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Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Part-Time Open Enrollment
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Two Types of Inter-District Open Enrollment
• Full-time open enrollment – student transfers from one school
district to another on a full-time basis
• Part-time open enrollment– high school students may take up
to two courses in nonresident school districts
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Who Can Open Enroll on a Part-Time Basis?
• A student enrolled in a public school in the high school grades…
• May attend public school in a nonresident school district for the purpose of taking a course offered by the nonresident school district…
• May take no more than 2 courses at any time in a nonresident district
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
School Board Policies
• School boards are required to adopt part-time OE policies:– Nonresident district acceptance
and rejection criteria.
– Resident district acceptance and rejection criteria.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
How Does It Work?
1. The student applies to the nonresident school district no later than 6 weeks before the start of the course.
2. The application is reviewed by both nonresident & resident districts, each of which can deny the application for certain reasons.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
3. If the application is approved by both districts, the student can take the course.
4. Parents are responsible for transportation.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Who Pays?
• The resident school district pays to the nonresident school district the cost of the course…
• Defined as the nonresident district’s daily regular education tuition rate x the FTE of the course.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Statistics
Non-Resident Districts
Courses Students
1998-99 24 76 76
1999-00 15 41 41
2000-01 14 42 41
2001-02 21 53 53
2002-03 17 33 44
2003-04 17 35 39
2004-05 19 39 48
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Not To Be Confused With…
• Part-time attendance for private school and home-base students who may…
• Take up to two high school courses in the student’s resident school district if space is available.
For further information on the part-time attendance option, go to: www.dpi.wi.gov/sms/bascinf.html
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Applying for Part-Time Open Enrollment
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Application Period
• There is no uniform application period for part-time OE…
• Instead, students must apply no later than 6 weeks before the start of the course.
• It is the parent’s responsibility to obtain, from the nonresident district, the starting date for the course.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Application Form
PI 9412
web-based form (pdf)
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
• Application form must be submitted to the nonresident school district…– May apply for one or two courses.– May request a specific school (not
guaranteed).– May apply to more than one
nonresident school district but may only take a total of two courses in nonresident school districts at any one time.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
• There is no starting date to the application period. – Some students apply in the spring for
fall classes.
• Applications may not be late.– School districts may enter into 66.04
agreements at any time, but as a parental choice program, the application form must be on time.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Nonresident District
Receiving, Handling & Acting on Applications
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Receive ApplicationsForward & Request Records
• Forward the form to the resident district, w/in 3 working days.
• Request records:– Expulsion records.– Transcripts necessary to ensure the
student is a high school student and meets pre-requisites for the course.
• Do not send copy of the form to the DPI.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Send Cost Estimate
• As soon as possible after receiving the application…
• The nonresident district must send to the resident district an estimate of the cost of the course…
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Cost Calculation
1. Total # of instructional hours the student will be enrolled in the course.
2. Total # of instructional hours required for a full-time high school student in the district.
3. Divide the result of #1 by the result of #2.
4. Multiply the result of #3 by the district’s regular education tuition rate.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Required Preferences
• Preference in the course goes to resident students attending private schools and home-based programs who apply for the course under s. 118.145, as long as the student applied for the course:– More than one week before the start of the
course, or– Prior to a date established by the school
board that is within the “application period” for the course.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Preferences Permitted by School Board Policy
• May grant preference in the course to resident students eligible to take the course, including:– Students attending a school in the
district other than the one in which the course is offered.
– Home-base & private school students who are applying for courses other than under s. 118.145.
– Students over age 20.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Apply Criteria
• Determine if space is available• Use random selection if more applications
than spaces• Determine if student meets the same
criteria for the course as resident students, i.e. grades, discipline, etc.
• A school district is not required to enroll a student during the term of an expulsion [s. 120.13 (1) (f)].
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Notification
• Must notify parent of approval or denial no later than one week before the start of the course
• Parent must notify the nonresident district prior to the start of the course, whether the student will attend.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Resident District
Receiving, Handling & Acting on Applications
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Receive ApplicationsForward Records
• As soon as possible after receipt of an application from a nonresident district, the resident district must send requested records:– Special education records.– Expulsion records. – Transcripts.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Resident DistrictReasons for Denial
• May deny if cost of course is an undue financial burden.
• Must deny if course conflicts with student’s IEP.
• May not deny based on the resident district’s offering a comparable course.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Notification
• Must notify of approval or denial no later than one week before the start of the course
• Must also notify the student if the course does not meet the resident district’s high school graduation requirements (though this is not a reason for denial)
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Miscellaneous
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Appeal of Denial
• Denial may be appealed to the DPI within 30 days.
• DPI decision is final. May not be appealed to circuit court.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Rights & Responsibilities
• Student has the same rights & responsibilities as resident students.
• District should review its policies pertaining to students who attend school less than full-time.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Transportation
• Parent is responsible for transportation.
• Low-income parents may apply to the DPI for reimbursement of transportation costs.– Refer reimbursement questions to
DPI.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Summer School
• Students may take summer school courses under part-time open enrollment, but only for courses that are eligible for general state aid.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Part-Time Open Enrollment & Youth Options
• A student may participate in both part-time open enrollment & youth options as long as the student meets the requirements for each program.
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Reporting
• Part-time open enrollment is reported on the course offerings report (PI 1215).
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Resources
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Open enrollment web sitewww.dpi.state.wi.us/dpi/dfm/sms/psctoc.html
Open enrollment list serve• Receive information and
announcements.• Printed information rarely used.• To sign up, send email to:
Web Site & List Serve
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Open Enrollment StaffToll-Free 888-245-2732
Fax 608-267-9207
Mary Jo Cleaver, Open Enrollment Consultant
608-267-9101, [email protected]
Scott Eagleburger, Open Enrollment Data Manager, 608-264-9555, [email protected]
Joan Thompson, Program Assistant
608-267-9248, [email protected]
Bob Soldner, Director
School Management Services Team, 608-266-7475
Wisconsin Department of Public Instruction
Public School Open Enrollment Workshops
November 2006
Department of Public Instruction125 S. Webster Street
P.O. Box 7841Madison, WI 53707-7841
www.dpi.gov
Department of Public InstructionElizabeth Burmaster, State Superintendent
November, 2006
