WH Realty Job Description Templates

The world of recruiting has changed. Gone are the old days of posting any old job notice and droves of applicants start pouring it. Just as you have to work to differentiate yourself, connect and appeal to potential home buyers/sellers, you must now fight to attract potential new real estate talent in much the same way. With the proliferation of online job boards, social media and competition, you have to fight to stand apart and win applicants over. Just conduct a quick search on any of the main job boards (e.g., Indeed.com, the largest) and you will see just what youre up against.

One of the most effective ways to achieve this is in the quality of your job description! Wizehire has conducted research and interviewed some of the best in this endeavor and heres what weve learned: Always be recruiting There is no single place where you can post a job and expect to find large volumes of applicantsquickly. Instead you must always be building a pool slowly and steadily. Always be accepting applications, and in multiple channels. Answer the WIIFM question first Tell them Whats in it for them. The opening of your job description should be a brief paragraph that speaks conversationally about why they would want to join your team and why you are better than your competition. Appeal to the appropriate personality Agents, at heart, are really sales people, so use key words that resonate with their inner sales professional (e.g., passionate about selling, significant earning potential, we love selling, etc.) Support staff, on the other hand, love to support, contribute, be a team player, so tailor your wording to appeal to their unique desires. The templates below have been carefully crafted to maximally appeal to the very specific personality types of the roles for you. Be brief, but specific Since job seekers are no different than anyone else reading online, and skim not read, use bullet lists to convey the key job responsibilities and expectations. Sell your brand Remember, this is marketing pure and simple. Write a compelling marketing message that highlights the significance and benefit of your team or brand. Why are you so great, how are you unique, what makes you better? Discuss compensation An old school approach was to not mention anything specific about compensation. Today, with agents at least, you have to. The personality of listing and buyers agents is such that one of the most important drivers to them is earning potential. Leaving this area blank doesnt bode well for your advertisement. Highlight support Do you provide leads, training, mentoring or anything else that will help support them in their objectives? If you do be sure to highlight that in your description.

Below are some job description templates weve built for you, that take all of these best practices into consideration for you.

Simply complete the information highlighted in yellow, and past them into your job description field. Feel free to use them wherever else you do your own job postings as well.

Be sure to complete all specific information highlighted in yellow before use.

Inside Sales Agent template

We need great [Job Title]! Compensation: [Commission, six-figure at plan].

[Client name, City, State]

Love selling? So do we! [Client name] is looking for a motivated self-starter who is passionate about selling to join our dynamic and fast-growing team in [City/state]. With over [gross sales figure] in gross sales last year, we need to expand. This is your opportunity to join a hyper-successful team where you can grow your career and earn a significant financial income! We are consistently a top producing office and have incorporated innovative approaches to prospecting, marketing, lead follow up and technology all to support your sales success. We are also fully engaged in your professional and personal growth in a way that few others offer. We would love to have you join the family and start crushing the sales today!

[Job Title] Position Overview: Developing business opportunity within specific geographies served by the [Client name] real estate team. Achieving productivity, appointment setting and revenue targets while responding efficiently to customer inquiries (usually in form of sales leads) and cold calling. Primary duties include outbound calling, e-mail communication, coordination and scheduling of real estate buying and selling opportunities and overall management of sales pipeline through the sales cycle. Stay fully abreast of the evolving real estate market in [City/State]. Rigorously prospect for new business and follow up with leads in your pipeline. Accurately qualify potential customers for appointments with field agents. Understand and adhere to local, state and federal laws regarding real estate brokerage services. Accurately track and convey productivity and sales metrics to management. Participate in regular training and education requirements.

Location: You will work out of the [City/State] office.

Qualifications: Passionate about selling. Enthusiastic with excellent people skills. Independent and self-motivated. Decisive and proactive. Ability to communicate effectively (oral and written). Extremely strong phone skills: ability to set and close appointments over the phone. Ability to use or quickly learn real estate specific CRM and marketing/lead technologies). Be a team player who thrives working with a tight knit company where their activities directly affect the bottom line.

Administrative Assistant

We need your help! Compensation: [Base salary]

[Client name, City, State]

Do you enjoy helping a team run smoothly, and that everything is done right? [Client name] is seeking an [job title] who is passionate about helping us reach our objectives, and supporting the team. With over [gross sales figure] in gross sales last year, were growing and we need your help. This is your opportunity to join a hyper-successful team where you wont just earn a living, but be part of a growing family that invests as much in each other as we do our clients. We are fully engaged in your professional and personal growth in a way that few others offer. We would love to have you join not just our team, but our family as well!

[Job Title] Position Overview: Various administrative tasks, such as; Scheduling travel arrangements. Compiling reports. Conducting document preparation. Scheduling meetings, event and catering coordination. Maintaining office supply inventory and office equipment. Planning and execution of training events and drafting correspondence.

Location: You will work out of the [City/State] office.

Qualifications: Proficiency in Word, Excel, Power Point, Outlook and Internet skills. Problem solving ability. Reliable and dependable. A true professional, who supports the entire team in achieving their goals. Excellent customer service and communication skills. Extremely well organized, and able to organize others as well. Ability to multi-task. Must be able to maintain confidential information. Ability to prioritize and manage shifting responsibilities. Great time management skills.

Transaction Coordinator

We need your help!Compensation: [Base salary]

[Client name, City, State]

Do you enjoy helping the team run smoothly, and that everything is done right? [Client name] is seeking an [job title] who is passionate about providing world-class customer service and ensuring a successful and enjoyable transaction for our valued home buyers and sellers. This is your opportunity to join a hyper-successful team where you wont just earn a living, but be part of a growing family that invests as much in each other as we do our clients. We are fully engaged in your professional and personal growth in a way that few others offer. We would love to have you join the family!

[Job Title] Position Overview: Supports the sales agents in the maintenance, documentation and follow-up of all their escrow related paperwork. Administrative duties as required by manager, on behalf of the agent, client and/or broker. Managing all aspects of real estate transactions process from processing sales in our database to auditing and maintain the related transactions file. Responsible for verifying all properties have been entered into the closing system. Verify all disclosures have been sent within the required amount of time. Ensuring that the offer and counters according to the buyer matches the seller approval. Work closely with escrow and the selling agent to retrieve any and all documents needed to close the files. Verify and sign off on all documents received for correct signatures and dates. Follow up with agents for missing documents. Verify all required documents have been sent within the allowable time. Contact buyer's agent to request disclosures to be returned.Location: You will work out of the [City/State] office.Qualifications: Experience in Real Estate, Transaction Coordination, Titles or Mortgages. Must possess excellent written and oral grammar and writing ability. Respond well to stress and keep calm in all situations. Reliable and dependable. Motivation to provide excellent customer service and experience. Accurate and attentive to detail. Warm, engaging, inviting personality.

Listing Agent template

We need great [Job Title]!Compensation: [Commission, six-figure at plan].

[Client name, City, State]

Love selling? So do we! [Client name] is looking for a motivated self-starter who is passionate about selling to join our dynamic and fast-growing team in [City/state]. With over [gross sales figure] in gross sales last year, we need to expand. This is your opportunity to join a hyper-successful team where you can grow your career and earn a significant financial income! We are consistently a top producing office and have incorporated innovative approaches to prospecting, marketing, lead follow up and technology all to support your sales success. We are also fully engaged in your professional and personal growth in a way that few others offer. We would love to have you join the family and start crushing the sales today!

[Job title] Job Expectations: Respond to all listing leads/requests. Schedule and conduct listing presentations with potential sellers. Work with clients to stage, price, and market homes. Train team members on open house best practices. Work closely with buyers agents to negotiate contracts to closing. Network to source new business as needed.Location: You will work out of the [City/State] office.

Qualifications: Passionate about selling. Enthusiastic with excellent people skills. Independent and self-motivated. Ability to communicate effectively (oral and written). Extremely strong phone skills: ability to set and close appointments over the phone. Ability to use or quickly learn real estate specific CRM and marketing/lead technologies). Be a team player who thrives working with a tight knit company where their activities directly affect the bottom line.

Buyers Agent template

We need great [Job Title]!Compensation: [Commission, six-figure at plan].

[Client name, City, State]

Love helping people find the home of their dreams? So do we! [Client name] is looking for a motivated real estate agent who is passionate about making the home selling/buying experience as great as it should be. We need someone to join our dynamic and fast-growing team in [City/state]. With over [gross sales figure] in gross sales last year, we need to expand. This is your opportunity to join a hyper-successful team where you can grow your career, earn a significant financial income and help your customers achieve their ultimate goal of a new home. We are consistently a top producing office and have incorporated innovative approaches to prospecting, marketing, lead follow up and technology all to support your success. We are also fully engaged in your professional and personal growth in a way that few others offer. We would love to have you join the family today!

Location: You will work out of the [City/State] office.

[Job title] Job Expectations: Consult with clients in order to discover their property desires; then find properties that meet those need. Act as an intermediary between your seller and potential buyer. Help clients choose mortgage options that meet their needs. Create documents such as representation contracts, purchase agreements, closing statements, deeds and leases. Participate in open houses, networking activities and MLS to enhance your sales; Present purchase offers to sellers. Consistently network and market to prospect for new customers.

Qualifications: Have an understanding of percentages, basic finances, and other simple math concepts. Admin and clerical skills needed to manage files and records; Must have basic computer skills. Prospective agents must be high-school graduates and at least 18 years of age. Verbal and written communication skills, multi-tasking ability, creativity. Outstanding customer service skills a must. Possession of Sales and Marketing skills in order to sell effectively.