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WESTPINE MIDDLE SCHOOL PROJECT CHARTER MEETING
PRESENTED BY: CBRE|Heery, Program Manager Owner’s Rep.
March
5th
2020
MEETING AGENDA
2
1. Team Introduction
2. Meeting Objectives
3. When do PCMs take place
4. History
5. Schedule Timeline
6. Project Information
7. Stay Connected
8. Questions & Answers
TEAM INTRODUCTION
3
PROGRAM MANAGEMENT TEAM
PROGRAM COSTS AND CONTROLS DES IGN TEAM
PROJECT MANAGER
Herve Apollon
SCHOOL CHOICE ENHANCEMENT
Marleine Ghaby
Song & Associates, Inc.
Project Charter MeetingsPROJECT CHARTER MEETING
4
CONVEY the approved scope of
work, objectives and
schedule for the SMART
projects at your school
SET AND MANAGEexpectations for
impending improvements
amongst school
community stakeholders
ADDRESSstakeholder questions
and concerns
DISTRICTSTAFF
CITYREPRESENTATION
PROGRAM MANAGEMENTCONSULTANTS
PARENT/ COMMUNITYSTAKEHOLDERS
PUBLICOFFICIALS
SCHOOLADMINISTRATION
Objectives
Project Charter Meetings (PCMs) are sessions where the project management team, architects and
District stakeholders meet with school community to discuss scheduled SMART projects.
OBJECT IVE
PURPOSE
PART ICIPANTS
When do they take place?
(PCMs) occur during the Design Phase after the
Scope Validation Report (SVR) has been issued
and before the Letter of Recommendation
(LOR) has been issued.
PHASE
WHEN DO PCM’s TAKE PLACE ?
5
Develop and
validate project
scope
Advertise and
hire design
team architect/
engineer
Hire contractor
to implement
improvements
Contractor
implements
improvements
Final inspect
project for
quality
assurance
Prepare
drawings/plans
for release to
contractor/
vendor
HireContractor
ActiveConstruction
Construction Closeout
HISTORY OF THE SMART PROGRAM
6
BCPS IDENTIFIED
$3 BILLION IN NEED
FOR IMPROVEMENTS
$800 MILLION GENERAL
OBLIGATION BOND
(GOB) REFERENDUM
BOND PASSED NOV 2014
BCPS HIRED CBRE |HEERY &
ATKINS AS THE PROGRAM
MANAGEMENT TEAM (PMO)
DRIVING TOWARDS SUCCESS
2017
EACH PROJECT GOES
THROUGH A SIX PHASE
PROCESS
SCHOOL PROJECTS
INITIATED IN SEQUENTIAL
ORDER
NEW
DIRECTION
BCPS
SCHEDULE TIMELINE OF THE PHASES
7
Project planning begins
Process of hiring a designer is initiated
ATP issued to the selected design firm
Design Complete
Substantial Completion anticipated
NTP issued for Construction
Construction begins
Project Charter Meeting
PLANNING HIRE DESIGNER DESIGN HIRE CONTRACTOR CONSTRUCTION CLOSEOUT
START: Q2 2017 Q3 2017 – Q2 2018 Q2 2018 – Q3 2019 Q3 2019 – Q3 2020 Q3 2020 – Q3 2022 FINISH: Q4 2022
TODAY
5/2/2019
PROJECT INFORMATION
8
Westpine Middle School
SCOPE OF WORK
Primary Renovations:
▪ Building Envelope Improvements
▪ HVAC Improvements
▪ Fire Sprinkler
School Choice Enhancements
Total Budget: $2,385,000
PRIMARY RENOVATIONS
9
BUILDINGS SCOPE OF WORK
1-18Building Envelope
Improvements
1-10 & 16, 19
HVAC Improvements
(Test and Balance)
2 Fire Sprinkler
4
6
19
5
16 1 3107
8 9
2
17
1815
1213
14
11
10
▪ Roof Repairs
BUILDING ENVELOPE IMPROVEMENTSBuilding Envelope improvements for building 1-18 include:
11
HVAC IMPROVEMENTS
▪ Test and balancing
HVAC improvements for building 1-10 & 16 and19 include:
12
▪ Fire Sprinkler upgrade in building 2
FIRE SPRINKLERS
SCHOOL CHOICE ENHANCEMENT PROGRAM (SCEP)
13
SELECTION OPTIONS:A school can select a capital eligible project valued
at $100,000 or less to address its unfunded needs.
POPULAR SCEP CHOICES
SCEP STATUS
SCEP Items Delivered
Projectors Projector screen
Media center furniture Cafeteria sound system
STEM lab furniture (tables, high stools and chairs)
Cafeteria projector screen
TV Tables
Armless chairs Teacher desk & teacher chairs
99%
Implement CompletePlanning
Implement
14
SCEP PHOTOS
Photos of SCEP Items in use
15
MUSIC | TECHNOLOGY
16
S M A R TSafety Music & Art Athletics Renovation Technology
160 Student Laptops
49 Teacher Laptops
13 Desktops
34 Brass instruments
2 Furniture/Equipment (Risers, Stands, etc.)
3 Music Accessories (cases, adapters, attachments, etc.)
4 Percussion
Instruments
1 Sound Amplification (microphones, amplifiers, etc.)
1 String Instrument
42 Woodwind Instruments
87 items ordered 222 items ordered
17
STAY CONNECTED
@BCPS_SMART SCHOOL SPOTLIGHTS
#HASHTAG TO FOLLOW
#BCPSSMARTFUTURES
www.browardschools.com/
smartfutures
@RobertWRuncie@BCPS_SMART
@BCPS_SMART
PRINCIPAL
PROJECT MANAGER
Christopher D. Johnson
754.322.4921
Herve Apollon
Herve [email protected]
SCHOOL CHOICE
ENHANCEMENT Marleine Ghaby
786.266.1889
CONTACT US
18
Questions
& Answers
Donna P. Korn, Chair
Dr. Rosalind Osgood, Vice Chair
Lori Alhadeff
Robin Bartleman
Heather P. Brinkworth
Patricia Good
Laurie Rich Levinson
Ann Murray
Nora Rupert
Robert W. Runcie, Superintendent of Schools
The School Board of Broward County, Florida, prohibits any policy or procedure which results in discrimination on the basis of age, color, disability,
gender identity, gender expression, genetic information, marital status, national origin, race, religion, sex or sexual orientation. The School Board
also provides equal access to the Boy Scouts and other designated youth groups. Individuals who wish to file a discrimination and/or harassment
complaint may call the Director, Equal Educational Opportunities/ADA Compliance Department & District's Equity Coordinator/Title IX at 754-
321-2150 or Teletype Machine (TTY) 754-321-2158.
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), may call
Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TYY) 754-321-2158
The School Board of Broward County, FL
