Welcome-back-fest: Around Ai in 60 minutes

Gather your team of 4 and prepare to battle your way to victory in this team challenge event. It will test your creativity, your mind and your Ai spirit. Enjoy a $2 BBQ, live DJ, mind boggling challenges and bragging rights for the top team. This is an event you do not want to miss! Email Suki Fox, to register your team – suki.fox.13@gmail or just show up on the day of the event and we’ll find a team for you.

Who: New and seasoned students of Ai What: “Amazing Race” Style Welcome event Where: Ai, Renfrew Campus – Patio/Gallery Why: To welcome all students to the fall quarter of Ai and to encourage new students to get involved with school activities When: Thursday October 4th 5:30-7:30pm

• Fall colours (red, yellow, orange) Details:

• Teams of 4 o Pre-registration and last minute o Team colours in yarn/ribbon o Team names

• 20 stations to choose from o Program focused o Team effort o Competition style o Completed station gets a stamp

• Must complete 5 stations out of 20 in 60 min o At least 1 “competition style” o Team identity art is manditory

• Start and finish on the patio • Fundraising BBQ • Dance party

Questions: • Do we need to check and see if rooms are available for stations (do the locations need

approval)? o Soundstage o Fashion o Game classroom

Let me know which rooms are your first choice to use for each station. I will have a look at the room booking caledar and book the rooms for you next week. We can use any space/room as long as it is available and minimizes disruptions to students who are studying/in class.

• Should we create a Student Affairs/Association facebook page to create events through? I have a Student Affairs facebook page already. I will give you access to it to manage in my absence until a new person is hired. Please add maintaining the page to your list of weekly tasks in Student Affairs.

• Can/should we use walkies? We have 4 walkie talkies available. You may request them if you feel it would be helpful for the event.

• Should we use a student’s game?

Sure. Maybe a student board game would be good. Something that is not too complex to learn. • Ask staff from certain departments to participate as volunteers?

o Library o Equipment o Bookstore o Reception

Great idea. Let me know who you would like to participate and in what capacity. To Do:Volunteers: 25-30 Volunteers required

• Write volunteer/leader info • List and description of other volunteer duties

Activities: 20 stations + start/finish/BBQ

• Write station descriptions • Create map for participants • Make “passport” stamp-sheet • Create/Acquire prizes • Start and Finish signs • Decide which game to play • Trivia question x2 • Clues for charades and Pictionary • Math problem • Book study room • Make up statue positions

Marketing:

• Create poster • Create facebook event • Post on student website

Logistics:

• Create floor-plan for tech • Request ticket • Get walkies • Production schedule • Budget for activities

o Appreciation gifts for volunteers ($5) o Early bird draw prize for registrants o Participation prize o Raffle prizes

Signage:

• Food and beverage o $2 for a hotdog and a pop

• Start/Finish

• Registration • Station rules – individual to each station • Riddle card

Food and Beverage: All food should be on a separate budget

• Hotdogs • Pop • Water • Napkins • Plates • Ketchup • Mustard • BBQ • Signs • Garlic

We need: (most of these things we should have in Student Affairs)

• Pens and markers • Table cloths • Paint brushes • White board marker in library • Napkins • Cloth for memory game • 15 objects/3 sets of 5 • 2 sets of scissors • 4 hacky sacks • Balloons • 20 yellow cut-out stars (instead of balloons?)