Welcome

IT @ Tableau |Effectively Managing IT Finances with Tableau

Lindbergh O. Matillano

Senior Technical Operations Business Manager

Tableau Software / Technical Operations

# T C 1 8

About Presenter

Lindbergh MatillanoSenior Business Manager

Tableau Since August 2014

Experience•20+ years experience in financial management, audit, consulting

•Microsoft, Chase, AT&T, Deloitte

Education

•Seattle Pacific University, MS Information Systems Candidate

•Seattle University, Business Administration - Finance & Accounting

Certifications

•Data Analytics, Cornell University

•AWS Cloud Practitioner, Amazon Web Services

•Technology Business Management Executive, TBM Council

$1 Million

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session survey from the My

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IT spending is 7% - 9% of Revenue

IT is a $100M+ business

About IT @ Tableau

•Centralized technology purchases

•100% of hardware (laptop, network, services)

•100% of cloud spend

•95%+ software budget (perpetual licenses, SaaS)•NetSuite, Coupa, ServiceNow, Atlassian, AWS

•95%+ on purchase orders

•Data transparency

About TechOps

•Enterprise Applications

• Information Technology

•Strategy, People & Operations

TechOps Business Manager

Financial

Management

& Analysis

Asset

Management

Planning

?Strategy

Project

Management

Cost

Optimization

Supplier

Management

Program

Management

Monetize Information

0101010101

$1,010,101.01

Ways to Monetize Information

Direct

DirectEnhancing products and services • Selling or trading information

Indirect

IndirectImproving efficiencies • Reducing risks • Developing new products, services and markets • Establishing and solidifying relationships

Data + Context = Information

Information + Action = $$$

Million Dollar Challenge

Million Dollar Challenge

Managing Cloud Costs

Billing Data + Tableau Desktop$

Managing License Costs

License Data + Data Prep$

Managing Employee Demand for Services

ServiceNow Data + Tableau Desktop + Data Prep$

Managing Suppliers

ServiceNow data + Tableau Desktop$

Managing Cloud Costs

AWS Billing Data

S3Athena

or

Alteryxor

Snowflake

✓ Turn on AWS Cost & Usage Report✓ Create Lambda

✓ Exclude Totals & PayerLineItem✓ Use Calculations to convert date and

time string to dates✓ Publish data source✓ Embed password

Tableau Desktop

Cost Management

$600,000 SavedTax refund & future cost avoidance

Million Dollar Challenge

Managing Cloud Costs

Billing Data + Tableau Desktop$ 600,000

Managing License Costs

License Data + Data Prep$

Managing Employee Demand for Services

ServiceNow Data + Tableau Desktop + Data Prep$

Managing Suppliers

ServiceNow data + Tableau Desktop$

Total $ 600,000

Managing License Costs

Organizations Can Cut Software Costs by 30 Percent Using Three Best Practices”

Gartner, 2016

3 Ways to Cut Software Costs

•Optimize software configurations

•Recycle software licenses

•Use SAM Tools

SaaS User Data

ServiceNow SnowMirror

Tableau Prep

csv

Tableau Data Prep

Connecting to MySQL on AWS

Recycling Licenses

$22,000 Saved$1000/user x 22 inactive users

15 minutes can save you… well, you know”

GEICO Gecko

Million Dollar Challenge

Cloud Cost Management

Billing Data + Tableau Desktop$ 600,000

Software Asset Management

License Data + Data Prep$ 20,000

Bill of IT

ServiceNow Data + Tableau Desktop + Data Prep$

Contract Management

ServiceNow data + Tableau Desktop$

Total $ 620,000

Bill of IT

Software License Data

ServiceNow SnowMirrorMySQL on AWS

Entitlement data

Tableau Prep

Demonstration

Managing Licenses Savings

$280,000 SavedCost avoidance

Million Dollar Challenge

Managing Cloud Costs

Billing Data + Tableau Desktop$ 600,000

Managing License Costs

License Data + Data Prep$ 20,000

Bill of IT

ServiceNow Data + Tableau Desktop + Data Prep$ 280,000

Managing Supplier Negotiations

ServiceNow data + Tableau Desktop$

Total $ 900,000

Managing Supplier Negotiations

Prepare and be knowledgeable.”

Nirmala Reddy

Successful Strategies For A Win-Win Negotiation

Supplier Management

ServiceNow SnowMirror

Alteryx Tableau Desktop

Coupa SQL

See into the Future

Searching for Information

Enabling Users to Take Action

Keeping an Eye on Requests

Supplier Intelligence

Empowering Sourcing

Time and Information

$200,000 SavedIncremental headcount avoidanceLeveraging time and information

Million Dollar Challenge

Managing Cloud Costs

Billing Data + Tableau Desktop$ 600,000

Managing License Costs

License Data + Data Prep$ 20,000

Bill of IT

ServiceNow Data + Tableau Desktop + Data Prep$ 280,000

Managing Supplier Negotiations

ServiceNow data + Tableau Desktop$ 200,000

Total $ 1,100,000

Please complete the

session survey from the My

Evaluations menu

in your TC18 app

Thank you!

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