Westlogic Knowledgetree DMS

WESTLOGIC KNOWLEDGETREE


A full-featured, online document management system designed to meet

the needs of your business.

Smart software solutions. Smart software solutions.


Westlogic Knowledgetree is a full-featured, online document management system (DMS) designed to meet the needs of your business.

Knowledgetree enables your business to store and organize its valuable electronic documents and media in a structured, highly disciplined way to help reduce paper dependency and boost productivity, quality, security and consistency of information across your business.

Less paper. More productivity.

Document management made simple.

Electronically store & organiseReduce paper dependencyBoost productivity

Quality, security, consistency

Online DMS

Manage business information


Online Access, Fully Hosted

Westlogic Knowledgetree is fully managed, securely hosted,

complete document management solution. Available online for

your organisation 24/7.

Document Organisation and Accessibility

Bring organisation and accessibility to your valuable documents

and information. Accessible via a web-browser, easily and

quickly upload, store and manage documents the way you

would on your computer.

Compatible with your documents and multimedia

Westlogic Knowledgetree supports a wide range of document

and media types. Tight Microsoft Windows and Office

integration enables drag-and-drop upload of documents from

your desktop space directly into Knowledgetree.

KEY FEATURES INCLUDE

Bring organisation and accessibility to your valuable documents and information.


Powerful document search and indexing

Knowledgetree includes a powerful search engine and

configurable document indexing features that provides both

relevance ranked, metadata filtered search (like Google) and

full text search results of text and content. This powerful

feature enables you to search for documents and inside

documents for specific keywords and phrases.

Robust and scalable

Knowledgetree leverages the latest open-source technology to

deliver a robust, scalable and enduring document management

platform that will grow as your business does. Powered by

industry-standard technologies such as MySQL and PHP software

your Knowledgetree database can grow in size to accommodate

hundreds of thousands of documents and media files.

Users, Groups, Roles

Westlogic Knowledgetree is powerful, flexible and secure in

the way it handles user access and permission based activity.

Choose from predefined user access levels and permissions or

easily setup your own. Knowledgetree is totally configurable,

granular and able to work the way you need it.

Workflow Support

Westlogic Knowledgetree gives you the ability to introduce

workflow processes to indicate document status or exercise

quality control over lifecycle for document approvals and version

control. Totally customisable, you can easily set the level of

workflow control across document types, folders and user levels.

Amazing User Interface

Ugly, grey, difficult to use and unintuitive software belongs in

the last century.

Our customers love the concentrated dose of Web 2.0 interface

design and usability we inject into all our products and services.

We know it as ‘user experience design’. You experience it as

easy-to-use, visually engaging business applications that boost

your productivity and are a pleasure to use.

It’s one of our unique points of difference and the way we help

our customers ‘work smarter, not harder’.

Data Protection

Westlogic Knowledgetree takes the worry out of document

protection and storage. No need to archive, no need to make

backups every night – it’s all done for you daily without

interruption to your business.

KEY FEATURES CONTINUED

Westlogic Knowledgetree takes the worry out of document protection

and storage.


Ease of Use

Westlogic Knowledgetree’s class-leading usability features and

friendly Web 2.0 interface mean ‘low learning curve’ so that your

users can store, organize and access electronic documents

and digital media quickly and easily. New users require only 1-2

hours of training with little or no ongoing support.

Searchable Knowledgebase

Every time you use Knowledgetree to upload and store

documents and digital media you are contributing towards a

broader, deeper and increasingly valuable corporate memory

of your organization. Call it intellectual capital. Call it business

intelligence. We call it both. And it’s available on-demand with

Westlogic Knowledgetree.

KEY BENEFITS INCLUDE

Upload and store documents and digital media.


Boost Productivity

Westlogic Knowledgetree helps eliminate wasted time spent

looking for important policy and procedure documents and

valuable client files and information. It promotes knowledge

sharing across your business to help locate existing content

and reduce the amount of document duplication. Why recreate

the wheel when you can simply find it?

Quality of information

Introduce procedures and discipline around document creation,

authoring, categorization and version control among your users

to help lift document and quality practice in your organization.

Low Running Costs

Westlogic Knowledgetree is a fully hosted, subscription-based

service. No additional infrastructure is required beyond a basic

computer with browser and internet access. Low-cost monthly

subscription plans and flexible storage, bandwidth and feature

options make Knowledgetree accessible to businesses of all sizes.

Fast implementation

Knowledgetree is impressively quick to setup and access. As an

online service, new account activations can take as little as 30

minutes to setup. Bulk document import features enable your

business users to start creating new document libraries within

30 minutes.

Local, performance-optimized hosting

Westlogic Knowledgetree is hosted locally and supported in

Australia to ensure a performance-optimized for all users.

Westlogic’s enterprise-grade virtualised server infrastructure

meets business critical high-availability standards (our data

centre boasts 99.999% availability) in addition to offering true

scalability and protection for your business data. Speaking

of protection, all login and authentication data transfer to

and from our servers using secure 128-bit SSL encryption

compatible with ALL current mainstream browsers.

Australia is renowned for some of the best network and hosting

infrastructure in the world. Ours is no exception.

Return on Investment (ROI)

Westlogic Knowledgetree is a low-investment, high yield

document management service where savings scale upwards

proportional to your frequency and volume of use. ROI payback

Corporate Sustainability

The paperless office might be a corporate myth, but the

‘less paper’ office certainly isn’t. Help green your business

with a reduction in use of paper-based media. Westlogic

Knowledgetree is planet-friendly document management

technology at its greenest.

KEY BENEFITS CONTINUED

Bulk document import features enable

your business users to start creating new

document libraries within 30 minutes.


Document management is increasingly becoming a fundamental,

business critical application as more and more small to medium

businesses come to experience the same information and

intellectual capital challenges that plague larger organisations.

Everyone has experienced the frustration of not being able to

locate that file containing that important piece of information.

Recent research in the last few years on document and

knowledge management across various industries and

organization has uncovered some startling facts.

The true cost of physical storage

Businesses today are retaining hardcopy paper files and media

for periods of up to 7 years for practical and often regulatory

reasons. Physical storage can typically account for 25% to 33%

of usable office floorspace and is a significant contributor to

many businesses moving to larger premises or leasing expensive

offsite storage facilities. The true cost of physical storage is one

that affects the business bottom-line, ie:

• high cost of storage floorspace / sqm / annum;

• reduced of productivity maintaining efficient filing systems;

• reduced amenity in general use of available office space.

The true cost of electronic storage

The simple truth is digital storage is the cheapest and most

efficient method of document and media storage available today.

And it only continues to get cheaper.

Where physical storage costs for a small and medium sized

business (a small solicitors office for example) can conservatively

run up to several thousand dollars a year, digital storage costs of

approx $0.03 per ‘gigabyte’ at wholesale pricing levels represent

dramatic savings.

Productivity Impacts

A recent overseas study by US’ BAE Systems titled,

‘Show me the Money, Measuring the Return of Knowledge

Management’ reported:

• 80% of employers waste an average of half an hour per day

retrieving information from files and documents; and that

• 60% of employees are spending an hour or more per day

duplicating the work of others.

Loss of Documents and Business Information

Coopers & Lybrand and Imersion Technologies study of

intellectual property and process management recently revealed:

• 7.5% of all documents get lost, 3% of the remainder

get misfiled.

• Office professionals spend 5-15% of their time reading

information, but up to 50% of their time looking for it.

This highlights that loss or inability to locate essential corporate

information is negatively impacting bottom-line profitability,

productivity and retention of intellectual property across their

organization. Conversely, recent studies on organisations that

have implemented document management systems report a

positive result, stating that:

• “Overall, participants cited the biggest productivity returns in

terms of accelerated document retrieval, faster filing, reduced

staffing requirements and the biggest cost savings in the

reduction of printing, distribution and storage costs.” (Source:

Nucleus Research).

Further findings from the Nucleus Research study indicate:

• 86% percent of participants cited increased productivity and

the average participant reduced document retrieval time by

52% with their solution. Many participants indicated greater

regulatory compliance as well.

Protect your bottom line

The up-shot of this illustrates that most businesses will benefit

from the implementation of a document management system,

that the positive results significantly impact the business

bottom-line and become the basis for efficiently conducting

every business function.

THE CASE FOR DOCUMENT MANAGEMENT

Physical storage can typically account for 25% to 33% of usable office floorspace.


PRICING

Westlogic Knowledgetree is packaged as a subscription service

and is scalable to suit the precise needs of your business. As an

online, hosted service it works just like a mobile phone or ISP

subscription which you can start, pause or cancel at any time.

Our fair-use pricing policy ensures that costs are based on

purchased user licenses starting at AU$45.00 / month. The

schedule below provides detailed pricing information.

Westlogic Knowledgetree Price Schedule

WESTLOGIC KNOWLEDGETREE PRICING MONTHLY QUARTERLY YEARLY

Single User License:

– 2,000MB combined high performance online document storage

– 3,000MB combined high performance bandwidth

– high-availability 24x7x365 enterprise-grade hosting

– capacity for up to 6,000 compact, searchable electronic pdf documents

$45

$135

$540

+2GB Online Storage $5 $15 $60

DOCUMENT SCANNER PRICING COST

Small office desktop document scanner

– Fujitsu Scansnap S510 (PC) | 18ppm\36ipm | Sheet-fed | Duplex

– Fujitsu Scansnap S510M (Mac) | 18ppm\36ipm | Sheet-fed | Duplex

– Canon DR2010c (PC) | 20ppm\40ipm | Sheet-fed | Duplex

– Canon DR2510c (PC) | 25ppm\50ipm | Sheet-fed | Duplex

From $800-$1300 Call for Quote

Networked, departmental document scanner

– Canon ScanFront 220 (PC) | 25ppm\50ipm | Sheet-fed | Duplex

– Fujitsu fi-6000NS Network Scanner | 25ppm\50ipm | Sheet-fed | Duplex

From $2300 Call for Quote

Attractive pricing discounts are available on bulk subscription purchases.

SCANNING BUREAU & CONSULTING SERvICES COST

Document Scanning Service

Too busy to scan? Let us do it for you. We’ll convert your hardcopy paper documents into electronic

text-searchable pdfs overnight ready for upload into your document management system.

100-sheets minimum. Collect and return to base (Sydney CBD metro area only).

From $150 / 100 pages.

Call for Quote

Consulting Services

Need help auditing your document requirements or defining a functional taxonomy for your

document management system? Westlogic professional consulting is the answer.

From $150 / hr

Call for Quote


Small Business Pricing Scenario

REAL ESTATE PROPERTY AGENT

A small boutique city property agent with 6 staff and a large

portfolio of properties for sale and lease are inundated by the

amount of paper-based sales contracts, lease agreements,

property listing records, monthly rent statements and client

information they manage on a daily basis. One-third of the

available office space is now taken up with physical storage.

The business has also recently started archiving records older

than 12 months in an offsite storage facility. The general amenity

of the work environment is constantly under pressure due to

meeting / work space constraints.

MONTHLY QUARTERLY YEARLY

Filing Cabinets

– 3x vertical 4-drawer cabinets (133H x 46.5W x 62D cm)

-

-

$900

Onsite Storage Space

– 20x vertical filing cabinets occupying a combined floorspace of almost

10 sqm @ $300 / mo psqm

$3,000

$9,000

$36,000

Offsite Document Archiving

– 20 sqm of leased floorspace in an offsite storage facility @ $800 / mo

$800

$2,400

$9,600

Total Investment $3,800 $11,400 $46,500

Westlogic Knowledgetree x 6 User Licenses

– from $45 / mo incl. 2GB storage and 3GB bandwidth

– x 6 user licenses includes:

– 12GB combined high performance online document storage

– 18GB combined high performance bandwidth

– professionally hosted

– capacity for up to 40,000 compact, text-searchable electronic documents

$270

$810

$3,240

Document Scanner

– sheet-fed, fast, high-quality document scanning

– digitise existing and future paper files searchable Adobe Acrobat pdf documents

– powerful OCR software included

– manufacturers warranty 1 year

– approx 40,000 scans monthly duty cycle

-

-

From $800

Total Investment $270 $810 $4,040

Westlogic Savings

Return on investment (ROI) analysis: save your business up to 90% of its current

storage costs with Westlogic Knowledgetree document management system.

$3,530

$10,590

$42,460

Save your business up to 90% of its current

storage costs with Westlogic Knowledgetree.

PRICING SCENARIOS


SETUP & SUPPORT

Westlogic provide setup and configuration assistance with

all their subscription services to create logins, provide onsite

training to key users and ensure you’re up and running in the

shortest possible time.

The care continues afterwards with email and telephone

support from our Technical Helpdesk team.

PRICING SCENARIOS CONTINUED

Medium Business Pricing Scenario

STRATA MANAGEMENT AGENCY

A busy strata agency with 600 individual strata plans under

management is required to store and provide onsite public

access to individual strata plan files and documents for

prospective buyers, insurers and regulatory authorities. One-

third of the available office space is now taken up with physical

storage and daily strata searches are undertaken in a dedicated

meeting room located adjacent to the reception area. Strata

searches are time consuming with prospective buyers typically

being presented with several cartons of files and folders to

search through and document security due to misfiling or even

theft is not uncommon. The business is feeling the cost and

management looking to move their business (or least their

clients) onto electronic document management.

PHYSICAL STORAGE COSTS MONTHLY QUARTERLY YEARLY

Onsite Storage Space

– 20x vertical sliding compactus occupying a combined floorspace of almost 25 sqm

$12,500

$37,500

$150,000

Offsite Document Archiving

– 100 sqm of leased floorspace in an offsite storage facility @ $800 / mo

$4,000

$12,000

$48,000


Westlogic Knowledgetree 24-Pack

– x 24 user licenses includes:

– 48GB combined high performance online document storage

– 72GB combined high performance bandwidth

– professionally hosted

– capacity for up to 190,000 compact, text-searchable electronic documents

$1,080

$3,240

$12,960

Network Document Scanner

– sheet-fed, fast, high-quality document scanning

– digitise existing and future paper files searchable Adobe Acrobat pdf documents

– powerful OCR software included

– manufacturers warranty 1 year

- approx 40,000 scans monthly duty cycle

-

-

From $2,300


Westlogic Savings

Return on investment (ROI) analysis: easily save your business up to 95% of its

current storage costs with Westlogic Knowledgetree document management system.

$15,420

$46,260

$182,740


Westlogic is an innovative, new small-medium

business enterprise in Sydney focused on the

development, delivery and support of next generation,

online B2B software products for the strata management

community in Australia.

Our software solutions deliver value to our clients by

reducing their costs to deliver service, improving

productivity and enabling them to work smarter, not harder.

Westlogic draws upon a team of team of experienced and

dedicated professionals with expertise extending across:

• product and software development;

• project management;

• creative & digital strategy;

• online marketing;

• copywriting;

• hosting; and

• maintenance and support.

Learn more about our products and services and how

they can give your business the competitive edge.

Call us on Freecall 1800 663 641.

Our Point of Difference

Our point of difference is that we bring to market accessible,

intelligent solutions for busy strata and property professionals

that enable them to ‘work smarter, not harder’.

It’s change for the better. New thinking. New tools.

New approach.

New thinking. Free yourself from repetitive, timing

consuming and expensive labour tasks and spend time

where it counts – on your customers.

New Tools. Give your workforce a productivity boost with

‘on-demand’ office productivity applications that are

accessible from office, home or on the go.

New Approach. Our software products are available via

subscription which you can start, pause or cancel at any

time. Feature enhancements will appear automatically –

your software will never be out of date again.

Work smarter, not harder. Westlogic. Smart software solutions.

For further information about Westlogic Knowledgetree, please

contact us via the details below:

General Inquiries

[email protected]

www.westlogic.com.au

National Freecall: 1800 663 641

Head Office

Suite 151 / 398 Pitt Street

Sydney NSW 2000

AUSTRALIA

Sales: [email protected]

Accounts: [email protected]

Support: [email protected]

ABOUT WESTLOGIC

CONTACT

New thinkingNew Tools

New Approach