West Coburg Junior Football Club & West Coburg Senior Football Club Amalgamation Members Information Session Wednesday 24 July 2013

West Coburg Junior Football Club & West Coburg Senior Football ClubAmalgamation

Members’ Information SessionWednesday 24 July 2013


Information Session 24/7/13

Agenda

Reasons for Amalgamation David Gloury & Jonathon Clayton

Consumer Affairs Victoria Requirements Mike Webb

Proposed WCFC Rules of Association & “Purposes” Mike Webb

Financial Arrangements Kim Cant & John Doherty

Structure Glen Weaver

Special General Meeting – 28 August Mike Webb

Questions David Gloury & Jonathon Clayton



Reasons for Amalgamation

• Reflects a community club approach – opportunities for people of all ages & abilities• Continuity from junior football to senior football• Senior football knowledge & experience support for junior football development• Greater sponsorship potential• Greater fundraising capacity• Much stronger advocacy for improved facilities and support from Council• Single voice & representation with EDFL, Council, Sports Club, etc.• EDFL strongly supportive of single junior & senior club structures• Reduce administrative duplication & consistent club communication• Access assistance from a larger pool of volunteers• A senior club is not viable without a junior club• A junior club requires a viable senior club for an ongoing place in the EDFL



• Consumer Affairs Requirements– Special General Meetings of each club – 21 days notice– Special Resolution – Quorum & Vote– Application to Amalgamate

• Rules of Association & “Statement of Purposes”The purposes of the association are to provide the opportunity to play Australian Rules Football at Auskick, junior and senior football levels. Participants in “on” and “off” field activities will have the opportunity to develop football skills, leadership capability and team skills, and experience success appropriate to the level of football played. As a community football club our focus will be on including all people interested in our activities which aim to contribute to personal wellbeing through active participation and values which emphasise respect, responsibility and enjoyment.



Guiding Principles - Financial ArrangementsThe WCFC will manage its financial responsibilities based on the following guiding principles;• Annual operating expenditure will be funded fully from annual income sources.• Funds relating to approved budgets for junior football activities and senior football

activities will operate from separate sub-account to ensure transparency and accountability.

• Separate profits & loss reports from junior activities and senior activities will be reviewed by the Club committee at the end of the financial year for ratification and redistribution of funds to reserves as required

• Club financial reserves will fund non-operational expenditure and target club development activities.

• Fee levels will reflect club operating costs.



Proposed West Coburg Football Club Structure

President

Communication

Vice President Secretary Treasurer Sponsorship

Marketing & Membership

Facilities & Grounds

Social & Fundraising

Football Operations

and Development

Apparel

Assistant Secretary

Assistant Secretary

Junior Treasurer

Senior Treasurer

Grounds & Equipment Canteen

Junior Football

OPS

Senior Football

OPS

U10 & U12 OPS

U14 & U 16 OPS

Auskick OPS

Assistance as

Required

Assistance as

Required

Assistance as

Required



Special ResolutionThat the West Coburg Senior Football Club Inc. amalgamates with the West Coburg Junior Football Club Inc. and:• The committee of the amalgamated association will be:

President: xxxxVice President: xxxxSecretary: xxxxTreasurer: xxxxOrdinary Member: xxxxOrdinary Member: xxxxOrdinary Member: xxxxOrdinary Member: xxxxOrdinary Member: xxxxOrdinary Member: xxxxOrdinary Member: xxxx

• Life members of amalgamating associations will be recognised as life members of the amalgamated

association. Members’ years of service with the amalgamating associations will be recognised by the amalgamated association.



Special Resolution (continued)

• Financial reserves of the amalgamating associations at the time of amalgamation will be quarantined for club development activities of the amalgamated association rather than annual operating expenditure.

• The draft “West Coburg Football Club (WCFC) RULES of ASSOCIATION (Attachment A), be adopted as the Rules of Association of the amalgamated association.

• The purposes of the proposed amalgamated incorporated association:The purposes of the association are to provide the opportunity to play Australian Rules Football at Auskick, junior and senior football levels. Participants in “on” and “off” field activities will have the opportunity to develop football skills, leadership capability and team skills, and experience success appropriate to the level of football played. As a community football club our focus will be on including all people interested in our activities which aim to contribute to personal wellbeing through active participation and values which emphasise respect, responsibility and enjoyment.

Documents

West Coburg Junior Football Club & West Coburg Senior Football Club Amalgamation Members Information Session Wednesday 24 July 2013