Welcome to the 2017 American Royal World Series of …...parties and endless amount of entertainment over the four day festival event! We want your time at the American Royal World

2 | P a g e 2017 World Series of Barbecue® Team Rules and Regulations Information Packet

Version 3: updated 6.21.2017

The World Series of Barbecue® is the largest barbecue competition in the

world and we are thrilled to have you join us for the 38th competition hosted at the Kansas Speedway in Kansas City, Kansas. The World Series of Barbecue will bring together over 500 chefs, pitmasters and amateur teams to compete in Open Meats, Open Sides, Invitational and Kids Que

Competitions. Additionally the World Series of Barbecue will host the Cowtown Family Fun Fest, Barbecue Hall of Fame activities, private

parties and endless amount of entertainment over the four day festival event!

We want your time at the American Royal World Series of Barbecue® to be unforgettable! Our staff and volunteers stand ready to make your

experience a memorable one.

Lynn Parman, President and CEO, American Royal Angie Stanland, 2017 Chairperson of the Board, American Royal Emily Park, Manager, World Series of Barbecue®, American Royal Eric Pew, Coordinator, World Series of Barbecue®, American Royal

Welcome to the 2017 American Royal World Series of Barbecue®



TABLE OF CONTENTS THE AMERICAN ROYAL ASSOCIATION ......................................... 6

STAFF INFORMATION ................................................................... 6

American Royal Staff ......................................................................................... 6

Ambassadors & Volunteers: ............................................................................... 7

OVERVIEW – RULES AND REGULATIONS .................................... 8

COMPETITION RULES & REGULATIONS ...................................... 8

Authorized Agents............................................................................................. 8

Failure to Submit .............................................................................................. 8

Application Acceptance ..................................................................................... 8

Teams/Space .................................................................................................... 9

Meat Categories ................................................................................................ 9

Sides/Dessert .................................................................................................... 9

KCBS ............................................................................................................... 10

Rules for Food Preparation and Turn in ............................................................ 10

EVENT INFORMATION ............................................................... 12

Weather ......................................................................................................... 12

Cooks Schedule ............................................................................................... 12

Invitational Meat Contest ................................................................................ 13

Sides & Dessert Contest .................................................................................. 14

Open Meat Contest ......................................................................................... 15

NEW: Turkey Competition – updated in version 2 ............................................. 16

Legends Program ............................................................................................ 16

Royal Tour ...................................................................................................... 16

International Village ....................................................................................... 17



International Team Support ............................................................................. 17

Party of the Year ............................................................................................. 17

Poker Tournament .......................................................................................... 18

Traeger Grill ................................................................................................... 18

TEAM INFORMATION ................................................................. 19

Application Information .................................................................................. 19

Types of Teams: .............................................................................................. 19

Teams Receivables .......................................................................................... 20

Space Options: ................................................................................................ 21

Items for Purchase – addded in version 3 ......................................................... 21

TEAM AREA INSTRUCTIONS ...................................................... 24

Space Assignments .......................................................................................... 24

Space location ................................................................................................ 25

Tents .............................................................................................................. 25

Water ............................................................................................................. 26

Electric ........................................................................................................... 26

Waste ............................................................................................................. 28

ALL TEAM MUST READ: IMPORTATANT NOTE: ................................................... 28

Straw and Clean up – updated in version 2 ...................................................... 28

Pricing ............................................................................................................ 28

Tickets ............................................................................................................ 29

Vehicles/Parking ............................................................................................. 29

Load-In/Load- Out ........................................................................................... 31

Damage .......................................................................................................... 32

Double Decker space ....................................................................................... 32

Flooring .......................................................................................................... 32



Porta Rentals .................................................................................................. 33

Gas, Lighting Grills & Generators ..................................................................... 33

Additional Rental needs .................................................................................. 33

Security & Admissions – updated in version 3 .................................................. 33

Prohibited Items & Actions .............................................................................. 33

Quiet Hours .................................................................................................... 34

Team Responsibilities ...................................................................................... 35

Signage/Marketing/etc. ................................................................................... 35

Shipping information ....................................................................................... 35

Tickets to Team Space ..................................................................................... 35

Thursday Night Event/Party Pass ..................................................................... 36

Contest within your space ............................................................................... 36

Cancellation .................................................................................................... 36

Preferred Vendors:.......................................................................................... 36

STATE & LOCAL REGULATIONS ................................................... 37

Health and Safety ............................................................................................ 37

Ordinances ..................................................................................................... 37

Food to public ................................................................................................. 37

Alcohol – updated in version 3 ........................................................................ 37

INSURANCE & LIABILITY ............................................................. 38

Liability .......................................................................................................... 38

Insurance ........................................................................................................ 38

Force Majeure ................................................................................................ 38

Successor Interest ........................................................................................... 39

FOR YOUR CONVENIENCE ......................................................... 39

Pre-purchase items ......................................................................................... 39



Deliveries ....................................................................................................... 39

On Site Items .................................................................................................. 39

Grocery Store ................................................................................................. 40

Alcoholic Purchases......................................................................................... 40

SCHEDULE/ADDITIONAL EVENTS .............................................. 40

Cowtown Family Fun Fest ................................................................................ 41

Kids Que ......................................................................................................... 41

Hall of Fame Celebration ................................................................................. 41

CHANGES AND AMENDMENTS ................................................. 42

Note: Highlighted items have been updated from 2016 - 2017

THE AMERICAN ROYAL ASSOCIATION The American Royal Association, a not-for-profit 501(c)(3) organization that has been a Kansas City tradition since 1899, celebrates our region’s rich agricultural heritage through competition, education and entertainment. As a not-for-profit community volunteer based organization, the American Royal raises funds to fulfill its vision and mission through endowments, contributions, and sponsorship and event revenues. The funds collected at the World Series of Barbecue® contribute to our mission to support excellence in youth and education.

STAFF INFORMATION American Royal Staff

Email is the preferred contact, however you may also call and ask for the appropriate extension. For questions on tickets or admissions, contact: General Inquiries: [email protected] Main American Royal Line: 816-221-9800

mailto:[email protected]



Fax: 816-221-8189 Event/Team Information: Emily Park Manager, World Series of Barbecue® [email protected] 816-569-4021 Eric Pew Coordinator, World Series of Barbecue® [email protected] 816-569-4033 Sponsorship Information: Greg Bergen [email protected]

Ambassadors & Volunteers:

The World Series of Barbecue® relies on its committed American Royal volunteers to help create a remarkable event for all teams. Volunteers will be notably dressed and will be able to provide useful information to teams.

Each team will have an “Ambassador” that serves as a direct line of contact between the team and all other operational entities of the event. If you have questions or concerns during your event days, please see your Ambassador who will assist with your needs.






OVERVIEW – RULES AND REGULATIONS If a Contestant does not follow the Rules and Regulations set by the Royal, their contract may be

terminated. In the event of a default by the Contestant, the Contestant shall forfeit all liquidated

damages, the amount paid by him in connection with his application, regardless of whether or

not the Royal enters into a further lease of the Contest Space involved.

COMPETITION RULES & REGULATIONS Authorized Agents

All Contestants/Teams must have an appointed agent or Chief Cook with full authority to

represent the Contestant/Team in its business with the Royal.

The Chief Cook at the event must match the one that has signed up on the application. If there is

a change in the chief cook after the time the application has been submitted, please contact the

American Royal Barbecue team at [email protected].

Failure to Submit In order to have a space at the World Series of Barbecue® your team must turn in at least one

meat to the Open Contest. There are no exceptions to this rule. Teams not submitting at least

one meat entry to the Open Contest Judging will be denied participation in the American Royal

World Series of Barbecue® contest the following year.

Application Acceptance All participants must apply via the application link on the website and pay for their space in full to

be considered a contestant/team and given space assignments. All applications are subject to

review and acceptance by the Royal. Decisions made by the Royal are final and not appealable.

Edits to the application will be taken online until August 1, 2017. Past that date, edits will need to

be emailed to the barbecue team at [email protected]. Edits received after the date of

August 1, 2017 will not be guaranteed, but the barbecue team will do all in its power to

accommodate such requests.





Teams/Space All groups (individual or corporate) that wish to have a space at the World Series of Barbecue®

must apply online, pay in full for their space and turn in at least one meat to the Open Contest.

All groups are considered teams.

It is the responsibility of the team to purchase a space that is equipped for the amount of guests

in that space. Teams are not allowed to have guests in the walkways or drive ways of the layout

and all guests must be within the confines of the space purchased. Failure to purchase the

correct space for the guest size will result in events/parties being ended, guest being asked to

leave, disqualification or additionally penalties.

If your group is interested in exposure beyond your space, please contact the barbecue team to

discuss sponsorship opportunities.

Meat Categories Competition will be held in the following categories for the Grand Championship:

1. Chicken 2. Pork Ribs 3. Pork (pork shoulder or Boston Butt) 4. Beef Brisket

The following categories in Open Meats are optional and will not count toward the Grand Championship scores: Sausage and Turkey

A Contestant may enter any number of categories of meat by designating those categories on the application.

Only one entry per team per category is allowed.

In order to be eligible for the award of overall Grand Champion of the American Royal World Series of Barbecue, a contestant must enter all four categories. (Sausage/Turkey contest in Open does not help team’s eligibility to Grand Champion)

Prizes are also awarded in individual categories as well.

Sides/Dessert Competition will be held in the following categories for Side Contest Grand Championship:

1. Baked Bean 2. Potato



3. Vegetable

The following category is optional and will not count toward the Grand Championship scores: Dessert

Only one entry per team per category is allowed.

All Side dish categories are optional. There is a $15 fee to enter each category except dessert,

which is $25.

In order to be eligible for the award of overall Grand Champion of the Sides contest, a contestant must enter all categories except dessert. Prizes are also awarded in individual categories. The scores from the Side Contest will not affect any other contest at the World Series of Barbecue®.

KCBS The American Royal is sanctioned by KCBS (Kansas City Barbeque Society). Please read the rules

and regulations set by KCBS.

All items must be turned in at or before the scheduled turn in time listed. There will be no

exceptions to this rule. If food is turned in after the scheduled time, it will not be judged and will

be removed from the competition.

Rules for Food Preparation and Turn in All teams must read and thoroughly review the rules set forth by KCBS for the competition.

CLICK HERE for KCBS Rules and Regulations

Below is a brief overview of KCBS rules and regulations:

Meat Categories

You must turn at least six (6) separate and identifiable portions. Your entry must fit into the

Styrofoam container provided with the lid closed. The Styrofoam containers will be provided by

the event. You may not bring your own containers. The label with your team number must be on

the top of the container. Meat may not be seasoned off site. All entries must be cooked on site

and within your team’s assigned space. No pre-cooked product will be allowed. Sausage may be

ground off site. Garnish is optional; however, the lid must close on your container. Do not do

anything to your entry that identifies that it came from your team. KCBS heat source

requirements and meat preparation rules apply, www.kcbs.us

http://www.kcbs.us/downloads/rules_reg_2017_with_dec_edit.pdf


http://www.kcbs.us/



Side Dish Contest

The side dish categories are baked beans, potatoes and vegetables and must be prepared on site.

No side dish will contain more than 7.5% meat or fish products. The combined total of scores

from each category will determine the overall champion. All safe handling of food and sanitation

regulations required by KCBS apply to the Side Dish Contest. Refer to rule #15 of the KCBS Rules

and Regulations, www.kcbs.us. Each team may have only one entry per category. Six judges will

judge your entry. You may turn in either six (6) separate portions or one large portion with

enough for six judges. Your entry must fit into the Styrofoam container provided with the lid

closed. The label with your team number must be on the top of the container. All entries must be

prepared on site and within your team’s assigned space. You may use any heat source to cook

your entry at any time after your team has checked in. Garnish is optional; however, the lid must

close on your container. Do not do anything to your entry that identifies that it came from your

team. The scores for the Side Dish Contest will not be included in your regular American Royal

Barbecue Contest scores. This is a separate competition.

Dessert Contest

The Dessert Contest will be held during the Sides competition. You do not have to turn in one of

the sides (Potato, Baked Bean, and Vegetable) in order to compete in the Dessert Contest. You

may turn in any type of dessert you wish to compete in this contest – there are no0 dessert

categories. Desserts may be prepared off-premises but cannot be “store bought.” Only one entry

per team is allowed, and enough dessert must be prepared for six (6) judges. You may turn in

either six separate portions or one large portion. Garnish rules are waived. You are not required

to present dessert in the Styrofoam container, but we are not responsible for returning trays,

bowls, decorations, etc. You must affix the number from the Styrofoam container to a visible area

of your entry. The scores for the Dessert Contest will not be included in your regular American

Royal Barbecue Contest scores. This is a separate competition.

For any further information on contest rules and regulations – please visit and thoroughly review

the rules and regulations of KCBS. 2017 KCBS Rules and Regulations

http://www.kcbs.us/




EVENT INFORMATION Weather

The World Series of Barbecue® will be held Rain, Shine or Snow.

Cooks Schedule Thursday, August 31, 2017

10:00am – 2:00pm CBJ Class Garage

10:00am – 6:00pm Styrofoam Pick-Up Garage

Friday, September 1, 2017

8:00am Invitational Meat Inspection Begins

Team Spaces


12:00pm Gate Closes – All Team Cars in spaces

Team spaces

3:00pm Invitational Cook’s Meeting Garage

3:30pm Open Side Dish Cook’s Meeting

Garage

Saturday, September 2, 2017

12:00am Team Trash Pick up Team Spaces

2:00am – 7:00am Portable Toilets will be serviced

Team Spaces


8:00am Open Meat Inspections Begin Team spaces

9:30am Open Cook’s Meeting Garage

11:00am Invitational Meat Judges Meeting

Garage

12:00pm – 2:00pm Invitational Judging 12:00pm – Chicken 12:30pm – Rib 1:00pm – Pork 1:30pm - Brisket

Garage

1:45pm Kids Que Cooks Meeting Stage in Fan Walk – Connected to Media Center

2:00pm Kids Que Judges Meeting TBD

2:00pm – 3:30pm Kids Que Judging Ages 6-10; Hamburger Ages 11-15; Steak Specific Times TBD

TBD



3:00pm – 5:00pm Open Sides Judging 3:00pm – Vegetable 3:30pm – Baked Beans 4:00pm – Potato 4:30pm – Dessert

Garage

5:00pm Invitational & Kids Que Awards Presentation

TBD

Sunday, September 3, 2017

11:30am – 2:30pm Open Meat Judging 11:30am – Turkey 12:00pm – Chicken 12:30pm – Rib 1:00pm – Pork 1:30pm – Brisket 2:00pm – Sausage

Garage

4:30pm Open Awards Presentation *Specific Time Subject to Change

Invitational Meat Contest The invitational contest at the American Royal is by invite only. Teams that are competing in the

Invitational must have won Grand Champion at a contest during the qualifying timeline (July 1,

2016 and June 30, 2017) that included at 15 competing teams the first year and 25 competing

teams each subsequent year and be ran by an American Royal approved sanctioning body.

International contests require a minimum of 10 teams participating turning in all categories.

(Pork, Chicken and Beef)

The Invitational Contest will be held Saturday, September 2, 2017

12:00pm – Invitational Chicken Category Judging

12:30pm – Invitational Rib Category Judging

1:00pm – Invitational Pork Category Judging

1:30pm – Invitational Brisket Category Judging

All teams invited to the Invitational Contest must complete and return their American Royal

Invitation and must also compete in the Open Meat Contest.

Prize Money



Grand Champion: $10,000

Reserve Grand Champion: $5,000

Second Runner up: $2,500

Third Runner up: $1,250

Forth Runner up: $750

1st place in single meat category (Chicken, Ribs, Pork, OR Brisket): $1,000 each

2nd Place in a single meat category: $500 each

3rd Place in a single meat category: $400 each

4th Place in a single meat category: $300 each


6th, 7th, 8th, 9th, 10th Place in a single meat category: $100 each

Award Presentation will be held on Saturday, September 2, 2017 at 5:00pm

Sides & Dessert Contest

The Open Sides Contest will be held Saturday, September 2, 2017. The sides are an optional

contest and the points do not count towards any other contest.

3:00pm – Sides Dish – Vegetable Category Judging

3:30pm – Side Dish – Baked Beans Category Judging

4:00pm – Side Dish – Potato Category Judging

4:30pm – Dessert Category Judging

Prize Money

Grand Champion: $850

Reserve Grand Champion: $500

Second Runner up: $350

1st place in Baked Beans or Vegetables: $250; 1st place in Potato: $700

2nd place in Baked Beans or Vegetables: $200; 2nd place in Potato: $300

3rd place in Baked Beans or Vegetables: $150; 3rd place in Potato: $200

4th place in Baked Beans, Vegetables or Potato: $100

5th place in Baked Beans, Vegetables or Potato: $75

6th, 7th, 8th, 9th, 10th place in Baked Beans, Vegetables or Potato: $50



1st place in Dessert Category: $1,000

2nd place in Dessert Category: $750

3rd place in Dessert Category: $500

4th place in Dessert Category: $250

5th place in Dessert Category: $150

6th, 7th, 8th, 9th, 10th place in Dessert Category: $50

Open Meat Contest The Open Meat Contest will be held Sunday, September 3, 2017. Each team competing in the

Open must turn in at least one of the proteins from the Open Meat categories.

11:30am – Open Turkey Category Judging

12:00pm – Open Chicken Category Judging

12:30pm – Open Rib Category Judging

1:00pm – Open Pork Category Judging

1:30pm – Open Beef Brisket Category Judging

2:00pm – Open Sausage Category Judging*

*Sausage does not count towards Grand Champion

Prize Money

Grand Champion: $12,500

Reserve Grand Champion: $6,500

Second Runner up: $4,000

Third Runner up: $1,500

Forth Runner up: $1000

1st place in single meat category (Chicken, Ribs, Pork, Brisket, OR Sausage/Turkey): $1,250 each

2nd Place in a single meat category: $900 each

3rd Place in a single meat category: $750 each






Open Awards Presentation will be held Sunday, September 3, 2017 at 4:30pm.



NEW: Turkey Competition

New in 2017, the American Royal and the National Turkey Federation will introduce an auxiliary

Turkey competition. Turkey competition will take place on Friday, August 31st in the late

afternoon/early evening (specific time TBD). Turkey cut will be at the choice of the team and

KCBS rules apply for turn in.

Turkey will not count towards Grand Champion.

Turn in will be on Sunday, September 3, at 11:30am, prior to Chicken turn in. There is no

additional cost to compete in the Turkey contest. Please sign up during registration for this

option.

Awards for Turkey contest will be presented on Sunday, September 3, 2017 during the Open

Awards Ceremony. Check back for specifics on prize monies

Legends Program The Legends Program at the American Royal is a loyalty program for teams who have participated

in the World Series of Barbecue® for multiple years. Teams reaching five (5), ten (10) or twenty

(20) year anniversary will received a commemorative flag/banner. All teams who have

participated for twenty-plus (20+) years will be automatically entered into the Legends Contest

which is a special, sub-contest of the Open Meats Contest. Teams in the Legends Contest do not

have to turn in additional proteins and are not charged any additional expense. The scores from

the Open Meat judging will be used to rank the legends participants. On the application, please

enter the number of years your team has competed in the American Royal, including 2017, which

will be verified and cross-checked with our records.

Royal Tour The Royal Tour is a guided tour of the World Series of Barbecue® event designed to provide the

public with an opportunity to have a behind the scenes tour of competitive barbecue. This is a

great opportunity to showcase your team and your talents while teaching future pitmasters a few

tricks of the trade!

Teams have the opportunity to be a spotlight “Pit Stop” during this tour. If you are interested in

helping us showcase world famous barbecue by serving as one of the “Pit Stops,” please mark the

selected box on the application. Teams who have been selected to participate will receive further

specifics from the American Royal team and be included on the Royal Tour map and schedule.

Participating in Royal Tours is at the discretion of the team and not required. Yet, teams that



commit to participating will be held accountable for their participation. All teams that commit,

must be present and prepared for their tour. Teams who sign up and do not present a Royal Tour

will be charged a penalty at the discretion of the American Royal.

International Village The American Royal World Series of Barbecue will host an International Village. This is specific for

teams that are traveling from outside the United States to compete. Teams that are in the

International Circle do not have to turn in additional proteins at no additional cost. The scores

from Open Meat judging will be used to rank the International contestants. If your team would

like to be part of the International Circle and are from outside the United States, please mark the

selected box on the application and the American Royal team will verify your team registration.

International Team Support

Teams will be traveling from all over the world to participate at the American Royal and due to

travel may not always be able to bring all their supplies with them. The American Royal is asking

for your help to support our International Teams. Information will be sent out in June/July for

teams requesting extra supplies, equipment, etc that your team would allow the International

teams to borrow. For more information or to offer items, please email [email protected]

Party of the Year Does your team host a great party on Friday night? A panel of judges will visit each participating

tent on Friday evening during specified times to pick the Party of the Year!

To be eligible to participate in the 2017 American Royal Jim Beam Party of the Year Contest, contestants must enter a division:

i. Corporate – Any participant receiving primary event funding from a business and/or charity for the party and/or any team using their party expense as a deduction on their federal income taxes or to entertain business associates.

ii. Individual Team – Teams inviting friends and families, with no business

interest associated with the event.

Judging for this event will be Friday evening at specific, predetermined times. A panel of easily identifiable judges will visit each site and will make themselves known to the teams as soon as they arrive at each team’s contest site. Judges will score parties based on overall site appearance and showmanship. Judges must be allowed into a team’s site to participate in this contest. Judges will spend the same amount of time at each tent (specific amount of time to be determined)



It is at the sole discretion of the teams to provide food, drink, and/or souvenirs though no formal presentation to the judges is required. Teams may not sell anything inside the tent to judges.

There is no fee to participate in “Party of the Year.” Please specify on the application if your team would like to participate. Teams (Individual and Corporate) who win “Party of the Year” in their division will receive: - 2017 Party of the Year Trophy - Banner - $500 Credit towards 2017 American Royal World Series of Barbecue® Application

Participating in Party of the Year is at the discretion of the team and not required. Yet, teams that

commit to participating will be held accountable for their participation. All teams that commit,

must be present and prepared for their judging. Teams who sign up and do not participate on site

will be charged a penalty at the discretion of the American Royal.

There will be no pass-downs allowed.

Poker Tournament The 2017 Poker Tournament will take place on Thursday, August 31, 2017. The event will begin with dinner followed by play (check back for time specifics and location)

Tickets will be available on the American Royal website on June 1, 2017 – BBQ tickets. Ticket pricing: $70 donation (discounted to $55 until August 24, 2017). Check back for more information.

Traeger Grill Please mark on your application if your team is planning on using a Traeger Grill at the Competition. This information will be used in planning of special events. More information to follow.



TEAM INFORMATION

Application Information Returning Teams must submit their application and pay for their space in full by June 16, 2017 to

reserve a spot that, to the best of the American Royal’s ability, honors the placement of 2016 or

preference of location.

IMPORTANT: Teams that do not participate in 2017 will lose the right to their team space from

2016. Upon the teams return to the competition, they will be considered a “NEW TEAM” in regards

to team placement.

New Teams: Space in the competition is honored on a first-come, first-serve basis for new teams.

The American Royal will do its best to allow all teams who would like to compete a spot with the

restrictions of space. Please fill out the application and pay in full to reserve your space.

Types of Teams: When filling out the application, we will ask that you select the type of competition team that best

describes your team.

A. Event Participant - Teams that primary function of participation is competing in the barbecue competition and NOT hosting an event/party as a business considered event. These tents do not charge for items inside the space. Example: Team asks family and friends to join on Friday night for food and drinks provided by the team. OR Teams that are on-site for competition purposes only. Event Participant teams are not required to purchase beverage or bartenders through AmeriCrown.

B. Corporate Function – Teams that are corporate supported and have invited guests to their

tent for an event/party and do not ask guests to pay an entry fee. Any teams receiving primary event funding from a corporate business and/or charity for the party and/or any team using their party expense as a deduction on their federal income taxes or to entertain business associates are considered Corporate Function. Example: Friday night party hosted by “Company-A” and employees of “Company-A” have been invited at no cost to the employees. Costs of food and beverage inside the tent are covered by “Company-A.”



UPDATED IN 2017: Corporate Function tents are not required to purchase beverage through AmeriCrown, yet it is strongly encouraged. Bartenders are not required to be provided by AmeriCrown, but if you would like bartending services from AmeriCrown, they may be provided per your request as noted on the beverage form. (Subject to availability)

C. Charged Tent – Teams that charge entry, ask for a donation (monetary or non-monetary) or

accept any type of funds/items in exchange for admittance into their tent at any time during the course of the weekend. Example: Friday night party in your tent that guest must purchase a ticket/pay to enter tent/ask for a donation (monetary or non-monetary) Charged Tents must get all beverage and bartenders through AmeriCrown. If entry is charged to enter the tent, then a seller’s permit must be obtained through Wyandotte County.

Teams Receivables With the purchase of space, each team will receive the following:

- Pre-marked location

- Team Packet of information

- Wristbands – good for the full weekend (number dependent on the space size purchased)

o Additional wrist bands are available for purchase at a discounted prize

o One time entry tickets available at a discounted rate to teams

o Wristband allow entertainment access without additional ticket

- Infield parking passes for two (2) vehicles that will fit within team space

- Team lot parking passes for two (2) vehicles to park in the team lot located South side of the

track (not the infield)

- One (1) complimentary American Royal 2017 Crown Pin and one (1) complimentary

Commemorative Barbecue Pin.

o Additional pins are available for purchase at $6.00 each (with application)

- Team Sign

- Sponsored Goodie Bags

Wristbands are good for the entire weekend. If teams need to purchase discounted tickets for a

single day (Friday/Saturday), these will be available for purchase on the application.

All team members must purchase and wear wristbands at all times during the event.

You may keep one vehicle in your space as long as it fits entirely within the space and adheres to

in & out vehicle hours. These vehicles MUST have the parking tag (provided by the American



Royal) on them to get into the infield. Beginning at 12:00pm on Friday, vehicles in the infield

without this infield parking pass will be towed at the owners/teams expense.

Team parking lot for additional vehicles will be located on South side of the Speedway (not

infield). All vehicles in the team parking lot MUST have a team parking lot tag. Each team will

receive 2 and have the option to purchase an additional 2. If a team has more than 4 vehicles for

this lot, they may park the additional vehicles in the general public parking on the West side of

the speedway. Vehicles found in this lot without a team parking tag will be towed.

Your team sign, packet and additional items will be delivered by your volunteer Ambassadors.

Space Options: The following spaces are available for purchase on the application:

LIMITED RV SPACE: Space X: (18.5x50)*, 50 amp electrical, personal water spigot & 4 wristbands Space A: (20x25) will receive 4 wristbands Space B: (20x50) will receive 8 wristbands Space C: (20x75) will receive 8 wristbands Space D: (25x40) will receive 8 wristbands Space E: (25x60) will receive 8 wristbands Space G: (40x50) will receive 8 wristbands Space H: (40x75) will receive 12 wristbands Space J: (40x100) will receive 12 wristbands Space larger than J will receive 12 wristbands. You must put a deposit for this space on your

application then contact the barbecue team to discuss specific needs

[email protected].

*Please note: Space X will open on the short side (18.5) and limited spots are available. Teams

placed in these spots must bring their own hose for the water spigot. These spaces may all be

grouped together and may not allow for placement with neighbors of other space sizes. The

American Royal team will contact teams concerning placement if there is a conflict.

Items for Purchase:

There is no entry fee to join the event. Team must purchase a space to participate. There will be a late

fee applied to any registrations received after August 1, 2017 of $50.

Item to Purchase Cost for One

LIMITED RV SPACE: Space X: (18.5x50)*, 50 amp electrical, personal water spigot & 4 wristbands

$800




Space A: (20x25) will receive 4 wristbands $275

Space B: (20x50) will receive 8 wristbands $550

Space C: (20x75) will receive 8 wristbands $825

Space D: (25x40) will receive 8 wristbands $550

Space E: (25x60) will receive 8 wristbands $825

Space G: (40x50) will receive 8 wristbands $1100

Space H: (40x75) will receive 12 wristbands

$1800

Space J: (40x100) will receive 12 wristbands $2400

Space larger than J will receive 12 wristbands. You must put a deposit for this space on your

$2500+

Electrical Team spaces do not come with Electrical (except Space X). Each team is allowed to purchase up to 3 electrical drops. Each drop is a 20amp drop and is $75 each. Teams are required to bring at least 100-150ft of extension cord. Generators are welcome, but will not be serviced by the American Royal or electrical team on site – must be managed by the team. Purchased electrical will not be turned on until Thursday at 5:00pm. July 1 – price will increase to $95 per drop August 1 – price will increase to $115 per drop Electrical may be available on site to add on but is not guaranteed. The cost of electrical on site will begin at $150 per drop if available.

$75 (There is a cap at 3)

Trash Box with 3 Liners Team spaces do not come with Trash boxes/liners. All team spaces must be in the same condition as it is found as when the team exits. Trash Boxes will be delivered to team spaces on Thursday throughout the day

$8

Ice Bag – 40lb If a team purchases ice, they will received a coupon to pick up or have their ice delivered to their space at the event.

$10

Kingsford Charcoal Bag – 18lb If a team purchases charcoal, they will received a coupon to pick up or have their ice delivered to their space at the event.

$8

Kingsford Competition Charcoal Bag If a team purchases charcoal, they will received a coupon to pick up or have their ice delivered to their space at the event.

$9

Additional Parking Tag Team spaces are only allowed to have one RV and one additional vehicle. These vehicles are to be parked by 12:00pm on Friday. Additional Vehicles will be directed to the team lot. Each vehicle in the team lot must have a parking pass.

$16



Each team will receive 2 parking passes for the team lot. If your team needs additional Parking tags, please select the number needed.

Band Catering Pass – NOT A PARKING PASS Pass allows entry/exit onto grounds during specific hours. NOT a parking pass. Valid for one vehicle. Each pass includes a single weekend wristband. Each person in the vehicle must have a single day ticket or Wristband. NO exceptions.

$65

One Time Entry Ticket (Friday or Saturday) In order to enter the property, each person must have a weekend wristband or a single day ticket. Single day tickets are non-refundable, non-transferable and one time use only.

$13

One Time Entry Ticket – Bundle of 250 (Friday or Saturday) In order to enter the property, each person must have a weekend wristband or a single day ticket. Single day tickets are non-refundable, non-transferable and one time use only.

$3250

Additional Team Wristband/Weekend Wristband Each team space comes with an allotment of Wristbands. These are valid Thursday – Sunday. If you have additional team members that need wristbands, please

$18

Porta Potty Porta Potties will be placed in team space prior to team arrival. It is recommended to place your porta potty at the edge of your space in order to ensure service throughout the weekend.

$95

ADA Porta Potty Porta Potties will be placed in team space prior to team arrival. It is recommended to place your porta potty at the edge of your space in order to ensure service throughout the weekend.

$200

Hand Washing Station $95

Fast Eddy Mesquite Blend Pellets $10

Fast Eddy Fruit Blend Pellets $12

Fast Eddy Hickory Blend Pellets $10

Fast Eddy 100% Hickory Pellets $12

Additional Commemorative 2017 American Royal Crown Pin Each team will receive one (1) Crown pin with team packet.

$6

Additional Commemorative 2017 BBQ Bull Pin Each team will receive one (1) BBQ Bull pin with team packet

$6



TEAM AREA INSTRUCTIONS

Space Assignments Contest Space assignments will be made by the Royal, to the best of our ability, in keeping with

the preferences as to location requested by the Contestant. The Royal reserves the right to make

the final determination of all Contest Space assignments in the best interest of the

contest. Space assignments on the map provided may vary according to size depending upon

permanent obstacles and emergency requirements. The Royal reserves the right to adjust this

space to meet any of these needs.

No Contestant shall assign, sublet or share the Contest Space allotted without the knowledge and

consent of the Royal. No firm or organization not assigned Contest Space will be permitted to

solicit business within the contest areas. No merchandise can be distributed or sold without the

authority and permission of the Royal. Violation of this may result in forfeiture of merchandise

and eviction from the event.

Contestants are only allowed to occupy Contest Space on Wednesday, August 31 – Sunday,

September 3, 2017. PLEASE NOTE: We will NOT be able to extend the courtesy of allowing teams

to remain overnight on the grounds after the end of the contest, Sunday, September 3, 2017.

Therefore, please make the necessary plans to vacate your team space following the Open Awards

Ceremony on Sunday evening. All vehicles must be removed from the property no later than 10pm

Sunday, September 3, 2017.

The Royal reserves the right to restrict contestant spaces which, because of the noise, method of

operation, materials, or for any contestant space which, in the opinion of the American Royal,

may detract from the general character of the contest as a whole. All demonstrations or

promotional activities must be confined within the limits of the Contest Space.

IMPORTANT: Teams must purchase a space that fits the needs of the amount of people occupying

that space. If your team has more people in your space and your guest flow into the walkways or



driveways, your guest will be asked to fit within the space. If the space remains to overflow, your

guest may be asked to leave, party may be ended and penalties may apply at the discretion of the

American Royal. All roadways must remain clear for safety vehicles throughout the weekend. There

is NO exception to this rule.

Space is honored as a first-come, first serve basis. In order to confirm we have received your

space requests, you must fill out the application and pay in full for your space.

Space location The American Royal respects and will do its best to honor all requests made by teams based on

location in previous years. Please note that since the location differs from years past, the overall

layout of the space will be based on the available ground for team.

The layout process will begin after the deadline of June 16th. Teams can expect to see a version of

the layout in July/August.

Spaces will be available on pavement and grass. There are two specified areas of space:

“Competition Side” (similar to B lot at the former location at the American Royal complex,

12:00am quite hours) or the “Dark Side” (similar to the south side at the former location at the

American Royal complex, 1:00am quite hours).

During the application process, please note your team’s priority of importance when it specifically

is in reference to your space on the Kansas Speedway grounds.

Spaces may contain grass, cement, rumble strips, etc. Your team is responsible to leave the space

as it is found and damage done to anything within the space is at the liability of the team.

Tents Contestants may bring and set-up personal tents without the aid of a different commercial tent

company. If you choose to bring your own tent, you may not dig/stake into the ground at any

location inside the Kansas Speedway (grass or pavement). Teams that have damaged the ground

will be liable and responsible for the repair needs if necessary. This will be determined by the

Kansas Speedway and American Royal authorities.

All tents MUST BE Flame retardant. Please have your paperwork indicating your flame retardant

tent inside your tent at all times.

Tents must fit inside your selected space. Your tent may not be in walkways or other teams’

specified space.



If you choose to rent a tent, this must be done through the American Royals preferred vendor: All

Seasons Party Rental. Tent and other equipment must also be rented through All Seasons. Teams

must contract and rent through All Seasons directly. Contact information is posted in this

document and rental information will be provided on the American Royal, World Series of

Barbecue® website.

Water Water will be available in limited locations. Please bring containers and/or hoses to transport

water to your area. Connection to a hose at any water faucet should not exceed 10 minutes at a

time. All teams are required to have a bucket of water or other sterilizing agent location in the

team cooking area.

There are multiple water spigots located on the Kansas Speedway grounds. If you have selected

and purchased a space that includes a water spigot, you must bring your own hose. You may not

use your hose unless the spigot is located in your space.

Dumping of “gray water” cannot be done on the general grounds. Specific dumping areas will be

marked for teams to dump “gray water” during the event.

Water will not be delivered to all team spots.

Electric Electrical is not included in your space cost. Electrical is available for purchase on the application. Electric will not be turned on until Thursday at 5:00pm.

The current price at $75 per drop will increase closer to the event date:

July 1 – price will increase to $95 per drop

August 1 – price will increase to $115 per drop

Electrical may be available on site to add on but is not guaranteed. The cost of electrical on site

will begin at $150 per drop if available.

Please note that up to 100-150 feet of power cord may be necessary for your connection. Teams

are responsible for providing their own extension cords. **Please make sure all cords are 12 3

gauge with ground to help alleviate power surges and outages. You are welcome to bring your own

generator and it is recommended particularly for teams powering an RV or running equipment

requiring more than 20 amp of purchased service.

Service will be available beginning Thursday at 5:00pm ONLY FOR TEAMS WHO PURCHASE

ELECRTRICAL WITH THE AMERICAN ROYAL.

Authorized users will receive a tag specific to their space number for purchased hook-up.



The maximum number of outlets per team is three(3).

Electrical usage will be monitored by the American Royal officials and unauthorized use will be

dealt with on a case-by-case basis.

Specific spaces are available for purchase that include a 50amp RV drop. If your team selects and

pays for one of these premier spaces, you will still need extension cords for your space. These

spaces will be available on a first-come, first-serve basis.

Electricity will be available by 5:00pm on Thursday, September 31, 2017.

Depending on weather conditions and other variables, electricity may not be available to your

space until Friday.

Please note: each 20amp is an outlet – not a hookup! Some motorhomes/cookers do require

multiple outlets. Please ensure that you have purchased the correct number of outlets!

Generators:

New in 2017: If your team will be renting a generators, all generators must be rented through our exclusive partner – Foley Electric. Generators rented through Foley will receive service throughout the weekend. You are allowed to bring in your Contestants may bring and set-up personal generators without the aid of a different commercial electric company. If you choose to bring your own generator, no service/fuel will be provided from the American Royal. Contestants who bring their personal generator must be self-sufficient. If your team will be renting a generators, all generators must be rented through our exclusive partner – Foley Electric. Generators rented through Foley will receive service throughout the weekend. Click here for the form to rent your generator through Foley. If your team has an existing relationship with another electrical provider, please contact the American Royal team at [email protected] to discuss prior to the event. Outside electrical partners will not be allowed on the premise unless specifically allowed by the American Royal team prior to the event.

Brining your own generator? If you bring your own generator you/your team is responsible for the

service and maintenance of this generator. The electrical team on the ground may not service your

generator.




Waste Team spaces do not come with trash bins. It is your team’s responsibility to purchase trash boxes

and liners. Each trash box purchased comes with three liners. This can be pre-purchased at the

time of registering. All contestant spaces are required to be cleaned of all trash and or debris at

the conclusion of the event. Any trash or debris left on the grounds will result in a fine of $100 per

500 sq. ft.

Waste pick up schedule will be provided for all teams that will note when trash is to be picked up.

It is the team responsibility to take the trash bags out of the trash boxes or other receptacle and

place it outside of your team space for pickup. If your team misses the designated trash pickup, it

is the team’s responsibility to locate a dumpster & dispose of trash.

Trash is never to be placed in gray water containers. Cigarette and cigar butts are also considered

trash and debris.

Throughout the grounds of the event – all waste is to go into the waste compound. Each waste

compound will consist of a Dumpster, Ash Bin, Grease Bin and Gray Water Container.

Hot Coals are NOT to be thrown on the ground. All hot coals are to be placed into the Ash Bins.

ALL TEAM MUST READ: IMPORTATANT NOTE: Your space is to be left as it was

when your team arrived. Any leftover items, debris, trash, etc left in your space will result in a

fine. Any additional clean up that must be done by the American Royal staff and volunteers to

clean your space will result in a fine. There is NO exception to this rule. LEAVE NO TRACE!

Straw and Clean up - If your bails are still intact, all your bails must be piled in one area of your spot when you leave.

- If your bails have come undone, this is considered trash. Please put all undone straw in a trash

bag and put in the nearest receptacle. Broken bails left in your space are considered trash and

your team will be charged an additional clean up fee if not cleaned up properly.

Pricing All Pricing for space and additional add-ons fur purchase is located on the application. In order to

reserve your spot in the event, you must pay for your space in full. You will be prompted to

create a login which you can use to re-sign into your account and add additional items if needed.



Tickets Teams have the opportunity to purchase discounted single day and weekend tickets during

registration. Tickets must be present starting 12:00pm on Friday. Individuals without tickets at

this time must either purchase tickets or leave the event. Tickets will be distributed to teams via

email in August.

Single day tickets: the tickets will be distributed to teams in a single, multi-page PDF via email to

the contact on file. These tickets may only be used once (Friday or Saturday) and will be scanned

for entry.

Wristbands: please check back for the wristband distribution process.

Vehicles/Parking

MOTORIZED VEHICLES AND TRAILERS Absolutely no unauthorized golf carts or other motorized vehicles will be allowed. All golf carts on the grounds are used specifically for barbecue operations and are marked as such. No team is allowed to bring a golf cart or any other unauthorized motorized vehicle. Any unauthorized motorized vehicles will be confiscated and the team can potentially be disqualified from the contest.

Teams may not bring golf carts, motorized coolers, 3 or 4-wheelers or motorcycles. Rickshaws,

skateboards, rollerblades, scooters, Segway’s, hover boards and bicycles are also prohibited.

No buses (tour buses) or semis are allowed in your team space (no vehicles over 2-axle allowed)

RV’s

If you are arriving in an RV, you will need to have your water tank full prior to entering the grounds. We do not have the water capacity to allow you to fill and dump your tanks. The major highways leading into the city have many truck stops along the way where you can fill up. Water is furnished solely for cooking and cleaning. All vehicles and RV’s MUST fit entirely within designated contestant space. Contestants parking an RV within their space must obtain an RV pass from their ambassador once arriving on grounds.

CARS PARKED WITHIN SPACES – NEW IN 2017: TEAMS MUST READ:

Entry fee includes parking for only one vehicle in your barbecue space, which is only to be moved at specific, predetermined times. All vehicles must be in by noon Friday. Each team will receive 2 infield parking tags for their vehicles/RV in their spot. NO TEAM WILL RECEIVE AN EXTRA TAG – NO EXEPTIONS. Beginning at 12:00pm on Friday, all teams that want to enter the infield via the



tunnel MUST HAVE THESE TAGS and all Vehicles on the ground MUST HAVE THESE TAGS. Vehicles found without these tags will be towed at the owner’s expense.

Fire lanes MUST remain clear, and vehicles cannot be illegally parked in the spaces of late arriving contestants. Unauthorized or illegally parked vehicles will be towed at owner’s expense, and a fine of $100 will be levied. THIS WILL BE ENFORCED. All vehicles on premises must have proper parking credentials displayed at all times. Lots will be swept throughout the course of the event.

Team Parking Lot:

There will be a designated team parking lot located outside of the track on the South side. Each team will receive 2 tags for this team parking lot. Teams may purchase an additional 2 tags during registration. All vehicles parked in this lot MUST HAVE THE TEAM PARKING LOT TAG. Vehicles found without the tag will be towed. If your team has more than 4 cars for this lot, additional cars can be parked on the West side in the free Public parking lots.

Tram for Team Parking lot: A tram will run to/from this lot during designated hours. This tram is to only transport team members – no transport of food/equipment/beverage.

Date Time Tram Stop(s)/ Run Ticket Information

Thursday 10:00am – 5:00pm Infield to/from Park and Ride at lot 25 - TEAM PARKING LOT

No Entry Ticket Required

Friday 7:00am – 4:00pm Infield to/from Park and Ride at lot 25 - TEAM PARKING LOT

Wristband and/or Entry Ticket required to ride

Saturday 7:00am – 1:00am Infield to/from Park and Ride at lot 25 - TEAM PARKING LOT

Wristband and/or Entry Ticket required to ride

Sunday 7:00am – 7:00pm Infield to/from Park and Ride at lot 25 - TEAM PARKING LOT

No Entry Ticket Required

Band/Catering Pass:

A Band/Catering Pass is not a parking pass. This pass will allow a vehicle entry after gates have closed and during select hours on Friday, September 1 and Saturday, September 2. . These passes



allow these vehicles to deliver catering material and/or band material to the premises if a team has rented these items.

No vehicles (except those previously designated to park in team space) are permitted on the grounds from 6:00pm – midnight.

If a team is using the Band/Catering pass unlawfully as written above, the team will be fined at the discretion of the American Royal.

Each vehicle must have their own band/catering pass. Each band catering pass comes with one(1) weekend pass. If there are additional members of the band/catering team that need entrance, they must purchase a weekend pass or ticket for the day.

PLEASE CHECK BACK FOR ADDITIONAL INFORMATON ON BAND CATERING PASSES

Driving Rules:

There is a 5 mph speed limit on the inside grounds at the Kansas Speedway. Drivers must yield to pedestrians and emergency vehicles. Please cooperate with all event staff and volunteers. Encourage cooperation and courtesy among your team members and fellow competitors

Load-In/Load- Out Team load-in begins on Wednesday at 8:00am and continues through noon (12:00pm) on Friday.

All teams MUST be on the ground by noon (12:00pm) on Friday & unnecessary cars must be out

of the competition perimeter. Gates will open at 1:00am on Saturday and remain open until

8:00am morning. At 8:00am, Saturday gates will close and will remain closed until midnight

(12:00am, Sunday). Gates will be open remain open the remainder of time.

Load-out begins after the final turn-in on Sunday (5:00pm) and must be completed by 10:00pm,

Sunday.

Beginning at 12:00pm on Friday – only vehicles with the infield parking pass will be allowed to

enter the infield via the tunnel. No exceptions.

DATE TIME GATE INFORMATION

Wednesday, 8/30/2017

8:00am – 11:59pm GATE OPEN

Thursday, 8/31/2017 12:00am – 11:59pm GATE OPEN



Friday, 9/1/2017 12:00am – 12:00pm (noon) GATE OPEN

Friday, 9/1/2017 At 12:00pm GATE CLOSES & All unnecessary cars removed (1 car per space)

Friday, 9/1/2017 12:00pm – 11:59pm GATE CLOSED

Saturday, 9/2/2017 12:00am – 1:00am GATE CLOSED

Saturday, 9/2/2017 1:00am – 8:00am GATE OPEN

Saturday, 9/3/2017 8:00am – 11:59pm GATE CLOSED

Sunday, 9/3/2017 12:00am – 10:00pm GATE OPEN

Teams MAY NOT LOAD IN EARLY! If you arrive prior to load in time, you will not be allowed into

the infield until the time of Load-In (Wednesday at 8:00am). You may be asked to leave the

grounds until the time of load in due to the setup and team marking occurring.

Damage Each team space is to be in the same condition at the exit of the event as the team received the

space. Teams will be financially responsible for damage caused in their space during the days of

the event. Teams causing damage to the electrical grid and/or water systems will be billed for the

cost of repairs. No digging or staking is allowed on grass and/or pavement. Teams causing

damage to grass or pavement will be billed for the cost of repairs.

Double Decker space All teams are limited to a single story structure unless given approval by the American Royal staff.

If you are interested in a double story space, please contact the American Royal Barbecue team

to discuss.

Any team choosing to have a double decker space must use the preferred vendor of the

American Royal. No other vendors will be allowed on the ground.

All American Scaffolding

Rod Gaul [email protected]

913-281-4477

No cooking can be done on the bottom section underneath the top section of the double decker

space.

Flooring Once the layout is finalized, if your team is on grass and chooses to lay flooring you may do so

only through the preferred vendor: All Seasons Party Rentals. Flooring needs will need to be

discussed directly with All Seasons Party rental.




Flooring must allow grass to breathe. Any surface that smothers grass such as tarpaulin, carpet,

plywood or plastic drop cloth may not be placed directly on the ground.

Porta Rentals Public Restrooms will be available throughout the premises.

Spaces do NOT come equipped with Porta-potty/restrooms.

If you choose to have a Porta-Potty, ADA Porta-Potty and/or hand washing station at your tent,

these will be available to rent on the application and only through the preferred vendor.

Toilets will be serviced early Saturday morning IF, and only if they are placed within five (5) feet

from the front of your team space.

Gas, Lighting Grills & Generators Gas: If your team is bringing your own gas, it must come in an approved gas can.

Generators: If your team is providing your own generator, quite generators are preferred. Ideally

have your generator exhaust vent out the top of the generator, not the side.

Lighting Stacks: Lighting stacks cannot be done on the ground/pavement of the Speedway.

Additional Rental needs Additional items such as heaters, tables, chairs, linens, etc. are available to rent through All

Seasons. Please see rental form on the American Royal, World Series of Barbecue® website.

Security & Admissions The Royal will provide security on the contest grounds during the hours the contest is open and

closed. The American Royal does not in any way ensure the safety of said contestant space and

disclaims any and all liability for damage to contestant spaces, contestants, and their guests

through any means not within its control. If any security issues arise, please call the direct

security phone line provided in your contestant information.

Team Security * UPDATED RULES



Any team having staff acting as a guard/bouncer/controlling of entrance shall be unarmed and be

hired by the individual teams. You may also supply this person and are not required to hire. If a

team needs an outside contractor to do this, Signal 88 and Crowd Systems Incorporated have a

business license to work in Wyandotte County. The contact information is below and you may

reach out directly.

Crowd Systems: [email protected]

Signal 88: [email protected]

Armed guards for team spaces are not necessary or required. The event will be staffed with the

appropriate security team. If your team has a special request for an armed guard, this must come

through the American Royal. No weapons are allowed on the ground, so this must be approved

by the American Royal, Kanas Speedway and KCKPD prior to the event.

Prohibited Items & Actions Teams may not bring golf carts, motorized coolers, 3 or 4-wheelers or motorcycles. Rickshaws,

skateboards, rollerblades, scooters, Segway’s, hover boards and bicycles are also prohibited

Weapons of any kind are prohibited. This includes conceal and carry – no weapons may be

allowed on the premise. This includes conceal and carry – NO WEAPONS ARE ALLOWED.

Any flying objects, specifically drones/ quadcopter are prohibited at all times. Additionally kites,

balloons and other inflatables are not allowed and any flying object will be confiscated.

No live animals, except aides to persons with disabilities are allowed at any time.

No obscene music is allowed at any time. Teams must obey the quite hours (listed below). If a

team is creating a disturbance, penalties may result at the discretion of the American Royal.

Vehicles are strictly prohibited from the race track. If any team drives any vehicle on the race track

they will be escorted from the premise and disqualified from the competition and all future

competitons. There are NO EXCEPTIONS to this rule.

Quiet Hours Demonstrations or activities that cause annoyance to neighboring contestants such as flashing

light, noise, or result in obstruction of walk space or prevent ready access to a nearby Contest

Space will not be allowed.

“Competition Side”

QUIET TIME on Friday and Saturday from 12:00 am. (Midnight) to 7:00 am





“Dark Side”

QUIET TIME on Friday and Saturday of 1:00am until 7:00 am.

Use of stereos, live music or amplifying equipment will not be allowed during this QUIET TIME

period. Each barbecue team is responsible to see that QUIET TIME is enforced within their space.

Team Responsibilities All teams are responsible for enforcing the rules and regulations of the contest. Non-permitted

activities include damage to fences, moving of fences, changing of boundary markers, and

unauthorized entry onto the grounds, operating a vehicle by a team member or team guest on

the grounds during an unauthorized time, parking of a vehicle by a team member or team guest

on the grounds in an unauthorized area. Teams are responsible for their guests at all times.

Signage/Marketing/etc. Teams are allowed to display any signage or decoration within their contestant space. No team is

allowed to hand-out any literature or marketing items to the general public. Additionally, no team

can sell any merchandise out of their space. All spaces are strictly contestant spaces. Any team

interested in selling may look into becoming a vendor in the Expo area.

Shipping information Please check back for information regarding shipping

Tickets to Team Space NEW IN 2017 – If your team is creating a pass/ticket into your space for a party anytime during

the weekend, your team must get the ticket/pass approved by the American Royal prior to

production.

Teams that produce a ticket to their own function is NOT AN ENTRY TICKET TO THE EVENT. If my team produces tickets, invitations, wristbands, etc, teams are required to put the following verbiage on the produced piece:

This Ticket/invitation/wristband/etc will only grant you access to Tent # XXX/Team XXX. This IS NOT AN ENTRY TICKET INTO THE EVENT. You must purchase a weekend wristband or single day ticket to enter the grounds at the event.

If teams produce any piece of entry without the above message, it must be reproduced or it will be confiscated at the event. Furthermore, the team will be charged a penalty.



Thursday Night Event/Party Pass Friday night at the World Series of Barbecue® is and will remain the biggest and best party in

Kansas City. If you are hosting friends, family and/or colleagues in your space, we ask that you

bring them down on Friday. We have found that many teams are hosting parties on Thursday

night in addition to Friday night which has increased the operational team responsibilities and

expenses on Thursday. In order to offset costs associated with this, teams that host an

event/party that have thirty (30) or more attendees on Thursday will be required to have a

Thursday Night event pass. This will be checked and audited on site at the event.

Contest within your space You may host a contest within your space. Permits, rules, etc., may apply if you are hosting a

contest within your space. Please notify the American Royal of the contest you are planning on

hosting and the barbecue team will assist and provide information if necessary.

Cancellation In the event of cancellation, teams may be eligible for refund (minus the cancellation fee) if the

American Royal is able to fill their space with another competitor. All cancellations will incur a

$50.00 cancellation fee.

Preferred Vendors: Rentals : (Tents, Flooring, Tables, heaters, etc). A Separate form is posted to the American Royal website

to fill out your needs with All Seasons.

All Seasons Event Rental 5050 Kansas Avenue Kansas City, KS 66106 AllSeasonsEventRental.com Phone: 816-765-1444 Fax: 816-767-0844 Email: [email protected]

Double Decker Space:

Rod Gaul [email protected] All-American Scaffold LLC 450 South Valley Kansas City, KS 66105 O 913-281-4477 C 816-564-0850

Check back for preferred vendors of:

Security



Wood

RV Rentals Violation of these rules is grounds for disqualification and could result in disqualification in future

contests. Interpretation of these rules is the responsibility of the Royal and is not appealable. The Royal

reserves the right to prohibit the display of any article that, in its opinion, is not in keeping with the nature

and character of the contest, or the American Royal Association.

STATE & LOCAL REGULATIONS Health and Safety

City Health Regulations prohibit dispensing food to the public unless it is for a private party during

which you are serving family, friends, or other invited guests within your team contestant space.

The only exception to this rule is if your team is an official “Royal Tour” or Party of the Year

participant/host. It is the responsibility of each team to ensure they are admitting and serving

their invited guests ONLY and that no alcoholic beverages are being served to underage

guests. In the event of a food-borne illness being reported, please be prepared to provide the

Kansas Health Department with a copy of your guest list which will be used to notify all

concerned.

Ordinances The Agreement shall in all respect be governed by the laws of the State of Kansas and applicable

ordinances. To ensure the safety of all participants, fire regulations, health and other applicable

ordinances must be followed.

Food to public The American Royal, World Series of Barbecue® is not a food sampling event. Giving food or

drinks to the general public is prohibited. For the purpose of this regulation, the definition of

“general public” refers to anyone outside the confines of your space. Teams are responsible for

all guest insides the confines of their space.

Alcohol

Excessive use of alcoholic beverages may be grounds for disqualification. Under no circumstances shall alcoholic beverages be distributed to the general public by Contestants.

Any team serving alcoholic beverages to minors will face possible arrest in addition to penalties assessed by the American Royal.

Event Participants: Not required to purchase beverage or service through AmeriCrown.



Corporate Tents: Corporate Function tents are not required to purchase beverage through AmeriCrown, yet it is strongly encouraged. Bartenders are not required to be provided by AmeriCrown, but if you would like bartending services from AmeriCrown, they may be provided per your request as noted on the beverage form. (subject to availability)

Charged Tents: Required to purchase all beverage and bar service through AmeriCrown. If tickets required to enter the tent, then team must also obtain a Seller’s Permit with Wyandotte County, KS.

INSURANCE & LIABILITY Liability

Teams are liable and responsible for the actions and activities that occur within their space. This

includes, but is not limited to: team members, guests, equipment and damage to the facility

grounds.

Insurance Neither the American Royal, Kansas Speedway, KCBS, nor the representatives, will be responsible

for any injury, loss or damage that may occur to the Contestant, the Contestant’s employees or

guests or property from any cause whatsoever. It is the Contestant’s responsibility to protect

machinery and contestant space so that no injury will result to the public, visitors, guests, or

persons or property. All property of the Contestant is understood to remain in the Contestant’s

care, custody and control in transit to, from, or within the confines of the contest Area subject to

the Rules and Regulations. The Contestant, upon reading this agreement which is a requirement

prior to entering the grounds, expressly releases, holds, keeps and saves harmless and

indemnifies the forgoing names, organizations and committees and individuals from all claims for

such loss, damage, or injury. Contestants are advised to carry insurance to cover any of the

above.

Force Majeure

In case of cancellation of the contest or unavailability of the Contest Space for the specified due to war, governmental action or order, act of God, fire, strike, labor disputes, or any other cause beyond the Royal’s control, this Agreement shall terminate, and the Contestant shall be entitled to the return of the Rental Fee for the Contest Space, less the prorated share allocated to the Contest Space of the expenses incurred by the Royal in connection with the contest. In case of cancellation by the Royal for any other reason, or a change in the place or date of the contest which is unsatisfactory to the Contestant, the Contestant shall be entitled to return of sums paid for the Contest Space. Refund of the Rental Fees as provided in this section shall be the exclusive remedy of the Contestant against the Royal in case the contest is canceled or rescheduled or the



Contest Space is unavailable to use in case of damage to the contestant space through war, governmental action or order, acts of God, fire, strike, labor disputes, or any other cause beyond the Royal of and from all claims for damage and agrees that the Royal shall have no obligation except the above stated refund.

Successor Interest This Agreement shall bind the respective parties and their successors in interest.

FOR YOUR CONVENIENCE

Pre-purchase items For your convenience, the American Royal will be selling the following items on the application for pre-

purchase and will be available for pick-up/delivery inside the event premises at specific designated areas.

These items can also be purchased at the event (prices subject to change)

Straw Bales

Trash Boxes

Kingsford Charcoal Bags

Ice Bags – 40lb

One time entry tickets/Weekend wristbands

Commemorative American Royal and Barbecue Pins (while supplies last)

Porta Potty, ADA Porta Potty & Hand washing stations

Fast Eddy’s 20lb Pellet bags in Mesquite Blend, Fruit Blend, Hickory Blend & 100% Hickory Blend

Deliveries Pre-Purchased items (Straw, Trash, Ice and Charcoal) will be delivered to team spaces beginning

Thursday, 8/31/2017 through Friday, 9/1/2017. You will receive your team chits in your

ambassador pack that will be replaced for these items during the delivery process.

On Site Items Ice and Charcoal are available for walk-up. To purchase these items, you will need to purchase a

chit per item at the Media Center then redeem the item at the Operations Hub. (times subject

to change)

Friday: 6:00pm – 9:00pm

Saturday 10:00am – 9:00pm



Grocery Store The American Royal will provide a grocery store on site that will sell additional items. Check back for more

information.

Alcoholic Purchases Alcoholic beverages will be available to pre-purchase and purchase on site through AmeriCrown.

Charged Tent Teams (as defined on page 13) are required to purchase all beverages through the event’s

exclusive vendor, AmeriCrown. This will be strictly enforced by the event as well as the State of Kansas.

Failure to show proof that all beverages were purchased through AmeriCrown will lead to IMMEDIATE

closing of the tent, fines by both the American Royal and potentially the state of Kansas and expulsion

from the contest for current year as well as future years.

Teams may prepurchase alcohol and beverage equipment with Americrown prior to the event. Teams

that prepurchase items will have items delivered to their tent. The form for alcohol purchases and

equipment will be available June 1. On site beverage will be available as well if you team requires

additional beverage.

If you have any questions regarding the Alcohol purchase policy, please contact the American Royal team

at [email protected].

SCHEDULE/ADDITIONAL EVENTS Schedule of Events (subject to change)

Wednesday, August 30, 2017

8:00am Team Load-in begins

Thursday, August 31, 2017

8:00am Team Load-in continues

Evening hours Poker Tournament

Friday, September 1, 2017

Morning hours Ambassadors deliver team packets/information

3:00pm Invitational Cook’s Meeting

3:30pm Open Side Dish Cook’s Meeting

4:30pm, 5:30pm, 6:30pm Royal Tours

7:00pm – 10:00pm Party of the year




Saturday, September 2, 2017 9:30am Open Cook’s Meeting

11:00am – 3:00pm Cowtown Family Fun Fest

2:00pm – 4:00pm Kids Que

12:00pm – 2:00pm Invitational Judging

1:30pm, 3:00pm, 4:30pm Royal Tours

3:00pm – 4:30pm Open Sides Judging

5:00pm Invitational and Kids Que Awards Ceremony

6:30pm Barbecue Hall of Fame Induction Ceremony

7:30pm – 10:00pm Legends and Hall of Fame Reception

Sunday, September 3, 2017

11:30am – 2:30pm Open Meat Judging

4:30pm Open Awards Ceremony

5:00pm – 10:00pm Team Load out *Specific Times Subject to Change

Please note, for Invitational turn in, certain fences will be shut due to Cowtown and Kids Que. During the

cooks meeting, this will be discussed and provided to all teams.

Cowtown Family Fun Fest The American Royal World Series of Barbecue® will host the 3rd annual Cowtown Family Fun Fest

presented by Cerner on Saturday, September 2, 2017. The event will offer family-friendly

entertainment and learning experiences for the entire family in support of agricultural education!

Kids Que 2017 marks the 11th Annual Kids Que Competition! Contestants range from the ages of 6-15 and

these junior chefs have an opportunity to show their junior pitmaster skills. In the 6-10 year old

division, contestants cook hamburgers while in the 11-15 year old division, contestants

demonstrate their barbecue prowess by preparing steaks.

Check back for schedule of events for Kids Que.

Hall of Fame Celebration The 2017 Barbecue Hall of Fame Inductees will be announced May 24, 2017.

Information regarding special events to celebrate the Hall of Fame Inductees at the World Series

of Barbecue® coming soon!



CHANGES AND AMENDMENTS The Royal reserves the right to make changes to these rules. Any matters not specifically covered herein

are subject to decision by the Royal. The Royal reserves the right to make such changes, amendments and

additions to these rules as considered advisable for the proper conduct of the contest with the provision

that all Contestants will be advised of any such changes in writing.

Please check back for the most updated version of this document. Updates to the document will be noted for

ease of use.

Documents

Welcome to the 2017 American Royal World Series of …...parties and endless amount of entertainment over the four day festival event! We want your time at the American Royal World