Welcome to a new season

of Mini and Youth Rugby

at Bugbrooke Rugby

Football Club, where we

are proud of the

achievements and the

excellent attitude of our

young players.

The club aims to ensure that players, coaches, parents,spectators and volunteers uphold the Core Values of rugbyunion, Teamwork, Respect, Enjoyment, Discipline andSportsmanship. These values will stand our young people ingood stead both on and off the rugby pitch and are reflected inthe RFU’s Code of Rugby.

Bugbrooke RFC supports its aims in that we:– Play to win - but not at all cost– Win with dignity, lose with grace– Observe the Laws and regulations of the game– Respect opponents, referees and participants– Reject cheating, racism, violence and drugs– Value volunteers and paid officials alike– Enjoy the game

Last season Bugbrooke RFC managed to both win with dignityand lose with grace and we are proud that our young teamsare as renowned for their fair play as for their successes. Weare also proud of our RFU Accredited Club status, whichrecognises our achievement in reaching, maintaining, andcontinually striving to improve the standard of a clubcommitted to providing a quality rugby union experience foryoung players.

Bugbrooke RFC is a local club at the heart of our community,

with links with local schools. We are delighted by

the number of players who progress up the age levels and into

our senior teams and in to representative levels of rugby.

Keeping players involved throughout their school days and

beyond means that they benefit from being part of the rugby

family and from the friendships and health benefits that our

sport offers.

The credit for our success as a club is due to the commitmentof our young players, the endeavours of the club’s qualifiedand enthusiastic coaches, our many marvellous volunteers,our players’ parents and supporters and our sponsors.We would like to thank you all and look forward to yourcontinued support.

With a full fixture programme and a full programme of socialevents coming up, we would be delighted to see our new andreturning players and their parents and families fully involved.We are always glad to have help, so please talk aboutvolunteer roles with our coaches, managers or anyone onBugbrooke RFC Committee.

The two weekends where registration and renewal ofmembership takes place are always tremendously busy, so Iwould ask for your patience and understanding as there aremany tasks to perform to ensure that the club lives up to itshigh standards so that your children are properly registeredand cared for in the coming season. I would also ask for substo be paid within four weeks of registration so that we canhandle the finances to everyone’s benefit. However, if anyparent or guardian has a particular financial need this can bediscussed in confidence with myself or our Club WelfareOfficer (details later in this welcome pack).

This pack should contain all the information you need but doask questions or log on to the club website athttp://www.pitchero.com/clubs/bugbrooke/

We do ask that everyone signs up to the website as this reallyis a tremendous source of up to date information andforthcoming events.

A very warm welcome to the 2013-14 season at BugbrookeRFC and we hope that you all enjoy the rugby.

Yours sincerely

Bugbrooke Rugby Club

Necessary kit

As with most sports, players need kit, at the club thiswill be: boots, socks, shorts and shirt, mouth guard,

and water bottle. We suggest that players who are

trying out the sport for the first time just wearcomfortable training kit, before making anycommitment to buy proper kit.

The club colours are Green and Gold and all playingkit can with the exception of rugby boots bepurchased from the club kit shop.

• Boots, with safety studs, should be certified toIRB regulations. In warm, dry weather trainersor melded boots may be acceptable.

• Mouth guards are strongly recommended, andyou can obtain custom made mouth guardsfrom your dentist

• Any other protective equipment is worn at the

discretion of the parent/player but must

conform to IRB standards (a reputable sportsshop can advise).

• Wearing layers means players can discarditems as they warm up. Waterproof tops mustnot have zips.

• Players will need a set of clean clothes tochange into after training or matches.

• Players’ drinks should be provided, especiallyon hot days, when sunscreen may be needed.

Training, selection & availability

Training for the Mini Section (U6 to U12) is Sundaymorning from 11am with matches usually kicking offat the same time. Any alterations will be notified bythe team coach or manager. At Bugbrooke RFC wewant to ensure that all children have opportunities toplay, selection for individual matches being theresponsibility of team coaches and managers.

Training for the Junior Section (U12 to U16) is onWednesday evenings from 7pm and on Sundaymornings from 10am, matches usually kicking off at11am on Sundays. The team coach or manager willnotify any alterations.Under 17’s games will be played from 1pm on aSunday afternoon. Bugbrooke RFC will aim tomaximise playing opportunities for all, with selectionfor particular matches the responsibility of teamcoaches and managers.

All training and home games are held at the clubhouse at Bugbrooke RFC, Camp Close, Bugbrooke,Northamptonshire. NN7 3RW.

Parents & Guardians Remain responsible for their children attraining/matches and are encouraged to stay,

especially if their children are in the Mini Section.

PunctualityChildren should be in rugby kit ready to start sessionson time, especially on match days. Please let thecoach know if your child is unavailable to train or playas they will not want to let team mates down.

Two-way conversation Get to know your team’s coach and manager who willbe glad to chat and receive constructive feedback orparticular information regarding your child.

Coaching

Young players are coached under the RFU AgeGrade Regulations and boys and girls train andplay together up to and including the Under 12 agegroup. Beyond this, boys and girls play separately,for safety reasons.

All lead coaches at Bugbrooke RFC are qualified toUK Coaching standards. We aim to have for each

age group at least one Level 1 qualified coach,

which means they are trained and accredited. Ifyou are interested in becoming a rugby coach,please speak to the lead Coach in your child’s agegroup

Refereeing

The club has qualified referees to officiate at

matches. However, to cover all matches every

weekend, we are always actively recruitingreferees. You do not need to have any previousrugby experience as training is provided. Pleasespeak to any Coach for more information.

Volunteering

We very much welcome your help with the runningof the club. It takes a great deal of work to ensureeveryone can train and play. So if you could help inany way, for example coaching, managing,refereeing, helping in the kitchen or at socialevents, fund raising or with the website or publicityplease join our fabulous army of volunteers.

We have listed some volunteer roles and would begrateful if you could contribute a little time eachweek to help with the running of the club. For moreinformation, please speak to any of the Coaches

To achieve the RFU recommended minimum ratioof adults to children - 1:10 for children over 8 yearsold; 1:8 for children under 8 years old and 1:6 forchildren under 7 years old – we need to recruitvolunteer coaches and managers each season.

Role Timescale

Match day Food/BBQ As per Rota

Match Reports Match days only

Social events As and when required

First Aiders Training sessions and Match days

Team Managers/Admin Training sessions,match days and upto an hour a week

Safeguarding children & vulnerable adults

At Bugbrooke RFC we are committed tosafeguarding the welfare of children and vulnerableadults. Everyone works in partnership to promotechildren’s welfare, health and development and all

allegations and suspicions of harm will be taken

seriously and responded to swiftly, fairly and

appropriately.

Adults involved in any activity of a specified nature(e.g. teaching, training, care, supervision, advice,treatment or transport) which involves contact withchildren or vulnerable adults, intensively andor/overnight (frequently or intensively meaningcarrying out the role at least once a week, or fourtimes a month or more) must have an EnhancedCriminal Records Bureau (CRB) disclosureprocessed and risk assessed by the RFU. This is inline with the RFU’s Safeguarding Children andVulnerable Adults Policy, which is implementedwithin this club. CRB certificate applications arefree and are only seen by the individual applicantand the RFU Safeguarding team at Twickenham,where clearance is approved.

For further information regarding the safeguardingof children or vulnerable adults please contact theClub Safeguarding Officer: Helen Fagan:

hfagan@talktalk.net or 07816 437236

Helen Fagan will be on duty most Sundaymornings when the Under 14’s are at home andcan be found in and around the clubhouse

Sponsorship & fundraising

Each year we endeavor to raise funds for the clubthrough events and sponsorships. If you might beable to help or suggest possible sponsors pleasecontact the Club Chairperson – Adam Ogden.

First aid

In the event of a player being injured, in theabsence of the parents the team officials areresponsible for deciding whether further medical

assistance is required. Parents and/or guardianswill be contacted as quickly as possible. The Clubhas invested in First Aid training and there isalways someone on site at all training sessions andgames that is qualified in Emergency First Aid.

Transport

In most instances it is the responsibility of parents,

not the club, to transport their child to and from the

club or nominated meeting point. If parents makearrangements between themselves this is a private

arrangement and at the parents’ discretion.

When Bugbrooke RFC formally arranges transportwe will ensure that drivers and vehicles comply withthe RFU’s Safeguarding Policy.

In the event of a late collection coaches andvolunteers will attempt to contact the parents, wait

with the child, preferably in the company of others,

notify the Club Safeguarding Officer and remind

parents of their responsibility to collect their child

promptly.

Photographic Images

We encourage the taking of appropriate images ofchildren involved in rugby celebrating the CoreValues of the sport. The RFU’s guidance forparents and the paid and volunteer workforce can

be found on the Safeguarding pages of rfu.com. Itis based on common sense and we would askeveryone to read and comply with this guidance.Any parent or guardian who does not want theirchild photographed for any reason should talk in

confidence to the team’s coach or manager.

Dogs

Dogs are allowed on the club fields, but not theplaying areas. Any mess is unwelcome in a sportsenvironment, but if it does occur it must be clearedup and disposed of properly.

Club contacts Our location is:The ClubhouseCamp CloseBugbrookeNorthamptonshireNN7 3RW

The telephone at the clubhouse is: 01604 831137

Our Website is: http://www.pitchero.com/clubs/bugbrooke/

Volunteer roles Name Telephone Email

Chairman Adam Ogden 07710 154123

Secretary Bryn Curtis 07989 230033 brync@btinternet.com

Fixtures Secretary (M&J) Helen Shouler 07523 357197

Club Safeguarding Officer Helen Fagan 07816 437236 hfagan@talktalk.net.

Coaching Co-ordinator Dave Pope MBE 07801297371

First Aid Co-ordinator Jon Harrison 07748 013259

Club Food Co-ordinator Vacant

Club Kit Shop Manager Toni Clark 07909962729

Fixtures and Food Rota

Can be found at http://www.pitchero.com/clubs/bugbrooke/