Who are we? Part of TDEM Handle disaster grants and related … · 2018-06-07 · Recovery, Mitigation, and Standards Who are we? • Part of TDEM • Handle disaster grants and related

Recovery, Mitigation, and Standards

Who are we? • Part of TDEM • Handle disaster grants and related

activities What’s our purpose today? • Inform • Enlighten


Questions: • Hold till end of all presentations • Contact TDEM and/or FEMA at the

“Mini-JFO” here at the conference • HM, PA, GMS, Grants Portal


What’s New?

New Project Delivery Model

• Introduced in the Fall of 2017 • Required for all PA grants going forward • PAC Lead to Project Delivery Manager • PDMG assigned to 5 to 7 applicants • Guide subrecipients through the project

formulation process • Projects written at FEMA’s Consolidated

Resource Center, staffed by experts • Requires use of FEMA’s new Grants Portal


FEMA’s Grants Portal: • Request for Public Assistance • Project Formulation • Obligation Goal: All possible subrecipients pre-registered in the system.


What happens after a project is obligated? TDEM’s Grants Management System: Obligation through the rest of its lifecycle. Best part: You get to use it!

Grants Management System (GMS) Roll-out

GMS Rollout, cont.

Another dang system to learn. What the heck are we supposed to do in it? How is this going to help me?

GMS Rollout, cont.

&*($#@! *^%$#@!*)*$*

GMS Rollout, cont.

• Track all grant activities, by project • PA and HM now, EMPG later • Obligations and De-obligations • Payments (RFRs and Advances) • Appeals • Extensions • Scope Changes • Close-outs

Texas Department of Public Safety

GMS Rollout, cont.

• Currently in use by TDEM, TDEM affiliates, and FEMA

• Roll out to subrecipients is underway

• Subrecipients to begin using GMS system in September

Quarterly Reports

• Federal requirement for all large projects

• Can impose on smalls with apparent issues

• Failing to complete could jeopardize funding

GMS Rollout, cont.

Access? Instructions in Handout.

GMS Rollout, cont.

Training:

• TEMC • Training sessions • Help Desk in JFO area

• PreparingTexas.org • WebEx sessions • Recorded Training (Library)

GMS Rollout, cont.

Simple questions:

• Grant Coordinator • Recovery Coordinator

GMS Rollout, cont.

The last word:

SAM.gov

Close-outs

Close-outs

FEMA’s Close-out Goals for Texas:

Disaster Declared Program # Open Projects

1606 Hurricane Rita Sep-05 PA 3

1709 Severe Storms Jun-07 HM Closed!

1709 Severe Storms Jun-07 PA 30

1780 Hurricane Dolly Jul-08 HM 22

1931 Hurricane Alex Aug-10 HM 6

1931 Hurricane Alex Aug-10 PA 86

1999 Wildfires Jul-11 PA 2

4029 Wildfires Sep-11 PA 90

4159 Severe Storms Dec-13 HM 3

4159 Severe Storms Dec-13 PA 31

Open Projects 273

Close-outs

Your Part: • Be responsive to Grant Coordinator • Provide requested documentation

timely • AND • Be prepared to repay de-obligated

funds

Transition to Single Affiliate

Transition to Single Affiliate

• Since 2011, TDEM has used contracted firms for grants management

• Four firms since 2013 • In March 2018, changed business

process; contracted with one affiliate • Transition to Cohn Reznick is currently

underway • Expect majority of projects to be

transitioned to CR by June 30, 2018

Structure

City City City City

State Coordinator (Region)

District Coordinator

(District)

District Coordinator

(District)

Section Administrator (Region)

Recovery Coordinator

(District)

Mitigation Coordinator

(District)

Grant Coordinator

(Affiliate)

Grant Coordinator

(Affiliate)

Grant Coordinator

(Affiliate)

RMS Best Practices

Utilize the FEMA Grants Portal and TDEM GMS system Get to know your Affiliate Grant Coordinator and your TDEM Recovery Coordinator Get familiar with your local procurement procedures, as well as 2 CFR Part 200. Use the most restrictive policy When in doubt…reach out!

FMAG Quick Notes

The FMAG grant provides a 75%-25% Federal Cost Share of eligible cost. Two categories covered…. • Cat B-Emergency Protective Measures • Cat H- Fire Fighting Activities FMAG’s Are Not Automatic If you think you have an FMAG-Speak with your District Coordinator or Regional Fire Coordinator with the Texas A & M Forest Service.

The grant will cover the time the FMAG was sent by the state until the fire is 100% contained. General Items Needed for Submission:

• Force Account Labor • Pay Policies • Insurance Policies • Volunteer Hours • Equipment Hours • Invoices and receipts • Food Costs • Mutual Aid Agreements

406 Mitigation

• Not to late! • 90% / 10% cost share • Incomplete projects • Add to completed projects?

• What about next disaster? • Request in the future • Possible Mitigation Plan Actions

Debris Tips

• Private Property Debris - Apply for PPDR first

• Demolition- Apply for PPDR for each address

• Waterway Debris- Requests first; legal responsibility

• Debris Contracts- Annual review; new RFP every 2 years

• Permitting- TCEQ and THC permits in place

Recovery Mitigation and Standards (RMS)

Mollie Rivas, Section Administrator- Region 1 Sherri LaCour, Section Administrator - Region 2

Mollie Rivas (Region 1) Work: 214-861-2046 Cell: 512-284-0088 Email: [email protected]

Region 1

Pat McGraw DDC 5 & 6-PA Cell 512-994-8568

Work 512-424-7824 [email protected]

Charles Reagan Region 1 Work 512-424-2480

[email protected]

David Jackson (HM Supervisor) Work: 512-424-7820 Cell: 512-221-5365

Jamie Youngs Work 512-377-0026 Cell: 512-276-0863

[email protected]

Public Assistance Hazard Mitigation

Ted Shull PA 4A

Cell 512-633-5642 Work 214-861-2046

[email protected]

Regional Disaster Finance

Andrea Lowe DDC 4 & 22-PA Cell 737-247-8531

Work 512-424-0018 [email protected]

s.gov

mailto:[email protected]






Region 2

Sherri LaCour (Region 2)

Work:713-967-7005

Cell: 737-703-8199

Email: [email protected]

Rebekah Kennedy DDC 16C-PA

Cell: 512-284-3463 Work: 713-967-7011 Rebekah.kennedy@

Chris Broussard DDC 13 and 15- PA

Cell: 713-471-9363 Work: 713-967-7012

Christopher.Broussard@

Alexis Scayola DDC 16D-PA

Cell: Coming Soon Work 713-967-7020

Alexis.Scayola@

Creig Romero DDC 16B-PA

Cell 713-824-6523 Work 713-967-7002

Creig.Romero@

Christopher Perry PST/Admin

Work 713-967-7000 Christopher.Perry@

Dell Davis DDC 14-PA

Cell 512-925-6361 Work 713-967s-7004

D.Davis@

Michelle Ellis DDC 16A

Cell Coming soon Work 713-967-7008

Michelle.Ellis@

Pravin Bhagat DDC 16A (Assistant)

Cell: 281-744-4473 Work: 713-967-7007

Pravin.bhagat@


Region 2

Sherri LaCour (Region 2)

Work:713-967-7005

Cell: 737-703-8199


Kelly Brown DDC 14,16A,16C-HM

Cell 713-824-6523 Work 713-967-7015

Kelly.Brown@

Ashley Ruiz DDC 13,15,16B,16D-HM

Cell: Coming Soon Work 713-967-7016

Ashley.Ruiz@


Beth Strope Work:281-386-7307 Cell: 346-206-9783

[email protected] @dps.texas.gov



What’s New?

Affiliate Organizations 4 1

New FEMA PA Delivery Model

Grants Portal Website

TDEM Grants Management System (GMS)

Region 3

Judy Lucio (Region 3)

Work: (512) 377-0016

Cell: (512) 538-5382


Luis Gasca PA 21

Work 956-565-7189 Luis.Gasca@

Albert Barber PA 20 & 24

Work 512-965-3513 Albert.Barber@

Hilda Castillo PA 19

Work 956-984-5765 Hilda.Castillo@

Ivonne Garza Work:956-565-7122

[email protected]


@dps.texas.gov



Region 6 & 7

Kevin Goodlett (Region 6 & 7)

Work: 512-424-2428

Cell: 512-375-2818


Mark Cross PA 18A, 18B & 17 Cell 512-965-5547 Work 512-424-7536

Mark.Cross@

Karen Beard PA 23 & 11

State Agencies Cell 512-354-6973

Work 512-424-7822 Karen.Beard@


Natasha Valentine Work 512-424-2446 Cell: 512-239-8371

[email protected]

@dps.texas.gov



HQ Tech Review

Kyle Jones (Region HQ)

Work: 512-424-2428

Cell: 512-375-2818

Email:[email protected]

@dps.texas.gov

David Wiltse Cell 512-705-9937

Work 512-424-7828 David.Wiltse@

Valerie Blanton Cell 512-994-9039

Work 512-424-5057 Valerie.Blanton@


Region 4 & 5

Colleen O’Neal (Region 4 & 5)

Work: (806) 740-8936

Cell: (806) 474-4156

Email:[email protected]

LaVonia Marriott Work: (512) 424-7474 Cell: (512) 217-4743

Lavonia.Marriott@

Jody Terrazas Work: (806) 740-8810 Cell: (806) 281-0559

Jody.Terrazas@


Avelardo Talavera Work 915-849-4190 Cell: 512-496-3449

[email protected]

@dps.texas.gov



Regions 4 & 5

106 Counties

What is currently in place for recovery in the district? Section Administrator Recovery Coordinator Regional Finance Coordinator

What future plans are in place for the district? Hazard Mitigation Education One stop shop for submitting information What does this mean for the district? Better customer service/communications Better situational awareness Better education Better ease of information flow

Latest Responses

Dam Slippage –Eastland County

FMAG’s in Jones, Hutchinson, Jeff Davis, and Gray Counties……so far

Types of Assistance

• Public Assistance- Restoration to pre-disaster condition and emergency work

• Mitigation- Prevents future disaster damage, increase resiliency

• Individual Assistance- Assist individuals and

households

• Community Disaster Loans- Loss of Income or Revenue

REGIONAL DISASTER FINANCE (RDF)


Coordinators

Jamie Youngs Work 512-377-0026 Cell: 512-276-0863

[email protected]

Ivonne Garza Work:956-565-7122

[email protected]

Natasha Valentine Work 512-424-2446 Cell: 512-239-8371

[email protected]

Michael Widtfeldt Work:281-517-1486 Cell: 512-221-3551

[email protected]

Avelardo Talavera Work 915-849-4190 Cell: 512-496-3449

[email protected]

Beth Strope Work:281-386-7307 Cell: 346-206-9783

[email protected]

Robin Sheard Work 512-424-7815 Cell: 737-703-8194

[email protected]

Becky Pursur Work 940-851-5530 Cell: 940-782-2432

[email protected]









Reimbursements


HOW DO I PREPARE? DOCUMENT EVERYTHING YOU SPEND TIME & MONEY ON!

Categories To Prepare For:

Force Account Labor Force Account Equipment

Force Account Materials

Travel Rentals Contracts

http://www.dps.texas.gov/dem/RegDisasterFinance/index.htm

HOW YOU PREPARE

Plan in advance to capture documentation that will support the cost claimed.

Start gathering support documents on day one. Break projects down into bite size pieces: keeping the cost of

each category separate.

Document expenses using Reimbursement template forms - just make sure all cost are documented! Guard all documentation!! Refer to federal and local retention

guidelines

Ask for Help!!!

MORE INFORMATION Forms, Forms, and More Forms

DSA DDA

Request for Public Assistance (RPA) Cat B-Expedited PW Debris-Expedited PW

Private Property Debris Removal (PPDR)

Lessons Learned

Do not be afraid to ask for help

Know who your DC, State Coordinator, Recovery Coordinator, and Regional Disaster Finance Coordinator

Regional Disaster Finance Coordinators are State Deployable Assets – Call your DC’s, SC’s, and RC’s if assistance is needed in your area.

Lessons Learned

Be prepared for Just in time Training

Start the FINANCE Process Early

Engage County Treasurer, Auditor, Finance Director, HR, Procurement

DOCUMENT, DOCUMENT, DOCUMENT

Lessons Learned

Policy and Procedures

Procedures need to be taken to Council or Commissioners Court

Record Retention What needs to be kept Easy Access For how long Audit timeframe Expectation of sending information more than once

Develop a Process from Real Life Events

Lessons Learned

Purchasing and Contracts

Review of contracts before event, pricing

Piggybacking

Time and Material Contracts without a ceiling price

Awarding Cost plus percentage or Percentage of construction contracts

Understand what contracts you have in place and local, state, and federal procurement laws

Lessons Learned

Labor

Cat B Overtime (40 hour week vs 8 hour day) What is in your

pay policy?

Permanent Work Road Crews need to track time by site

Track time by project

Equipment

Documentation of Maintenance Records

Lessons Learned

Establish Debris Management procedures in advance (Plan, Site and Contract) Know the importance of Volunteers and Donated Resources Develop a Process from Real Life Events

Community Disaster Loan (CDL)

A loan to local governments who have experienced a substantial loss in tax or other revenue due to a presidentially-declared disaster which significantly and adversely affects the level and/or categories of essential governmental services provided prior to the disaster.


Community Disaster Loan

What does “substantial loss” mean?

• Disaster-caused a reduction in revenues affecting essential local government services

• Disaster-caused a greater than 5%

estimated revenue loss for the FY in which the disaster occurred or for the succeeding FY.

Community Disaster Loan

Primary Contact ___________________________________________ (The person who will be making the loan payment requests) Name of Organization ___________________________________________ DUNS Number ___________________________________________ Primary Contact’s Title ___________________________________________ Telephone Number ___________________________________________ Fax number ___________________________________________ Email Address ___________________________________________ Mailing Address ___________________________________________ ___________________________________________ ___________________________________________

For More Information:

John Kincer [email protected]

512-462-6174


PAAP DAC

Aka: • Flat DAC • Pilot DAC • Fixed Rate DAC • Capped DAC

• PAAP DAC • Simplified DAC • Fixed Estimate DAC

PAAP DAC Goal of the Policy

• Reduce the administrative burden • FEMA • Reciepient • Subrecipients

• Ensure Subrecipients provide to FEMA • Completed information • Correct documentation • Timely matter

• Encourage timely submission of a Subrecipient’s project

• Closeout through a non-compliance remedy • Consistent with 2 CFR §200.338(b)

PAAP DAC

Reducing the administrative burden

• Direct administrative tasks for projects • Allocated to one consolidated Cat Z DAC PW • Can be spent on direct costs for any eligible Projects

• Cat Z DAC PW • Establishes a budget for DAC associated with eligible PA

projects • Better manage force account and/or contractor costs

• If there are any excess funds in the CAT Z DAC PW after DAC activities are reimbursed/accounted for, the applicant can request use of those funds toward training, response, and recovery planning and cost-effective mitigation

PAAP DAC

To ensure Subrecipients provide timely and complete information and documentation to FEMA for the purposes of applying for, administering, and closing PA awards, and comply with the federal award administrative requirements described in 2 CFR §200.

• Subrecipients can receive the 4% for any projects included in the

Category Z Project

• Subrecipients can only receive the additional 1% for projects where the closeout request is submitted within 90 days of the projects Period of Performance end date.

• Delays in submitting closeouts can be costly to the Subrecipient $1,000,000 project will have $40,000 flat DAC and $10,000 in incentive DAC

PAAP DAC

Key Points

• Only on version zero for underlying projects

• Written on pre-reduction value of Project

• Only 4 versions will be written

• Only 4 % will paid per project

• Advances are available under normal policy

• Additional 1% available if closeout request is

submitted timely (90 days)

www.SAM.Gov


System for Award Management Registration Required for Federal Award

• Register to do business with the U.S. government

• Update or renew your entity registration

• Check status of an entity registration

• Search for entity registration and exclusion records

http://www.sam.gov/

Procurement Tips

• Procurement method should be most stringent of Federal, State or Local

• Sole source – availability or proprietary • Exigent and Emergency Circumstances

Pre-Award (Contingency) Contracts

• Compliance with federal procurement when solicited and awarded

• Comply with current federal procurement standards

• Determine whether a contract modification is legally permissible

• Scope of work covers type and extent of work • Associated prices/costs remain fair and reasonable • Review Annually, Re-solicit Every Two Years

Buy Boards and Co-Ops (Memberships)

• Full and Open Competition

• Solicitation-scope of work • Member Participation

• Affirmative Steps for

minority, women owned and labor surplus firms

• Contract provisions

HUD-CDBG Funds for Local Match

Community Development Block Grants at General Land Office. www.glo.texas.gov If eligible and awarded, will trigger: Davis-Bacon Prevailing Wage Rates For more information, https://www.dol.gov/whd/govcontracts/dbra.htm

http://www.glo.texas.gov/

https://www.dol.gov/whd/govcontracts/dbra.htm




HAZARD MITIGATION

Hazard Mitigation Planning

Raymond Mejia Team Lead

512-438-6519 Raymond.Mejia

Betty Rogers 512-424-7113 Betty.Rogers@

Sammy Aburto 512-424-2565

Sammy.Aburto@

Alika Valdez 512-424-7105 Alika.Valdez@

David Jackson

Work: 512-424-7820

Cell: 512-221-5365


Patrick Kelley 512-424-5684 Patrick.Kelley@

Maps Test.pptx


David Jackson

Work: 512-424-7820

Cell: 512-221-5365


Ann Lehnick Region 4 HM

Work 512-424-7501 Ann.Lehnick@

Fanny Milan Region 6 HM

Work 512-424-2361 Fanny.Milan@

Eileen Whitaker Region 5 HM

Work 512-424-2423 Eileen.Whitaker@

Terrell Kincaid Mitigation Grant Coordinator

Cell: 512-468-0920 Work: 512-437-4055

Terrell.Kincaid@

Maps Test.pptx

Hazard Mitigation

Hazard Mitigation is any sustained action taken to

reduce or eliminate the long-term risk to human life and property from hazards.

TDEM Mitigation Program Philosophy

• Success requires a strong partnership between sub-applicants, TDEM, and FEMA.

• Risks that Texas seeks to mitigate through this program exist in your communities.

• The state’s success at implementing the State Hazard Mitigation Plan and reducing the long-term risk for natural hazards in Texas depends on your success.

• Helping you achieve success with your mitigation projects is the primary focus of TDEM mitigation staff.


Assist jurisdictions in developing effective

hazard mitigation strategies and FEMA

approved mitigation plans

Hazard Mitigation Plans Status

165 FEMA approved Hazard Mitigation Plans in Texas • 114 are plans are multi-jurisdictional with counties • 51 are Jurisdictional and/or Special District Plans Average of 12% increase in plans per year. 34 plans are actively in review/edits by the jurisdictions, state or FEMA 94 plans are currently in development 46 mitigation plans approved in 2017

Hazard Mitigation Plans Status

Approximately 81% of state’s population is within the jurisdiction of an approved plan which represents about 23 million people. The State of Texas Hazard Mitigation Plan 2018 update had been drafted and is currently in the review and approval process. The G318 Local Mitigation Planning Workshop is requested frequently throughout the state and the planners provide more classes than any other state; on average once per month.

Plan approved by FEMA

Expired plan in development/update

Informational graphic only

Expired - not developing

Texas Division of Emergency Management

Raymond Mejia – Mitigation Plans Team Lead

[email protected]

No plan - not developing

Jim

Hog

g

Mario

n

Parmer

Cochran

Yoakum

Hall

Hal

e

Motle

y

Lubboc

k

Dickens

Andrews

Kin

g

Terry

Castro Briscoe Childres

s

Cottl

e

Hardema

n

Foar

d

Dallam Lipscomb

Moor

e

Hemphill

Potter Gray

Sherman Hansford Ochiltr

ee

Hutchinso

n

Wheeler

Rand

all

Armstron

g Donl

ey

Hartl

ey Robert

s

Oldham Carson

Deaf

Smith Collingswort

h

Bail

ey

Swishe

r

Lam

b Floyd

Hockle

y Crosb

y

Gaine

s

Knox

Lyn

n

Garza Ken

t

Stonewall

El

Paso

Hudspeth Culberson

Jeff

Davis

Reeve

s

Loving Winkle

r

War

d

Ecto

r

Dawso

n

Marti

n Mitchell

Zaval

a

Uvald

e

Kinn

ey

Edwards Val

Verde

Presidio

Brewster

La

Salle

Dimmit

Jim

Wells

Web

b

Kenedy

Star

r

Hidalg

o

Cameron

Bowi

e

Cas

s Camp

Titus

Fra

nkl

in

Mo

rris

Rains

Kaufma

n Harrison

Panola

Greg

g

Rus

k

Bell

Williamson

Milam

Sabin

e

Trinity

Upshur Woo

d

Van

Zandt

Hill

Cherok

ee Freesto

ne McLenn

an

Fall

s

Shelb

y Nacogdoch

es San

Augustin

e

Jaspe

r

Jefferso

n

Tyl

er Walker

Polk

Robertson Madison

Brazos

Hardi

n

San

Jacinto

Grime

s

Liberty

Chamber

s

Montgomer

y

Burles

on

Lee

Goliad

Bee

Maverick

Refugi

o

Nueces

San

Patricio

Kleber

g

Duv

al

Zapat

a

Smit

h Henderson

Anderson

Leon

Limeston

e

Travi

s

Hay

s

Coma

l

Housto

n

Angelina

Orang

e

Cooke Grayson Fanni

n

Coll

in Denton

Lamar

Delt

a

Hopki

ns

Dalla

s

Red

River

Rockwall

Nolan

Bayl

or

Jone

s

Shackelfor

d

Stephen

s

Archer

Young

Tayl

or

Fisher

Haske

ll

Throckmort

on

Callaha

n

Eastland

Scurr

y

Howar

d

Borde

n

Parke

r

Montagu

e

Clay

Wichita

Wilbarger

Wis

e

Jac

k

Upto

n

Brown Colema

n Runnels

Cok

e Sterlin

g

Glasscock Midland

Crane

Menard

McCulloch

Conch

o

Sutton

Schleich

er

Tom

Green

Crocke

tt

Pecos

Irion Reagan

Comanc

he

Hood

Bosqu

e

Hamilto

n

Kimbl

e

Mason

Mill

s

San

Saba

Blanc

o

Burne

t

Lampasa

s

Johnson

Gillespi

e Terre

ll

Llan

o

Coryell

Tarra

nt

Washingto

n

Fayett

e

Lavac

a

Jackso

n

Wharton

Colorad

o

Austin

Fort

Bend

Brazori

a

Harris

Bastro

p

Matagord

a

Kerr

Real

Bexa

r

Wilso

n

Karnes

Caldwe

ll

Guadalup

e Gonzales

DeWitt

Walle

r

Calhou

n

Victoria

Kendall

Atascosa Frio

Bandera

Galvest

on

Arans

as

Dickens

McMulle

n

Brooks

Willacy

Hun

t

Erath

Elli

s

Live

Oak

Medin

a

Navarr

o

Palo

Pinto

Somerve

ll

Plan in review/revision

Counties Mitigation Plan Status

as of May 1, 2018

Plan approved - expires within the next year

Newton







[email protected]


Marion

Bowie

Cass

Camp

Titus

Franklin

Mo

rris

Rains

Kaufman Harrison

Panola

Gregg

Rusk

Upshur Wood

Van Zandt

Cherokee

Smith

Henderson

Anderson

Cooke Grayson Fannin

Collin Denton

Lamar

Delta

Hopkins

Dallas

Red River

Parker

Wise

Hood Johnson

Tarrant

Hunt

Erath

Ellis

Navarro

Palo Pinto

Somervell

Rockwall



Region 1

Sabine

Trinity

Shelby Nacogdoches

San Augustine

Jasper

Jefferson

Tyler Walker

Polk

Robertson Madison

Brazos

Hardin San Jacinto

Grimes

Liberty

Chambers

Montgomery

Burleson

Leon Houston

Angelina

Orange Washington

Wharton

Colorado

Austin

Fort Bend

Brazoria

Harris

Matagorda

Waller

Galveston







[email protected]




New

ton

Region 2


Expired plan in

development/update





[email protected]


Jim Hogg

Zavala

Uvalde Kinney

Edwards Val Verde

La Salle

Dimmit

Jim Wells

Webb

Kenedy

Starr

Hidalgo

Cameron

Bee

Maverick

Refugio

Nueces

San Patricio

Kleberg

Duval

Zapata

Real

Aransas

Brooks

Willacy

Live Oak


Plan approved - expires within

the next year

Region 3

Andrews

Gaines

El Paso

Hudspeth Culberson

Jeff Davis

Reeves

Loving Winkler

Ward

Ector

Dawson

Martin

Presidio

Brewster

Howard

Borden

Upton

Coke Sterling

Glasscock

Midland

Crane

Menard

McCulloch Concho

Sutton

Schleicher

Tom Green

Crockett Pecos

Irion Reagan

Kimble

Mason

Terrell







[email protected]




Region 4




Parmer Hall

Hale Motley

Dickens King

Terry

Castro Briscoe

Cottle Foard

Dallam

Moore

Potter Gray Wheeler

Hartley

Oldham Carson

Deaf Smith

Bailey

Swisher

Lamb Floyd

Knox

Lynn Garza Kent

Nolan

Baylor

Jones Shackel ford

Archer

Young

Taylor

Fisher

Throckmorton

Eastland

Scurry

Clay

Wichita Wilbarger

Jack

Brown




[email protected]




Region 5







[email protected]




Region 6

Bell

Williamson

Milam

Hill

Freestone

McLennan

Falls

Lee

Limestone

Travis

Hays

Comal

Bosque

Hamilton

Mills

San Saba

Blanco

Burnet

Lampasas

Gillespie

Llano

Coryell

Fayette

Lavaca

Jackson

Wharton

Colorado

Bastrop Kerr

Bexar

Wilson

Karnes

Caldwell

Guadalupe

Gonzales

DeWitt

Victoria

Kendall

Atascosa Frio

Bandera

Medina

Calhoun

Goliad

Texas State Mitigation Plans Regional Responsibilities

Raymond Mejia

512-438-6519 [email protected]

Team Lead

Sammy Aburto


1, 2 & 3

Betty Rogers


4, 5 & 6

4

5 1

2

3 6

= 7 [email protected]

HMGP Summary Grant Number of Projects Grant POP Date

Lock-In Amount

DR-1780 48 8/24/2017 $15,535,593

DR-1791 228 8/28/2018 $406,266,164

DR-1999 39 8/21/2018 $15,053,281

DR-4029 24 12/4/2018 $13,698,306

DR-4136 14 8/2/2018 $3,755,594

DR-4159 3 12/20/2017 $1,525,687

DR-4223 107 5/29/2019 $33,755,553

FM-5116 2 10/14/2018 $331,166

DR-4245 80 12/25/2018 $8,124,103

DR-4255 23 8/8/2019 $3,934,374

DR-4266 39 12/19/2020 $6,673,699

DR-4269 13 1/25/2021 $12,786,378

DR-4272 66 2/9/2021 $13,018,383

PDM Summary Grant Number of Projects Grant POP Date

Federal Share

LPDM-08 7 7/15/2018 $542,481

LPDM-10 5 4/4/2018 2,747,695

PDM-11 2 11/5/2017 $1,460,742

PDM-12 7 12/15/2017 $406,860

PDM-13 5 1/9/2018 $654,498

PDM-14 11 3/30/2018 $1,010,794

PDM-15 21 10/30/2018 $1,749,595

PDM-16 16 8/30/2019 $1,233,306

PDM-17 8 TBD TBD ($575,000 min)

Region 1 Mitigation Grant Summary

69 Open Projects 26 Projects in Close-out Status 1 Project > 90% Complete


144 Open Projects 80 Projects in Close-out Status 9 Projects > 90% Complete









HMGP DR-4332

• Approximately $1,116,321,816 in funding available (6-month estimate)

• XXX Notice of Intents (NOI) forms received as of Friday, May 11, 2018

• XX Applications received as of Friday, May 11, 2018

HMGP & Planning-Related Activities

• Master drainage plans eligible as mitigation-planning related activity

• 7% mitigation planning funds

• Incorporate drainage plan into hazard mitigation plan

HMGP & Houses of Worship

• Houses of Worship

• Included in definition of PNP

• Eligible to receive HMGP funding as subapplicant

• HMA Guidance Change to “essential social services”

HMGP & Generators

• Emergency generators remain eligible

• Regular project

• Initiative project

• Submit completed Benefit-Cost Analysis (BCA) with all generator projects

• Help us help you

HMGP Best Practices

• Ask questions – dialog with mitigation coordinator

• Detailed scope of work

• Scope of work / budget / schedule

• Sell the investment – what is being protected?

• Be responsive to requests for additional information

• Think long-term if you contract services to write the grant application

HMGP FMAG Declarations

• Bipartisan Budget Act of 2018 authorizes HMGP assistance under FMAG declarations for FFY 2017 & 2018.

• 4 Current FMAG Declarations

• $425,000 / FMAG Declaration

• Abbreviated application period (6-month)

• More guidance expected

Mitigation Training

L-276 Benefit-Cost Analysis May 30-31, 2018 Houston June 4-5, 2018 Victoria

L-212 Unified HMA: Developing Quality Application Elements

May 22-24, 2018 Houston June 6-7, 2018 Austin June 19-21, 2018 Victoria

https://www.preparingtexas.org/index.aspx



Mitigation Training

G-318 Local Mitigation Planning Workshop May 23-24, 2018 Austin June 19-20, 2018 Edinburg July 18-19, 2018 El Paso




HUMAN SERVICES

Human Services

DeAnna Stemock State Voluntary Agency Liaison Work: 512-424-2588 Cell: 512-415-3092

Sandy Eastham Individual Assistance Officer Work: 512-424-7826 Cell: 512-468-6182

Individual Assistance (IA)

Individual Assistance (IA)

• The first thing a jurisdiction can do to prepare is: • identify a donations manager • identify a volunteer manager

• The second thing is to train them.

• FEMA has a number G level courses taught in the

state that can assist with the training.

UNSOLICITATED DONATIONS AFTER DISASTER CAUSE MORE PROBLEMS THAN THEY SOLVE!!!

Here’s what you can do to prepare for the next disaster: Establish a Long Term Recovery Group/Committee (LTRG/C) Develop Memorandum of Understandings (MOU) or Memorandum of Agreements (MOA) to manage donations Training: Utilizing Existing Resources to Build Long-Term Recovery Capacity: An Asset-Based Approach (Wednesday, May 16th 1:00-2:00PM) G-288 Donations Management

MANAGING SPONTANEOUS VOLUNTEERS IS LIKE HERDING CATS!!!

Here’s what you can do to prepare for the next disaster: Build Partnerships NOW Establish a Volunteer Committee within your LTRG/C Training: AmeriCorps in Disaster Response: What is it and why do I need it? (Thursday, May 17th 10:30-11:30AM) G-489 Management of Spontaneous Volunteers in Disasters

109

Human Services Unit

DeAnna Poland-Stemock

Voluntary Agency Liaison

Office: (512) 415-3092

[email protected]

Sandy Eastham

Individual Assistance Officer

Office: (512) 424-7826

[email protected]

Questions





Workshop Presentations

Tuesday Time Session Title Room

5/15 2:00-3:00 pm Your Mitigation Action Plan – The Invaluable Tool for Recovery and Community Resilience

006CD

5/15 3:30-4:30 pm Managing Your Grant Projects Online-TDEM’s Grant

Management System

007CD

Workshop Presentations Wednesday Time Session Title Room

5/16 10:30 - 11:30 am

Mass Care and Sheltering FEMA Region 6

207AB

5/16 10:30 – 11:30 am

FEMA Environmental Compliance Basics for Newly Elected Officials and

Emergency Managers

214B

5/16 1:00 – 2:00 pm

Debris Management

205

5/16 1:00 – 2:00 pm

Utilizing Existing Resources to Build Long Term Recovery Capacity: An

Asset-Based Process

213

5/16 2:30 – 3:30 pm

Show Me the Money: Developing a Quality Mitigation Grant Application

217C


Thursday Time Session Title Room

5/17 10:30 – 11:30 am The OIG is Coming – Are We Prepared?

214D

5/17 10:30 – 11:30 am

5/17 2:30 – 3:30 pm Managing Your Projects 205


Friday Time Session Title Room

5/18 8:00 – 9:00 am 428 Programs: Pros and Cons of SRIA

213

5/18 8:00 – 9:00 am “Where’s My Money?” 214D

5/18 9:30 – 10:30 am FEMA and Grant Programs Directorate EHP Review Process

007AB

5/18 9:30 – 10:30 am What Technology Can Do To Mitigate Risk and Accelerate

Recovery

214D

Where to Find Us

@ Joint Booth with FEMA

Questions?

Questions

Documents

Who are we? Part of TDEM Handle disaster grants and related … · 2018-06-07 · Recovery, Mitigation, and Standards Who are we? • Part of TDEM • Handle disaster grants and related