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Welcome to RAIN!. Research Administration Information Network. Presented by: the folks in RDA with today’s emcee , Rachel Dresbeck. Date: February 21, 2013. RAIN Agenda. Rachel Dresbeck. Introduction Updates & timely information:. USR Special Guest RFDS RGC SPA RATE ORIO. - PowerPoint PPT Presentation
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Welcome to RAIN!Presented by: the folks in RDA
with today’s emcee, Rachel DresbeckDate: February 21, 2013
Research Administration Information Network
RAIN Agenda
• Introduction• Updates & timely information:
USR Special Guest RFDS RGC SPA RATE ORIO
Office of the VPRTTBDCRBOCTOExport ControlsHuman ResourcesOHSU Foundation
• Q & ARAIN: 2-21-2013 2
Rachel Dresbeck
ORIO–OHSU Research Integrity Office
3RAIN: 2-21-2013
ORIO IBC: Institutional Biosafety Committee
New NIH Regulations for Synthetic Nucleic Acids
Starting March 5, 2013, the NIH Guidelines will cover work with Synthetic Nucleic Acids, although many uses of Synthetic Nucleic Acids (e.g. – siRNA) will be exempt from IBC review.
In order to comply with revised NIH Guidelines, the IBC is issuing revised forms & policies.
Kara Drolet, PhD
4RAIN: 2-21-2013
ORIO IBC: Institutional Biosafety Committee
New Synthetic Nucleic Acids NIH Regulations (continued)
Revised policies, guidance documents and forms will be posted on the IBC Policies & Forms Page.
Use of the updated version of the Initial Classification form and Annual Renewal/Project Modification form will be required for all IBC submissions after March 5, 2013.
Kara Drolet, PhD
5RAIN: 2-21-2013
ORIO IBC: Institutional Biosafety Committee
DRAFT New PPQ Question“Will this project involve the use of synthetic
nucleic acid molecules in cells, organisms or viruses?” (Yes/No)
For additional information please review the FAQs on the IBC website.
Kara Drolet, PhD
6RAIN: 2-21-2013
ORIO IBC: Institutional Biosafety Committee
DRAFT New PPQ Question (continued)
If Yes, the following appears:“Can these synthetic nucleic acid molecules• Replicate, or generate nucleic acids that can
replicate, or• Integrate into DNA, or• Produce a toxin lethal in vertebrates with an
LD50 of <100ng/kg?”
Kara Drolet, PhD
7RAIN: 2-21-2013
ORIO IBC: Institutional Biosafety Committee
DRAFT New PPQ Question (continued)
If Yes to Any, complete IBC Initial Classification Form and submit with this PPQ.
OR: Approved IBC registration # is:_____OR: This project was previously determined to
be exempt and no changes are proposed that will affect the exempt status [ ].”
If No, the system generates a statement indicating that this work is exempt.
Kara Drolet, PhD
8RAIN: 2-21-2013
ORIO IBC: Institutional Biosafety CommitteeKara Drolet, PhD
9RAIN: 2-21-2013
Contact Information:
[email protected], option 1
Institutional Biosafety Committee Online
ORIO CoI: Conflict of Interest
CoIR Policy ChangesTravel disclosure changes per NIH Clarification:
Reimbursed or sponsored travel (only applies to investigators involved in Public Health Service funded research only and their spouse, registered domestic partner or dependent children) that exceeds $5,000 when aggregated per entity over the last twelve (12) months.
Kara Drolet, PhD
10RAIN: 2-21-2013
ORIO CoI: Conflict of Interest
CoIR Policy ChangesDisclosures shall include the purpose of the
travel, the identity of the sponsor/organizer, the destination and the duration of the travel, and any other information as requested by the disclosure form or designated official.
Instructions in eCoI to be modified accordingly.
Kara Drolet, PhD
11RAIN: 2-21-2013
ORIO CoI: Conflict of Interest
CoIR Policy ChangesTravel sponsored by the following types of entities is exempt:• federal, state or local government agency• institution of higher education, academic
teaching hospital, or research institute affiliated with an institution of higher education
Kara Drolet, PhD
12RAIN: 2-21-2013
ORIO CoI: Conflict of Interest
Outside Activity/Outside CompensationOHSU Members may not participate in industry
sponsored “speakers bureaus” (i.e.- contractual relationships to give one or more talks in which the topic(s) and/or content are provided by the company) or other dedicated marketing, educational or training programs designed solely or predominantly for sales or marketing purposes for a product of an outside commercial entity.
Kara Drolet, PhD
13RAIN: 2-21-2013
ORIO CoI: Conflict of Interest
Outside Activity/Outside CompensationOnce this policy is in effect, any scheduled
events may be completed, however, no new engagements should be initiated.
Kara Drolet, PhD
14RAIN: 2-21-2013
ORIO CoI: Conflict of Interest
Contact Information:
[email protected], option 1
OHSU Conflict of Interest Online
Kara Drolet, PhD
15RAIN: 2-21-2013
USR - University Shared Resources
RAIN: 2-21-2013 16
17
USR: University Shared Resources
Andrew Chitty
RAIN: 2-21-2013
OHSU’s Cores Advanced technology centers dedicated to the success of your project. Take advantage of the state-of-the-art resources within the OHSU community.
Accessible experts offer:Expert advice - Pre-award consulting - Experimental design - Scientific collaboration
18
USR: University Shared ResourcesAndrew Chitty
RAIN: 2-21-2013
ACC Advanced Computing CenterALMC - Advanced Light MicroscopyBioanalytical/Pharmacokinetics BMISR - Biomedical InformaticsDNA ServicesEIDC - Electronics and Instrument Design
Flow Cytometry GMSR - Gene MicroarrayHistopathologyMPSSR - Massively Parallel Sequencing PSR - Proteomics Shared ResourceTGMM - Transgenic Mouse Models
19
USR FCSR: Flow Cytometry Shared ResourcePhilip Streeter
RAIN: 2-21-2013
About OHSU’s Flow Cytometry Shared Resource (FCSR)
Flow cytometry refers to technology used to study cells in a fluid stream, allowing detection of physical and/or chemical characteristics of 1000’s of cells per second.
• flow = use of liquid streams to transport particles or cells
• cyto = cells• metry = measurement
20
Philip Streeter
RAIN: 2-21-2013
Enables Simultaneous Study of Many Cells
USR FCSR: Flow Cytometry Shared Resource
21
Philip Streeter
RAIN: 2-21-2013
Enables Simultaneous Study of Many Cells
USR FCSR: Flow Cytometry Shared Resource
Fluidics
Lasers
Optics
Electronics
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Philip Streeter
RAIN: 2-21-2013
Flow Cytometers
USR FCSR: Flow Cytometry Shared Resource
23
Philip Streeter
RAIN: 2-21-2013
Flow Cytometry: Fluidics and Lasers
USR FCSR: Flow Cytometry Shared Resource
24
Philip Streeter
RAIN: 2-21-2013
Flow Cytometry: Cell Sorting
USR FCSR: Flow Cytometry Shared Resource
25
Philip Streeter
RAIN: 2-21-2013
Type I Diabetes: Loss of Pancreatic b Cells
C DorrellM Grompe
USR FCSR: Flow Cytometry Shared Resource
26
Philip Streeter
RAIN: 2-21-2013
FSCR Instrumentation & ServicesInstrumentation• Cell sorting• Analytical cytometry
Services• Analytical flow cytometry• Cell sorting, incl. primary human cells• Data analysis • Consultation, Training/teaching• Assist in development of grant applications and
manuscripts
USR FCSR: Flow Cytometry Shared Resource
27
Philip Streeter
RAIN: 2-21-2013
USR FCSR: Flow Cytometry Shared Resource
28
Philip Streeter
RAIN: 2-21-2013
USR FCSR: Flow Cytometry Shared Resource
29
USR: University Shared ResourcesAndrew Chitty
RAIN: 2-21-2013
SmartPhone App with Expandable Listings • Description of service• Contact info• Link to full site
30
USR: University Shared ResourcesAndrew Chitty
RAIN: 2-21-2013
http://www.ohsu.edu/cores-mobile/[email protected]
503-494-5887University Shared Resources Online
Guest Speaker - Office of Internal Services
RAIN: 2-21-2013 31
OIS: Office of International Services
Sponsorship of Foreign NationalsNew OHSU Policy No: 03-10-020
• All foreign nationals requiring immigration status at OHSU must be approved by OIS before arriving on campus.
• OIS will work with hosting/hiring department to determine if OHSU-sponsored immigration status is needed and prepare any necessary paperwork.
• OIS must also approve any extensions of OHSU-sponsored immigration status and OHSU-sponsored permanent residency.
Alison Roache Jones, Director
32RAIN: 2-21-2013
ProceduresUpon notification from hiring/hosting department,
OIS determines if foreign national needs OHSU-sponsored immigration status and prepares necessary paperwork.
Prior to expiration of foreign national’s OHSU-sponsored immigration status, OIS contacts the foreign national & hiring/hosting department to determine if immigration status extension is needed and/or feasible based on U.S. regulations.
33RAIN: 2-21-2013
OIS: Office of International ServicesAlison Roache Jones, Director
Contact Information:[email protected]
Office of International Services Online
34RAIN: 2-21-2013
OIS: Office of International ServicesAlison Roache Jones, Director
RFDS–Research Funding & Development
Services
35RAIN: 2-21-2013
RFDS: Research Funding & Development Services
Research Week Call for Abstracts!• Abstract submissions due March 22, 2013• Visit http://www.ohsu.edu/researchweek • New: Scholarships available to students
Katie Wilkes & Rachel Dresbeck
36RAIN: 2-21-2013
RFDS: Research Funding & Development Services
Important Update: NIH Public Access Policy• Starting July 1, 2013, the NIH will withhold funds
on non-competing renewals if publications arising from it are not in compliance with the NIH Public Access Policy.
• Brown bag scheduled for March 1, 2013 at 12 p.m. in Mac Hall 2201 to discuss the policy and tools available to manage compliance.
Katie Wilkes & Rachel Dresbeck
37RAIN: 2-21-2013
RFDS: Research Funding & Development Services
New: Research Career Development webpage
Katie Wilkes & Rachel Dresbeck
38RAIN: 2-21-2013
• Designed to make writing career development plans for training grants easier.
• Click class or workshop name for detailed information about target audience (e.g., grad student, postdoc, faculty), frequency & cost to participate (if any).
RFDS: Research Funding & Development Services
NRSA Workshop: Critical Administrative ToolsPlanning to apply for an NIH pre- or post-doctoral fellowship this April? We encourage you to attend this informal session with Research Grants & Contracts. Experienced grants analysts walk you through a sample application and answer your questions about the application process. For researchers & administrators.
When: February 22, 2013 from 12 to 1 p.m.Where: Vollum Institute, room M1443
Please RSVP to [email protected].
Katie Wilkes & Rachel Dresbeck
39RAIN: 2-21-2013
RFDS: Research Funding & Development Services
Questions?
http://www.ohsu.edu/fundinghttp://www.ohsu.edu/researchnews
Katie Wilkes & Rachel Dresbeck
40RAIN: 2-21-2013
RGC–Research Grants & Contracts
41RAIN: 2-21-2013
RGC: Research Grants & ContractsDeborah Golden-Eppelein
42RAIN: 2-21-2013
New: Facilities & Administrative Cost Reduction/Waiver Form
Guidance is posted at RDA Forms.
RGC: Research Grants & ContractsDeborah Golden-Eppelein
43RAIN: 2-21-2013
F&A Cost Reduction/Waiver FormRequired at the institutional level when:• PI is requesting reduced F&A rate from
sponsor’s published rate.or• PI is requesting reduced F&A rate from our
federally negotiated rate.
RGC: Research Grants & ContractsDeborah Golden-Eppelein
44RAIN: 2-21-2013
F&A Cost Reduction/Waiver FormFor example, the sponsor has a policy that only
allows 10% indirect cost recover, but the PI requests no F&A.
Therefore, the F&A Cost Reduction/Waiver form must be completed and approved by department chair and dean/unit head.
RGC: Research Grants & ContractsDeborah Golden-Eppelein
45RAIN: 2-21-2013
F&A Cost Reduction/Waiver FormNot required when:• sponsor has published rate that is lower than
OHSU’s federally negotiated rate or• application is in response to program
announcement (PA) with published lower rateFor example, training grants & some others are limited to 8% recovery stated in the PA, so the form is NOT required.
RGC: Research Grants & ContractsDeborah Golden-Eppelein
46RAIN: 2-21-2013
F&A Cost Reduction/Waiver FormSome departments may, at their discretion,
require completion and approval of the form for any application.
With F&A requested at less than OHSU’s negotiated rate, RGC may only uphold the minimum policy as outlined above (slide 37).
RGC: Research Grants & ContractsKellie Guentert
47RAIN: 2-21-2013
InfoEdAnyone that will be a PI (Fellowship included) must have an HR record - either a paid appointment or non-employee HR Record (a.k.a. External PO).
HR ID Number Policy
In order to log in and/or approve a proposal, they must also have a User Account.
OHSU User Accounts
RGC: Research Grants & ContractsKellie Guentert
48RAIN: 2-21-2013
InfoEdSecurity must be set so that PI can view and approve their proposals and for a delegated person to see or route that PI’s proposals.
Send requests for security to: [email protected]
RGC: Research Grants & ContractsKellie Guentert
49RAIN: 2-21-2013
InfoEdPI delegation to allow someone to route a proposal no longer requires email from the PI since the PI must be included in the route.
RGC helps you set up delegation. This is not automated. To request delegation, contact:
RGC: Research Grants & ContractsKellie Guentert
50RAIN: 2-21-2013
ePPQ • ePPQ is for items being submitted through
RGC. There will be no changes for TTBD, ORIO, and CTO at this time.
• Preparing and routing the ePPQ and proposal are no longer separate processes.
• The ePPQ is a COMPONENT of your proposal and should not be marked “Complete” until you have entered all other proposal information.
RGC: Research Grants & ContractsKellie Guentert
51RAIN: 2-21-2013
Progress Reports (when Signing Official approval/submission required)• PPQ/ePPQ not required!• New PPQ number is NOT generated• PI concurrence w/standard PI Certification
language required (GCA will request)• Email progress report info to GCA (either the
report or which system it’s in – e.g., eRA Commons)• If a sub-in & going to Prime, include budget &
budget justification for checking compliance.
RGC: Research Grants & ContractsKellie Guentert
52RAIN: 2-21-2013
Progress Reports that require Grants.gov submission:• Prepare in InfoEd• Follow steps outlined in Amendment/Supplement
User Guide to link to original proposal (PPQ number will have -00# at the end)
• Grants.gov submission requirements are needed, including ePPQ and routing.
RGC: Research Grants & ContractsKellie Guentert
53RAIN: 2-21-2013
ePPQ User GuidesCurrently in two locations:
• RATE Bridge• RGC Website
Eventually, all will be housed on the RATE Bridge Site InfoEd & ePPQ page.
RGC: Research Grants & ContractsKellie Guentert
54RAIN: 2-21-2013
InfoEd Support
RGC Questions: [email protected]
InfoEd & ePPQ training classes are posted on the RATE Course Calendar.
SPA–Sponsored Projects Administration
55RAIN: 2-21-2013
Combined OMB Circulars!
Link to Proposed Changes
Send your comments to James Trotter.
Deadline for comments to James is April 19th.
SPA: OHSU Sponsored Projects AdministrationJames Trotter
56RAIN: 2-21-2013
Reminder: Changes to Account Set-up Process
• New process to begin this Friday, February 22nd
• Email of process overview sent to all PDFMs • OGA will request info on new setups daily• Automatic email will be sent to (PDFMs) to
collect data
SPA: OHSU Sponsored Projects AdministrationJames Trotter
57RAIN: 2-21-2013
Changes to Account Set-up Process Data to be collected:
• Project Short Name (optional)• Building Location • Research Type
Helpful tip:• If either Primary Location or Research Type
fields are left blank, the PDFM will continue to see those Projects on the list until they are updated.
SPA: OHSU Sponsored Projects AdministrationJames Trotter
58RAIN: 2-21-2013
Addition to End Date Notifications• If NIH, ensure all relevant publications are in
compliance with NIH Public Access Policy. • NIH will delay processing of non-competing
continuation grant awards if publications from those awards do not comply with policy.
• Award will not be processed by NIH until recipients have demonstrated compliance.
NOT-OD-12-160
SPA: OHSU Sponsored Projects AdministrationJames Trotter
59RAIN: 2-21-2013
Effort Certification Time!• Jul 1 - Dec 31, 2012: Effort period ended• Feb 26, 2013 (estimate): Effort forms distributed• Apr 16, 2013: Effort forms due to SPA
Questions?Contact Hope Asana
503-494- [email protected]
SPA: OHSU Sponsored Projects AdministrationJames Trotter
60RAIN: 2-21-2013
Staffing Changes
Nancy DuncanPolicy & Financial Compliance Manager
Laura DolanLD, Effort, & Billing Accounting Technician
SPA: OHSU Sponsored Projects AdministrationJames Trotter
61RAIN: 2-21-2013
Need to contact SPA?
Sponsored Projects Administration
SPA: OHSU Sponsored Projects AdministrationJames Trotter
62RAIN: 2-21-2013
RATE
–Research Administration Training & Education
63RAIN: 2-21-2013
March RATE Classes
InfoEd & ePPQ Wed. 3/6
Effort Reporting/Salary Cap Tues. 3/12
Post-Award Focus NEW! Tues. 3/26
RDA 101: Intro to Research Administration Thurs. 3/28
RATE: Research Administration Training & EducationMargaret Gardner
64RAIN: 2-21-2013
Post-Award Focus (Intermediate)
Tuesday, March 26, 1 - 4pm
Gain the skills necessary to successfully manage the financial compliance of sponsored projects.
For details & registration, visit: RATE Bridge
RATE: Research Administration Training & EducationMargaret Gardner
65RAIN: 2-21-2013
Essentials of Grant AdministrationNew Dates 3 Wednesdays, starting May 1, 1-4pm
Comprehensive overview of grant administration from finding funding to close-out and publishing.
For more details & registration links, visit: RATE Bridge
RATE: Research Administration Training & EducationMargaret Gardner
66RAIN: 2-21-2013
Questions?
Contact Margaret Gardner at:[email protected]
503-494-8990
Also, join discussions, get announcements, find course information and more via RATE Bridge.
RATE: Research Administration Training & EducationMargaret Gardner
67RAIN: 2-21-2013
ORIO–OHSU Research Integrity Office
68RAIN: 2-21-2013
ORIO IRB: Institutional Review Board
IRB Updates• The IRB has recruited temporary help to speed
up review time for chair approvals:Penny Hogarth MD, Neurology
• Expanded analyst approval of administrative items.
• Continue to let us know about urgent items:– Participants awaiting– Funding pending– Critical enrollment windows
Kathryn Schuff
69RAIN: 2-21-2013
ORIO IRB: Institutional Review Board
New Consent Forms• No big changes• Reproductive risks language• HIV and Drug/alcohol treatment language• Commercial development language applies to
all studies• Instructions for translators
For studies in progress, you can continue to use the old forms.
Kathryn Schuff
70RAIN: 2-21-2013
ORIO IRB: Institutional Review Board
Change to HIPAA• Revision to law allows streamlined and
consolidated consent forms.• Revised HIPAA and Consent Templates will
be available in April.
Kathryn Schuff
71RAIN: 2-21-2013
ORIO: OHSU Research Integrity Office
Analyst Brown Bag Session
Repository RefresherThursday, February 28th
11:30 a.m. -12:30 p.m. in UHS 8B60
Kathryn Schuff
72RAIN: 2-21-2013
Wrap Up
Q & ANext RAIN Meeting:
March 21, 2013, 9:30 – 11:00am
Send agenda item requests to: [email protected] use the RAIN Feedback Form
Everyone
RAIN: 2-21-2013 73
