It shall always be hoisted aloft and be allowed to fall freely;

3. Below any platform; or

4. In discotheques, cockpits, night and day clubs, casinos, gambling joints and places of vice or where frivolity prevails.

e. To wear the flag in whole or in part as a costume or uniform;

f. To add any word, figure, mark, picture, design, drawings, advertisements, or imprint of any nature on the flag;

g. To print, paint or attach representation of the flag on handkerchiefs, napkins, cushions, and other articles of merchandise;

h. To display in public any foreign flag, except in embassies and other diplomatic establishments, and in offices of international organizations.

i. To use, display or be part of any advertisement of infomercial; and

j. To display the flag in front of buildings or offices occupied by aliens.

CHAPTER II

THE NATIONAL ANTHEM

SECTION 35. The National Anthem is entitled LupangHinirang.

SECTION 36. The National Anthem shall always be sung in the national language within or without the country. The following shall be the lyrics of the National Anthem.

Bayang magiliw,

Perlas ng silanganan,

Alabng puso

Sa dibdib mo’ybuhay.

Lupang hinirang,

Duyan kang magiting,

Sa manlulupig

Di kapasisiil.

Sa dagat at bundok,

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Sa simoy at salangitmongbughaw,

May dilagang tula

At awit sa paglayang minamahal.

Ang kislap ng watawat mo’y

Tagumpay na nagniningning;

Ang bituin at arawniya,

Kailan pa ma’y di magdidilim.

Lupa ng araw, ngluwalhati’tpagsinta,

Buhay ay langitsa piling mo;

Aming ligaya na ‘pag may mang-aapi,

Ang mamatay nang dahil sa ‘yo.

SECTION 37. The rendition of the National Anthem, whether played or sung, shall be in accordance with the musical arrangement and composition of Julian Felipe.

SECTION 38. When the National Anthem is played at a public gathering, whether by a band or by singing or both, or reproduced by any means, the attending public shall sing the anthem. The singing must be done with fervor.

As a sign of respect, all persons shall stand at attention and face the Philippine flag, if there is one displayed, and if there is none, they shall face the band or the conductor. At the first note, all persons shall execute a salute by placing their right palms over their left chests. Those in military, scouting, citizen’s military training and security guard uniforms shall give the salute prescribed by their regulations. The salute shall be completed upon the last note of the anthem.

The anthem shall not be played and sung for mere recreation, amusement or entertainment purposes except on the following occasions:

a. International competitions where the Philippines is the host or has a representative;

b. Local competitions;

c. During “signing off” and “signing on” of radio broadcasting and television stations;

d. Before the initial and last screening of films or before the opening of theater performances; and

e. Other occasions as may be allowed by the Institute.

SECTION 39. All officials and employees of the national and local governments, and any agencies or instrumentalities thereof, including government-owned or controlled corporations, privately-owned entities of

offices displaying the national flag and government institutions of learning are hereby directed to comply strictly with the rules prescribed for the rendition of the anthem. Failure to observe the rules shall be a ground for administrative discipline.

CHAPTER III

THE NATIONAL MOTTO

SECTION 40. The national Motto shall be “MAKA-DIYOS, MAKA-TAO, MAKAKALIKASAN AT MAKABANSA.”

CHAPTER IV

NATIONAL COAT-OF-ARMS

SECTION 41. The National Coat-of-Arms shall have:

Paleways of two (2) pieces, azure and gules; a chief argent studded with three (3) mullets equidistant from each other; and, in point of honor, ovoid argent over all the sun rayonnant with eight minor lesser rays. Beneath shall be the scroll with the words “REPUBLIKA NG PILIPINAS,” inscribed thereon.

CHAPTER V

THE GREAT SEAL

SECTION 42. The Great Seal shall be circular in form, with the arms as described in the preceding section, but without the scroll and the inscription thereon. Surrounding the whole shall be a double marginal circle within which shall appear the words “RepublikangPilipinas.” For the purpose of placing The Great Seal, the color of the arms shall not be deemed essential but tincture representation must be used.

The Great Seal shall bear the National Motto.

SECTION 43. The Great Seal shall be affixed to or placed upon all commissions signed by the President and upon such other official documents and papers of the Republic of the Philippines as may be provided by law, or as may be required bv custom and usage. The President shall have custody of the Great Seal.

CHAPTER VI

OFFICIAL SEALS AND OTHER HERALDIC ITEMS AND DEVICES

SECTION 44. Any government entity, including the military, may adopt appropriate coat-of-arms, administrative seals, logo, insignia, badges, patches, banners and initiate awards, citations, orders or decorations, as may be authorized by the Congress or the Office of the President.

SECTION 45. Such hearldic devices and items shall be filed with the Institute for recording and evaluation as to precedence, design, customs and traditions. The institute shall promulgate the corresponding rules and

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regulations which shall be submitted for approval to the Office of the President or to Congress.

SECTION 46. All government offices including the military are hereby ordered to purchase all heraldic items and devices from manufacturers accredited and authorized by the Institute. Such items and devices shall be subject to inspection by the purchasing agency’s internal inspector and the COA representative using the design and specifications approved by the Office of the President or by the Congress, through the Institute.

SECTION 47. No government official or employee shall accept any orders or decorations from any foreign government without the consent of Congress, and without the prior evaluation and documentation of such order or decoration by the Institute.

CHAPTER VII

PENALTIES

SECTION 48. Failure or refusal to observe the provisions of this Act; and any violation of the corresponding rules and regulations issued by the Office of the President shall, after proper notice and hearing, be penalized by public censure which shall be published at least once in a newspaper of general circulation.

The Department of Education, Culture and Sports and the Commission on Higher Education, upon the recommendation of the Institute and after the proper notice and hearing, shall cause the cancellation of the recognition of permit of any private educational institution which fails or refuses to observe the provisions of this Act for the second time.

SECTION 49. The Department of Education, Culture and Sports (DECS) and the Commission on Higher Education shall ensure that the National Anthem, as adopted by law, shall be committed to memory by all students of both public and private educational institutions, and performed during the flag ceremony conducted in accordance with the rules and regulations issued by the Office of the President. In addition, they shall make available the vocal, piano or band scores of the National Anthem, as adopted by law, to all private and public schools, as well as he general public.

SECTION 50. Any person or judicial entity which violates any of the provisions of this Act shall, upon conviction, be punished by a fine of not less than Five thousand pesos (5,000.00) not more than Twenty thousand pesos (P20,000.00), or by imprisonment for not more than one (1) year, or both such fine and imprisonment, at the discretion of the court: Provided, That for any second and additional offenses, both fine and imprisonment shall always be imposed: Provided, That in case the violation is commited by a juridical person, its President or Chief Executive Officer thereof shall be liable.

CHAPTER VIII

COMMON PROVISION

SECTION 51. The Institute shall issue the necessary-rules and regulations to implement the provisions of this Act within ninety (90) days after effectivity. The Institute shall submit its rules and regulations to the Office of the President and the Congress of the Philippines.

SECTION 52. The Institute shall also be responsible for the strict enforcement of the provision of this Act. It may call upon any government department, agency, office, or government instrumentality, including government corporations and local government units, for such assistance as it may deem necessary for the effective discharge of its functions under this Act.

SECTION 53. Separability Clause— If any provision, or part hereof, is held invalid or unconstitutional, the remeinder of this Act not otherwise affected shall be valid and subisting.

SECTION 54. Repealing Clause – Any law, presidential decree or issuance, executive order, letter of instruction, administrative order, rule and regulation contrary to or inconsistent with the provisions of this Act is hereby repealed, modified, or amended accordingly.

SECTION 55. Effectivity — This Act shall be effective fifteen (15) days from the date of its publication in Official Gazette or in at east two (2) newspapers of general circulation.

Main types of civic functions held in the Philippines

Philippines Ranking System Including Order Of Precedence And Ranks

The Order of Precedence in the Philippines is the protocol used in ceremonially ranking government officials and other personages in the Philippines. It has no legal standing, and does not reflect the presidential line of succession nor the equal status of the three branches of government established in the 1987 Constitution.

Order of precedence

1. HE The President (Rodrigo Roa Duterte)

2. HE The Vice-President (Leni Robredo)

3. Former Presidents of the Philippines (in order of recency of term):

1. Benigno Aquino III (30 June 2010 to 30 June 2016)

2. Gloria Macapagal Arroyo (20 January 2001 to 30 June 2010)

3. Joseph Estrada (30 June 1998 to 20 January 2001)

4. Fidel Ramos (30 June 1992 to 30 June 1998)

4. The President of the Senate (Aquilino Pimentel III)

5. The Speaker of the House of Representatives (Pantaleon Alvarez)

6. The Chief Justice of the Supreme Court (Maria Lourdes Sereno)

7. The Secretary of Foreign Affairs (Alan Peter Cayetano)

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8. Foreign Ambassadors Extraordinary and Plenipotentiary (in order of presentation of their credentials, with the Apostolic Nuncio as the diplomatic corps' traditional primus inter pares)

9. Dean of the Diplomatic Corps (Archbishop Giuseppe Pinto)

10. The Executive Secretary (Salvador Medialdea)

11. The Secretary to the Cabinet (LeoncioEvasco, Jr.)

12. The Secretary of Finance (Carlos Dominguez III)

13. The Secretary of Justice (Vitaliano Aguirre II)

14. The Secretary of Agriculture (Manny Piñol)

15. The Secretary of Public Works and Highways (Mark Villar)

16. The Secretary of Education (Leonor Briones)

17. The Secretary of Labor and Employment (Silvestre Bello III)

18. The Secretary of National Defense (DelfinLorenzana)

19. The Secretary of Health (PaulynUbial)

20. The Secretary of Trade and Industry (Ramon Lopez)

21. The Secretary of Social Welfare and Development (Judy Taguiwalo)

22. The Secretary of Agrarian Reform (Rafael V. Mariano)

23. The Secretary of Environment and Natural Resources (Roy Cimatu)

24. The Secretary of Interior and Local Government (CatalinoCuy) (OIC)

25. The Secretary of Tourism (Wanda Corazon Teo)

26. The Secretary of Transportation (Arthur Tugade)

27. The Secretary of Science and Technology (Fortunato de la Peña)

28. The Secretary of Budget and Management (Benjamin Diokno)

29. The Secretary of Energy (Alfonso Cusi)

30. The Secretary of Information and Communications Technology (Rodolfo Salalima)

31. Foreign Envoys Extraordinary and Ministers Plenipotentiary

32. The Director-General of the National Economic and Development Authority (Ernesto Pernia)

33. Presidential Communications Secretary (Martin Andanar)

34. The Director-General of the National Security Council (HermogenesEsperon)

35. The Head of the Presidential Management Staff (Christopher Go)

36. Presidential Spokesperson (Ernesto Abella)

37. The Solicitor-General (Jose Calida)

38. The Presidential Legal Counsel (Salvador Panelo)

39. The Chairman of the Metropolitan Manila Development Authority (Thomas Orbos) (acting)

40. The Secretary of the National Commission on Muslim Filipinos (MeholSadain)

41. Other Presidential Advisers with Cabinet rank

42. Members of the Senate (ordered by length of service)

43. Members of the House of Representatives (ordered by length of service)[note 1]

44. Associate Justices of the Supreme Court of the Philippines

45. The Commissioners of Constitutional Commissions

1. The Civil Service Commission (Alicia dela Rosa-Bala)

2. The Commission on Elections (Andres Bautista)

3. The Commission on Audit (Michael G. Aguinaldo)

46. Members of the Council of State who are not Cabinet Members

47. Acting Heads of Departments and Former Vice-Presidents of the Philippines

1. Living Former Vice-Presidents

1. TeofistoGuingona, Jr. (7 February 2001 – 30 June 2004)

2. Noli de Castro (30 June 2004 – 30 June 2010)

3. JejomarBinay (30 June 2010 - 30 June 2016)

48. Undersecretaries for Foreign Affairs

1. Undersecretary for Administration

2. Undersecretary for International Economic Relations

3. Undersecretary for Migrant and Workers Affairs

4. Undersecretary for Policy

5. Undersecretary for Special and Ocean Concerns

49. Ambassadors of the Philippines assigned to foreign posts

50. Undersecretaries of the Department, including the Assistant Executive Secretaries

51. Assistant Secretaries of Departments, Directors-General and Chiefs of Mission I and II of the Department of Foreign Affairs

52. The Governor of the BangkoSentral (Amando M. Tetangco, Jr.)

53. Foreign Charges d’Affaires de missi, Foreign Chargé d'Affaires ad interim

54. The Mayor of the City of Manila

55. The Presiding Justice of the Court of Appeals, the President of the University of the Philippines, the Chief of Staff of the Armed Forces of the Philippines, Commissioners, or other officers with the rank of Undersecretary

1. The Presiding Justice of the Court of Appeals (Andres B. Reyes, Jr.)

2. The President of the University of the Philippines (Alfredo E. Pascual MBA)

3. Armed Forces of the Philippines Chief of Staff (Gen. Eduardo Año AFP)

56. Heads of permanent United Nations Agencies in the Philippines who hold the rank of Director

57. Provincial Governors

58. The Vice-Chief of Staff (Lt. Gen. Glorioso Miranda, AFP)

59. Foreign Ministers-Counsellor, Counsellors of Embassies, Consuls General, Foreign Military Attaches with the rank of Major General or Rear Admiral, and other officers of equivalent rank in the Armed Forces of the Philippines

60. Judges of the Regional Trial Courts

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61. First Secretaries of Foreign Embassies, Foreign Military Attaches with the rank of Brigadier General or Commodore, and other officers of equivalent rank in the Armed Forces

62. Mayors of Chartered Cities

63. Directors or Commissioners of Bureaus and Chiefs of Offices

64. Presidents, Chairpersons, and Managers of Government-Owned and Controlled Corporations

65. Second Secretaries and Consuls of Foreign Embassies, Foreign Military Attaches with the rank of Colonel or Lieutenant Colonel, and other officers of equivalent rank in the Armed Forces

66. Third Secretaries and Vice-Consuls of Foreign Embassies, Foreign Military Attaches with the rank of Major or Captain and other officers of equivalent rank in the Armed Forces

Forms Of Address And Wearing Of Honors And Medals

The orders and decorations conferred upon civilians and military personnel in the Republic of the Philippines, are listed by order of precedence.

1. The first list is of civilian awards, which take precedence over and above military awards.

2. The next list is of awards conferred upon the military or formerly military units.

3. Philippine civilian orders and decorations are conferred by the President of the Philippines, in his or her capacity as head of state.

4. In certain instances, the conferment of certain orders and decorations requires the concurrence of the Congress of the Philippines, or of certain advisory bodies.

Civilian Decorations

The civilian order of precedence, established by the Honors Code of the Philippines (Executive Order No. 236), is as follows:

The Quezon Service Cross.

The insignia of the Order of Lakandula.

First Class Rank

Quezon Service Cross

Second Class Rank

Order of Lakandula

Order of Sikatuna

Philippine Legion of Honor

Third Class Rank

Order of Gabriela Silang

Fourth Class Rank

Order of National Artists

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Order of National Scientists

Order of National Social Scientists

GawadsaManlilikhang Bayan

Order of Lakandula - Special Class of Champion for Life

Fifth Class Rank

Gawad Mabini

Sixth Class Rank

Order of the Golden Heart

Seventh Class Rank

Presidential Medal of Merit

This means that the Quezon Service Cross, for example, is highest; followed by the Orders of Lakandula, Sikatuna, and the Philippine Legion of Honor, all of which are of the same rank; they in turn, are higher than the Order of Gabriela Silang, etc.

The Philippines is a rare example of having orders and decorations that are considered to be of equal rank to each other; this is a reflection of the particular circumstances surrounding the establishment of the various awards.

In addition to the State Honors mentioned above, the Republic of the Philippines established its only order of knighthood through Republic Act No. 646 in honor of the aspirations and ideals of the national hero, Dr. Jose Rizal. In English it is known as the Knights of Rizal and in Spanish, Orden de Caballeros de Rizal. It ranks as lowest of the Philippine orders of merit.

Awards and Decorations of the Armed Forces of the Philippines

Main article: Awards and decorations of the Armed Forces of the Philippines

The insignia of the Philippine Legion of Honor

These are military decorations which recognize service and personal or unit accomplishments of members and units of the Armed Forces of the Philippines (Philippine Army, Philippine Air Force, Philippine Navy and Philippine Marine Corps).

Military Personnel Decorations

Medal of Valor

Distinguished Conduct Star

Distinguished Service Star

Gold Cross Medal

Philippine Legion of Honor

Outstanding Achievement Medal

GawadsaKaunlaran

Distinguished Aviation Cross

Bronze Cross Medal

Military Merit Medal

Silver Wing Medal

Military Commendation Medal

Wounded Personnel Medal

Military Civic Action Medal

KapanaligngSandatahangLakasngPilipinas

Armed Forces Conduct Medal

SagisagngUlirangKawal Annual Efficiency "E" Award for Naval Vessels

Civilian Para-military Personnel Decorations

Kagitingan Sa Barangay (Category of Lakan)

Kagitingan Sa Barangay (Category of Datu)

Kagitingan Sa Barangay (Category of Maginoo)

Civilian Defense Personnel Decorations

Distinguished Honor Medal

Superior Honor Medal

Civilian Merit Medal

Military Unit Decorations

Philippine Republic Presidential Unit Citation Badge (PRPUCB)

Martial Law Unit Citation

People Power I Unit Citation

People Power II Unit Citation

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Civilian Para-military Unit Decorations

Barangay Presidential Unit Citation Badge (BPUCB)

Military Service Medals and Ribbons

Long Service Medal

American Defense Medal & Ribbon

Asiatic-Pacific Campaign Medal & Ribbon

World War II Victory Medal & Ribbon

Philippine Defense Medal & Ribbon

Philippine Liberation Medal & Ribbon

Resistance Movement Medal

Jolo Campaign Medal & Ribbon

Philippine Independence Medal

Anti-Dissidence Campaign Medal & Ribbon

Luzon Anti-Dissidence Campaign Medal & Ribbon

Visayan Anti-Dissidence Campaign Medal & Ribbon

Mindanao Anti-Dissidence Campaign Medal & Ribbon

Philippine Korean Campaign Medal

United Nations Service Medal & Ribbon

Vietnam Service Medal & Ribbon

Disaster Relief & Rehabilitation Operation Ribbon

Awards and Decorations of the Philippine Coast Guard Auxiliary

To recognize Unit and Individual achievements made by its members; the PCGA, with the guidance of the PCG, adopted a system of awards and decorations.

Personal Decorations

Coast Guard Auxiliary Outstanding Achievement Medal

Coast Guard Auxiliary Distinguished Service Medal

Coast Guard Auxiliary Merit Medal

Coast Guard Auxiliary Search and Rescue Medal

Coast Guard Auxiliary Commendation Medal

Coast Guard Auxiliary Civic-Action Medal

Coast Guard Auxiliary Red Cross Medal

Coast Guard Auxiliary Good Conduct Medal

Service Medals & Ribbons

Coast Guard Auxiliary Long Service Medal

Coast Guard Auxiliary Anti-Marine Pollution Campaign Medal

Coast Guard Auxiliary Disaster Relief and Rehabilitation Operations Medal

Coast Guard Auxiliary National Convention Medal

Coast Guard Auxiliary International Convention Medal

Coast Guard Auxiliary World Clean-up Day Campaign Medal

Unit Decorations

Philippine Republic Presidential Unit Citation Badge

Philippine Coast Guard Commandant Unit Citation Ribbon

National Director PCGA Unit Citation Ribbon

Awards and Decorations of the Philippine National Police

The Philippine National Police recognizes individual efficiency, gallantry in the face an enemy, and meritorious accomplishments of its personnel by awarding decorations and medals.

The awards and decorations of the PNP are patterned after the Orders and Medals of the AFP with regard to its lineage from the Philippine Constabulary and the Integrated National Police which were fore-runners of this service branch and previously under the AFP.

Constabulary and INP awards/decorations are authorized for PNP Personnel had they been assigned with the Philippine Constabulary and the INP prior to the transition.

Law Enforcement Personal Decorations

MedalyangKagitingan (PNP Medal of Valor)

MedalyangKabayanihan (PNP Distinguished Conduct Medal)

MedalyangKatapatansaPaglilingkod (PNP Distinguished Service Medal)

MedalyangKatapangan (PNP Bravery Medal)

MedalyangKatangitangingGawa (PNP Outstanding Achievement Medal)

MedalyangPambihirangPaglilingkod (PNP Special Service Medal)

MedalyangKadakilaan (PNP Heroism Medal)

MedalyangKatangitangingAsal (PNP Outstanding Conduct Medal)

MedalyangKagalingan (PNP Medal of Merit)

MedalyangKasanayan (PNP Efficiency Medal)

MedalyangPapuri (PNP Commendation Medal)

MedalyangSugatangMagiting (PNP Wounded Personnel Medal)

MedalyangUgnayangPampulisya (PNP Police Relations Medal)

MedalyangMabutingAsal (PNP Good Conduct Medal)

MedalyangPaglilingkod (PNP Service Medal)

Law Enforcement Unit Decorations

Philippine Republic Presidential Unit Citation Badge (PRPUCB)

Martial Law Unit Citation

People Power I Unit Citation

People Power II Unit Citation

Law Enforcement Service Medals and Ribbons

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MedalyangPaglabansaManliligalig (PNP Anti-dissidence Campaign Medal)

MedalyangPagtulongsaNasalanta (PNP Disaster Relief and Rehabilitation Operations Campaign Medal)

MedalyangPaglilingkodsa Luzon (PNP Luzon Campaign Medal)

MedalyangPaglilingkodsaVisayas (PNP Vizayan Campaign Medal)

MedalyangPaglilingkodsa Mindanao (PNP Mindanao Campaign Medal)

MedalyangKagalingan (PNP Merit Medal)

MedalyangPapuri (PNP Commendation Medal)

Constabulary Personnel Decorations

Constabulary Medal of Valor

Distinguished Conduct Star

Distinguished Service Star

Constabulary Service Medals and Ribbons

Long Service Medal

Luzon Campaign Medal

Visayas Campaign Medal

Mindanao and Sulu Campaign Medal

Constabulary WWI Victory Medal

National Guard WWI Victory Medal

Awards and Decorations of the Bureau of Jail Management and Penology

After the creation of the PNP Act of 1991 transferred control of the Philippine National Police, Bureau of Jail Management and Penology, and the BFP from the Armed Forces to the Department of Interior and Local Government, the Bureau of Jail Management and Penology established its own system of awards and decorations.

MedalyangKagitingan MedalyangKabayanihan MedalyangKagalingan MedalyangNatatangingGawa MedalyangKadakilaan MedalyangSugatangMagiting MedalyangKatapatansaPaglilingkod MedalyangKatapatan MedalyangKasanayan MedalyangPapuri MedalyangPaglilingkod MedalyangPambihirangPaglilingkod MedalyangKatangi-tanging Asal MedalyangUgnayangPangkumunidad

MedalyangMabutingAsal MedalyangPaglilingkodsa Luzon MedalyangPaglilingkodsaVisayas MedalyangPaglilingkodsa Mindanao Ribbon ngNatatanging Unit Ribbon ngTagapagsanay Ribbon ngPagtulongsaNasalanta

Dormant orders and awards

The consolidation of the Philippine honors system in 2003 led to the government discontinuing of the awarding of many honors. These honors and awards shall remain extant during the lifetime of the last holder of the respective awards, and shall continue to enjoy the rights and privileges thereof. Upon the death of the last living recipient, the respective affected awards shall cease to exist and be discontinued.[1]

Medal of Honor Rizal Collegiate Palms Mabini Teachers Medal Rizal Pro Patria Award Presidential Citation for Honesty and Integrity Order of the Grieving Heart Presidential Award in Education Order of Kalantiao Republic Cultural Heritage Award Presidential Citation for Outstanding Humanitarian Services International Artist BayaningBagongRepublika Presidential Citation for Outstanding Service to Philippine Democracy Presidential Award for Heroism in Times of Disaster SajidBulig Presidential Award for Heroism Presidential Mineral Industry Environment Award

Forms of address for different VIPs and dignitaries, both for written correspondence and in oral communication

DO 50, s. 2015 - Observance/Conduct of Flag Raising and Lowering Ceremonies and Proper Sequence in Official DepEd Programs Involving the Singing of the Philippine National Anthem

1. Pursuant to Section 18 of Republic Act (RA) No. 8491, otherwise known as the Flag and Heraldic Code of the Philippines, all government offices and educational institutions are required to participate in the Observance/Conduct of Flag Raising Ceremonies every Monday morning and Flag Lowering Ceremonies every Friday afternoon.

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2. While there is no law categorically stating the order of a public ceremony, specifically, whether the singing of the Philippine National Anthem should come before or after the invocation, the National Historical Commission of the Philippines (NHCP) Protocol on the Observance of Commemorative Events provides that the singing of the Philippine National Anthem should come before the invocation in official government functions. However, this may be distinguished from programs or gatherings that are religious in nature or are sponsored by or conducted in private schools or in “faith-based” institutions.

3. In view of this, the following guidelines are hereby issued in the Observance/Conduct of Flag Raising and Lowering Ceremonies and Proper Sequence in Official DepEd Programs Involving the Singing of the Philippine National Anthem:

a. Flag Raising Ceremonies 1. All officials and employees from the central, regional, schools division

offices and public schools nationwide, including all public school learners who have morning classes, are required to join the conduct of Flag Raising Ceremonies with the following sequence:

i. Singing of LupangHinirang; ii. Interfaith Prayers;

iii. Recitation of PanunumpangKatapatansaWatawatngPilipinas; and iv. Recitation of PanunumpangLingkod Bayan by all Department

officials and employees only. 2. In the conduct of Flag Raising Ceremonies in private schools or “faith-

based” learning institutions, however, the foregoing sequence with respect to the singing of the Philippine National Anthem and Invocation need not be observed. Thus, the invocation is optional or may be done prior to the singing of the Philippine National Anthem. In either case, the recitation of the PanunumpangKatapatansaWatawatngPilipinas should follow.

3. The flag shall be raised in strict compliance with Section 21 of RA 8491 which provides:

Section 21. During the flag raising ceremony, the assembly shall stand in formation facing the flag. At the moment the first note of the anthem is heard, everyone in the premises shall come to attention; moving vehicles shall stop. All persons present shall place their right palms over their chests, those with hats shall uncover, while those in military, scouting, security guard, and citizens military training uniforms shall give salute prescribed by their regulations, which salute shall be completed upon the last note of the anthem. The assembly shall sing the Philippine National Anthem, accompanied by a band, if available, and at the first note, the flag shall be raised briskly.

The same procedure shall be observed when the flag is passing in review or in parade.

b. Official Programs Involving the Singing of the Philippine National Anthem

1. In case of official DepEd programs conducted in the central, regional, schools division offices and public schools nationwide involving the singing of the Philippine National Anthem, the singing of the LupangHinirang should be done before the Invocation at the start of the program proper. The PanunumpangKatapatansaWatawatngPilipinas and the PanunumpangLingkod Bayan need not be recited.

2. In programs held in private schools, “faith-based” learning instutions, and other gatherings religious in nature, however, the invocation is optional or may be done prior to the singing of the Philippine National Anthem at the start of the program proper.

c. Flag Lowering Ceremonies

Consistent with Section 18 of RA 8491, all central, regional, schools division offices and public and private schools nationwide shall henceforth observe the Flag Lowering Ceremonies every Friday afternoon. The Ceremony shall be simple and dignified and shall include the playing or singing of the Philippine National Anthem. The flag shall be lowered in strict compliance with Section 22 of the same law which provides: Section 22. During the flag lowering, the flag shall be lowered solemnly and slowly so that the flag shall be down the mast at the sound of the last note of the anthem. Those in the assembly shall observe the same deportment or shall observe the same behavior as for the flag-raising ceremony.

4. A copy of the PanunumpangKatapatansaWatawatngPilipinas is contained in Enclosure No. 1, and of the PanunumpangLingkod Bayan in Enclosure No. 2 for reference and guidance in the recitation thereof.

5. This DepEd Order (DO) shall take effect immediately. All provisions in DOs and other related issuances, which are inconsistent with these guidelines are hereby repealed, rescinded, or modified accordingly.

6. All regional directors, schools division superintendents, heads of public and private elementary and secondary schools are enjoined to extend full administrative support to ensure the appropriate observance/conduct of Flag Ceremonies in their respective areas.

7. Immediate dissemination of and strict compliance with this Order is directed.

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(Sgd.) BR. ARMIN A. LUISTRO FSC Secretary

Correct spelling and pronunciation of names in written and in oral communication

Communication is one of the most important aspects of being effective. Being successful in event management is multifaceted, it is much more than just communicating with the people on your team as there are many pieces to the puzzle when pulling off an impeccable event. Knowing just how to speak and communicate to people well is a skill that takes time and practice, it is one of the most useful traits in the realm of event management.

Protocol procedures for different types of function

Scope of function

The scoping of each function is an important step in the overall planning process. Scoping should clearly identify:

• The clients;

• the purpose of the function;

• the desired outcomes;

• the budget;

• any limitations that exist or may have been imposed on planning; and

• staffing requirements and duties

https://www.qld.gov.au/about/events-awards-honours/honours/assets/protocol-handbook.pdf

Arrival And Departure Procedures,

Including For Heads Of Government Officials

Airport

Representatives of the Protocol of the Department of Foreign Affairs and Liaison Officers will be at the International Airport to welcome and bid farewell to the Heads of State and Government/Heads of Delegation and the delegations.

Arrival and departure by commercial flights

Delegations are requested to communicate their flight numbers and arrival/departure time. Upon arrival and departure, access to VIP facilities at the airport is reserved for the Head of State and Government/Head of Delegation and 6 delegation members (preferably those being granted a red-white floater badge).

A motorcade is organized for the Head of State and Government/Head of Delegation and 6 delegation members (preferably those granted a red-white floater badge) between airport and hotel. One Embassy car can be inserted into the motorcade.

Remaining delegation members proceed upon arrival to the airport exit through customs and luggage collection area, before being welcomed by the Mobility Team for their transportation to the respective hotels. For departure, delegation members should be present at the airport 2 hours before scheduled take-off to complete all formalities.

Request for diplomatic clearance should be sent by verbal note to the Director of International Transportation Policy at the Department of Foreign Affairs, with copy preferably by e-mail. Allocation of parking space for aircrafts is done by the airport authorities of the Summit Host, according to type and arrival schedule of aircrafts.

Introduction Of Protocols And Order Of Speakers

Order Of Precedence For Official Guests

Seating Arrangements

Seating Plans

Guests may be seated according to a seating plan you have prepared in advance, and for formal dinners this is recommended. Name cards may be set at each place at the table to assist your guests.

If the head table guests are to enter separately after others are seated, prior to their entry the Master (Mistress) of Ceremonies (M.C.) may identify him/herself. An M.C. may speak from his or her place or at a designated spot.

The M.C. asks the guests to stand for entrance of the Head Table guests.

Note: Head Table guests should proceed to the Head Table in the order in which they are to be seated at the table. The Protocol Office will assist you with the seating plan for the Head Table should you require assistance.

Optional: Having a piper play bag pipes for the entrance of the head table guests at formal dinners is quite common in Canada, and your head table guests can be piped in if you so wish. If you do pipe in your head table guests,

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a round of applause at this point is appropriate to show appreciation for the piper.

Optional: Guests are asked to join in the singing of the National Anthem.

This is appropriate if you have musical accompaniment, or the anthem may be sung a cappella.

The National Anthem should not be applauded.

Once all guests have arrived, the reception may be concluded. Guests would then be invited to proceed to the dining room.

Protocol for Speakers:

1. Speakers need to be brief in advance and provided with a list of the guests to be welcomed, in order of precedence.

2. The timing and length of speeches need to be discussed with the speakers before the event.

3. Arrange with the chef so the food production coincides with the event plan and speakers are not disturbed by food service or clearing of plates.

Food Service

Table seating

Hosting a formal dinner which includes government dignitaries or high-ranking officials may seem intimidating. The "Dinner Plans" may be useful to you; Event staff will be pleased to assist everyone. All formal dinners have their own particulars.

Dinner plan

Reception

A reception allows time for all guests to arrive, and provides them an opportunity to be introduced to each other prior to dinner. A reception should last for a designated length of time which has been communicated to the guests. A reception of a half-an-hour is quite usual.

It may be appropriate to provide refreshments during the reception. These should be light fare and compliment the dinner menu that is planned.

Seating Plans for Formal Occasions

1. Correct seating arrangements for occasion such as awards ceremonies and formal dinners must be observed by the event organizer.

2. The guest of honor always sits at the right of the host unless the Governor is present.

3. In which case, the guest of honour sits at the left of the host. 4. If other Government dignitaries are present, the order of precedence

is followed.

The seating plan for an event which dignitaries are all males, and accompanied by their spouses. If some of the dignitaries are female, or some area unaccompanied, this adds to the level of difficulty in planning for the seating arrangements.

In this modern times, the seating plan is more challenging as women fill the role of dignitaries and are accompanied by their spouses or partners. In general terms, those with higher rank sit closer to the official party, and the guest of honour sits at the right of the host.

Update Knowledge Of Protocol Enhancing the skills to fulfil a satisfying event is one of our goal in the events management services. Updating knowledge on protocol from time to time is our responsibility, to promote excellence within the event industry and to strive hard to give the client the most extravagant event they expected. Updating detailed information on knowledge on protocol shows high regard for etiquette. Learning basics of flag protocol can bring a professional title in you. Protocol procedures for different types of function including: Invitations to VIPs Arrival procedures, including for heads of state or government officials

1. Introduction protocols and order of speakers 2. Order of precedence for official guests 3. Seating arrangements 4. Dress styles.

Glossary

Precedence - the condition of being considered more important than someone or something else; priority in importance, order, or rank.

Protocol - is the combination of good manners and common sense, which allows effective communications between heads of state and their representatives. It is not static

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References

Dr. John V. Padua, CSSGB, PMP, MBA, DBM, Educator, Mentor, Researcher, Innovator and Strategist in Business, I.T., and Education. Follow. (2015, August 03). Events Management Chapter 5 Quality Customer Service. from https://www.slideshare.net/johnpadua/events-management-chapter-5

Georgia Institute of Technology. (n.d.). from http://www.specialevents.gatech.edu/resources/guide/checklist

Home. (n.d.). from https://www.wiltonpark.org.uk/your-stay-at-wilton-park/conference-format-and-guidelines/

Resource Planning for Event Managers? (n.d.). from https://www.ganttic.com/blog/resource-planning-for-event-managers

Roy Ying, Senior Manager Corporate Communications at MTR Corporation Limited 香港鐵路有限公司 Follow. (2011, June 10). Protocol - Make or Break Your Events. from https://www.slideshare.net/roying/protocol-make-or-break-your-events

(n.d.). from https://www.cividesk.com/solutions/event-management

(n.d.). from http://www.psow.edu/blog/the-importance-of-protocol-officers-the-team-member-you-never-knew-you-needed

(n.d.). from http://www.tesda.gov.ph/Download/Training_Regulations?Searchcat=Training Regulations

(n.d.). from http://www.psow.edu/blog/the-importance-of-protocol-officers-the-team-member-you-never-knew-you-needed

Orders, decorations, and medals of the Philippines, from https://en.wikipedia.org/wiki/Orders,_decorations,_and_medals_of_the_Philippines

Philippine order of precedence from https://en.wikipedia.org/wiki/Philippine_order_of_precedence

User, S. (n.d.). Legislative Agenda of Indigenous Peoples of the Philippines. from http://www.tebtebba.org/index.php/content/171-legislative-agenda-of-indigenous-peoples-of-the-philippines

Wagen, L. V. (2011). Event Management: for tourism, cultural, business and sporting events. S.l.: Pearson Education.

Work within the administration protocols of the organisation. (n.d.)., from http://etraining.communitydoor.org.au/course/view.php?id=9

http://www.deped.gov.ph/orders/do-50-s-2015

http://blog.etouches.com/tips-and-tools/how-to-communicate-effectively-in-event-management/

https://www.alberta.ca/protocol-for-ceremonies.aspx

https://books.google.com.ph/books?id=zQfiBAAAQBAJ&pg=PR5&dq=sources+of+event+industry+protocol&hl=en&sa=X&ved=0ahUKEwiV9_T-7IDUAhUBopQKHSUUD_MQ6AEIITAA#v=onepage&q&f=falsehttp://www.asem8.be/arrival-and-departure-procedures.html

http://blog.etouches.com/tips-and-tools/top-10-traits-of-a-successful-event-manager/