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Welcome toNew Employee
OrientationToday’s Overview
• Welcome– Introductions – Please tell us who you are!
• Employment Information• Benefits
LBCC’s Mission
As an institution of higher education, the Board of Education believes that the entire college community and the district we serve are entitled to a thoughtful and concise statement of the college’s mission so that our various efforts may be guided by a common understanding of our purpose.
The mission of LBCC is:
To engage in an education that enables all of us to participate in, contribute to, and benefit from the cultural richness and economic vitality of our communities.
Board Policy Series Number: 1005
LBCC’s Values
•A. Believe in the potential of everyone
•B. Pursue excellence
•C. Create opportunities for success
•D. Serve our community with integrity
•E. Celebrate the gifts of diversity
•F. Ignite creativity
•G. Awaken the teacher and learner in all of us
Board Policy Series Number: 1010
What are My Benefits?
• Medical, Dental, Vision Coverage or Opt-Out option
• Sec. 125 - Flexible Spending Accts
• Life Insurance• Long Term
Disability
• Long Term Care Ins.
• Employee Assistance
• Tuition Waiver• Paid Leave and/or
Sick Leave• Retirement Savings
Employment Information
Getting Paid• Employment Authorizations
• Payroll Information - Time sheets- Noncontract days- Calendars- Holidays
How is my Monthly Pay Calculated?
• Annual salary or contract value is divided by number of months of employment within the authorization/contract period. (E.g.: $$ / months = gross monthly pay). *Slightly different for new Faculty starting in September.
• Annual salary is based on hours worked per week and number of days worked per fiscal year. Contract value is based on days worked per week and total number of days left in contract year.
Time Sheets • Time sheets indicate exceptions only (time missed
from your regular schedule)
• Exception time is reported on time sheets two weeks in arrears - from 16th of previous month to 15th of current month
• Contracted Classified and Confidential employees (hourly employees) must turn in a time sheet each month
• Contracted Faculty, Management and Exempt employees only turn in time sheets when using time away
• Time sheets are due to your supervisor prior to Payroll Cutoff each month (talk to your department secretary)
• Holidays and NC days do not need to be reported on time sheets
More About Pay• Exception reporting on time sheets is through
the 15th of each month, but you are paid for the entire month (in equal payments each month). Exceptions to regular work time (such as sick and/or paid leave) taken after the 15th will be reflected on your paycheck for the following month.
• Payday is always the last working day of the month. ( published payroll schedule is on paperless office)
• Pay stubs are only available on employee tab in WebRunner
Holidays
• Contracted Classified, Confidential, and Management/Exempt employees are paid for designated holidays falling within their contracted work period
• Faculty are paid for instructional and in-service days only
Noncontract Days
• There are approx. 261 possible work days within each fiscal year.
• LBCC’s employment contracts range from 168 days to 248 days
• The difference between total possible work days and an employee’s contract days equals the number of noncontract (NC) days within that fiscal year period
• Noncontract days are un-paid days; an employee is not scheduled to work
Fiscal Calendar • Contracted Classified employees are required
to complete a calendar each year indicating their personal NC days
• There are no personal NC days for Management/Exempt and Confidential employees
• Faculty will work with their Division Dean to develop a work plan and schedule
Finding What You Need
• Time sheets, fiscal year calendar, W-4, I-9 forms, and payroll schedule can all be found on the HR “paperless office” spot, along with many other forms
http://po.linnbenton.edu/hr/
Safety • Work related accidents
–Report immediately–Call Nurse Plus 24/7 at (866) 209-7711 (not
for personal illness)
–Submit General Incident Report–File WC Claim with SAIF if you receive medical treatment
Policies/Procedures/Trainings
• Policies and Administrative Rules are found on the main Paperless Office page (intranet) @http://po.linnbenton.edu/BPsandARs/
• Standards of Conduct–Treat one another courteously and professionally–Includes: no bullying, mobbing, berating, humiliating, intimidating
Policies/Procedures/Trainings
• Violence Prevention– No weapons on campus!– No violent acts or threats of violence
• PETSA [Personal Enrichment Through Self- Awareness] training: – www.linnbenton.edu>Faculty and
Staff>HR>Safety and Other Services>Human Resources>Training and Development
– This training is now required of all staff and new college students by federal law. It is designed to alert us to dangers students face during college and dating life and is very valuable for both men and women.
Policies/Procedures/Trainings
• Discrimination & Harassment– Civil Rights Act prohibits discrimination
based on race, color, origin, religion, gender, retaliation, association, age, FMLA status, or disability
– Online training is required (found on HR web page) Helps you identify and prevent workplace harassment.
• unwelcome, offensive, hostile environment
– Reporting• Scott Rolen– contact for employees, phone 541-917-
4425• Lynne Cox– contact for students, phone 541-917-
4806• Imminent threat-call Public Safety at 541-926-6855 or 911
Policies/Procedures/Trainings
• Computer Use/Email– Downloading– Public vs. Everyone– Adhere to copyright laws
• We are a drug-free workplace– No use, possession or distribution of
drugs or alcohol during work or related activities
– Alcohol allowed at specific college sponsored events after hours or as part of the teaching/learning environment
• ZERO TOLERANCE
Performance Review Process
• New Classified and Confidential employees are on a six-month trial service period. – Optional 3 month review (written or verbal)– Six month written review
• Mutually completed
• Faculty members are on trial service status for the first three years, with yearly performance appraisals completed.
• Management/Exempt employees have no trial service period.
• Regular reviews happen on a published schedule (refer to bargaining agreement).
• Written reviews are included in personnel file with copies available upon request.
Performance Review Process
• Used as an opportunity to discuss job performance and expectations, address issues or concerns, and set goals for staff development.
• Refer to your association contract (if applicable) to get familiar with the process
• Utilize HR as a resource for questions. Forms are on paperless office.
Other Important Information • Mandatory Breaks for Hourly Employees
• Smoking in Designated Areas Only• Wellness Breaks• Public Safety
– Open/free parking; speed limits enforced– Emergency Help– Parking decals– Lost and found– Staff ID cards
• Bus pass• Library card
• Sign up for notifications from “Regroup” in WebRunner (use link below for instructions)– https://www.linnbenton.edu/A6320A5D-31D1-11E3-
B69F782BCB47BBE7
More Things to Know • Check with your supervisor or
department secretary about:– Evacuation procedures– FAX, copier and long distance codes– Ordering supplies– Telephone training– Business cards
• Main campus phone number: 541-917-4999
• Sending Mail– Postal Service mail box or department
mail bag
• ATM– Takena Hall
Now the REALLY Important Stuff
• Places to eat– Santiam Room– Commons Cafeteria– Courtyard Café
• coupon booklets $47.50 for $50
– Hotshot Coffee House
• Bookstore– stamps– supplies– snacks– popcorn and drink cup “deals”
Health Insurance Carriers
• Medical Plans– Moda Health or Kaiser
• Dental Plans– Moda Health, Kaiser or Willamette
Dental
• Vision Plans– Moda Health or Kaiser
Medical/Vision OptionsMODA Health
• MODA Statewide Plan– 6 Preferred Provider
Organization (PPO) medical plans, including Rx coverage
• MODA Synergy Plan– 6 Patient
Centered Primary Care Home (PCPH) medical plans, including Rx coverage
• 4 Vision Plans
Medical/Vision OptionsKaiser
• Kaiser Heath Maintenance Organization (HMO)– 1 Traditional Co-pay med plan, includes Rx– 1 Deductible med plan, includes Rx– 1 High Deductible, HSA Compliant med
plan, RX covered as a medical service
• 1 Vision Plan
Dental OptionsModa/Kaiser/Willamette
• Moda Health• Any licensed
provider• 4 dental plans
(including ortho)• 1 low cost dental
plan (no ortho)• Annual maximum
and deductible
• Kaiser• Must go to a Kaiser
facility• 1 dental plan• Co-pay plan• No annual maximum
or deductible
• Willamette Dental• Must go to a Willamette Dental
facility• Co-pay plan• No annual maximum or
deductible
Dedicated Websites for OEBB Members
• Moda Health– https://www.modahealth.com/oebb/index.shtml?
dn=ods/
• Kaiser Permanente– http://my.kaiserpermanente.org/nw/oebb/
• Willamette Dental– www.willamettedental.com/oebb
Employee Classifications
• Classified
• Confidential
• Management/Exempt
• Faculty
**your classification will determine your benefits
Health Insurance
• Who is eligible for coverage?– Contracted employees, and PT Faculty
employees under specific conditions– Spouse or Qualified Domestic Partner*– Qualified Children
• An eligible employee’s, spouse’s, or domestic partner’s biological son, daughter, stepson, or stepdaughter; adopted child, child placed for adoption, or legally placed child, who is 25 or younger .
• A “child” who is incapable of self-sustaining employment because of a developmental disability, mental illness, or physical disability, when specific criteria is met.
* The employer portion of domestic partner benefits is subject to taxation-health ins and tuition waiver.
New Hire On-line Enrollment
• MyOEBB Benefit Management System– Personal user log-in and password– Access from your PC, Smartphone or Smart
Pad– Freedom to choose from all OEBB medical,
dental and vision plans– LBCC out-of-pocket rates listed on-line
• https://myoebb.org/oebb/!pb.main
Annual Open EnrollmentAugust 15th
• Annual insurance review and dependent verification
• Informational Meetings on LBCC Campuses
• On-line enrollment in MyOEBB Benefit Management System from any device
Flexible Spending Accounts
Tax savings for premiums and qualified healthcare, day care, and elder care expenses
Contributions are deducted from paycheck during month in which benefits begin (October’s paycheck pays October’s FSA)
On-line enrollment and claims processing
‘Benny’ debit card for eligible expenses
http://www.chard-snyder.com/oebb.htmlhttp://www.chard-snyder.com/oebb.html
Internal Revenue CodeSection 125
Flexible Spending Account
Health Care ExpenseReimbursement Account
Dependent Day CarePremium Contribution Account
Deductibles, Co-pays, Ortho, Rx sunglasses, etc.
Children to age 12;Other qualified IRS dependents
Portion of premiums not paidby LBCC
Benefits of Using the Flexible Spending
Account
$205$205
$14,467$14,467
$0$0
-$1,874-$1,874
-$1,299-$1,299
-$6,860-$6,860
$24,500$24,500
-$500-$500
$25,000$25,000
With a With a Reimbursement Reimbursement
AccountAccount
$0$09. Taxes saved9. Taxes saved
$14,262$14,2628. Income after medical expenses8. Income after medical expenses
-$500-$5007. Less: out-of-pocket med. expenses after-tax7. Less: out-of-pocket med. expenses after-tax
-$1,913-$1,9136. Less: FICA taxes (based on 7.65%)6. Less: FICA taxes (based on 7.65%)
-$1,325-$1,3255. Less: State taxes (based on 5.3%)5. Less: State taxes (based on 5.3%)**
-$7,000-$7,0004. Less: Federal taxes (based on 28%)4. Less: Federal taxes (based on 28%)
$25,000$25,0003. Taxable income3. Taxable income
$0$02. Less: pre-tax out-of-pocket medical 2. Less: pre-tax out-of-pocket medical expenseexpense
$25,000$25,0001. Annual pay1. Annual pay
Without a Without a Reimbursement Reimbursement
AccountAccount
Premium Contribution Account
• Monthly medical, dental and vision premiums are deducted from employees paycheck pre-tax (some restrictions apply) beginning month prior to benefits start date. (ex., September’s paycheck pays October’s insurance premium)
• Pre-tax deductions change automatically each year as medical, dental and vision premiums change
Unreimbursed Health Account
• Maximum contribution: $208.33/mo. Minimum $10/mo.
• Expense must occur during medical plan year
• May ‘roll over’ up to $500 but remainder is use-it-or-lose-it
• Over-the-counter (OTC) medications are eligible expenses under the flexible spending account (physicians note may be required).
Dependent Daycare Account
Compare tax credit against deduction
Be conservative with your election amount
Life InsuranceRemember to keep your
beneficiary designation current
• Life Insurance amount is $50,000 paid by College.
• Additional Accidental Death & Dismemberment benefit is also $50,000 paid by College.
Life Insurance cont.
• Accelerated Death Benefit: Allows a terminally ill employee access to 90% of death benefit or a max of $500,000 combined basic and optional
• Survivor Support: Toll-free telephone counseling and financial planning assistance for beneficiaries and for accelerated benefit recipient
• Optional Life Insurance Plans: What are the Guaranteed Issue (GI) amounts?
• Employee GI = $100,000 (if employee purchased at least $10,000 when newly eligible, may increase in $10,000 increments each year up to $100,000 without medical history)
• Spousal GI = $30,000• Child GI and maximum = $10,000 (covers all eligible children
in family)
Long Term Disability
• After 90 days of physician certified disability
• 60% of your basic monthly earnings to a maximum of $8,000 per month
Helps replace income lost dueto accident or illness
Long Term Care
• Pays a monthly benefit to provide care if you are unable to do 2 or more activities of daily living due to a medically certified condition
• Guaranteed acceptance at levels up to $6000 per month
• Affordable rates that do not increase due to advancing age
Offered throughOregon Educators Benefits
Board/UNUM.
Employee Assistance Program
• No cost for employees and eligible dependents
• Short term confidential counseling– 5 visits per year/per issue
• and 1 legal consultation/year
– Offices in Corvallis and Eugene
• Classes and workshops• Newsletters
www.myrbh.com
Tuition Waiver • Who is eligible?
– Spouse or domestic partner– Eligible dependent children to age 26
• Tuition only *– *Exception for Community Ed classes. (Must follow
process in order to have waiver apply)– Does not cover lab fees– Does not include tuition for cost-recovery programs
• Registration– Early registration (can use one-class voucher from registration)
– Open registration-enroll through WebRunner or in person
• Additional waiver on space availability– Refer to bargaining agreement
Paid Time Away from LBCC
• Paid leave (aka vacation)- accrual rates
- requesting vacation - personal and
emergency leave (2 days/yr for classified)
- carry over
• Sick leave - accrual rate - use of - calling in
- personal and emergency leave (2 days/yr for faculty)
• Bereavement leave
- up to 5 days• Jury Duty pay - deposit pay with
Business Office - keep mileage
Retirement • PERS/OPSRP-IAP Account
– Visit the website at www.oregon.gov/PERS– 6% Contribution to your account each month after
wait period, if applicable. Contribution is made by employer or employee based on classification
• Vesting based on length of service or age• Remember to complete beneficiary designation
– Visit the website at www.oregon.gov/PERS• Account access and information
Retirement cont.• Tax Sheltered Annuities
403(b)—IRA for nonprofits
– Administered through Carruth Compliance Consulting
– Payroll deduction grows tax deferred
– Taxable at withdrawal– Many ways to invest
• LBCC does not decide on investment
0
10000
20000
30000
40000
50000
60000
70000
1Year
10Year
AfterTaxBeforeTax
http://www.linnbenton.edu/go/human-resources/tsa