WildKnights Final Reflection Paper.pdf

8/18/2019 WildKnights Final Reflection Paper.pdf

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Wild Knights 2015

Cornerstone Reflection Report

Lab Section 0011

Team Members:

Lionel Galvez (Public Relations)

Jessica Russell (Treasure)

Emely Grullon (Record Keeper)

Hannah Bachman (Client Contact)

Peng Zhang (Team Member)

Jarrod Dennis (Team Member)


2/23

The Reflections Report

Section 1: Project Summary (Length of section depends on the number of events)

This is a description of your team’s view of the success or failure of its project

and Cornerstone experience. This section should be concisely written in

paragraph format with bullet points used to list supporting points or quantitative

data. Suggested format is provided at the beginning of each requirement.

This section should contain the following subsections, marked by appropriate sub-

headings:

A. Client and Client’s Mission: Our client is Fallin Pines Critter Rescue, and our

contact person and project coordinator is Shirley Cannan. The scope of our client’s

business is local. Fallin Pines is an Orlando wildlife refuge center. They help

Orange and Seminole county animal services by taking in all types of exotic, farm,

and wildlife animals. These animals mostly came from exotic animal trades and

were later abandoned or unwanted by their owners. Our client’s mission statement

is: “to rescue unwanted or displaced exotic, domestic and farm animals, reptiles

and birds to place them in loving homes or to give the handicapped or unadoptable

animals a permanent home. The social service provided by Fallin Pines is to help

animals that technically don’t belong in the wild here in Orlando or ones that are

unwanted by giving them somewhere to live, and if able to, giving them to families.

B. Project’s SMART Goal: Our project objective was to raise $850 by April 1, 2015

for Fallin Pines Critter Rescue through six different events. The sustainable impact

of our donation to our client is that this money will go towards buying and building

two new sheds. With these sheds, the client will be able to update the areas the

animals live in now and have more room to store their food, supplies, etc. This will

improve the overall quality of life for the animals and quality of the facility.

C.

Tally of Total Funds Raised: Wild Knights 2015 raised a total of $810.74. Our

team acquired $468.74 in checks, and $342 in cash to donate to our client Fallin’

Pines Critter Rescue. Every group member did help in earning money for each

event, this chart just shows the total raised for the event that each person held.


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Group Members Coffee

Time

Business

Letters

Party At

Emely’s

Getting

Down at

ONO

Go Fund

Me

Raffle

BBQ

Jay 5 - - - - -

Hannah - 25 - - - -

Emely - - 96 - - -

Lionel - - - 111 - -

Peng - - - -

238.74

-

Jessica - - - - - 335

• For the event Coffee Time, we purchased coffee and supplies costing us $19.50.

After refunding Jay the event brought in a total of 5 dollars.

• The Business Letters event was per profit. We sent out letters to local businesses

in hopes of them sponsoring an animal. From this we earned $25.

• The event Party at Emely’s raised a total of $96 by having people donate money

for dinner on the pool deck.

• The Go Fund me event earned $266 but after the company took our 7% for every

donation, we only raised $238.74

• Getting Down at ONO was per profit. We charged an entrance fee of $10 per

person.

• For the Event Raffle BBQ, we purchased a gift card for $50. After refunding

Jessica the event brought in a total of $335.

D. Expected Goals versus Actual Outcome: Displayed below is a graph of our expected

amount raised per event and the actual outcome of each event.


4/23

Section 2: Project Details

A. Event number: 1

Title: Go Fund Me

Name of event project manager: Peng Zhang

B. Go Fund Me account register would be completed by February 12th, and will result

fund with a total from $250-$500 dollars by April 1st.

C. I planned to raise from at least $250 and up, the actual outcome is $238.74($266-

(7.9%+0.30 per donation). My goal is 95% accomplished.

D. Photo.

E. a) Things I feel contributed to the team’s success are creating the Go Fund Me account

and share it through FB, and told my parents and friends about it. Every team member

helped me with this event, and I know it wouldn’t be success without their support.

250 325 425 500

750

1000

238…263.74

598.74 603.74 699.74

810.74

0

200

400600

800

1000

1200

Go Fund Me2/12-4/1

FundraisingLetter 2/20-4/1

Raffle canceled change to BBQ

coffee 3/30 Carwashcanceled

change to BBQ

Beach Tripcanceled

change to ono

Expected VS Actual

Expected Actual


5/23

b) Most significant business skill I used to complete this event was promoting the

fundraising campaign, therefore more people would know it and help. Also, cooperate is

important for any team work.

A. Event number: 2

Title: Business Donation Letters

Project Manager: Hannah Bachman

B. The business donation letters would raise $100 by April 1, 2015 through mailing out

donation letters for Fallin Pines Critter Rescue.

C. The planned outcome was $100, and the actual outcome was only $25, or 25% or the

goal.

D.

There were no photos for mailing out letters.

E. From this event, I learned how important it is to place follow up calls to businesses. A

lot of times, businesses get so busy with their day to day activities that donations are a

last priority. Calling a company to remind them of your plea for a donation, brings it to

the forefront of their mind again. I believe following up is also an important business

skill. It’s important to be persistent when asking for help from other people; not

annoying, but persistent. I believe if our team had each focused more on quality of

letters and follow ups versus quantity of mailing letters out that we would have met our

goal for this project. I do believe that our letters were of a good quality and I had

significant help from my team members; so, I account the failure in reaching our goal

to not doing enough follow up calls and emails.

A. Event Number: 3A

Title: Car Wash for Fallin’ Pines Critter Rescue

Project Manager: Emely Grullon

B. SMART Objective: The Car Wash for Fallin’ Pines Critter Rescue was to be

completed by March 15th 2015 at Sam’s Club and would result in having washed 15 cars

to end up with a total of $300 after having our earnings matched by Sam’s Club.

C. The car washed hoped to raise $300, but due to the cancellation of the event, we did

not receive any funds from it.


6/23

E. I feel reaching out to Sam’s Club from the very first week of class, in person and

phone, could have resulted in the car wash being implemented since Sam’s Club never

reached back out to my team and I. From this event cancellation I have learned two

significant business skills, persistence and timing. If I could have reached out a few

weeks prior and showing persistence by showing up to Sam’s Club to speak with the

marketing managers a couple of times per week, this event may have happened.

A. Event Number: 3B

Title: BBQ for Fallin’ Pines Critter Rescue

Project Manager: Emely Grullon

B. SMART Objective: The BBQ for Fallin’ Pines Critter Rescue was to be implemented

on Sunday March 22 2015 at West Lake Apartments. The BBQ would raise $70 in

donations, as well as raise awareness for Fallin’ Pines Critter Rescue.

C. The BBQ hoped to raise $70 in donations but ended up raising $86

E. This event was a great learning experience and brought people together for a good

cause. I feel that I am reaching out to my family members and letting it be known that the

BBQ was specifically for Fallin’ Pines really made a difference in getting people to

donate. After explaining the cause, everyone at the BBQ began to donate. Not only did

we over achieve our goal, the event was extremely fun and brought together some of our

team members and raised awareness for Fallin’ Pines. The most significant business skill

I used to complete this event is clarity. In being clear with my family and friends on

exactly what was expected of them while attending this BBQ, donating to Fallin’ Pines,

we over achieved our goal for this event.

A: Event Number: 4

Title: Raffle BBQ

Project Manager: Jessica Russell

B: The Event Raffle BBQ was held on March 28, and the objective was to raise $50

towards the total of event.

C: For the event Raffle BBQ the goal was to raise $50 through the sale of Raffle tickets

towards a gift card valued at $25 to Sam’s club. We actually raised $335 through this


7/23

event, although we did add the BBQ piece of the event to it. We raised 15% more for the

event versus its planned income.

D: Video of us jumping into freezing pool water to raise an extra $500 from our friends.

kangroo.mp4

Hanging out on the pool deck making sure everyone was having fun playing games, and

eating in hopes of them donating more.

E: At the being of this event we thought that we would just end up doing a raffle outside

of Sam’s club for a gift card. Half way through the project though our team realized that

we were going to need to raise more money from each event. I brought up the idea of

attaching a BBQ to my event to raise more money. This idea ended up working and we

brought in a total of $335 from people buying tickets to win the gift card, as well as

paying for food at the BBQ. I feel like this really contributed to our team’s success

because we raised an extra $285 that we didn’t think we would end up having.

The most significant business skill I learned from this event is that when talking to a huge

company in hopes of getting things donated you need to start at the district level of store.

I thought that the store manager would just be able to give us a gift card but unfortunately

everything has to be approved by a district manager. So it is really important to make

sure that you have planned even more time then you originally thought for any situation

that might pop up.


8/23

A. Event Number: 5

Title: Drink Coffee? Save An Animal!

Project Manager: Jarrod Hodges (Jay)

B. The goal of this particular event was to raise anywhere between $50 and $100, was

conceived and added to the Project Management Plan on February 15th.

C. Planned outcome was at least $50 to add to the overall SMART goal, actual figure was

$10. Cost of supplies were $10 so we broke even on the loss and this event generated 0%

for the overall project.

D. Photo

E. Despite the event being unsuccessful, three of us still got together and made somethinghappen. I personally learned how to deal with rejection and disappointment from

potential and planned vendors. Having a better backup plan for my original plan would've

been ideal since the primary plan to have Dunkin Donuts donate fell through. Promises

and/or verbal agreements don't always follow through, and it must be clear to both sides

what is being agreed upon. Even if we did have that name brand coffee to hand out, the

event still may have not generated a surplus since I also set up the table on the wrong side

of the building. When events appear to fall through at the last minute, we sometimes get

scatterbrained and forget to listen and follow directions. That's what I learned in terms of

keeping my composure and allowing the process to run its course. So even though we

held the event and it wasn't a success, there were positive things to be learned and had

from the 2 hours we were there.

On the positive side we had an opportunity to clear up any confusion and talk about the


9/23

project as a whole. We bonded, got to know each other, and at least have a physical event

on the campus so we could see what tabling at UCF even looked and felt like. I learned

that you have to meet many people and tap into several resources when things go wary,

so reaching out was something that occurred quite a bit that day. The silver lining is that

you can learn quite a bit from an unsuccessful event if you put lessons into a certain

perspective. Having a positive attitude and accepting what happened made this event go

better, and using the time wisely rather than wasting it also contributed to shedding some

positive light on the outcome. Next time I will have a more solid backup vendor and

ensure I understand 100% where the original vendor is coming from.

A. Event Number: 6

Event Title Canceled: Wild Knights 2015 Beach Trip to Cocoa Beach

Title of Back-up event: Wild Knights 2015 Night Out to Club Ono

Project Manager: Lionel Galvez

B. Wild Knights 2015 Beach Trip to Cocoa Beach was canceled due to not having 35

students interested to come enjoyed and relaxed a day at the beach for only $20.00. This

event was supposed to be completed by Saturday, March 30th 2015. Our expectation were

to reach a goal of $200.00 after paying off the independent bus driver $500.00. Wild

Knights 2015 Night Out to Club Ono was completed on Wednesday, April 1st 2015. Our

expectation in this event were to reach $80.00. We exceeded a goal of $111.00, resulting

in eight attendees for $10.00 the cover fee.

C. Our group, The Wild Knights 2015 had planned to raised $200.00 through a beach trip

to Cocoa Beach, due for not wanted to take the risk of not breaking even, we had no

choice but to canceled the event. Therefore, we came up with another event Wild Knights

2015 Night Out to Club Ono which generated $80.00. Perfect for what we had planned

in, which was the difference in achieving our goal of $850.00.


10/23

D. Photos

E. The reason why the Wild Knights Beach Trip to Cocoa Beach was canceled was

because we really didn’t study the marketing, nor did we do the research for what it takes

to make this event effective. We took everything for granted, assuming college students

were going to be interested in attending our event. We thought it was going to be the

money maker because it sounded pretty fun and epic. Unfortunately, things didn’t run as

planned. There was a lot of planning, adverting, and promotion involved. The risk of

possibly being short was what scared us and made us decided to cancel the beach trip.

The bus rental round trip was very expensive! It would have required at least 25 students

to break-even. I believe if we would have planned this with time (not leaving it for thelast minute) and everyone’s effort we could probably have made this possible. We have

learned from the results of the event that we needed to be organized and that as the

manager of the event, I should have delegated tasks way before the event to every

member of the team. I should have studied the logistics of spreading the message. Maybe

I should it had delegated each member to at least attend one unprofessional school

activity and handed in some flyers and talked about the event. As a manager I should take

into consideration the lack of other team member’s contributions and should have talked

to some managements of local bar and asked for advice, perhaps they could have possibly

helped announce our cause at the bar.


11/23

Section 3: Meeting Minutes and Agendas

Cornerstone Meeting Agenda

Meeting Date: 1/27/15

Meeting location: UCF Main Campus, BA1 -239

Team Name: Wild Knights 2015

Meeting Time: 12:00-12:50

Section Number: 11

Meeting Invitees:


Peng Zhang (Team member)


Jay Dennis (Team member)

Emely Grullon (Records Keeper)


Proposed Discussion Topics:

Decide who will submit Team Registration Form by deadline

Decide who will contact client

o Introduce everyone to client

o Discuss exact ways we can help the client

o Discuss client’s overall goal

Begin discussing calendar ideas

o Who will sponsor

o Begin deciding who will take pictures

o Begin discussing budgeting of calendar printing

o Brainstorm on possible printing companies

o Decide who will be in charge of contacting printing companies

Decide who will make next agenda

Documents are well-written with the agenda providing a meeting plan and the

minutes providing a documentation of the meeting outcomes.


12/23

Cornerstone Meeting Minutes

Meeting Date: 01/27/15 Meeting Location: UCF BA1-239

Team Name: Wild Knights 2015 Meeting Time: 12:35

Section Number: 11

Attendees:

Name Role

Russell, Jessica Treasurer

Zhang, Peng Team Member

Galvez, Lionel Public Relations

Dennis, Jay Team Member

Grullon, Emely Record Keeper

Bachman, Hannah Client Contact

Notes:

• Next agenda is assigned to Emely

• Talked about cost for printing. Lionel will begin contacting companies about it.

• Finished Team Expectations

• Flipping tables for funds during finals is an idea (Jay)

• Hannah will speak with client about volunteering






Section Number: 11

Meeting Invitees:

Jessica Russell (Team member)


Lionel Galvez (Team member)


Emely Grullon (Team member)


13/23

Hannah Bachman (Team member)


Decide who will submit the form by deadline

o Fill out client contact form (Emely)

o Hannah will inform us about the conversation she had with client

Follow up with client about the meeting on 2/4/15

Discuss travel to meet with client

o Dress code

o Meeting time

Discuss fundraising ideas to give to client

o Ask about previous fundraising

Discuss goals we would like to give to the client

Figure our possible dates to volunteer

Who will make next agenda




Section Number: 11

Attendees:

Name Role







Notes:

• Emely will fill out client agreement form and client contact form

• Everyone must not wear business attire to meeting with Fallin’ Pines


14/23

• Questions for Shirley:

o How to volunteer?

o Will we be paid?

o If so how much?

o What exactly will the money we raise be used for?

o Peng to make next agenda






Section Number: 11

Meeting Invitees:





Emely Grullon (Records Keeper)Hannah Bachman (Client Contact)

Shirley Cannan (Client)


Fill out Client Contact form

Un cover needs to the client

o Goals she has for us

Discuss volunteer procedures

o

Friends

o How many people can be on the facilities at one time

o

Special training

Discuss fundraising ideas with client

o Ask about previous fundraising


15/23

Discuss goals we would like to complete

Take tour of the facilities


Meeting Date: 02/4/15 Meeting Location: Fallin’ Pines Critter Rescue

Team Name: Wild Knights 2015 Meeting Time: 11-12:30pm

Section Number: 11

Attendees:

Name Role





Grullon, Emely Records Keeper

Cannan, Shirley Client

Notes:

• Took pictures with animals while touring faculties (to post in PowerPoint’s)

• Shirley says no calendars, usually do not work

•

Signed client agreement form agreed to stretch goal of $850 • Shirley is happy with anything we make

• Got flyers and pens for future events






Section Number: 11

Meeting Invitees:

Jessica Russell (Treasurer)



16/23

Lionel Galvez (Public Records)


Emely Grullon (Record keeper)



Determine who will scan and submit the client agreement form

Discuss the Project Management Plan and touch on Mid-term Peer Evaluations

Read over all the individual proposals

Figure out which event to hold first

o Take poll

Reflect on visit with Fallin’ Pines Critter Rescue

o

Send pictures from visit in GroupMe

Who will do next agenda




Section Number: 11

Attendees:

Name Role







Notes:

• Order of events:

• 1. Go Fund Me, 2. Donation Letters, 3. Raffle, 4. Car wash, 5. Coffee event, 6.

Beach trip

• Rundown of what happened at client meeting


17/23

• Send project management plan to Peng by Saturday 2/14

• Emely will scan and submit client agreement form

• Hannah will do next agenda






Section Number: 11

Meeting Invitees:








•

Discuss first Progress Report Presentation• Give feedback and discuss Mid-Term Peer Evaluations

• Report any progress in individual events and/or if anyone needs help

• Who will do the next meeting agenda and meeting minutes

* REMINDER: quiz due this Saturday, February 21st *




Section Number: 11

Attendees:

Name Role



18/23




Bachman, Hannah Client Contact/Meeting Minutes Writer

Notes:

• Lionel is doing next agenda

• Talked about Hannah, Peng, and Lionel presenting 2/24

• Emely, Jessica, and Jay to present on 3/17

• 100% on all peer evaluations

• Go Fund Me: take turns posting every week

• Meet 2 hours before presentation to practice






Section Number: 11

Meeting Invitees:








• Who is going to share Go Fund Me on Facebook this week

• Ask for donations directly

• Reach out to our future Stakeholders

• Who will be presenting on next presentation

• Which event are we doing first and what date


19/23




Section Number: 11

Attendees:

Name Role







Notes:

• Jay will have coffee donation and tabling ready by Friday

• Emely and Jessica will go to Kohl’s to set up Associates in Action Program

• Hannah will speak to past cornerstone team on what party bus was used

• Everyone will post Go Fund Me on Facebook tomorrow






Section Number: 11

Meeting Invitees:







20/23



• Discuss the current progress

o Go Fund Me: ___

o Hannah’s donation letters: ___

o Emely’s BBQ: ____

• Upcoming events:

o Lionel’s Beach Trip (3/28)

o Jay’s Coffee Event (3/30)

o Jessica’s Pool Party

o Any extra events?

•

Discuss final Q&A for project before closing

• Preparing for Project Closure and Reflection Assignment

• Who will do next agenda




Section Number: 11Attendees:

Name Role







Notes:

•

Group attendees for beach trip

• Everyone promote beach trip on Facebook every 2 days

• Exact amount needed by beach trip: $250


21/23

• Bus will cost $500, maybe get two smaller ones


Meeting Date: March 31st, 2015

Meeting Location: UCF Main Campus, BA1-239


Meeting Time: 12:00-12:50pm

Lab Section: 11

Meeting Invitees:

• Jarrod “Jay” Hodges (Team Member)

• Peng Zhang (Team Member)

•


• Lionel Galvez (Public Relations)

• Jessica Russell (Team Member)

• Emely Grullon (Record Keeper)

Meeting Topics:

Go over Jay’s Event “Drink Coffee? Save an Animal!” and other backup events

held.

Clear up any last minute confusion on logistics and money collections.

Start to plan out the script for the reflections presentation and the PowerPoint.

Assign closing projects and submissions, tally up time sheets

Figure out who will turn in the donations to our client




Section Number: 11

Attendees:

Name Role




22/23




Notes:

• Ono Nightclub on Wednesday head count = 11 people

• Charge $10 a person

• Jess, Lionel, and Emely will present final presentation

• Closing meeting will take place April 3rd 10:30

• Reflection report: everyone do section 2, section 1 A&B= Hannah, Section C =

Jess, Section D = Peng, Section 3 = Emely. Due April 4th to Hannah

• Jess Lionel and Emely to meet 2 hours before class to practice more

•

Time sheet drafts were sent in Group Me

Don’t forget to mention cancelled events



Meeting Location: Fallin’ Pines Critter Rescue, Christmas

Meeting Time: 11:30am


Lab Section: 0011

Meeting Invitees:

•


• Jessica Russell (Team Member)

• Peng Zhang (Team Member)

Meeting Topics:

Hand in all the money/check we’ve raised to Shirley. Give Shirley the client documents.

Visit around with Shirley and team members, see if the new shack built.

Check if there anything else we can do to help Shirley.

Seek any further volunteer positions at Fallin’ Pines


23/23

Cornerstone Last Meeting Minutes

Meeting Date: Friday, April 3, 2015 Meeting Time: 11:30am

Meeting

Location:

Fallin Pines Critter Rescue

Facility in Christmas, FL

Team Name: Wild Knights 2015 Section Number: 11

Attendees:

Name Role

Lionel Galvez

Jessica Russell

Peng Zhang

Public Relations

Treasure

Team Member

Notes:

• Turned in the money we raised and had Shirley signed the client document.

• Talked to her about our learning experience doing the project and how we went

through in achieving the goal.

• Took another tour, took many more photos, and learned more about the rescue.

• Shirley showed us one of the sheds we, the UCF Business students bought with

all of our effort and dedication towards preparing a final project.

• Helped Shirley putting together a parrot’s playground, and talked about coming

on summer to volunteer and getting dirty.