Welcome To Primary SIMS User Group - RM · PDF fileWelcome To Primary SIMS User Group Presenters Helen Waites & Shaun Pinner ... 29th –SIMS Dinner Money for New Users October 2nd

© Herts for Learning Ltd

Welcome To

Primary SIMS User Group

Presenters

Helen Waites & Shaun Pinner

ICT Services


AGENDA• Refreshments and Welcome.

• School Census

• End of Key Stage

• SIMS Primary

• Schoolview

• MyConcern – Capita SIMS Partner Safeguarding Solution

• EYFS Progress Toolkit Update

• General Updates and Reminders

• Hints & Tips

• Future Course Dates

• Questions


School Census Feedback

• A few schools have uploaded their census with errors.

Please ensure you contact us before uploading if you

have an error you cannot clear.

• No major issues this time!


Autumn School Census• Census day: 05/10/2017

• Attendance data collected from 17/04/2017 to 31/07/2017

• Exclusions data collected from 01/01/2017 to 16/04/2017

• FSM (Free School Meal) data collected from 19/05/2017 to 05/10/2017

Changes in Early Years panel

Disability Access Fund

• This new option provides the ability to record whether three- and four-year-old pupils are in receipt

of the Disability Access Fund.

30 Hour Code

• This new option provides the ability to record the 11 character alpha-numeric 30 Hour Code for

three and four-year-old pupils.

Extended Funded Hours

• This new option provides the ability to record the number of Extended Funded hours that are in

addition to the initial funded hours that the child receives.

Hours and Minutes Format

• Values for Funded Hours, Hours at Setting and Extended Funded Hours can now be entered in

hours and minutes

Disability Access Fund, 30 Hour Code and Extended Funded Hours for pupils

aged two at 31/08/2017 are not collected in the School Census return.


Autumn School Census


Key Stage 2017Deadlines for Submission

• Early Years Foundation Stage Profile 23rd June

• Phonics Screening Y1/Y2 29th June *

(Year 1 Checks and Year 2 Rechecks)

• Key Stage 1 29th June *

• Key Stage 2 29th June *

*(return by 23rd June if possible to allow for any issues, e.g.

missing data, to be resolved before the deadline)


Key Stage 2017

• The Key Stage instruction documents are

available for schools to download from HGfL at

http://www.thegrid.org.uk/info/traded/sitss/asses

sment/end_stages/index.shtml

• Emails were sent out to schools on 6th June

advising of this.

• There is also a separate FAQ document

included in your handouts, which you may find

useful if you have any queries.

http://www.thegrid.org.uk/info/traded/sitss/assessment/end_stages/index.shtml


Key Stage 2017

• The Head teacher is responsible for ensuring that any

statutory data submitted is complete and accurate, so

will need to check and authorise the data before

submission.

• It is especially important to check that pupils with an

assessment of BLW in any area of learning also have

the appropriate P level recorded in the P scales

marksheet.

• Full instructions are included in the documentation,

however, there are no warnings in the software if

required P scales are missing.


Key Stage 2017

• KS2 Test results will be released on 4th July and must be

imported into SIMS, so that both Teacher Assessments

and Test Results can be reported to parents.

• Please note that Capita have not provided any

comparative reports within SIMS for KS1 and KS2 this

year.

• Individual Reports are available. In previous years there

have been problems with these reports hanging. If you

experience this problem, try running from another SIMS

machine, or if this is not possible, reboot your machine

and try again.


Key Stage 2017

• We are providing detailed Key Stage Analysis Reports.

These are available to schools that subscribe to our

Primary Assessment Resources, as they will include the

HfL steps recorded in the termly marksheets.

• The EYFS and Key Stage 1 Reports will be available in

mid June, an email will be sent to all subscribers.

• A further email will be sent to subscribing schools when

the Key Stage 2 report is available.


Key Stage 2017

• EYFSP can only be submitted once.

• If a child has repeated Reception and data was

submitted last year, please be aware that the

profile cannot be returned again this year so do

not submit.

• If a child will be repeating Reception next year,

do not return the profile this year. This should

be submitted at the end of their final year in

Reception.


Key Stage 2017

Phonics Screening

• Only a phonics mark should be entered initially.

• The grade cannot be calculated until the pass mark is

released by the DfE.

• Once the pass mark is available it will be possible to

flood fill the column, to calculate the grade, and produce

individual reports for parents.

• If Phonics Year 1 information is missing for any Year 2

pupils, please follow the steps detailed in the instruction

booklet to import the missing data into SIMS.


Introducing SIMS Primary• Easy to Use

• Powerful Analytics

• Flexibility

• An evolution of SIMS

• Cloud Based

• Easy Data Transfer


SchoolView• Designed specifically for MATs.

• SIMS SchoolView is a secure, web-based solution that automatically

brings key SIMS data to the centre of your academy group.

SchoolView’s dashboards provide a consolidated, easy to interpret

overview of all your SIMS schools. Breakdowns of key performance

measures including attendance, pupil numbers, conduct,

assessment, staff information and SEN status, help you find stories

in your data and provide valuable insight into how your schools are

performing.

www.capita-sims.co.uk/products/sims-schoolview

http://www.capita-sims.co.uk/products/sims-schoolview


MyConcern

A new piece of software available from Capita partners

• Recording and managing all safeguarding concerns

– Manage and prioritise actions

– Identify emerging patterns

– Effective collaboration

– Evidence your strategy

Please visit www.capita-sims.co.uk/MyConcern for more

information

http://www.capita-sims.co.uk/MyConcern


EYFS Progress Toolkit Update

• The update has taken considerably longer than expected

due to the complicated nature of the reports.

• It will be completed in time for schools to complete data

entry for the summer term.

• Schools will be notified by email when the update is

ready.

• An explanation and instruction document detailing how

to create the marksheets and download the reports will

be sent out in the email.


Updates and Reminders• Pupil Premium DfE file available end of June/early July

to be imported into SIMS - Based on January Census.

• Pupil Premium checking service available from us.

• We would suggest obtaining a National Insurance

number from new parents and applying for Free School

Meals on their behalf. Form available from Solero you

can download.

• Server Maintenance Doc been put together to inform it

staff how to maintain DB and sims server, based on

capita recommendations and our experience. Will be

made available on grid, pass on to your IT/Network

support provider.

• End of Year are documents available on the grid.


Updates and RemindersFree School Meal Reminder

• If a parent does not reapply at the end of Year 2 then they will NOT

automatically be eligible for Free School Meals in Year 3.

• A child moving from Year 2 to Year 3 does not automatically transfer from

one register to another (i.e. UIFSM list to FSM list on Solero). Therefore,

end dates for FSM should be entered for the end of Year 2.

• Pupils have been appearing on both reports as parents have applied for

both. As long as they show as eligible on at least one report then FSM

dates can be entered.

• Before the Universal Infant Free School Meals government scheme was

introduced, a child could be eligible throughout their primary education and

beyond as long as the parent remained on a qualifying benefit.

• A child must be registered by the parent, or school, or by calling 0300 123

4048 to be put on either register. Applications for FSM for the new

academic year can be made from 1st June onwards.

• Please see advice in ICT Services Latest Updates on HGfL


SEN N codes• SEN – Database Diagnostic Check 96 will be activated

in the Summer release. Once run, will identify and

remove ‘N’ codes entered incorrectly for pupils with no

previous Special Educational Need recorded.

Recommended to run following import of CTFs for new

intake.


SIMS Summer 17 ReleaseCTF Updates

• Addition of Partial CTFs for Children Missing in

Education. Two partial files have been added to help

maintain an accurate record of Children Missing in

Education (CME). More detailed information will follow

prior to the upgrade.

• Service Child in Education tag now included in CTF

Export/Import.

• SEN Need Start Date, End Date tags now included in

CTF Export/Import.


Hints & Tips

• Some of you may have experienced errors and queries

relating to missing registration or ethnic history.

• When adding a new pupil and entering an admission

date prior to current day, Registration and Ethnic history

in the pupils record will be inaccurate. It will begin from

the day the record was entered on to SIMS.

• This can be changed in pupil details by going to the

History in the Registration tab, and then in the

Ethnic/Cultural tab.

• Please see the handout provided.


Future Course DatesJuly4th – SIMS Primary EoY

4th – SIMS Primary EoY (school data)



13th – SIMS Dinner Money EoY (school data)

September14th – SIMS New Users

18th – SIMS Attendance

18th – SIMS Attendance Reporting

25th – SIMS Reporting (basic)

29th – SIMS Dinner Money for New Users

October2nd – Using SIMS to manage SEN

9th – SIMS Personnel

9th – SIMS Personnel Reporting

12th – School Workforce Census

12th – School Workforce Census (school data)

17th – School Workforce Census

17th – School Workforce Census (school data)


SIMS User Group Dates for Next Term

• Monday 20th November Greenwood Park 13:30-15:00

• Tuesday 21st November Wheathampstead 13:30-15:00

• Wednesday 22nd November Little Hadham 13:30-15:00

• Thursday 23rd November Baldock 13:30-15:00

• Thursday 30th November Potten End 13:30-15:00


Questions

• Questions?

• Goodbye Safe Journey Home


Herts for Learning (HfL)

Herts for Learning Ltd is a not for profit company

owned by Hertfordshire schools and the local

authority. Providing improvement and business

services, it is dedicated to improving standards

of education in Hertfordshire and beyond.

Documents

Welcome To Primary SIMS User Group - RM · PDF fileWelcome To Primary SIMS User Group Presenters Helen Waites & Shaun Pinner ... 29th –SIMS Dinner Money for New Users October 2nd