About Your Orientation

I N D I A N A U N I V E R S I T Y 1

• A resource for new employees

• Educational programs

• Employee benefits

• Policies that guide the workplace

• Calendar of events, activities and happenings

• Resources available to assist you

• Answers to frequently asked questions

Orientation at IU Northwest

Departmental Orientation:

Provided by the manager of your unit

Campus Orientation/Onboarding:

Provided by Human Resources at:

Benefits Orientation:

Online at: hr.iu.edu/benefitsvideo/

I N D I A N A U N I V E R S I T Y 2

Orientation at IU Northwest

Benefits Enrollment:

Online at: http://hr.iu.edu/enroll

(New employees receive email from University Human

Resource Services)

Training for staff who process hiring & payroll

information:

Provided by your department or Human Resources

I N D I A N A U N I V E R S I T Y 3

Human Resources

Our staff is available to answer questions you may have about the campus: its programs, policies, benefits, procedures and resources.

Please feel free to contact us:

Miantá Diming – Interim Director of HR 980-6620

Crystal O’Brien – Human Resources Assistant 980-6775* Patty Woosley – Senior Payroll Specialist 980-6774

*980-6775 is the main office number for Human Resources

I N D I A N A U N I V E R S I T Y 4

About IU Northwest…

Check out our websites

Mission, Vision & Values: www.iun.edu/mission/

Discover IU Northwest: www.iun.edu/about

Campus Calendars: www.iun.edu/calendar/

Event Scheduler: webdb.iu.edu/iun/EventSchedule/

I N D I A N A U N I V E R S I T Y 5

Organizational Structure

I N D I A N A U N I V E R S I T Y 6

Indiana University Board

of Trustees

Indiana University President

Michael McRobbie

IU Northwest Chancellor

William Lowe

Diversity, Equity & Multicultural

Affairs Director Wallace

Executive VC Academic

Affairs

McPhail

Chief Financial Officer Milich

Executive Dir of Facilities & Operations

Kapocius

VC Student Affairs & Enrollment Management

Montevirgen

Affirmative Action & Employment

Practices/Title IX Coordinator

Director Gillis

VC University Advancement & External Affairs

Gabbert

Executive Assistant Malone

Academic Affairs

College of Arts and Sciences

Biology

Chemistry/Physics/Astronomy

Communication

Computer Information Systems

English

Fine Arts

Geosciences

History/Philosophy/Political Science/Religious Studies

Mathematics

Minority Studies

Modern Languages

Performing Arts

Psychology

Sociology/Anthropology

Women’s & Gender Studies

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Academic Affairs

College of Health & Human Services

Schools

– Medicine (IUSM-NW)*

– Nursing

– Public & Environmental Affairs (SPEA)

– Social Work

*IUSM-NW is housed on this campus, but has budgetary commitments through campuses other than IU Northwest.

Programs

Dental Hygiene

Health Information Management

Radiological Sciences

Minor

Urban Public Health

I N D I A N A U N I V E R S I T Y 8

Academic Affairs

School of Business & Economics

School of Education

Other Academic Programs:

Library Science Program

General Studies Program

Labor Studies

Pre-Professional Programs

– Health Professions

– Law

I N D I A N A U N I V E R S I T Y 9

Office of Administration

• Cafeteria & Food Services

• Parking Services

• Physical Plant

• Facilities Planning & Campus Services

• University Police

• Environmental Health and Safety

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Office of Fiscal Affairs

– Human Resources

– Accounting

– Office of the Bursar

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University Information Technology

Services Northwest

• Support Center, System Administration & Web Services

• Microcomputer Support Services

• Instructional Media Services

• Telecommunication & Network Services

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Office of Student Affairs

Academic Success & Achievement Programs

Office of Admissions

Office of Career Services

Office of Financial Aid

Office of Student Activities

Office of Athletics

Student Counseling Services

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Office of University Advancement

& External Affairs

• Office of Alumni Relations

• Office of Development

• Office of Marketing & Communications

• Office of Special Events

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Office of Diversity, Equity &

Multicultural Affairs

• Student Involvement

• Special Programs

• Reports

• Scholarship and Social Resources

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Office of Affirmative Action

• Complaints: discrimination & harassment

• Alternative Dispute Resolution/Mediation

• Monitor employment procedures

• Facilitate disability accommodations

• Training for faculty/staff

• Affirmative Action Plan statistics

I N D I A N A U N I V E R S I T Y 16

• Center for Urban and Regional Excellence

• Center for Innovation and Scholarship in

Teaching and Learning (CISTL)

• Center for Management Development

• Office of Sponsored Research

I N D I A N A U N I V E R S I T Y 17

The following programs provide valuable services to students and the community, and

report to various units on the campus

Employee Classifications

Exempt Employees

Professional Staff (PAE)

– Paid monthly

– Do not receive overtime for working over

40 hours/week

Faculty

I N D I A N A U N I V E R S I T Y 18

Employee Classifications

Non-Exempt Professional Staff

PAO Classification

– Paid biweekly

– Eligible for overtime

– Hours worked are recorded in Kuali

(IU’s time and attendance program)

I N D I A N A U N I V E R S I T Y 19

Employee Classifications

Non-Exempt Support Staff

CL, TE, SM and Hourly Classifications

– Paid biweekly

– Eligible for overtime with supervisor approval

– Hours worked are recorded in TIME

(IU’s time and attendance program)

Clerical and Technical Staff are represented by the CWA

with the exception of “confidential employees”.

I N D I A N A U N I V E R S I T Y 20

Paid Time Off

Non-exempt Support Staff:

– Vacation

– Income Protection (sick)

– Compensatory time earned as a result of authorized overtime worked

Exempt & Non-exempt Professional Staff

– Earned Paid Time Off (PTO)

ALL Staff – 9 holidays per year

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Employee Benefits -9 Paid Holidays

• New Years Day

• Martin Luther King, Jr. Day

• Memorial Day

• Independence Day

• Labor Day

• Thanksgiving Day

• Day after Thanksgiving

• Christmas Day

• Campus Holiday

(employee’s choice)

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Policies and Procedures

IU’s policy manuals for employees are available at this web site:

http://www.iun.edu/hr/employee-relations/policies.htm

Personnel Policies for Appointed Clerical and Technical Staff (CL/TE), represented by the CWA Local 4730 on the Northwest Campus

Personnel Policies for Professional Staff and Non-Union Appointed Support Staff

Personnel Policies for Hourly Staff

Responsibility for understanding and preventing sexual harassment: training.newmedialearning.com/psh/iun/

I N D I A N A U N I V E R S I T Y 23

Policies and Procedures

IU’s policy manuals for employees are available at this web site:

www.iun.edu/hr/employee-relations/policies.htm

IU is an ADA employer (Americans with Disability Act)

Prohibition of ghost employment

Taking classes during working hours

Work schedules and breaks

Overtime

Confidentiality of personnel files and medical information

Corrective action

Grievance process

I N D I A N A U N I V E R S I T Y 24

Policies and Procedures

IU’s policy manuals for employees are available at this web site:

http://www.iun.edu/hr/employee-relations/policies.htm

Leaves and Time Away

Vacation and Income Protection

FMLA (Family and Medical Leave Act)

Discretionary Leave

Military Training

Voting and Court Duty

Adverse Weather and Unsafe Working Conditions

Leaves Without Pay

I N D I A N A U N I V E R S I T Y 25

Policies and Procedures

IU’s policy manuals for employees are available at this web site:

http://www.iun.edu/hr/employee-relations/policies.htm

Health and Safety

On-the-Job Injuries; Worker’s Compensation (Comprehensive Care)

IU is a Drug-Free Workplace

No Smoking on IU Northwest Campus

Firearms and Weapons Prohibitions

Emergency Procedures:

www.iun.edu/police/law-and-university-policies/

I N D I A N A U N I V E R S I T Y 26

Policies and Procedures

IU’s policy manuals for employees are available at this web site:

http://www.iun.edu/hr/employee-relations/policies.htm

Benefits, Programs and Services

Employee Assistance Program

Campus Health & Wellness Clinic:

www.iun.edu/chhs/health-wellness-center-clinic

I N D I A N A U N I V E R S I T Y 27

Employee Development,

Information & Networking

IU Northwest encourages employee

participation in a variety of development and

information programs. Participation in the

performance management and sexual

harassment programs are required. Other

programs are optional, but participation is

strongly encouraged.

I N D I A N A U N I V E R S I T Y 28

Employee Development,

Information & Networking

Performance Management Program:

www.iun.edu/hr/supervisors/

Training and Development:

Newly offered programs coming Spring 2016

I N D I A N A U N I V E R S I T Y 29

Employee Development,

Information & Networking

Campus and Holiday Season Gatherings

Health Fair

Years of Service/Outstanding Awards Luncheon

Retirement Receptions

Campus Wellness Team

Campus Newsletter

Open Health Enrollment Information Day

Human Resources seminars on benefit topics such as retirement, personal and professional development

I N D I A N A U N I V E R S I T Y 30

Emergency Action Plans

Indiana University Northwest is an organization that is

interested in the safety and well-being of all its members. As

such, the university has developed building-specific

Emergency Action Plans. These plans describe the

initial responsibilities and actions to be taken to protect

the employees from serious injury, property loss, or loss

of life in the event of a major disaster (fire, tornado,

earthquake, hazardous chemical spill, etc.)

I N D I A N A U N I V E R S I T Y 31

Emergency Action Plans

Employer Responsibilities

IU Northwest is required to make available and review with each employee those parts of the plan the employee must know to protect him/her in the event of an emergency.

To update your contact information, log into OneStart

and select “IU-Notify” on the left of the Notifications tab at:

onestart.iu.edu/

Campus closures, weather conditions or other alerts, visit: www.iun.edu/emergency/ www.iun.edu/emergency/closing-information/

I N D I A N A U N I V E R S I T Y 32

Emergency Action Plans

Employee Responsibilities

Become familiar with the Emergency Evacuation Plan for the building in which you work and any others where you may have assignments.

See: www.iun.edu/ehs/emergency-equipment/EAP

Locate the Primary Evacuation Meeting Areas for your building and any others where you may have assignments.

See map next page.

I N D I A N A U N I V E R S I T Y 33

I N D I A N A U N I V E R S I T Y 34

Primary

Evacuation

Meeting Areas

for the

IU Northwest

campus

For Further Information…

Should you have any questions or are in need of

further information regarding the building-specific

Emergency Action Plans, please contact

Chief of Police

Chief Nowak

Phone: 980-6671

e-mail: nowakpat@iun.edu

Kathryn Manteuffel Manager of Environmental Health & Safety

Phone: 981-4230

e-mail: kmanteuf@iun.edu

I N D I A N A U N I V E R S I T Y 35

Employee Benefits

Base Retirement – IU Contributes

– Academic and Professional Staff:

IU Retirement Plan

(3 year vesting requirement)

Non-exempt Support Staff & Hourly positions:

Retirement & Savings Plan

Base Life Insurance – IU Pays

I N D I A N A U N I V E R S I T Y 36

Voluntary Benefit Programs

Supplemental Life

Medical Coverage

IU pays a portion of premium

Vision Coverage Covered under the medical component

Dental Coverage

IU pays a portion of premium

Fee Courtesy

Long Term Disability Insurance

Personal Accident Insurance

I N D I A N A U N I V E R S I T Y 37

Voluntary Benefit Programs

Tax Saver Benefit:

(Set aside tax-free funds for health & dependent care expenses*)

Health Savings Account : HDHP PPO plan

(Only available at hire and during yearly open enrollment)

Tax Deferred Annuity (403b):

Retirement Savings Plan (457b):

Personal Accident Insurance

* As allowed by the IRS

I N D I A N A U N I V E R S I T Y 38

Voluntary Benefit Programs

Domestic Partner Benefits:

See http://www.indiana.edu/~uhrs/dp/dp.html

I N D I A N A U N I V E R S I T Y 39