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8/10/2019 Word for Theses General Ver 8.1
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PhD AccomplishmentMS Word For
Thesis/Dissertation/Report
2014W4T Workshop - DrMZJ
MOHD ZULI JAAFAR (PhD)
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I will share my 7years experience..
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Facilities in MS Word for thesis writing
Including…Document Map(Word2007) or
Navigation Pane(Word 2010)
However, there are lots of facilities in Word
can be used to make writing easy
MS Word fo r Thesis Workshop is one of its
kind in Malaysia Common training for Graduates and
Postgraduates in many foreign universities
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Who need this knowledge
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1. To the student who want to submit his/her
thesis six months from now
2. To the future PhD/Master/Under graduate
candidate who has to submit athesis/dissertation
3. To the Supervisor of PhD/Master/Under
graduate student
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Where I get this from?
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SOME LINKS
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1. http://www.bristol.ac.uk/it-
services/learning/resources/searchresults.html?t
opic=7&8=&14=&2=&15=&11=&4=&9=&5=&18=
&3=&7=&13=&level=&audience=Students&res-type=&keyword=&find-res-btn=search+%3E%3E
2. http://honors.umaine.edu/current-
students/academics/thesis/forms/
3. http://guides.lib.umich.edu/content.php?pid=245394&sid=2027457
4. http://www.utexas.edu/ogs/pdn/downloads/
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University of Bristol
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University of Michigan Library
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http://www.grad-
college.iastate.edu/current/thesis/checklist/
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The university of Texas at Austin
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University of Massachusetts Amherst
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University of Waterloo
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Sample 2.1
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Sample 2.2
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Course Aims
1. To use techniques in MS Word that save time
(and money).
2. To ensure the quality of the presentation of a
thesis by standardizing its format and layout.
3. To produce the thesis based on the
requirement as given by Postgraduate Office.
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At the end of the workshop
1. Use knowledge in Chapter 1
to 18.
2. Publish your thesis in onesingle document in pdf.
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Good news
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Malaysia Wants to Produce 60,000 PhD
Holders by 2020 allocated RM350 million in
10th Malaysian Plan.
Academic PhD (SLAB, SLAI) and IndustrialPhD, MyPhD.
Korea, 50 million population, 12000 PhD
holder. Malaysia, 30 million population, 8000 PhD
holder.
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Agenda
W4T Workshop - DrMZJ
Day 1
9.00 – 10.30 am Introduction
Backup, Autosave and Cloud Storage
MS Word Templates
The Structure of Thesis
Page Break and Section Breaks
Page Numbering
10.30 – 11.00 am Coffee Break
11.00 am –
1.00 pm Creating Your University Styles -- Thesis GuidelineApply and Modifying Template and Styles
Attaching and Updating
1.00 – 2.20 pm Lunch
2.30 – 5.00 pm Insert Captions
Day 2
9.00 – 10.30 am Rule of Fields Markers
Inserting Chapter(s)
Inserting Title in Header and Footer
10.30 – 11.00 am Coffee Break
11.00 am – 1.00 pm Table of Contents and Outline Level
Word Count
Cross Referencing
1.00 – 2.20 pm Lunch
2.30 – 5.00 pm Simulation and managing large files
EndNote Revisited
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Materials for this workshop
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Thesis template
Slides
References
Simulation files-Your Master thesis
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THE CARE AND
MAINTENANCE OF YOUR ADVISOR
HUGH KEARNS AND MARIA GARDINER
5 7 0 | NATURE | VO L 4 6 9 | 2 7 Ja n ua ry 2 0 1 1
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Supervisor
Your responsibility, select them is your choice
In 2009, the US Council of Graduate Schools
in Washington DC reported survey results
showing that 65% of the 1,856 doctoralstudents who responded identified mentoring
or advising as a main factor in PhD completion
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Three main items to be done
1.Meetings
2.Feedback3.Managing up
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Feedback
1. You need to be a bit more specific
2. Identify clearly the type of feedback you are
looking for.
3. Maintaining your adviser means asking forwhat you need rather than hoping that he or
she will know what to provide.
4. Yes/no
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Managing up
1. PhD is yours!!!
2. Please comes to them with suggestions and
solutions as well as problems, gets things
done and makes the job of advising easier.3. If your adviser is not giving you what you
need, you need to go out and get it.
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Another Good News
You only have to write
ONE thesis
At the end, you can add“Dr” to your name
Good for upgrades and
promotion
Possibly new salary
scheme for PhD/MScholder
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The Bad News
Writing a thesis ishard, painful work
You‟ve already done
the fun part (theresearch)
It‟s unlike any other
document Thesis writing is not a
marketable skill
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The main TWO obstacles in thesis
writing
To put the ideas on
paper as what your
supervisor want
To organize/format
it as stated by your
university’s
guidelines
Doing research is fun, however…
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Ok, when do I start?
So I‟m motivated
When do I actually
start writing?
No, the day you start
your PhD
Write it all down!
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Read some theses
From THE BEST
student of your
supervisor
Good way to get a
feel for the beast
My PhD thesis
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MS Word for thesis
Chapter 1: Introduction
Chapter 2: Backup, Autosave And Cloud Storage
Chapter 3: The Structure Of Thesis
Chapter 4: MS Word Templates (DOTX)
Chapter 5: Page Break And Section Break
Chapter 6: Page Numbering
Chapter 7: Creating Your University Styles Thesis Guideline
Chapter 8: Apply And Modifying Template And Styles
Chapter 9: Attaching And Updating Template
Chapter 10: Quick Access Toolbar And Shorcut Key
Chapter 11: Insert Captions And Macro
Chapter 12: Rule Of Fields Markers
Chapter 13: Inserting Chapter(s)
Chapter 14: Inserting Title In Header And Footer
Chapter 15: Table Of Contents, List Of Figures And Outline Level
Chapter 16: Creating style
Chapter 17: Cross Referencing
Chapter 18: Simulation And Managing Large Files
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Chapter 1: Introduction
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1. Role of supervisor
2. Why only one thesis?
3. Experience as a supervisor
4. Who is your audience?
5. When to start writing and combining all chaptersinto one file?
6. Why this workshop is important before start PhD?
7. Why MS Office?
8. Quick access toolbar.10. Is the anyone using it?
11. =rand()
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Ch t 2 B k A t d
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Chapter 2: Backup, Autosave and
Cloud Storage
1. Don‟t invite disaster to comei. My doc is missing!
ii. Unable to open, corrupted!
2. Solutioni. Auto save
ii. Backup
iii. Buy more high quality hard disk
iv. Google Drive, DropBox, Box etc.v. Use Backup software ie Cobian Backup
http://download.cnet.com/Cobian-Backup/3000-2242_4-10071828.html
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Chapter 3: Structure of The Thesis
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RomanChapter 1
ArabicChapter 2
Arabic
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Chapter 4: MS Word Templates
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Will manage all necessary format used
regularly
Have to attach it to our .docx files
Find developer tab and attach the template
Or you may transfer all files into new files
while this template in on the background
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Developer tab – find it
To use the template (Filename.dot or
Filename.dotx)
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Ch t 5 P B k d
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Chapter 5: Page Break and
Section Break
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Function of Page Break
Function of Section Break
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S litti d A bi
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Splitting roman and Arabic
numbers
1. Look at the structure of the thesis
2. Page Layout, Page Break and Section Break
3. Insert page number
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Chapter 6: Page Numbering (cont.)
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Chapter 7 Creating Yo r Uni ersit
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Chapter 7: Creating Your University
Styles Thesis Guideline
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Chapter 8: Apply and Modifying
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Chapter 8: Apply and Modifying
Template and Styles
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Using template modifying it and
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Using template, modifying it and
saving
1. Use the template given2. You can modify and updating as you want
3. Don‟t forget:
To save a style change to thetemplate
I. Modify the style as you wishII. Before leaving the Modify Styles
box, tick
New documents based on thistemplate
then click [OK].
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Chapter 8: Apply and Modifying
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Chapter 8: Apply and Modifying
Template and Styles(cont.)
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Chapter 9: Attaching and Updating
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Chapter 9: Attaching and Updating
Template
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Chapter 10: Quick Access Toolbar
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Chapter 10: Quick Access Toolbar
and Shorcut Key(cont.)
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Finding and using keyboard shortcuts
For keyboard shortcuts in which you press two ormore keys simultaneously, the keys to press are
separated by a plus sign (+) in Microsoft OfficeWord 2007 Help. For keyboard shortcuts in whichyou press one key immediately followed byanother key, the keys to press are separated by acomma (,).
Try : CTRL + A (CTRL + A ) , F9
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Chapter 12: Rule of Fields Markers
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Chapter 12: Rule of Fields
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Chapter 12: Rule of Fields
Markers(cont.)
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Chapter 13: Inserting Chapter(s)
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Chapter 14: Inserting Title in
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Chapter 14: Inserting Title in
Header And Footer
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Chapter 15: Table Of Contents List
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Chapter 15: Table Of Contents, List
of Figures and Outline Level
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Generating TOC
1. Use from template and modify
2. Understand the „Outline Level‟, ie Right click,
Paragraph, select Level 1
3. Create pdf
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Chapter 15: Table Of Contents List
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Chapter 15: Table Of Contents, List
of Figures and Outline Level
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Chapter 17: Simulation and
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Chapter 17: Simulation and
managing large files
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Chapter 18: Word Count and
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Chapter 18: Word Count and
Endnote(cont.)
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Saving to PDF
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Creating own template
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Good Luck!66