What is a CohortWhat is a Cohort??

DefinitionDefinition A Cohort is a list of patients A Cohort is a list of patients

that share the same that share the same characteristics e.g. by Location, characteristics e.g. by Location, by gender, by age etc. by gender, by age etc.

A cohort can incorporate a A cohort can incorporate a number of patient attributes number of patient attributes and narrow down to specifics of and narrow down to specifics of a project/study.a project/study.

Cohorts are created according to Cohorts are created according to patient attributes e.g a study may patient attributes e.g a study may require to get female clients that require to get female clients that are between age 18-25 who are are between age 18-25 who are from Turbo Clinic. from Turbo Clinic.

This is done from the “Cohort This is done from the “Cohort Builder” in AMRS. After selecting Builder” in AMRS. After selecting patient attributes according to the patient attributes according to the study requirements, you compose study requirements, you compose the cohort and it shall be available the cohort and it shall be available for download in mUzima.for download in mUzima.

How Cohorts are CreatedHow Cohorts are Created

Who Creates a CohortWho Creates a Cohort A cohort is created by a number A cohort is created by a number

of people according to whom the of people according to whom the responsibility has been assigned responsibility has been assigned to in the various projects. to in the various projects.

They can be created by Data They can be created by Data Managers, Programmers and Managers, Programmers and System Administrators of System Administrators of Individual projects according to Individual projects according to the project’s needs.the project’s needs.

Characteristics of CohortsCharacteristics of Cohorts

Each cohort contains a list of Each cohort contains a list of patients that the user has patients that the user has downloaded. The list is according downloaded. The list is according to the study’s specifications as to the study’s specifications as mentioned in the definition of a mentioned in the definition of a cohort.cohort.

Downloading CohortsDownloading Cohorts After log in to mUzima, a process After log in to mUzima, a process

runs “Loading Cohorts”. This runs “Loading Cohorts”. This process downloads the list of all process downloads the list of all cohorts available in mUzima that cohorts available in mUzima that the user is required to choose the user is required to choose from and download.from and download.

There are two options the user can There are two options the user can choose from to download the choose from to download the cohort(s) that they require:-cohort(s) that they require:-

(i)Users can select a cohort from (i)Users can select a cohort from the list of cohorts that appear after the list of cohorts that appear after “loading cohorts” is complete. “loading cohorts” is complete.

(ii)User can go to dashboard (ii)User can go to dashboard after “Loading Cohorts” is after “Loading Cohorts” is complete and select on cohorts complete and select on cohorts where he/she will find the list where he/she will find the list of all downloaded cohorts.of all downloaded cohorts.

Cohorts

You are required to select one or more cohorts from the list by clicking on the cohorts tabYou then click on the download button.

Steps of Downloading Steps of Downloading Cohort(s)Cohort(s)

Cohorts

(i) Click on cohorts tab as shown below

(ii) Select the cohort(s) you REQUIRE to download and then click on download

Download button

Selected Cohort

The next process that will come on your screen will be the syncing process

Sync in Process

After the sync process is complete, cohorts that have been After the sync process is complete, cohorts that have been downloaded (which you selected) will appear with downloaded (which you selected) will appear with asterisks on the right under tab “All”. asterisks on the right under tab “All”.

Under tab “Synced”, you will find your downloaded cohort(s).Under tab “Synced”, you will find your downloaded cohort(s).

Downloaded Cohort(s)

Asterisk

Managing CohortsAfter the initial download of cohorts and

changes have been made on the server, changes need to be made as well on your device so as to keep the data up to date.

(i)When you are not connected to the internet, you go back to the list of cohorts, select the cohort you want to update and click on download. However, you need to have internet access for this process to be successful.

Download button

(ii)When you are connected to the (ii)When you are connected to the internet, and activated “Real Time internet, and activated “Real Time Sync” under Settings, the cohorts Sync” under Settings, the cohorts will sychronise automatically from will sychronise automatically from the server to the device and vice the server to the device and vice versa.versa.

After syncing of cohorts is After syncing of cohorts is complete, you will then have the complete, you will then have the list of updated patients from the list of updated patients from the

server that are in the selected server that are in the selected cohort(s) on your device.cohort(s) on your device.

ASANTE!ASANTE!