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Welcome to Commissioner Basic Training.Welcome to Commissioner Basic Training.
Please make yourself comfortable.Please make yourself comfortable.We will be starting soon.We will be starting soon.
Instructor: Instructor: _________- Assistant Council Commissioner_________- Assistant Council Commissioner
Commissioner Quiz
The Unit Commissioner: (true / false)1. Reports to the District Executive.
2. Must be an expert in training adults and youth.
3. Is only concerned with re-registering a unit on time.
4. Should be familiar with the official literature used by units for program.
5. Visits the unit committee only, on a regular basis.
6. Must know the unit program planning process.
7. "Sells" the unit leader on district and council functions, as a primary responsibility.
8. Periodically communicates with the chartered organization representative to offer help.
Commissioner Quiz
The Unit Commissioner: (true / false) - continued
9. Regularly attends Roundtables to check up on unit leaders.
10. Guides the unit through the annual service plan.
11. May earn the Commissioner’s Key and/or the Cub Scouter Award.
12. Attends monthly meetings of the district committee.
13. Is not involved in the presentation of the unit charter.
14. Must be familiar with the monthly program themes.
15. Encourages assigned packs, troops, teams, and crews to earn the Quality Unit Award.
Training Overview
Why Commissioners?• Aims and Methods • Supporting the Unit
• Commissioner Service Role • Unit Program Planning
How to Help a Unit• Youth Protection • Charter Renewal Process
• Counseling • Annual Commissioner Service Plan
• District Committee • Lifesaving Commissioner
• Membership Management
Units: The Commissioner’s Top Priority• The Unit Visit • Effective Commissioner Leadership
• Unit Visitation Reports • Unit Committee Functions
• Commissioner priorities • Quality Unit Operation
CommissionerCommissionerBasicBasic
TrainingTraining
Why Commissioners?Why Commissioners?
Session 1
OverviewWhy Commissioners?
Aims and methods Commissioner service role Supporting the unit Unit Program Planning
Aims of Scouting
What are the aims of Scouting?
Character development
Citizenship training
Personal fitness
Methods of Scouting
Cub Scouting (Boys Cub Scouting (Boys grades 1-5)grades 1-5)►IdealsIdeals►Den Den ►AdvancementAdvancement►Family involvementFamily involvement►ActivitiesActivities►Home and neighborhood Home and neighborhood centeredcentered►UniformUniform
Boy Scouting (Boys Boy Scouting (Boys ages 11-17)ages 11-17)►Ideals Ideals ►PatrolPatrol►AdvancementAdvancement►Adult associationAdult association►OutdoorsOutdoors►Personal growthPersonal growth►LeadershipLeadership►UniformUniform
Venturing (Youth Venturing (Youth ages 14-20)ages 14-20)►IdealsIdeals►Group activitiesGroup activities►RecognitionRecognition►Adult associationAdult association►High adventureHigh adventure►Teaching othersTeaching others►LeadershipLeadership
Council Mission
Promotes Scouting in a geographic area
Voluntary association of citizens
Representatives of chartered organizations
Provides Scouting services
Field service
Office support
Camps
District Mission
Organize and support successful units
Membership
Finance
Program
Unit service
The Commissioner Concept
The commissioner is the liaison between the local council and Scouting units.
The commissioner's mission is to Keep units operating at maximum efficiency Maintain regular contact with unit leaders, Counsel leaders on where to find assistance Note weaknesses in programs And suggest remedies The commissioner is successful when units
effectively deliver the ideals of Scouting to their members.
Job Description Card
Friend
Representative
Unit "GP doctor"
Teacher
Counselor
Unit Commissioner Responsibility Card
Visit regularly with the unit leader Be aware of unit leader concerns and challenges Serve as the unit leader’s coach and counselor Build a strong, friendly relationship Using the literature and profile sheet, help the
leader see opportunities for improvement Encourage unit participation in district and
council events
Unit Commissioner Responsibility Card
Report to the district commissioner or assistant district commissioner as assigned
Help each unit earn the Quality Unit Award Use the annual commissioner service plan, with its
scheduled opportunities for commissioner contact with units
Know each phase of Scouting and its literature. Be able to describe how each works.
Visit meetings of assigned packs/troops/teams/crews regularly, usually once a month
Unit Commissioner Responsibility Card
Work to ensure effective unit committees Visit with the unit committee periodically Observe the committee, offer suggestions for
improvement, and work to solve problems See that adult leaders have adequate training Make certain that proper techniques are used to
select and recruit unit leaders
Unit Commissioner Responsibility Card
Facilitate on-time charter renewal of all units Help the unit conduct a membership inventory of youth
and adults Help the unit committee chairman conduct the charter
renewal meeting See that a completed charter renewal application is
returned to the council service center Make arrangements to present annually each unit charter
at a meeting of the chartered organization
Unit Commissioner Responsibility Card
Attend all meetings of the commissioner staff Become trained
Initial orientation and basic training Arrowhead Honor and Scouter’s Key Annual council commissioner’s conference
Know the resources available to the unit in the neighborhood, district, and council
Unit Commissioner Responsibility Card
Set the example Adopt an attitude of helpfulness Keep promises Be concerned about proper uniforming Be diplomatic Be a model of Scouting ideals
Conduct own Self-Evaluation on page 51 of the Commissioner Fieldbook
Supporting the Unit
Indicators of Unit Health: Pack
Leadership Webelos den Advancement Attendance Adult attendance Den activity Program operations Den chiefs or den aides Membership Planned program
Indicators of Unit Health: Troop
Youth leadership Advancement Adult assistance Attendance Outdoor program Patrol activity Budget plan Membership Meeting operation Planned program
Indicators of Unit Health: Crew
Adult Leadership Elected Officers Adult assistance Membership Meeting operation Planned program
Evaluation Tools
Unit Self Evaluation Form – Pack, Troop, Crew
Do unit leaders like evaluation?
What are your resources?
Danger Signals
Style of leadershipLeader wants to keep authorityLacks faith in boys / leadersLeader trains only by mass instructionLeader does not grasp possibilities of patrol method
Unit is not meetingUnit is without adult leadersUnit has no committeeNo new members being addedLow attendance at meetingsWeak or poorly organized programNo advancementNo participation in day camp or summer campNo unit budget
Unit Program Planning
Cub Scout Program Planning
Unit commissioners should understand process and tools ( Cub Scout Leaders Book )Program Helps and Pack Planning Chart
Council calendarChartered organization needs
Annual program planning conferenceMonthly pack leaders meetingDLC - DL meetingDen Chief - adult meeting
Boy Scout Program Planning
ToolsTroop Program Features — 4 volumesProgram Planning ChartBoy Scout Leader Program Notebook
Planning stepsHomework (get ready)Find out what Scouts want (patrol leaders)PLC annual planning, SPL presidingSecure troop committee supportPass the word. Publicize.
Venturing Crew Program Planning
Crew plans programProgram capability inventory (adult resources)Adult hobbies, interests, skills, careers, and Ideas from PCI to program planning formsVenturing activity interest survey
Planning stepsOfficers brainstorm activitiesOfficers discuss and evaluate each ideaOfficers select activities and make calendarOfficers plan each month in advance
SummaryWhy Commissioners?
Aims and methodsCommissioner service roleSupporting the unitUnit program planning
Units: Units: The Commissioner’s The Commissioner’s
Top PriorityTop Priority
Session 2
OverviewUnits: The Commissioner’s Top Priority
The Unit Visit Unit Self Assessment Commissioner Priorities Effective Commissioner Leadership Unit Committee Functions Centennial Award Preparation
The Unit Visit
The First Unit Visit
Make appointment to visit an assigned unitGo with your observer/coach/ADCWorksheet will be filled out laterTake your resource kitObserve for the entire meetingDo not participate beyond introductionsBoth new commissioner and coach fill out independent worksheetsAlways wear your complete uniform as an example
Unit Visitation Reports
Using the
Unit Self Assessment Sheet
New Form By New Form By National to be National to be used by units used by units in conjunction in conjunction with the help with the help of the UNIT of the UNIT CommissionerCommissioner
NOTE:NOTE: Troop Troop and Crew and Crew forms are forms are similar similar
New Unit Self Assessment
Guidelines for Unit Self-Assessment and Action Planning Meeting
Present at meeting: Unit Leader—Unit Committee Chair—Unit Commissioner Purpose of meeting (Use as the agenda for the meeting.):· To evaluate the unit's progress toward achieving the Quality Unit Award· To review the unit's goals, successes, and vision for the coming year· To identify any areas of improvement—leadership, program, and membership· To determine any specific actions needing to be taken to assist with unit improvements and
determine who will follow up on those actions· To schedule any necessary follow-up to monitor progress
When to conduct meeting:· After the unit commissioner has visited the unit for the first time· Annually to review strengths and areas of improvement to help provide direction for needed
support, preferably six months prior to the annual charter renewal· As needed when a problem arises· When unit leadership changes
New Unit Self Assessment
How should the arrangements for this meeting be set up?·
The unit commissioner speaks to the unit leader during the first unit visit to schedule the meeting date, time, and location.·
The dialog should include:
—Approaching the unit leader after the meeting and requesting that a second meeting
be set up with the unit leader and the unit committee chair.
—Setting the meeting, preferably at the leader's or the chair's home. —Asking them to complete the unit self-assessment form prior to the meeting. —Letting them know the visit will include a discussion of the self- assessment form
and how the goals and vision of their unit's program can be supported
Why only the unit commissioner, unit leader, and unit chair?· It provides a small group to openly analyze the program, their unit's needs, and steps to be
taken to help resolve any issues.
New Unit Self Assessment
New Unit Self Evaluation
It helps open a dialog between the unit and the district. Once they meet and determine what needs to be done, others can be involved in helping determine which direction to go and any potential improvements that can be identified
What preparation should be made prior to the action planning meeting?
Review the statistics of the unit available from the local council and the district team, especially looking at:—Quality Unit status—Outdoor program participation—Advancement reports—Trained leadership status—Youth Protection training —Participation in district and council events—Roundtable attendance· Complete the unit self-assessment form after the visit to analyze observations and review the statistics gathered from the council/district prior to the action planning meeting. (The self-assessment form is designed to take the place of the commissioner worksheet previously used by commissioners.)
The Second and Third
Unit Visits
Second / Third Unit Visits
Second visit — unit meeting• Go by yourself• Stay only 15 minutes (drop-in)• Take your resource kit• Make worksheet (or changes)
Third visit — committee meeting• Visit with chartered organization representative• Be prepared with ways to help• Give everyone your phone and address• Wear your complete uniform as an example
Commissioner Priorities
Commissioner Priorities
Remember your job description
Stick to your primary responsibility
Unit focus
Let Us Give You A Let Us Give You A Helping HandHelping Hand
Effective Commissioner Leadership
Effective Commissioner Leadership
Evaluate and improve your own performanceMaintain a positive and enthusiastic attitudeWork successfully with adultsGuide unit leaders in working successfully with boysSet a good example for the boys and other adultsContinue learning and growing in leadership skillsPractice good communication
Unit Committee Functions
Unit Committee Functions
Packs
Troops
Teams
Crews
Pack Committee
Advancement
Finance
Outings
Training
Membership & re-registration
Record keeping & correspondence
Public relations
Friends of Scouting
Troop Committee
AdvancementFinanceEquipmentOutdoor programTransportationLeadershipMembership & re-registrationFriends of Scouting
Venturing Committee
Advancement
Finance
Equipment
Training program
Transportation
Leadership
Membership & re-registration
National Centennial Award
Unit sets their own goals in Feb
Commissioner helps in the completion
UC confirms that goals have been completed by Oct
UC signs form with DE and appropriate Unit Leader
Form turned into Council for AWARD
Unit’s Determine
Their Goals and how they
will Accomplish
Them
SummaryUnits: The Commissioner’s Top Priority
The Unit VisitThe Second and Third VisitUnit Self Assessment FormCommissioner prioritiesEffective commissioner leadershipUnit committee functionsCentennial Award Criteria
5 Minute
Break!
How to Help a UnitHow to Help a Unit
Session 3
OverviewHow to Help a Unit
Youth Protection
Counseling
The District Committee
Membership Management
Unit Charter Renewal Process
Annual Commissioner Service Plan
The Lifesaving Commissioner
Youth Protection
The problem of child abuse has become one of the most significant social problems facing our nation. Recent public opinion polls rank the problem of child abuse second only to drug abuse as a national concern. Completion of the adult Youth Protection Training Course is REQUIRED by all adult leaders accompanying Scouts on field trips, outings, camping trips, etc. Youth Protection Training is offered by the council on a monthly basis. It is also offered by many individual units. Recertification is required every 3 years.Commissioners are encouraged to take the council’s Youth Protection Training course.
BSA’s Five-Point Strategyto Prevent Child Abuse
1. Educate adult volunteers, parents, and youth to aid in the detection and prevention of child abuse.
2. Establish leader-selection procedures to prevent offenders from entering your organization leadership ranks.
3. Establish policies that create barriers to child abuse within the program.
4. Encourage youth to report improper behavior in order to identify offenders quickly.
5. Swift removal and reporting of alleged offenders.
The Three R’s ofYouth Protection
RECOGNIZE
RESIST
REPORT
The Commissioner andYouth Protection
Commissioners can help in several ways:Conduct annual Youth Protection visit each fall for unit adults in every unit you are assigned to serve (usually as part of your November visit at a unit committee meeting). Help units and their chartered organizations use proper leader selection procedures.Coach unit people if child abuse occurs.Promote unit use of videos designed to protect boys from abuse:
It Happened to Me - Cub Scout-age boys A Time to Tell - Boy Scout-age boys Personal Safety Awareness - high school-age youth
Explain to unit adults how boys and parents use the Youth Protection inserts in the front of their handbooks.
Counseling
Counseling
"Listen to someone in such a way that they will solve their own problems."
Fundamentals Of Good Counseling
1. Time and place with no interruptions2. Understand what the leader is saying3. Let the leader know you hear and understand4. Do not give advice!
Guide the discussion through questions Leader solves his/her own problem If they don't solve their own problem:
• Give information• Propose possible alternatives• Let leader pick best solution
5. Summarize from time to time to keep on track6. Support thinking with information
Know the difference between information and advice7. Resources:
Commissioner Fieldbook, Counseling Trainer Development Conference, Counseling Wood Badge, Counseling
District Committee
Four function organization
Membership Finance
Program
Unit service
Membership Functions
Fall Roundup
Spring Roundup
Special membership rallies
Advice and help to units with
membership problems
Finance Functions
1. Friends of Scouting
2. Council Popcorn Sale
3. Endowment/Trust Funds(e.g. James E. West Award)
4. Advice to units
Program Functions
1. Camping
2. Activities
3. Advancement
4. Training
5. Health & Safety
Camping
Order of the Arrow
Where to go camping
Summer camp promotion
Philmont
Activities
Scout Expo
Camporee’s, KlondikeDerby's, First Aid Meets,etc.
Scouting for Food
Scouting Anniversary Week
District Recognition Dinner
Advancement
Eagle Boards of Review
Merit Badge Counselors
Venturing awards
Advice / training for units
Heroism awards
Adult recognition
Training
Cub Scout:
Fast Start
New Leader Essentials
Leader Specific Training:
Tiger Cub, Cub Scout, Webelos
Cubmaster and Assistant
Pack Committee
Youth Protection
Pow Wow, Roundtables
Wood Badge
Training
Boy Scout:
Fast Start
New Leader Essentials
Leader Specific Training:
Scoutmaster and Assistant
Intro to Outdoor Leadership Skills
Troop Committee
Youth Protection
Roundtables
NYLT, Den Chief Training
Wood Badge
Training
VenturingFast StartNew Leader EssentialsLeader Specific Training:
Venturing Crew Advisers / AdultsIntro to Outdoor Leadership Skills
Youth ProtectionRoundtablesKodiak Leadership TrekPowder HornWood Badge
Health & Safety
Monitor district events
Membership Management
Membership Management
Year-round recruiting Birthday greetings Phone Invitations Personal Invitations Webelos-Scout transition
Preventing dropped units Assigned to unit Assigned while organizing new units
Unit CharterRenewal Process
Charter Renewal
If commissioners are providing regular visitation and doing their job as in the Annual Service Plan, then re-chartering becomes a minor paperwork exercise.
Objective:
Reregister unitOn time
Maximum membership
Good leadership
The Plan
90 days before:• District Executive visit Institution Head• Printout available (to right person!)
60 days before:• Membership inventory• Recruit to make up loss• 100% Boy's Life?
45 days before:• Charter renewal meeting• Boys• Adults• Fees• Approvals• Plans for the next year (Quality Unit)
15 days before:• Charter turn-in night
60 days after:• Charter presentation
Ninety Days Before:
District Executive visits Institution Head
• Friendly visit
or• "How can I help?"
Sixty Days Before:
Membership inventory
Set review meeting
Uniform inspection?
Forty-Five Days Before:
Charter review meeting• Youth• Adults• Fees• Approvals• Centennial Award
Status• Plans
Fifteen Days Before:
File charter Electronically
Electronic Re-chartering
Insure that unit has password and knows how to find the site
http://www.ppbsa.org/ then select Internet Re-chartering
Or https://scoutnet.scouting.org/ucrs/UI/home/default.aspx for direct access
Insure that a hard copy signed and payment are turned into Council
Sixty Days After:
Charter presentation• Chartered partner
and• The unit
Sample presentation inCommissioner Field book
Some Techniques
Talk about 100% Boy's Life early and often Committee members do membership
follow-up Discuss Centennial Award with the whole
committee (several times a year) Commissioner (the expert) checks
information before Unit re-charters electronically
Charter renewal checklist (available)
The Annual CommissionerService Plan
Annual CommissionerService Plan
Gives specific purpose to
regular and supportive
contact with units.
Annual Plan
April - Unit leadership inventoryMay - Membership inventory - Troop uniform inspectionJune - Check on Quality Unit progressAugust - Unit program planning October - Troop/pack uniform inspectionNovember - Youth Protection TrainingDecember - Membership inventory - Re-charter - Centennial Award MeasurementFebruary - Charter presentation
Annual Plancoupled with
Regular Visitationprovides good
Commissioner Service.
The Lifesaving Commissioner
Vital Signs
What are they? Youth dropping out No youth recruiting or poor recruiting
methods No adult leader No planned program No youth leaders No discipline Unit stops meeting Charter lapses / drops Chartered org. leader unhappy with
the unit Only one active adult No parents involved Adult conflicts / poor communications
TAKE ACTIONDo It Now!
Consult ADC / DCAsk some basic questions
• What are the problems?• What are possible solutions?• What do we do first?• Who do we involve?• How do we know when unit is saved?• What is “plan B”?
Be enthusiasticApply "first aid“Apply “second aid”Promote teamwork
Hurry Cases
× Lapsed Charter/Dropped Unit
× Unit not meeting× No leader× No committee× No new members× Conflict with chartered organization× New untrained leader× Weak leadership
Lifesaving Team
CC, ACC, DC, ADC or organized team of commissioners
Bring appropriate skills to bear on the problem
Adapt to the individualproblems
SummaryHow to Help a Unit
Youth Protection
Counseling
District committee
Membership management
Charter renewal process
Annual commissioner service plan
Lifesaving commissioner
Resource Materials
Resources on the Net
Commissioner’s site on www.scouting.org www.NetCommish.com
Next Steps . . .
Supplemental training at monthly
District Commissioner meetings College of Commissioner Science Wood Badge for the 21st Century Commissioner’s Arrowhead Honor award Commissioner Key award Distinguished Commissioner Service Award
Open Forum:
Questions and Concerns
Thank you and good luck Thank you and good luck as a as a
Unit Commissioner!Unit Commissioner!