What s New in Microsoft Share Point Server 2010 Ha 010370058

8/7/2019 What s New in Microsoft Share Point Server 2010 Ha 010370058

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What's New in Microsoft SharePoint Server 2010Applies to: Microsoft SharePoint Server 2010

Microsoft SharePoint Server 2010 includes several key enhancements and additions. The ribbon, part of the redesigned user interface, helps you get your work done faster by placing commands on task-basedtabs that are easy to navigate. Work across multiple Internet browsers such as Microsoft Internet Explorer7.0 and 8.0, Firefox 3.0, and Safari 3.0. Finding and working with features such as SharePoint sites, lists,wikis, blogs, and permissions is now easier and more streamlined. New social networking features helpyou more easily locate the people and information you are most interested in. With new enterprisecontent management features, improvements to Search, and improved collaboration tools, you can workin Microsoft SharePoint Server 2010 more efficiently and intuitively.

With enhanced functionality in Excel Services and PerformancePoint Services for SharePoint 2010, you canmanage your business data more efficiently, and monitor and analyze business performance against goalsmore easily.

New user interface

Use the new ribbon to perform tasks quickly and in the context of your work

If you work with 2007 Microsoft Office system client applications such as Microsoft Office Word 2007 orMicrosoft Office PowerPoint 2007, you are already familiar with the ribbon. Like the ribbon in these Officeprograms, the new ribbon in SharePoint Server 2010 is designed to help you quickly find the commandsthat you need to complete your tasks. Commands are organized in logical groups, displayed togetherunder tabs. Each tab relates to a type of activity, such as working with a document in a document libraryor adding and formatting text on a page. You can use the ribbon in SharePoint Server 2010 to:

y Access the commands and tools you need all in one place.y Perform actions on pages, documents and lists using only the commands you need, and in the context of

what you are doing and for the task you want to accomplish.

Collaboration

Use the new co-authoring feature to work simultaneously with colleagues on Word documents orPowerPoint slide presentations

y More than one person can edit a Word document or slides in a SharePoint library at the same time. Forexample, to review a document you can send a link to the document in a SharePoint library, and all of thereviewers can provide their feedback in the document simultaneously.


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y No more attachmentsyou can, for example, store all of your recent documents in your My Site and workon them at the same time with other colleagues.

Schedule meetings and keep track of your schedule more easily with improved calendars

Managing and tracking your appointments, meetings, and other events is easier because you can:y D isplay multiple SharePoint and Exchange calendars on a single page.

y Easily add events to a calendar by clicking a date and entering details for the event without leaving the

calendar.y D rag and drop items within a calendar.y U se the new Group calendar to schedule meetings with colleagues and schedule resources such as audio

visual equipment and meeting rooms.

Use the new Microsoft SharePoint Workspace 2010 to work with SharePoint sites, libraries, andlists offline and synchronize your changes when you reconnect to your corporate network

Microsoft SharePoint Workspace now enables you to work with a SharePoint site on your desktop whileconnected to or disconnected from your corporate network. Major benefits of this offline and onlineintegration include:

y You can quickly view, add, edit and delete SharePoint library documents or list items while you are offline.y Two-way synchronization between your computer and the networkthat is, updates to data on your

computer or on the networkare automatic while you are connected to the network.y Content is automatically synchronized when you take your computer offline and then go back online.y You can use the new External List feature to work more efficiently with back-end business datasuch as

SQL Server databases and SAPwhile you are offline.

Share information with others more efficiently with improved wiki and team sites


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Working with wiki pages is more streamlined because now you can:

y Insert and format content directly on the page with the new Rich Text Editor.y B rowse for images or photos on your local computer or network and insert them into your site without

leaving the page you are on.

Manage multiple items in your SharePoint lists more efficiently


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Now you can select multiple items in a list and click a button to perform the same action on all the itemsat the same time. For example, you can check in or check out several documents at the same time.

Create and manage your blogs more easily with improved authoring tools and new navigation

With improvements to the blog authoring experience you can:

y U se the new Rich Text Editor to more easily and intuitively author your blog posts.

y B rowse for images or photos on your local computer or network and insert them into your blog postswithout leaving the page.

y B rowse blog entries by month as well as by categories. You can see the number of posts for each monthor category in real time. A new Archive link provides access to a view of all months since the blogsinception and, within each month, posts are listed by category.


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View and work with SharePoint information from your mobile device

With SharePoint Web pages optimized for viewing on small devices, you can now view and work withdocuments, blogs, wikis, back-end business data and sites from your mobile phone. Listed below aresome of the new mobile features in SharePoint Server 2010.

y U se the lightweight interface and navigation for accessing SharePoint document libraries, lists, wikis,blogs, Web Part Pages, and back-end business data.

y U se the mobile search experience for finding people, contact information, SharePoint content, and findingdata in custom databases.

y Subscribe to text message (SMS) alerts for changes to documents in SharePoint or to any SharePointdocument library or list.

y V iew Microsoft Office Word, Excel, and PowerPoint documents in mobile browsers.y Integration with gateways such as U AG, ISA for cross firewall access.y Provide a mobile development platform to build custom SharePoint mobile solutions beyond the out-of-

the-box mobile experience.

Social computing

With the new features in SharePoint Server 2010 you can locate content and stay informed about peopleand areas of interest that matter most to you.

Find and help others find interesting information

New features include newsfeeds, social tagging, and ratings so that you can more easily keep track of your colleagues activities, as well as share relevant content.

Use My Sites to promote interaction through expertise sharing


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Improvements to My Sites help you use your My Sites and profiles to share knowledge in your specialtyarea with your colleagues. Adding interests and responsibilities to profiles makes it easier for colleaguesto find each other through newsfeeds, ask and answer questions, and to connect in other ways.

Follow people and interests that matter to you

You can use activity feeds on My Sites to follow your colleagues activities, stay informed of developmentsin areas you are interested in, and connect with others who are looking for help in areas you areinterested in. You can also receive recommendations for new colleagues or keywords to follow, so thatyou can expand your professional network and knowledge.


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Enterprise content management for documents, records, digital assets and Web content

The new enterprise content management features in SharePoint Server 2010 enable you to manage

documents, records, digital assets, and published Web pages more efficiently.

With the new Managed Metadata features, you can manage taxonomies and metadata across yourSharePoint sites

The new Managed Metadata service in SharePoint Server 2010 provides a set of features that enableorganizations to manage taxonomies and metadata consistently across enterprise. With the new ManagedMetadata service you can:

y Publish and share content types across site collections and Web applications.y U se the Term Store to manage terms and taxonomies.

A taxonomy is a hierarchical organization of terms. U sers can apply these terms to content on your site if you add the new managed metadata column to lists, libraries, or content types. Taxonomies and termscan be centrally managed within your organization, or you can integrate managed metadata with socialtagging and enable users to suggest terms when they tag content.

Manage a single deliverable or work product that includes multiple documents with DocumentSets

SharePoint Server 2010 introduces document sets, which are a new content type that enable you to createand manage work products that span multiple documents. D ocument sets are configured like othercontent types. They can be set up to include a set of default documents that people then customize whenthey create a new instance of a document set. D ocument set features such as shared metadata, workflows,


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and versioning enable groups to manage the development of a work product or content set efficiently. Acommon example of a document set is a "pitch book" used by a Sales and Marketing team to groupdifferent document types together for a product promotion.

Use the improved Document Center site template to more easily manage your documents in onelocation

The updated D ocument Center site template enables new document management features for aSharePoint site, including the new metadata-based navigation feature. With this feature you can browsecontent in a large list or library by using metadata rather than by folder location. U nique document I D smake content easy to find regardless of its location.

New flexible policy and records management features allow you to choose whether to managerecords in place or in a central repository

SharePoint Server now supports the management and discovery of content in place, without the need fora locked down repository for official records. Some of the new records management features include:

y In-place records management that enables you to store records in place next to in-progress content.

y Retention policies that now include complex schedules, such as multi-staged schedules and more thanseven included record management actions, such as Send to a records archive and D eclare as an in-place record.

y For larger archives, the Records Center site has been improved by the addition of a hierarchical file plan,submission methods driven by metadata, and the ability to band together multiple site collections that

can be managed as one large repository.

Improved Web Content Management features make it easier to create and manage your site

New and improved Web Content Management features make it easier to publish Web pages and managesites. In addition, SharePoint Server 2010 now includes support for streaming video.


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y The Web content authoring experience has been improved and simplified with the addition of the ribbon,which consolidates page commands and makes commands more task-based.

y Improvements to export behavior as well as logging and reporting make content deployments easier.y Out-of-the-box Web Analytics features provide support for Traffic, Search, and Inventory analytics reports.y New support for rich media includes a new Asset Library, with rich views and pickers; support for videos as

a SharePoint content type; a streaming video infrastructure, and a skinable Silverlight media player.y Large page libraries simplify the management of Web sites with many pages.y Creating and managing different versions, or "variations" of publishing sites or pages is an operation that

is now submitted to a queue and occurs in the background so users can continue working in SharePointwhile the operation completes. A View Changes command has been added that allows you to comparean older version of a Web page with a more recent one. Changes are highlighted in a special report toenable side-by-side editing in the Rich Text Editor.

Search

New Search features in SharePoint Server 2010 make it easier for you to locate more relevant informationand find colleagues quickly and efficiently. Improvements include a new results layout that refinesinformation into categories, and includes better descriptions and metadata. In addition, people who are inyour social circle will appear toward the top of your search results.

Get better answers, faster

Enterprise search features include ways to find information and people, and ways to navigate searchresults. New features include:

y Refinement: helps to inform you about results and allows you to narrow result by specific types such assite, author, or date.

y Pre-populated query suggestions, related search links, and acronym expansion.


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y Ability to query for documents by using Boolean syntax (AN D , OR, and NOT), and prefix wildcards (*).y Ability to search SharePoint content from a computer running Windows 7.y Improved D id you mean? to support more languages and terms within your enterprise.

Search is a social experience

By using search with the social computing and collaboration features in SharePoint Server 2010 you can:

y Search for a person by expertise to find someone who has the skills that match your needs.

y U se the phonetic name lookup to find similar sounding names (is it John or Jon?).y Refine search results by using categories such as department or job title.

O ther search improvements

The search model uses the properties (or metadata) that you or your computer provides on documents.Search now combs the content for key phrases that might locate missing or inaccurate properties, whichhelps improve relevance.

Site searches are automatically scoped to the current site and its subsites rather than all sites.

Site management and customization

Several new features related to permissions management, site design and an international user interfaceoptimize how you can use, design and access SharePoint sites and content.

View and adjust permission levels, including item-level permissions, for a particular user or groupusing the new permissions management tool


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New permissions management is available from every site collection, site, list or list item, so that you caneasily add or remove users or groups, change permission levels, break inheritance, and manageanonymous access. In addition, you can view and adjust all permission levels granted to a particular useror group.

Change colors and fonts for a site using newly supported theme files

U se the new Themes Gallery to select from several themes included with SharePoint Server 2010. You canalso generate your own theme files from Microsoft PowerPoint and add them to the gallery for selection.


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Make your site internationally accessible by changing the language of your site

With the appropriate language packs installed, you can view settings pages, Help, and application contentsuch as list titles and column names in your preferred language.

Business intelligence

SharePoint Server offers more robust business intelligence capabilities through enhanced functionality inExcel Services, PerformancePoint Services, and Business Connectivity Services ( BCS), a SharePoint-basedframework that provides standardized interfaces to existing business data and processes.

Work with enhanced Business Intelligence (B I) capabilities using Excel Services

Excel Services enhances the Business Intelligence ( B I) capabilities of SharePoint Server 2010, providing:

y Improved features for visual data analysis, such as enhanced conditional formatting, sparklines, andintuitive data exploration by using filters.

y Tightly integrated client functionality with the PowerPivot for SharePoint, a new self-service B I featurefrom SQL Server Analysis Services.

y The ability to analyze millions of records quickly and easily.

If you also install and configure the Office Web Apps, Excel Web App offers even more. These newfeatures include:

y New formatting and editing capabilities that enable you to edit and format spreadsheets directly in theWeb browser just as you would in Excel. You can now apply color, style and size formatting to lines,borders, and numbers, and use the same background color features that you know from Excel.

y B rowser-based creation of new workbooks, and tables in workbooks.

A dd rich charts to your SharePoint sites by using the new Chart Web Part

The new Chart Web Part, based on D undas data visualization techniques, enables you to add rich charts toyour SharePoint sites by using Web-based configuration to connect charts to data from a variety of sources, such as SharePoint lists, external lists, Business D ata Services, Excel Services, and other Web Parts.


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Monitor and analyze business performance using PerformancePoint Services

PerformancePoint Services makes it easier to monitor and analyze performance against goals and makebetter business decisions.

y Create and use interactive dashboards with scorecards, reports (including Reporting Services and ExcelServices Reports), and filters.

y Create and use scorecards that bring together data from multiple data sources (including AnalysisServices, SQL Server, SharePoint lists and Excel Services) to track and monitor your data.

y U se powerful analytic reports to identify driving forces and root causes, and apply filters to personalize

your reports.y Integrate your business intelligence applications and information with other powerful SharePoint features,such as collaboration and content management.

Manage and secure your PerformancePoint content with better SharePoint Integration

PerformancePoint Services enables you to manage and secure your PerformancePoint content inSharePoint Server 2010. PerformancePoint Services takes advantage of SharePoint Server scalability,collaboration, backup and restore, and disaster recovery capabilities. D ashboards and dashboard itemsare stored, managed, and secured within SharePoint lists and libraries, providing you with a single securityand repository framework.

A ccess more detailed business information with improved scorecards

Enhanced scorecards make it easy for you to drill down and quickly access more detailed information.PerformancePoint scorecards also offer more flexible layout options, dynamic hierarchies, and calculatedKey Performance Indicator (KPI) features. U sing this enhanced functionality, you can now create custommetrics that use multiple data sources. You can also sort, filter, and view variances between actual andtarget values to help you identify concerns or risks.


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Create analytic reports to better understand underlying business forces behind the results

Enhanced analytic reports support value filtering, new chart types, and server-based conditionalformatting. The unique visualization D ecomposition Tree, a new report type available in PerformancePointServices, enables you to quickly and visually break down higher-level values so you can understand thedriving forces behind them.

Business Connectivity Services (BCS )

Business Connectivity Services ( BCS) enables SharePoint integration with external data, including line of business applications. BCS builds on top of the Business D ata Catalog ( BD C) technology delivered inMicrosoft Office SharePoint Server 2007. U se BCS to:

y More easily define external content typespreviously referred to as entitiesby using SharePointD esigners visual interface, without using an XML editor.

y Connect to a wider range of data sourcesrelational databases, SAP, Web services, and customapplicationsand interact with them in richer ways, including full create, read, update, and deletesupport.

y U se rich client extensions to build a SharePoint application and extend it to Office client applications suchas SharePoint Workspace, Outlook and Word, so you can work with your external data offline.

y V iew external back-end business data across server and client applications with no customization,including seamless business data integration with SharePoint lists.

SharePoint customization using InfoPath and SharePoint Designer

Stronger integration between InfoPath, Microsoft SharePoint D esigner 2010 and SharePoint Server 2010enable you to more easily customize SharePoint lists, views, and workflows.

Customize SharePoints list forms

InfoPath can now be used to fully customize SharePoints list forms. You can change the look of the form,switch to multi-column layouts, break the form into sections, validate the information entered, pre-populate fields, and cause sections of the form to show and hide automatically. From any list, click theCustomize Form command on the ribbon to launch InfoPath. After customizing the form, publish theform back to the SharePoint site to replace the default form.

Customize SharePoints list views


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All standard views of list items in SharePoint Server 2010 now use the customizable XSLT list view WebPart, making list view customization in SharePoint faster and easier. From SharePoint D esigner 2010, youcan quickly apply custom styles to SharePoints list views and conditionally format rows based on theircontent.

Customize SharePoint workflows

SharePointD

esigner 2010 can now be used to fully customize the "big three" workflows in SharePointthe Approval, Collect Feedback, and Collect Signature workflows. Workflow capability has been expandedwith new actions such as the rich pre-built approval actions. Reusable workflows can be designed once,and then reused across multiple lists, document libraries, or content types. The SharePoint D esigner 2010user experience has been completely redesigned using the ribbon, creating an experience thats simplerand more familiar to people who use Office.

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What s New in Microsoft Share Point Server 2010 Ha 010370058