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APMP BID & PROPOSAL CON 2015 | PAGE 1APMP BID & PROPOSAL CON 2015 | PAGE 1
What’s an Ignite
Presentation?
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 2APMP BID & PROPOSAL CON 2015 | PAGE 2
“Enlighten us, but make it quick”
Format
5 minutes long
20 slides
15 seconds per slide (automatic advance)
History
Brady Forrest (O’Reilly Media) & Bre Pettis
(MAKEmagazine) developed Ignite in 2006 for the Seattle
tech community. Now an event in 100 cities worldwide
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 3APMP BID & PROPOSAL CON 2015 | PAGE 3
Ignite benefits
Can prove more fulfilling for the audience
Should leave the audience satisfied but hungry for more
Emphasizes content decisions, not visuals or timing
Forces speaker to explain the main idea, not ramble
Preparation is mandatory!
Even for those that think they can “wing it”
Respects audience time
Speakers are more likely to remain on track for time
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 4APMP BID & PROPOSAL CON 2015 | PAGE 4
Ignite drawbacks
Fixed timing can be a drawback
Not suitable for very complex topics
Does not really work with multimedia
Video, transitions and animations are not recommended
No audience interaction DURING the presentation
But it’s short, so plenty of time afterwards!
Benefits outweigh the drawbacks!
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 5APMP BID & PROPOSAL CON 2015 | PAGE 5
Success at APMP!
From Rick Harris, APMP Executive Director:
“On the last day of APMP Bid & Proposal Con 2015 in Seattle, WA last month, eight brave souls presented at the first-ever APMP Ignite talks. We are looking for up to 10 new presenters for next year’s event at APMP Bid & Proposal Con 2016…in Boston, MA.
The Ignite talks in Seattle were so well received that a number of people approached APMP staff, asking to present at APMP Bid & Proposal Con 2016. The APMP Bid & Proposal Con 2016 Ignite will take place on the final day of the conference.
APMP is accepting up to 10 new Ignite ideas: if you already presented at an APMP Ignite event, we ask that you not apply because we want to give others a chance to participate…”
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 6APMP BID & PROPOSAL CON 2015 | PAGE 6
Use the tool, don’t fight the tool
DICK EASSOM, CF APMP FELLOW
SM&A VICE PRESIDENT, CORPORATE SUPPORT
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 7APMP BID & PROPOSAL CON 2015 | PAGE 7
From tools of our tools…
“Men have become the tools of their tools”
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 8APMP BID & PROPOSAL CON 2015 | PAGE 8
…to masters of our tools
“The expectations of life depend upon diligence;
the mechanic that would perfect his work must
first sharpen his tools”
孔子 (Confucius)
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 9APMP BID & PROPOSAL CON 2015 | PAGE 9
The investment of your time…
…in learning how to get the most out of the tool of your
trade (Microsoft Word) will make you more efficient,
effective, and lower endgame risk
Or…
Spend your time developing content, not formatting content
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 10APMP BID & PROPOSAL CON 2015 | PAGE 10
Regardless of our roles…
…in our organization, we are all proposal professionals
We have to produce winning proposals, rich in textual and
graphical content…
…using Microsoft Word
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 11APMP BID & PROPOSAL CON 2015 | PAGE 11
Other professionals…
…MUST learn the tools of their trade:
doctors, surgeons, dentists
engineers, scientists
mechanics
This includes other professionals that we work with on
proposals, such as schedulers and planners, graphic
artists…
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 12APMP BID & PROPOSAL CON 2015 | PAGE 12
And yet…
…we are just EXPECTED TO KNOW how to use Microsoft
Word, because it looks deceptively easy to use
We probably spend more time fighting Word than using its
features to our benefit
We need to make Word work FOR US!
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 13APMP BID & PROPOSAL CON 2015 | PAGE 13
So how…
…do we achieve this?
We could take advantage of free Word training videos on
Microsoft’s Office website:
http://office.microsoft.com/training
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 14APMP BID & PROPOSAL CON 2015 | PAGE 14
You can learn how to…
use track changes
create mirror margins
create advanced tables of contents
use landscape and portrait orientations in the same
document
use styles
and, of course, mail merge your holiday card list!
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 15APMP BID & PROPOSAL CON 2015 | PAGE 15
But…
…this is generic training, and will only take you so far
There’s generally not a big requirement for a mail merge
during a proposal…
(unless you know something I don’t!)
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 16APMP BID & PROPOSAL CON 2015 | PAGE 16
So where next?
Somewhere you may not be aware of!
The WORDMAN ARCHIVES on the APMP website:
http://www.apmp.org/?page=WMArchives
or go to Resources > Publications > Additional Resources
> Wordman Archives (you need to be logged in)
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 17APMP BID & PROPOSAL CON 2015 | PAGE 17
What’s there?
Over 40 “Wordman’s Production
Corner” articles from the
APMP Perspective and Journal
written from 2002 to 2013
covering a wide variety of Word
topics directly applicable to
proposal professionals
For example…
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 18APMP BID & PROPOSAL CON 2015 | PAGE 18
#1 Setting up Word
Learn how to
set up Word optimally before you start developing
proposals (or other complex documents)
avoid problems with pasting material from other
documents (or applications, e.g. PowerPoint)
stop Word “helping”!
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 19APMP BID & PROPOSAL CON 2015 | PAGE 19
#2 Develop templates
Learn how to:
create robust proposal templates that you can share with
your team that meet RFP requirements
create page layouts and a robust set of styles that will
result in an attractive, easy to read proposal
create attractive table styles for rapid formatting
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 20APMP BID & PROPOSAL CON 2015 | PAGE 20
#3 Understand numbering
Learn how to:
create headings with automatic numbering
create custom numbering sequences to match your RFP
deal with missing heading numbers in RFPs
create “run on” headings using one of Word’s hidden
features
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 21APMP BID & PROPOSAL CON 2015 | PAGE 21
#4 Use Building Blocks
Learn how to:
create Quick Parts (aka Building Blocks) for rapidly
inserting placeholders for callout/focus boxes & artwork,
foldouts, cover pages, and more
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 22APMP BID & PROPOSAL CON 2015 | PAGE 22
#5 Tips, tips, tips…
Learn how to:
create simple macros to automate repetitive tasks
create a custom ribbon
use Word’s shortcuts to keep your fingers on the
keyboard
understand Word’s myriad formatting symbols…
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 23APMP BID & PROPOSAL CON 2015 | PAGE 23
But in the end…
…if you’re going to master Word, you must find the time to
watch the Microsoft videos
read the Wordman articles
play with Word
experiment with Word
and play with Word some more!
©2015 SM&A. ALL RIGHTS RESERVED.
APMP BID & PROPOSAL CON 2015 | PAGE 24APMP BID & PROPOSAL CON 2015 | PAGE 24
One day…
…you’ll be a Word
ninja – master of the
tool of your trade!
©2015 SM&A. ALL RIGHTS RESERVED.