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What’s New in ARCHIBUS V.21.1

Welcome to ARCHIBUS V.21.1. This document has three sections:

Program and Platform Enhancements

Business Application Enhancements

Add-in Manager Enhancements

Program and Platform Enhancements This section describes the program enhancements in V.21.1 and contains these sub-sections:

ARCHIBUS Mobile

Web Central User Interface Improvements

Platform Enhancements

Smart Client Extension for AutoCAD

Help Systems

ARCHIBUS Mobile Framework

Mobile technology has evolved through three distinct generations. The first generation -- the early mobile

technologies such as Palm OS -- required customized development to suit customer needs. The vendor-centric

technologies of the second generation required that customer apps be redesigned and recoded separately for

Windows CE, Blackberry, and iOS. Now ARCHIBUS is leveraging the third generation of mobile technology --

hybrid mobile -- to deliver a new breed of customer-responsive apps, which you can configure only once and then

deliver immediately to the wide range of mobile devices in use at your facility. With hybrid mobile technology,

ARCHIBUS can deliver these apps without compromising security or device control. And, new HTML5 technology

makes your data -- including photos, campus plans, and floor plans -- interactive, so users can quickly locate space,

people, assets, and tasks.

The ARCHIBUS mobile solution includes:

an initial set of ARCHIBUS Apps for managing space, maintenance, and assets and equipment. For

information, see Space Book Mobile App, Maintenance Mobile App, and Asset & Equipment Survey

Mobile App

the ARCHIBUS Mobile Framework for running mobile apps; this framework is also a platform for

Business Partners and users to personalize the ARCHIBUS Apps and create their own apps

the ARCHIBUS Mobile Client for accessing the ARCHIBUS Mobile Framework and running apps on the

iPad, iPhone, and Android-driven devices

The release also includes the ARCHIBUS Mobile Client for accessing the Mobile Framework and running these

Apps on the iPad, iPhone, and Android-driven devices. The ARCHIBUS Mobile Framework is also a platform for

Business Partners and users to personalize the ARCHIBUS Apps and create their own apps.

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Note that you must explicitly enable mobile services. For information, see ARCHIBUS Configuration Options in

System Management Help.

The ARCHIBUS Apps are built on the ARCHIBUS Mobile Framework, which provides a wide range of features

that Business Partners and users can employ to personalize the ARCHIBUS Apps as well as to create their own

apps.

On the Process Navigator, the System Administration / ARCHIBUS System Administration / Mobile Apps Manager

process provides a series of personalization features for System Administrators:

Graphics. The Edit SVG Drawing Publishing Rules task controls how the ARCHIBUS Publish Enterprise

Graphics command creates graphics that appear on mobile devices from your AutoCAD DWG files.

Thematic Highlights and Labels. The Select Space Book Plan Types controls which floor plans appear in

the Space Book and how they are highlighted and labeled. You can use standard ARCHIBUS views to define

the highlights and labels, and you can define those views using the View Definition Wizard.

Fields. The ARCHIBUS Manage Asset & Equipment Surveys console has a Change Fields to Survey feature

that controls which fields appear on the Asset & Equipment Survey form. This feature illustrates how the

ARCHIBUS mobile framework dynamically generates fields from the standard ARCHIBUS data dictionary

information.

The ARCHIBUS Mobile Framework also includes extensive support for Add-in Managers creating their own

applications.

HTML5. The ARCHIBUS Mobile Framework enables Add-in Managers to use HTML5-based techniques to

create mobile apps once, and then run them on a variety of mobile devices. The ARCHIBUS Mobile

Framework and the ARCHIBUS Mobile Client take care of the device-dependent conditions. These features

allow you to work faster, create your apps once, and still deploy them on a wide variety of devices.

SVG. The ARCHIBUS Publish Enterprise Graphics feature now can publish any ARCHIBUS asset type --

from jacks and equipment to rooms or buildings -- to the SVG format that you can display on mobile

devices. The ARCHIBUS Mobile Framework lets you add highlights, labels, events, and actions to these

asset symbols to provide the interactivity your applications need to display and edit information intuitively.

Synchronization. The framework provides synchronization features that hide all of the complex details of

synchronizing data between Web Central and your mobile devices and of working off-line in a semi-

connected mode.

Documents and Images. The synchronization features can transfer not only data but also documents, such

as equipment manuals, and images, such as photographs of building conditions.

Workflow. The framework can call all of the existing ARCHIBUS business logic and workflows from your

mobile apps, meaning that you can reuse -- rather than reinvent -- all of the ARCHIBUS application

functionality for mobile.

Forms. You can alter any of the ARCHIBUS app forms or create your own.

Apps. The framework allows you to add your own applications to the ARCHIBUS app launcher page.

For more information on the mobile framework, see the overview in the System Management documentation at:

http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#mobile/ARCHIBUS_mobile_apps_overview.htm

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Web Central User Interface Improvements

Sign In Form

V.21.1's newer, cleaner look begins right on the Sign In form.

Process Navigator

The Process Navigator also has a new look:

User Drop Down

V.21.1 simplifies the main command menu. Beneath the user name, V.21.1 has additional options and information,

such as the project name and current user's role.

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View Search Feature

A new search control will find views containing the word or phrase you enter. Selecting the view then loads it.

The search will not return views which are not licensed nor assigned to your user account.

Auto-complete Feature

All edit form fields and most filter fields now feature auto-complete: if you start typing in a validated field, the drop-

down list will show you the possible values beginning with those letters.

Hierarchical fields such as Region Code respect the value entered in Country Code. However, if you leave Country

Code blank, as shown above, the Region Code will show all combinations of Country and Region. Selecting a

Region fills in both the Country and Region values in one step.

Typing "?" calls up the full list, without all the information that might display by accessing the complete Select

Values dialog. Should you need to filter by another field or sort results, you can use the "..." button to call up the full

Select Values dialog, the same as in V.20.2. The auto-complete list obeys the Virtual Private ARCHIBUS

restriction. The Smart Search feature and application views that have added their own personalized Select Values

dialog do not support auto-complete lists.

Simpler Grids

Grids have a cleaner look. Headers and footers no longer scroll, leaving them always visible even if the data is too

long for the screen.

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Simpler Forms

V.21.1 simplifies the form layouts, primarily by hiding all field controls -- Select Values, date entry, and so on --

until you enter that field. The result is a cleaner, easier look even for complex forms.

Simpler Onscreen Reports

V.21.1 likewise simplifies the look of all onscreen reports by hiding controls for non-edit fields.

Enhanced Drawing Control

V.21.1 updates the Flash-based drawing control, adding a click-

drag-release action for quick panning, windowed selection for

quickly assigning entire groups of rooms or assets, as well as

support for new types of forms, including drag-and-drop

employee placement and forms that work with multiple asset

types simultaneously.

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Platform Enhancements

V.21.1 adds these supported environments:

WebLogic 12c

Internet Explorer 10. On Windows 7 and the Windows 8 desktop.

Windows 8 Desktop. Web Central and the Smart Client work on Windows 8 Desktop. Note that due to the

Flash limitations of Windows Metro, Flash-based views do not load under the Windows Metro interface;

instead, use the Windows 8 Desktop interface.

Smart Client Extension for AutoCAD

The standard publishing rules now include an SVG output type and publish drawings to SVG. These drawings are

then available for display on mobile devices and for HTML5-compliant browsers without requiring a plugin, that is

to say, without requiring the Adobe Flash plugin.

ARCHIBUS Help Systems

When you access ARCHIBUS Help or ARCHIBUS System Management Help from the ARCHIBUS programs, you

now receive the latest versions of these help systems as stored on archibus.com. Sites that need locally installed

versions of the help systems can manually install the help systems from the ARCHIBUS DVD.

Additionally, ARCHIBUS Help and System Management Help are now take advantage of HTML5 output, which

provides a more modern look, frameless output for faster searches, Google-like search results, and specific page

addresses for better link-sharing.

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Business Application Enhancements

Preventive Maintenance

The Preventive Maintenance work order generation routine has been optimized for better performance. Preliminary

testing shows an 80% improvement over the previous version in the time it takes run work order generation.

In addition, Preventive Maintenance allows the Maintenance Manager to copy PM Schedules so that they may

accommodate seasonal PMs by having the same equipment-procedure combination defined multiple times, each for

a different start date. See:

"Defining Seasonal Tasks" section of help topic: Building Operations / Preventive Maintenance /

Maintenance Manager / Defining PM Schedules

Building Operations / Preventive Maintenance / Maintenance Manager / Define PM Schedules task

Space Inventory & Performance

The application now accounts for any pending workspace transactions when a user either directly changes a room

attribute or employee location, or imports room or employee information through data transfer. This ensures

imported or changed data does not conflict with future requests.

Asset Portal

This application now includes:

Additional background tasks for defining locations and organizations. See these processes on the Process

Navigator:

Asset Management / Asset Portal / Background Data / Define Locations

Asset Management / Asset Portal / Background Data / Define Organizations

Additional reports for accessing asset results. See these tasks on the Process Navigator:

Asset Management /Asset Portal / Equipment / View Equipment Warranties and Service Contracts

Asset Management /Asset Portal / Equipment / View and Edit Service Contracts

Environmental Health & Safety

The application now automatically calculates total days of lost work and duration of work restrictions for

employees based on the incident or work restriction dates. See "Duration Days" in Track Employee Work

Restrictions.

The form presented by the EH&S/Track/Track Incidents task more clearly helps users categorize types of

restrictions, including clear distinction between days away from work vs. days remaining at work but on

restriction versus other cases. See "Restriction Classification" in Track Employee Work Restrictions.

New United States OSHA Form 300 and Form 300A reports included out of the box. See:

OSHA Form 300

OSHA Form 300A

On the Process Navigator: Environmental & Risk/EH&S/Management Reports/Incidents Log

The application now tracks both scheduled and actual hours of training, including a new report found on the

Process Navigator at EH&S/Operational Reports/Training Programs Hours.

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Energy Management

Revised user interface with streamlined workflow for manual entry and edit of bills and bill lines, including

the ability to select multiple bills and Send for Approval – a significant aid when reviewing bulk-imported

data. On the Process Navigator, see:

Environmental & Risk Management / Energy Management / Cost Administrator / Enter Bills

Improved logging messages for weather model calculations.

Cost Administration

Cost Indexing

This application now includes features for adjusting future payments, such as rent payments, according to

cost indexes, such as the Consumer Price Index. For information, see the following help topic and Process

Navigator task:

o Real Estate Portfolio Management/Cost Administration/General Staff/Lease Indexing /Overview

o Real Estate Portfolio Management / Cost Administration /Cost Administrator / Lease Cost Profile

Common Area Maintenance (CAM) Reconciliation - Lease CAM Profile tab

The application calculates annual Common Area Maintenance (CAM) estimated costs paid by tenants, and

enables you to enter CAM adjustments that reconcile these estimates with the annual actual costs the

landlord incurred. You can analyze CAM cost performance using the Lease CAM Reconciliation report over

the life of the lease. If tenants require a detailed accounting of CAM costs, you can generate the CAM Cash

Flow report. For more information, the following help topic and Process Navigator task:

o Real Estate Portfolio Management/Cost Administration/General Staff/Common Area Maintenance

Costs (CAM)/Overview

o Real Estate Portfolio Management /Cost Administration /Cost Administrator / Lease Cost Profile

Straight-line Rent Reporting

For current FASB-13 compliance, you can use the Straight-Line Rent report that calculates and compares

straight-line rent adjustments with actual rent differential analysis. Straight-line rent reporting can account

for stepped rents, leasehold improvements, up-front payments, and other lease payment scenarios. For more

information, see the following help topic and Process Navigator task:

o Real Estate Portfolio Management/Portfolio Administration/General Staff/Straight-line Rent Report

o Real Estate Portfolio Management /Cost Administration /Cost Administrator / Straight-Line Rent

Portfolio Management

The application now includes a consolidated report console--Portfolio Items by Location (Buildings, Structures,

Land)--that combines lease totals by country, region, site, and other criteria into a single interface. For more

information, see the following help topic and Process Navigator tasks:

Real Estate Portfolio Management/Portfolio Management/General Staff/Reports/Portfolio Items by Location

Report

Real Estate Portfolio Management/Portfolio Management/Portfolio Summary/ Portfolio Items by Location

Real Estate Portfolio Management/Portfolio Management/Portfolio Summary/Land /Land by Location

Real Estate Portfolio Management/Portfolio Management/Portfolio Summary/Buildings /Buildings by

Location

Real Estate Portfolio Management/Portfolio Management/Portfolio Summary/Structures /Structures by

Location

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Add-in Manager Enhancements

The Add-in Manager responsible for personalizing ARCHIBUS for the specific needs of your site can use the

following enhancements.

Personalization Features

V.21.1 includes these features for those personalizing their version of ARCHIBUS.

PDF Drawing Printing

You can now output your drawings to PDF, including title blocks, searchable text, scale, North Arrows, and

dynamic text. It provides the ability to run as easily on one drawing as on 1,000 drawings.

Easier User Interface Skinning

The color scheme, fonts, and view type styles are defined in LESS files. LESS is a style-sheet language that extends,

and is compiled into, CSS. It provides the ability to define reusable variables and classes that makes color scheme

customization very easy. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/Adv_Views_Techniques/color_scheme.htm

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Flash Drawing Control Enhancements

This control now has features for enabling windowed selection of assets, displaying border highlights, adding a

right-click context menu, and displaying multiple asset types. For information, see:

http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/Adv_Views_Techniques/drawing_views_flash/multiple_selection.htm

http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/drawing_border_highlight.htm

http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/Adv_Views_Techniques/drawing_views_flash/context_menu.htm

http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/drawing_multiple_asset_types.htm

Creating Personalized Forms

V.21.1 adds these features for creating forms:

Add New form

Include an Add New form in your Select Value dialogs so that users don't have to navigate to the background data

view to add new validating values. See:

http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/add_new_dialog_forms.htm

Tree-table Control

Form designers can use the tree table to show multiple fields of information in a drill-down tree. See:

http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/tree_table.htm

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Menu Actions

Add primary menu actions to your panel title.

Add a drop-down with secondary actions to your panel title.

For both primary and secondary menu actions, see http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/actions_menus.htm

Expandable and Collapsible Panels

These sections let you organize long forms and allow users to expand just the portion that is of interest. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/panel_collapse_expand.htm.

Pop-up Dialogs

Add pop-up edit dialogs. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/Use_a_dialog_in_a_Find-Manage_Wizard.htm

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Field Sets

Group the fields on large forms into groups that simplify the visual layout. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/field_sets.htm

Fluid Field Sets

Define console fields that wrap to multiple lines when the Web browser width is reduced. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/field_sets_fluid.htm

Auto-complete

This feature appears automatically for validated fields (that is, those with Select Value dialogs); however, you can

personalize auto-complete behavior using a custom selectValue command. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-sysman.htm#wc_views/simple_views_techniques/field_auto_complete.htm

Field Instructions

Add field instructions to the .axvw file. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/field_instructions.htm

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Configurable Field Widths and Heights

The default .css styles for fields includes styles such as longField, shortField, and tallField so that

you can make certain fields, such as memo fields, larger than the default size however still maintain their styles in

the centrally defined file. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/field_length.htm

Composite Fields

For consoles, combine fields without titles to save space. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/field_composite.htm

Grid. Default Row action

If there is only one action that can be taken on a row, you can define that as the on-click row action for all fields. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/grid_row_events.htm

Grid. Hiding the Index and Filter

The index and filter features are on by default for grid panels. You can turn these off with the

showIndexAndFilterOnLoad="false" attribute. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/grid_index_filter.htm

Grid. Text Wrapping

Wrap text of designated fields into multiple lines. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/grid_wrapping.htm

Grid. Row Actions

Add actions that act on multiple selected rows. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/grid_row_actions.htm

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Grid. Categories

Group records by categories. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/grid_group_by_category.htm

Grid. Select Fields dialog

Allow each user to control which fields are visible in their version of the grid. See http://www.archibus.com/ai/abizfiles/v21.1_help/system_management_help/afm-

sysman.htm#wc_views/simple_views_techniques/report_select_fields.htm