Welcome

Fenland District Scout Council

AGM 2013

Fenland District Scout Council Agenda

1. Welcome

2. Apologies

3. Approval of minutes of the Annual General Meeting held 21st June 2012

4. Treasurer’s Report – to note the approval of Annual Report and Accounts by the Trustees

5. Adoption of the amended Constitution

6. District Commissioners Report

7. Chairman’s Report for the District Executive Committee

8. Appointment of Ex-officio Officers

a) District Commissioner

b) District Chairman – nominated by District Commissioner

c) District President

d) District Secretary

e) District Treasurer

f) District Scout Network Commissioner

g) District Explorer Scout Commissioner

h) District Representative to the County Scout Council

1) 1 uniformed representative

2) 1 non-uniformed representative

3) 2 under 25 representatives

9. District Executive Committee

a) Elected Members

b) Nominated by District Commissioner

c) Co-opted Members to be appointed at meeting of District Executive Committee

10. County Representative – Liz Craig, County Commissioner

11. Awards

12. New District Team

13. Reported on Project Compass

14. Briefing on Use/Misuse of Social Media

15. Presentation on re-launch of Scout Network

16. Presentation of new District Development Plan

17. Presentation on Youth Forums

18. Meeting Closed by District Chairman

County Commissioner

Liz Craig

Awards

District Commissioner

John Lattimore

District Team

Future Meetings

• ADC’s Meeting - 18th July 2013 - 19:30 - 2nd March Scout HQ

• All Leaders Meeting – 24th July – 19:00 – District Scout HQ

Activity Notification

Chapter 9 Activities• Camping Notification • i. The relevant home Commissioner (or their nominee) must be notified before any camping or

residential event takes place. Seven days notice should be given;

• ii. Where a camp or residential event takes place using facilities not owned or operated by Scouting, for example a youth hostel, a public (commercial) campsite, or a farmer’s field, the host District Commissioner must be notified beforehand. 14 days notice should be given;

• iii. Where a camp, expedition or residential event involves facilities not owned or operated by Scouting spread across a number of Districts, the permit holder must notify the County Secretary(s), who in turn should notify the respective host District Commissioners. (For expeditions, see Rule 9.63.)

• Prior to every activity the Leader must ensure that: • It has been approved by the relevant District/County Commissioner; • If necessary, they - or another member of the party - holds a permit in accordance with the adventurous Activity

Permit Scheme (see Rule 9.7); • It is the leader holding the permit who takes all decisions for the duration of the activity; • There is additional, responsible supervision as required (including for those in the locality of the activity but not

actively involved, see Rules 3.7-3.9); • Suitable InTouch arrangements are in place (see Rule 9.3);• It is appropriate to the age and abilities of all participants; • Each participant has received appropriate training; • The Scout Association - Policy, Organisation and Rules – April 2013 Chapter 9 Page 3 • An appropriate weather forecast is obtained and acted upon in terms of selecting the area in which the activity will

operate and that each participant is suitably equipped to tackle predicted/possible extremes; • All equipment is appropriate for the activity;

Rule 9.2 Preparations

• Any other requirements of The Scout Association, including Child Protection and Safety, have been complied with;

• Any legal requirements for the activity have been complied with.

Accident Reporting

Chapter 7 Emergency Procedures

• Rule 7.1 Communication • Rule 7.2 Emergency

Procedures • Rule 7.3 Overriding Controls • Rule 7.4 Accident Reporting

• Note• the appropriate rescue service(s)

if required; • the home Scout authority (DC);• the next of kin; • in the case of a serious accident

(loss of life, the prospect of loss of life or paralysis), the Duty Media Officer at Headquarters.

Project Compass

Phil Richardson

Use/Misuse of Social Media

Claire Richardson

Social Media

DO use a group page DO check your settings: • Privacy should be closed or secret• Membership should be approved by

admin• Posting should allow members to post• Notifications should be off

DO make sure that the page is only used for relevant Scouting purposes

DO make sure members are aware that pictures cannot be tagged.

• Do not have young people as ‘friends’, or encourage them to be friends with people they would not usually accept

• Do not ‘personal message’ young people

• Do not allow inappropriate discussions or bullying to continue

• Do not post things in a way you would not speak to young people in person – be aware of abbreviations meaning different things depending on generation!!!

Mobile Phone / E-mails

• DO make sure that an appropriate adult is always copied into texts / E-mails to young people

• DO make sure that it is an appropriate time of day to make contact

• DO NOT directly telephone a young person

• DO NOT use abbreviations which have different connotations depending on your ...generation

Photos

• DO make sure that you have a robust photo consent form which covers taking them, and all possible uses:

For Scouting. I.E. to advertise and promote Scouting activities to others for example in the local media, in newsletters, websites or on displays.

For distribution to parents and young people. This should include monitoring which pictures are taken, and how they can be shared.

DO make sure that young people are appropriately dressed and positioned.

Re-launch of Scout Network

Martin Whelan and

Roy Coulson

What is Scout Network?

“Scout Network allows 18 to 25 year-olds who have an interest in both Scouting and their own personal development, and ultimately want to have fun, the opportunity to do so.”

North West Cambridgeshire• Peterborough/Whittlesey

– 6th July – Night at the Dogs– 21st July – Orienteering and BBQ at Ferry Meadows– 28th August – Peterborough Beer Festival– 10th September – Top Awards

North East Cambridgeshire• March/Wisbech

– 18th August - Bowling– 29th September – Top Awards– Activity to be organised in early October

• Aiming to involve Norfolk and Lincolnshire in this area

Next steps• Register interest

– Network@cambridgshirescouts.org.uk– Flyers – 07852917774

District Development Plan

Oliver Arthur

Youth Forums

Richard Noot-Davies

Meeting Closed by

District Chairman

Fenland District

AGM 2013

District Commissioner - John LattimoreEmail - lattimorescouting@btinternet.com

Emergency Phone Number - 07837117760