UMSC Meeting AgendaSaturday January 28, 2017

HOST SITE: ChiacgoBreakfast @ 9:30 AM; Meeting begins @ 10 AM

Attendance at today’s meeting:

Chicago: ● Neha Akkoor- M1 rep● Evguenia "Jane" Ivakhnitskaia- CCSAS Rep● megan rodriguez- cmsc vp of com.● Alessandra Hirsch- CCA chicago rep● Mark Looman- CMSC● Joe Gherrity- CMSC● Tokunbo Adeniyi- CCSB● Nikolai Arendovich- Treasurer, M4 Class rep● Katherine Reifler- M3 Class rep● Mathew "Durty" Durst- Secretary● Other: Eugene Lee

Urbana: Required Attendees:● Alex Matelski, President● Matt Schaeffer, HPSC● Petra Majdak, Historian/Webmaster● Lucy Bailey

Urbana: Other Attendees:● AJ Heaps, Vice President● Erika Becerra, FEC Representative● Jarod Shelton, M1● Lochan Bellamkonda, M1● Zheng Wang, M1

Peoria● Jean Lee● Rachel Moore● Catherine Jimenez

Rockford● Joe Hancox● Stephanie Grach● Ryan Dahlberg● Bob Freidel

Called in● Estella Huang, Chicago● Prinston Varghese, WEbex● Victor Macrinici (M2-Chicago)● Jonathan Lee

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● Katherine Anne Reifler M.D. Candidate 2018 UIC College of Medicine

I. Welcome- Bob Freidel

Updates:

Discussion and Comments:

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II. Guest Speaker- Dr. Amanda Osta, Dr. Trevonne Thompson

Dr. Osta- Peds director, Chicago

Dr. Thompson, residency preparedness, ER doc

Updates: Residency Preparedness

Comments/Questions:

Questions:

Will the powerpoint be shared?

YES! Check back in here for the link as well as an email from Bob.

Will there be both team and individual advising with this group format in Phase 1?

YES the team advisor will be available for 1:1 meetings as well once the relationship develops.

Hard to assign 1:1 mentoring students based on logistics and students.

Would it be appropriate to require at least 1 1:1 meeting?

Maybe- good question. Don’t want to force an uncomfortable relationship, but it is a tough balance

Will there be an accountability system for advisors for feedback?

Blackboard was a technical hurdle as well as some faculty needing extra training on how to properly evaluate CVs for the current day applicant to the match. Residency CVs look the same, will be provided a template for the next cycle.

M3/M4 curriculum committee discussion and how important is Step2 CS/CK with regards to when to take it and when to report it. How can the student culture change to match what residency directors are looking for?

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Medical students should pay attention to OSA advisors. The career specialty advisor will help guide with the appropriate, and the students must be willing to listen to that advice (even if it’s not the easy answer). Stresses the importance of the relationship building to trust the advice of your mentors, with Current program directors. Everything is more competitive now, so getting the up to date advice from current directors is important.

What support is given when the curriculum changes for the students still on the older curriculum?

There is just a challenge to balance across the school, since things won’t be the same between, but they will be sure both have quality resources available.

Gap year M3/M4, thoughts?

Very individual discussion, should be made in concert with OSA as well as faculty advisors and program directors.

Early career physicians in this program?

Survey to search for faculty is being sent out to campuses. The idea is to get the right people, not just specific groups. But each campus will reach out to faculty at all levels. But all advisors will go through additional training no matter where they are in their career.

Are AAMC’s Core Entrustable Professional Activities integrated into this residency preparedness program? Answer: No; this program is not focused on clinical competencies. It is more about career advising.

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III. Approval of Minutes- Peoria 11/19/16

Minutes here:

https://docs.google.com/document/d/1j01jV7m0QoRaMWLKS3RN_vbhbUrKmPKz4_eL8b-CC9c/edit?usp=sharing

Changes before approval:

Let me know if we missed you!

Who we have as attended :

Chicago:

● Mark Looman● Megan Rodriguez● Estella Huang● Jonathan Lee● Katherine Reifler● Neha Akkoor● Prinston Varghese● Victor Macrinici● Mason Marcus● Nikolai Arendovich● Dean Kathleen

Kashima

Peoria:

● Catherine Jimenez● Ayesha Hasan● Nick Rainey● Rachel Moore● Jenna Lizzo● Carley Demchuk● Dean Linda Rowe

Rockford:

● Bob Freidel

● Stephanie Grach● Sonali Khurana● Sarah Bunch

Urbana:

● Alex Matelski● Matt Schaeffer● Pooja Agarwal● Petra Majdak● Dean Nora Few

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IV. Executive Board Report

A.President (Sonali Khurana)updates:

UMSC Meeting Dates:Saturday, March 4th-- Urbana (in-person meeting)

Elections for the UMSC Exec Board will take place at the final meeting-- if interested in any positions or have questions about a position contact me! khurana5@uic.edu

Only current UMSC members may run for President. Speeches are limited to 2-5 minutes, with questions to follow.

ALL members are required to be IN PERSON at the final meeting-- if you are unable to attend, please let Matt and Bob know in advance and make sure you send someone from the same class year as you to proxy your vote

Comments:

B.Vice President (Bob Freidel)Updates:

● HPSC Position Open: Apply! (short applications necessary)○ Responsibilities:

■ Act as a liaison between UMSC and the HPSC (click to learn about HPSC)● HPSC represents all health professions students at UIC. As an HPSC

representative, you are responsible for representing UMSC to HPSC and vice versa.

● Bring student issues to HPSC and UMSC meetings.● Inform UMSC of relevant HPSC meeting minutes and vice versa.

■ Attend HPSC meetings, which will be held monthly via web conference and usually last 2 hours. Reps get to vote for what events, travel, and projects are funded across the colleges.

● Meetings take place on the last Thursday of every month except for November and December which we will schedule at our October meeting since they are both during holidays/breaks.

● Each representative will be allowed 2 unexcused absences for the year.■ Attend UMSC meetings. At UMSC meetings, the two HPSC representatives share

1 vote on UMSC affairs. These start at 10a and tend to last 2-4 hours.

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● The final UMSC meeting is Saturday, March 4th: Urbana (in-person meeting)

● Each representative will be allowed 1 unexcused absences for the entire year.

○ If you are interested in HPSC, please send to the UMSC President (Sonali Khurana <khurana5@uic.edu>) and Vice President (Bob Freidel <freidel2@uic.edu>) an e-mail with the following information by 2/17 at 6pm:

■ Name, campus, anticipated graduation date, phone number■ One paragraph describing your interest in serving as a UMSC's HPSC

representative.● Task Force Positions Open

● Peoria: Research representative needed ○ Dr. Mariscalco is organizing a focus group to review and improve our existing

medical student research opportunities. Dr. Mariscalco would like to talk with a group of students (not MSTP or MSP students) to obtain input about interests, needs, and concerns.

● Rockford: M4 Rep

Comments:

C.Secretary (Matthew Durst)updates:Let me know if you’re not getting emails on the list serv - mdurst2@uic.edu

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Comments:

D.Treasurer (Nikolai Arendovich)updates: reimbursements went out, contact me with any discrepancies.

Comments:

E.Historian/Webmaster (Petra Majdak)updates:

Interactive discussion/presentation of progress on the new website (please visit the current UMSC website for comparison of content/design). Any suggestions/comments, big or small, are very welcome! The website is a work in progress, which I’ve based loosely on other medical schools student government sites while adapting it to our needs. Any input is greatly appreciated! Please email me at pmajda2@illinois.edu.

I will be sending another email requesting pictures/organization descriptions for the website! Please distribute this request throughout your campuses (email, Facebook, etc.) and strongly encourage people to send in photos/blurbs/links to pmajda2@illinois.edu by the end of February. Our website will only be as good as the organizations we showcase! This is a great opportunity to convince prospective medical students that your campus is a dynamic place with a lot of great organizations.

Comments:

F. OSR Representative (Mason Marcus)updates:

Comments:

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● Robbie and Ryan attended the AAMC national meeting in Seattle; discussed tuition transparency and residency application issues

● Chicago campus asked OSR to look into whether AAMC can assist with NBME basic science score reporting (more timely, more detail). Ryan was to report back after conference.

● We plan to start the process for working with our respective GHHS chapters and their local student council to get the ball rolling to work on nominating a faculty member

G. Advisor (Dean Kashima)updates:Advisor's update

1. Follow-up to AAMC OSR reportCommittee on Student Affairs (Dean Kashima is a member) has national residency match issues as one of their top priorities. They are talking some specialty groups about improving interview process, program information provided, etc.

2. Student input on topicsA. College of Medicine and campuses- Dr. Harris, Associate Dean for Strategic Communications and Head of Department of Medical Education and Dean Kashima are holding meetings student leaders at each campus to solicit student feedback. Meetings are expected to be completed in February and March with a summary report completed in March.

B. Student research-Dr. Mariscalco and Dean Kashima will be scheduling a meeting with student representatives on each campus to obtain comment about student research opportunities to begin review of the current situation and make suggestions for improvement.

3. Student affairs deans are collaborating to ensure that there are comparable student services for students at each campus.

4. COM staffing updates in student servicesA. Admissions- interviews for Director to start soonB. Registrar's office - Assistant Registrar hired, search extended for Director

5. Medical Student Learning Environment-

Renee McCarthy, Director will be starting "campus tour" soon. Among the items she is working are: the website, draft policy, incident reporting. She will be attending the UMSC March meeting to present an update.

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Comments:

● Any updates on COM student affairs positions? (Last known update below)○ COM Registrar (replacing Michelle Ortiz)- interviewing candidates○ COM Director of Admissions (higher level position replacing Linda Singleton who

was Associate Director. Full-time as Peoria and Rockford will have M1s this Fall)- soliciting applications

○ Filling new positions also in Financial Aid (Associate Director/Debt Management) and Registrar office (Assistant Registrar)-- thank you for being patient given offices are missing staff!

Site Reports from Regional Student Council Presidents

A.Urbana (Alex Matelski)Updates:

UICOM-UC is enjoying Illinois’ mild winter as M1s gear up for more exams, M2s see STEP1 looming, M3s continue being exhausted, and M4s jetset for residency interviews. Foremost among the updates for UMSG is the release of analysis and conclusions from our big, class-wide survey, which were made available in December as part of UMSG’s resolution to govern more transparently. Overall analysis pointed to several key student desires, including: more varied and accessible social events (especially small, informal events); school-wide volunteer events with local park districts or aid organizations; and more scaffolding for forming study groups. In response, UMSG has developed a robust social calendar and will be working with the Office of Volunteer Programs, along with other initiatives, to better meet student needs. On that social calendar, we’ve scheduled the annual Variety Show & Auction for 2/25 at Guido’s and our Spring Formal for 3/31 at CityView. Both promise to be a rip-roarin’ good time, thanks to the excellent work of Social Chair Gabe Swords. Our smaller social events include movie nights and a happy hour to be placed on the calendar for every other week – if you’re ever in town, check in to see where happy hour will be! UMSG also installed its newest FEC Representative, Erica Becerra, along with alternate Elizabeth Edwards and committee member Owen Brewer, to help guide the agenda and meet goals with the rest of the FEC. We will have a final spring apparel sale starting in February. Finally, we look forward to seeing you all in Urbana on March 4th at the final UMSC meeting.

See some examples of the survey analysis we put together below on this survey: https://goo.gl/forms/ZPT2bZTZmiOfXwQW2. These are the high-level takeaways from what we looked at.

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Here’s another portion of the analysis, in graph form, this one being “Respondent Social Event Suggestions by Category:”

The rest of the analysis is accessible through the UMSC Google Drive.

Questions:

1. Could we get an update from the ISA folks on Survey results?2. What sort of professionalism training exists on the other campuses? I understand that

will be a core pillar of the new curriculum - but for now, what resources can we share with our peers for things like resume building, professional correspondence, medical decorum, etc.?

a. To follow up with Chicago offline.3. (HPSC Rep Matt Schaeffer asks/proposes): Does there currently exist a conference for

the leadership of all of the medical schools in Illinois? I haven't been able to find any such information. As such, I think it would be a great opportunity for networking and

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learning to set up an "Illinois Medical Students Leadership Conference," or something of the sort to spur communication between students at Loyola, Midwestern, Northwestern, Rosalind Franklin, Rush, SIU, UChicago, and UICOM. It may provide an opportunity to learn about away rotations, residency programs within the state, legislation, etc.

a. To follow up with UMSC exec board and possibly ISMS offline.

Comments

● No word on any administrative changes at Urbana, we’ll keep you updated though!

B.Rockford (Joe Hancox)Updates:

Events: Jan 26 - Psychiatry Interest Group hosted practice OSCE for psych-related patients; M3s served as patients with M2s practicing their skills

Jan 27 - Winter Bowling Night - great turnout

Feb 17 - M1s from Urbana/Champaign coming to Rockford to visit campus and the city

Feb 25 - Tracy Frank Mayer (author of “Incompatible with Life”) discussion with M2s and anyone else wanting to attend

Mar 17 - Match Day Bar Crawl

Mar 18 - COM Formal

On the Radar: Lots of staff turnover in Office of Medical Education and some in Office of Student Affairs - RMSC will be monitoring this transition to insure smooth transfer and information is shared. We have been assured resources will not be lost for M2s and M3s who will remain on campus and have Aways, Residency, and Step 1/2 preparation to complete.

Increasing communication between Student Interest Groups and campus/administration through updated calendar and centralized database

Possibility of having professional mentorship between physicians and students; understand the challenge in Rockford, with fewer young physicians (closer to residency) than other cities

Comments/Discussion:

● Last time, you asked us, “How do students and student councils at the other campuses approach administrators in an effective way to elicit change and improve processes?” We answered! Any follow-up to that question at this time?

○ No, I appreciate the feedback from last time

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C.Chicago (Mark Looman, Megan Rodriguez)

Updates:

Life in Chicago has been pretty quiet recently, but the new year is starting to get rolling. M1s are starting their year strong. The M2s are starting to buckle down for STEP1 studying. M3s are still busy, busy people. M4s are starting to wrap up their interviews and are eagerly awaiting Match Day. We started off the new year with the annual Winter Ball, which was a wonderful success and had 280 attendees. We are also arranging times for a Dialogue with the Deans regarding Student Wellness, both now and in the new curriculum. Our prospective dates are in March.

Comments/Discussion:

D.Peoria (Fiona Malone, Nilly Hafezi) Updates: The Peoria campus is thriving in the new year! We just completed a very successful blood drive with the Red Cross, in December we collected and donated nearly 400 pounds of food for the Midwest Food Bank, donated dozens of toys. Early January we had a wonderful welcome back party, the planning for our spring formal is well underway, planning for Match Day is also nearly complete. We are organizing our second, "second look day" which was a wonderful event last year, we just finished a new apparel sale which was received very well, we have completed a new M1 Student-to Student guide for the incoming m1's and we are also preparing for financial planning and the financial aid exit interviews for graduating students.

1/25 - M4 planning night for M3s, VSAS and ERAS, CV writing, personal statement writing meetings to come

February 3rd - M4 Rank Day Clinic

February 10th- M3 Rotation Selection

March 2nd - M3 Residency Fair

March 4th - Annual Snowball ‘Galaxy Gala’

UHP Students to visit

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Comments/Discussion:

E.MSP- Urbana (Petra Majdak)Updates:

Comments/Discussion:

● Last time, we discussed the MSPE task force. Any updates?

VI. Committee Reports

A.CCSPUpdates:

The committee is still working on the arrest reporting requirements for the college of medicine. We have made progress with our discussion as to whether students should be automatically required to report any arrest. Updates have been made to the proposal being that some of the committee members felt it would be unfair to have such a requirement in this day and age where people can be arrested for protesting for what they believe in. Our most current discussion at the meeting was instead of having students report an arrest which may not result in a conviction, students should be required to report a conviction. Another discussion from this proposal is that convictions take time and that may not be accurate. The discussion continues.

Comments/Discussion

B.CCIAUpdates: CCIA approved a new document to be submitted to the Senate Committee for Educational Policy (SCEP) for approval titled “Proposal for MD curriculum with Phase 1 detail” which describes the progress thus far on new curriculum as well as next steps. DIscussions included sampling methods for evaluating student experiences, discussion of programs for

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remediation and decompression, increased opportunities for narrative and mid-clerkship feedback, and others. There was also a meeting of theme and block directors more recently on 1/6/17 to discuss updates. Teams have met and have began organizing the curriculum, including developing integrated exemplar “cases” to be discussed in active learning sessions and weekly schedules that will have a high degree of predictability.

Comments/Discussion:

C.CCAUpdates:

Current discussions surround new Master’s Program in Physiology department and the use of CAPSR.

Comments/Discussion:

D.CCSASUpdates:

December 6th meeting was canceled. Last meeting was October 4th. Waiting to hear further updates about the upcoming February 7th meeting.

Comments/Discussion:

● What are we doing to ramp-up our scholarships/alumni connections?○ The university is aware of this resource, and discussions are ongoing about how

to tell the alums of the success of their donations.● Have data from the donations survey been utilized?

○ Jane will take a look at the survey and present the findings to the committee to see if there are steps that we can take asap as a committee to improve our alums’ contributions. Thank you for the suggestion and bringing my attention to this!

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E.FECUpdates: Conducted multi-campus evaluation on awareness of international opportunities currently available through UI COM, an inquiry on what resources and programs students have used to go abroad in the past, and a survey for what type of opportunities students would be interested in during the near future (if they were to be established through UI COM)

Comments/Discussion:

● Any updates on “Future Growth Partnership?”● Are we bringing in new members?

F. HPSCUpdates:

Peoria and Rockford received their dedicated HPSC funding in December.

HPSC has about $3,500 in the budget for Project Grants and Travel Grants for the remainder of the semester

As mentioned previously, we have a vacant HPSC position, requiring a replacement. Conference calls have extremely poor audio, so a Chicago rep might be preferred.

HPSC Responsibilities:● Act as a liaison between UMSC and the HPSC (click to learn about HPSC)

○ HPSC represents all health professions students at UIC. As an HPSC representative, you are responsible for representing UMSC to HPSC and vice versa.

○ Bring student issues to HPSC and UMSC meetings.○ Inform UMSC of relevant HPSC meeting minutes and vice versa.

● Attend HPSC meetings, which will be held monthly via web conference and usually last 2 hours. Reps get to vote for what events, travel, and projects are funded across the colleges.

○ Meetings take place on the last Thursday of every month except for November and December which we will schedule at our October meeting since they are both during holidays/breaks.

○ Each representative will be allowed 2 unexcused absences for the year.

● Attend UMSC meetings. At UMSC meetings, the two HPSC representatives share 1 vote on UMSC affairs. These start at 10a and tend to last 2-4 hours.

○ Last meeting of the year is Saturday, March 4th: Urbana (in-person meeting)○ Each representative will be allowed 1 unexcused absences for the entire year.

If you are interested in HPSC, please send to the UMSC President (Sonali Khurana <khurana5@uic.edu>) and Vice President (Bob Freidel <freidel2@uic.edu>) an e-mail with the following information by 2/24 at 6pm:

● Name, campus, anticipated graduation date, phone number

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● One paragraph describing your interest in serving as a UMSC's HPSC representative.

Comments/Discussion:

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VII. Old business

…

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VIII. New Business

Updates:

● Collective Student Government Statement on Inclusion, Safety, and Peer Support○ https://docs.google.com/document/d/

1_aTVtmXS1Plka_4hJVqOT1BPWAXAd_JCG_gfhBwvQFw/edit?usp=sharin○ Must vote to approve; do we have a quorum?

● Constitution revision: ○ Reasons for change: Institutional reform, discrepancies between UMSC and local

governments, confusion with and trouble filling some UMSC positions.○ The purpose is to 1) clarify the purpose and pursuits of UMSC; 2) revise UMSC

membership responsibilities and processes; 3) strengthen cross-campus relations.

○ We will solicit the perceptions UMSC members hold on student government via survey; likey before and during the final UMSC meeting of the year.

○ UMSC Exec will rewrite the constitution and present a draft at the 2017 Leadership Retreat, where participants will reflect and comment upon the purpose and values of UMSC.

○ At the first UMSC meeting of the 2017-2018 academic year, the new UMSC will vote to ratify the constitution by 2/3rds vote. Finally, we will seek administrative approval.

○ Note: Urbana must be highly involved in the process.○ Note: The new constitution will be dynamic and correlate with new faculty bylaws. ○ Resources

■ The Old Constitution ■ The New Constitution

● LCME Accreditation Updates—Stephanie Grach, Jonathan Jou, Bob Freidel○ Independent Student Analysis

■ Survey has officially closed● Overall COM response - 81.64% (LCME preference = 70%+)● All teams hit the 70% goal!

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■ Waiting for financial advisor in Chicago to finalize distribution details for the class/campus governments; all raffle winner gift cards sent out

■ Data analysis has begun!● Final report to be released by April 1st, 2017

○ ISA Roles ○ ISA People, Goals, Timeline

Comments:

IX. Closing- Bob● The final UMSC meeting is Saturday, March 4th: Urbana (in-person meeting)

○ Medical Science Building, 3rd Floor Collaborative Space, 10AM■ Address for google maps:

https://www.google.com/maps/place/Medical+Sciences+Building/@40.1084869,-88.2251647,15z/data=!4m5!3m4!1s0x0:0x90f3fd446380c4d4!8m2!3d40.1084869!4d-88.2251647

■ Attendance; congrats

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