Western Michigan University Integrated Information Systems Enterprise - WIISE

THE WIISE PROJECTHRMS v.7.5 Reinstall Vanilla with Web-based

Time and Attendance

Michael MeisterWestern Michigan University

Angela MacDonaldGarrett Haines

Deloitte Consulting

Kristin HambeltonKronos Incorporated

T5 - 2:30 PMSession 1021 - HEUG 2001

Western Michigan University Integrated Information Systems Enterprise - WIISE

Western Michigan University Integrated Information Systems Enterprise-WIISE

Vital Statistics

• Student Centered Research Institution founded in 1903

• Doctoral/Research Extensive University - Carnegie Foundation

• Top 100 public universities - U.S. News and World Report

• Enrollment - 28,657

• Operating Budget - 389,240,830

• Payroll - 12,000 (3,485 Faculty/Staff) P/T Faculty/Students

HRMS v. 7.5Upgrade Completed in Fall 2000 from v. 7.01

• HR - Employment & Job Data/Benefits/Applicant Tracking

• Payroll - Compensate Employees/Contract Pay

• Budget - Position Management/Budget and Encumbrance

• Institutional Research - Manage Faculty Events


PeopleSoft Environment

WIISE FINANCIALS - Completed Fall 2001

• General Ledger v. 7.5 from v. 2.0

• AP/Purchasing v. 7.5 from v. 6.0

• Grants v. 7.5 (new implementation)

• Budgets v. 8.0 (new implementation)


PeopleSoft Environment

Preliminary Findings:

• Heavily customized HRMS system required extensive Information Technology efforts

• Implementation of PS upgrades and fixes difficult and time consuming

• Technically driven processes rather than user driven

• No visible project organizational structure

• Desire for electronic time and entry system


Why WIISE?

Recommendations:• Re-install HRMS v. 7.5

• Conduct a business process review prior to re-install to limit modifications and utilize application functionality

• Limit the level of modifications for ease of future upgrades

• Develop a structure to facilitate decision making and executive level buy-in

• University wide team researched time and entry vendors and chose KRONOS


Why WIISE?

WIISE Organizational Structure

Quality Assurance

HR Team Payroll Team Budget Team I nstitutional Equity Technical Team

Project M anagem ent

Project S teeringCom m ittee

Project Executive Level S ponsor


Project Timeline


•The project started in September 1999 with a fit-gap analysis. This was completed in December 1999•January started the design/construction phase which continued until testing began in August 2000•The project went live on September 18, 2000 with the Kronos piece rolling out over the next 6 months

FastTrack Methodology


Complete Architecture and Software Change

ITEM OLD NEWDatabase: DB2 Oracle

Servers: Mainframe UNIX

Storage: LVD SCSI ESS

Backup: 8mm Magstar

Reporting: Production Reporting DB


Technical Considerations

• Preserves production stability

• Replicates long columns

• Optimize Reporting DB for reporting speed

• Optimize Production for on-line speed

• Zero data latency (actually, around four seconds)


SharePlex Quest Reporting Database


Reporting Database Architecture


How it Works:

• PeopleSoft HR passes employee data to populate

Kronos including accrual balances

• Employees enter time and leave via web timesheet

• Supervisors edit and approve timesheets online

• Kronos then passes calculated hours and updated accrual balances to PeopleSoft Payroll for processing

Web-Based Time and Attendance and Leave Management


Why use Kronos with PeopleSoft:• Different views – Start/Stop, Project Hours, Time

Stamp• Works with Kronos terminals and other Kronos data

collection devices for every employee group– IVR, Windows, handpunch, Outlook

• All data is real-time, and not batch-processed• 100% user configurable rules engine – refined over

20 years• 2nd generation web-based solution, going on 3rd

• Bounded scope with definitive dates

Web-Based Time and Attendance and Leave Management

WESTERN MICHIGAN UNIVERISTYMichael Meister

[email protected]

Tammy [email protected]

Kristi [email protected]

DELOITTE CONSULTINGAngela MacDonald

[email protected]

Garrett [email protected]

KRONOS INCORPORATEDKristin Hambelton

[email protected]

Western Michigan University Integrated Information Systems Enterprise - WIISE

Documents

Western Michigan University Integrated Information Systems Enterprise - WIISE