Word Tut

5/19/2018 Word Tut

1/57

Microsoft Office for Mac 2011 tutorial: Format text with styles 1

!"#$%& &()& *+&, -&./(-Do you find yourself repeatedly applying the same formatting, perhapschanging the color, size, and font, to make text stand out? You can streamlinethe process by applying one style that contains all of those attributes. Wordincludes dozens of built-in styles that make it easy to format characters,paragraphs, or multiple pages in just a few clicks. You can also apply styles todocument headings so that Word can quickly generate a table of contents.

Before you begin ....................................................................................................................................... 1

1. Preview styles ........................................................................................................................................ 2

2. Explore the Styles tab in the Toolbox .................................................................................................... 5

3. Apply a style ......................................................................................................................................... 6

4. Identify applied styles ........................................................................................................................... 9

5. Modify a style ...................................................................................................................................... 12

6. Insert a table of contents ..................................................................................................................... 15

7. Update the table of contents ............................................................................................................... 17

Quick Reference Card .............................................................................................................................. 19

Before you begin

What you'll learn

After completing this tutorial, you'll be able to:

Find and preview all available styles.

Obtain details about any style by using the Styles tab in the Toolbox.

Apply different styles to text.

Modify a built-in style.

Use the color-coded Styles Guides to quickly see which styles are applied to text.

Automatically create and update a table of contents based on applied heading styles.

Requirements

Word for Mac 2011

Basic Word skills, including how to open a document, cut and paste, and format text.

Tip If you are new to Word, first take the tutorial "Word basics".

Practice file

Tutorial lessons are designed to be viewed in order. Use the practice file Styles.docx for hands-onexperience while taking the tutorial.

Estimated time to complete: 25 minutes
http://go.microsoft.com/fwlink/?LinkId=199619

5/19/2018 Word Tut

2/57


1. Preview stylesBefore you apply a style, you can see all of the available styles and preview how they will appear whenapplied.

Let's look at two places where you can preview the available styles.

On the Hometab, under Styles, point to any style, and then click the arrow that appears.

Tip If you dont see the Stylesgroup on the Hometab, increase the width of your documentwindow.

Notice that a preview appears for the most commonly used styles.

5/19/2018 Word Tut

3/57


Under Styles, click Manage the styles that are used in the document .

Notice that the Stylestab appears in the Toolbox.

Hints

All documents have standard built-in styles (for example, Normal, Title, Heading 1). The defaultstyle for text is Normal.

The template that a document is based on (for example, Normal.dotx) determines which stylesappear on the ribbon and on the Styles tab in the Toolbox.

Before you move on

Make sure that you can do the following:

Find and preview styles on the ribbon and on the Styles tab.

5/19/2018 Word Tut

4/57


5/19/2018 Word Tut

5/57


2. Explore the Styles tab in the ToolboxThe Styles tab shows you useful information about any style, such as what style is applied to selected text,the type of style, and details about the style formatting.

Let's examine some information available on the Styles tab.

Tip If you don't see the Stylestab, on the Hometab, under Styles, click Manage the styles that are

used in the document .

Current style: The name and a preview of the style that is applied to the text selected in thedocument.

Styles ScreenTip: Details about the formatting associated with a style. To see details, rest the pointeron the name of the style.

Style type: The type of style applied in your document. For example, if you apply a paragraph style,the whole paragraph uses that style. The four types of Word styles are: Paragraph , Character , List

, and Table .

List pop-up menu: A filter to specify which styles you want to appear under Pick a style to apply.

Styles Guides options: When selected, visual indicators of applied styles and direct formatting appearin the document margin.

Hints

To see all available styles, on the Listpop-up menu, click All Styles.

Before you move on


Find information about styles on the Styles tab in the Toolbox.

5/19/2018 Word Tut

6/57


3. Apply a styleWhen you apply a style, part of your document takes on the formatting that is defined by the style. Forexample, if you apply a Heading 1 style, the text takes on specific formatting (for example, Calibri, 16-point, blue, bold font).

Let's apply styles to several headings in the practice file. The headings will be included in the table ofcontents that you will create in a later lesson.

Open the practice file, which is located at the beginning of this tutorial.

Click anywhere in the word Overview.

Note The practice file for this tutorial is set up so that when you apply the Heading 1 style, thecontent moves to the second page of your document to make room for a table of contents that you willadd in a later lesson.

On the Hometab, under Styles, click Heading 1.

5/19/2018 Word Tut

7/57


Click anywhere in the words A New Campaign.

On the Stylestab, under Pick a style to apply, click Heading 2.

Repeat step 5 for the words Short-Term Impacts.

5/19/2018 Word Tut

8/57


Notice that each heading is formatted with the style that you selected.

Hints

To clear formatting or a style from document text, click anywhere in the text that contains theformatting or style. Then, on the Stylestab, under Pick a style to apply, click Clear Formatting.

By default, Word applies a paragraph style (for example, Heading 1) to the entire paragraph. Toapply a paragraph style to part of a paragraph, select only the words that you want the style toapply to.

Before you move on


Use the ribbon and the Styles tab to apply styles.

5/19/2018 Word Tut

9/57


4. Identify applied stylesStyles Guides color-code styles to make it easy to scan a document and identify all of the applied styles.This tool can help you identify formatting errors and distinguish between styles and direct formatting.

Lets use the Styles Guides to identify all styles that are applied to the document.

On the Stylestab, select the Show Styles Guidescheck box.

5/19/2018 Word Tut

10/57


Notice that the color-coded numbers on the Stylestab correspond to the color-coding that appears inthe left margin of the document.

Note Word doesn't color-code styles that are applied to text boxes, frames, floating objects, orfloating images.

In the document, click anywhere in the words Grant Proposal Building Beautiful. The color-code1 indicates that the Normalstyle is applied.

Note Until you apply a different style, Normal is the default paragraph style.

5/19/2018 Word Tut

11/57


Under Pick a style to apply,click Title 1.

Tip If the Title 1 style doesn't appear on the Styles tab, on the Listpop-up menu, clickRecommended.

Notice that the new color-code indicates that the style is now a Title 1.

Note The numbering and color-coding for Styles Guides depends on the option that you select onthe Listpop-up menu.

5/19/2018 Word Tut

12/57


Hints

To identify text that was formatted without using styles (for example, a bold, 30-point font wasapplied instead of a style), on the Stylestab, select the Show Direct Formatting Guidescheck box.

The colors and numbers attributed to each style are automatically determined by Word and maydiffer between documents and may change whenever you reopen a document.

To hide the Styles Guides color-coding, clear the Show Styles Guidescheck box.

Before you move on


Identify applied styles by showing the Styles Guides.

5. Modify a styleWord has many built-in styles (for example Normal, Title, and Heading 1). If any of these styles dont suityour needs, you can modify the style so that it looks exactly how you want it to.

Let's change the color and size of the built-in Heading 2 style.

On the Stylestab, point to Heading 2, and then click the arrow that appears to the right of the stylename.

5/19/2018 Word Tut

13/57


On the pop-up menu, click Modify Style.

On the Font Sizepop-up menu, click 12.

5/19/2018 Word Tut

14/57


On the Font Colorpop-up menu, click Accent 4.

Tip To make the modified style available in all documents, select the Add to templatecheck box.

Click OK.

Notice that the Heading 2preview updates on the Stylestab, and that all instances of the Heading 2style in the document appear in the new size and color.

5/19/2018 Word Tut

15/57


Hints

You can modify any built-in Word style (for example, Normal, Title, and Heading 1). You cannotdelete built-in styles.

To create a new style, on the Stylestab, click New Style.

If you select the Automatically updatecheck box when you modify a style, each time you change

the formatting of any text that uses that style in your document, Word automatically updates allinstances of text using that style.

Before you move on


Modify a built-in style and view the updated style in your document.

Find the modified built-in style on the Styles tab.

6. Insert a table of contentsStyles allow you to easily apply formatting to your document. You can also use styles to quickly and

automatically create a table of contents.Lets insert a table of contents that uses the heading styles that you applied in an earlier lesson.

Click in the space below Grant Proposal Building Beautiful.

On the Document Elementstab, under Table of Contents, point to any table of contents style, andthen click the arrow that appears.

5/19/2018 Word Tut

16/57


Under Automatic Table of Contents, click Classic.

Notice that Word inserts a table of contents that includes entries for all headings in the document.

Note For this practice file, additional headings appear in the table of contents because some headingstyles were already applied.

Hints

By default, Word includes only Heading 1, Heading 2, and Heading 3 styles in a table of contents.

To modify the levels and appearance of a table of contents, on the Document Elementstab, underTable of Contents, click Options.

Before you move on


Insert a table of contents.

5/19/2018 Word Tut

17/57


Confirm that the table of contents includes entries for all document headings.

7. Update the table of contents

You can easily update the table of contents to make sure that it includes any new headings, updated pagenumbering, or changes to existing headings.

Lets change the name of a heading and update the table of contents.

In the document (not in the table of contents), select the Overviewheading, and then typeIntroduction.

Click in the table of contents, and then on the Table of Contentspop-up menu, click Update Table.

In the Update Table of Contentsdialog box, click Update entire table, and then click OK.

5/19/2018 Word Tut

18/57


Notice that the table of contents updates to include the revised heading.

Hints

To hide the Table of Contents pop-up menu, click anywhere in the document text.

To delete a table of contents, click in the table of contents, and then on the Table of Contentspop-up menu, click Remove Table of Contents.

Before you move on


Update a table of contents.

5/19/2018 Word Tut

19/57

Microsoft Office for Mac 2011 tutorial: Word basics 1

!"#$ &'()*(

Word is a powerful word processing and layout application, but to use it most

effectively, you first have to understand the basics. This tutorial introducessome of the tasks and features that you can use in all documents.

Before you begin ....................................................................................................................................... 1

1. Create a new blank document ............................................................................................................... 2

2. Explore the Word user interface ............................................................................................................. 4

3. Navigate through a document ............................................................................................................... 5

5. Format text ........................................................................................................................................... 9

6. Copy, paste, and drag ......................................................................................................................... 11

7. Change the document layout ............................................................................................................... 14

8. Save a document in a new folder ......................................................................................................... 16


Before you begin

What you'll learn


Create a new blank document.

Identify user interface elements that you can use to accomplish basic tasks.

Navigate through your document.

Select, format, copy, paste, and move text.

Set document spacing, margins, and page orientation.

Save a document in a new folder.

Requirements

Word for Mac 2011


5/19/2018 Word Tut

20/57


1. Create a new blank documentIn Word, you create and save content in a document. You can start with a blank document, an existingsaved document, or a template. When you open Word, the Word Document Gallery opens. It contains avariety of template choices and quick access to recent documents.

Let's use the Word Document Gallery to open a blank document.

If you have not already opened Word, on the Dock, click Word.

In the Word Document Gallery, under Templateson the left, click All.

Tip If you don't see the Document Gallery, quit and then reopen Word.

Click Word Document, and then click Choose.

Tip To always start with a blank document when you open Word, select the Don't show this whenopening Wordcheck box.

5/19/2018 Word Tut

21/57


Notice that a blank document (Document1) appears.

Hints

To create a new blank document at any time in Word, on the Filemenu, click New BlankDocument(also written as File> New Blank Documentin this tutorial).

To show the Word Document Gallery at any time while using Word, click File> New fromTemplate.

Before you move on


Open Word from the Mac OS X Dock.

Use the Word Document Gallery to create a new blank document.

5/19/2018 Word Tut

22/57


2. Explore the Word user interfaceIn a new blank document, you can simply start typing. However, before you begin working with text, youshould familiarize yourself with some of the user interface elements that you can use in all documents.

Let's take a look at some of the Word user interface elements.

Menu bar: The area at the top of the screen where all menus are displayed. The File, Edit, and Viewmenus have the most commonly used menu commands.

Standard toolbar: The toolbar that displays the name of the document (in this case, Document1) andbuttons for some of the most common tasks, such as opening, saving, and printing a document.

Ribbon: The tabbed command bar at the top of a window or work area that organizes features intological groups. The Home tab and Layout tab have the most commonly used commands for formattingtext and changing the document layout.

Cursor: The blinking vertical line in a document that indicates where text will appear when you startto type.

Scrollbar: The bar on the side of the document window. Drag the scrollbar up or down to see parts ofa document that are not currently visible.

Hints

To hide the ribbon while you work, on the right side of the ribbon, click .

Before you move on


Identify the user interface elements that you can use in all documents.

5/19/2018 Word Tut

23/57


3. Navigate through a documentDocuments can contain various types of content, such as pictures, charts, clip art, and tables. However,the most commonly used content is text.

Let's use a shortcut to create some sample text, and then use the scrollbar and arrow keys to movearound in your document.

With the cursor blinking at the top of the document, type =rand(10,10)to enter the shortcut, andthen press RETURN.

Notice that Word inserts ten paragraphs of text across two pages, and the cursor appears below thetext.

5/19/2018 Word Tut

24/57


Drag the scrollbar to the top of the document, and then click at the beginning of the first sentenceto position the cursor at the top of the document.

Press RETURN two times, and then press the up arrow key on your keyboard two times to move tothe top line of the document.

Type The Fox and the Dog.

5/19/2018 Word Tut

25/57


Hints

If you can't click below the cursor, you are at the end of the document. To insert additional blanklines, press RETURN once for each line that you want to insert.

Before you move on


Use the scrollbar and arrow keys to move within the text.

Insert blank lines by pressing RETURN.

4. Select text

To make changes to text (for example, to format, copy, or move it), you first have to select the text thatyou want to work with. You can select individual characters, specific words, or entire paragraphs.

Let's use several different techniques to select text.

Double-click the first instance of the word quick. Highlighting indicates that the word is selected.

Click to the left of the second instance of The. Hold down the mouse button, drag diagonally acrossthe paragraph, and then release the mouse button. The entire paragraph is selected.

Tip You can also triple-click any word in a paragraph to select an entire paragraph.

5/19/2018 Word Tut

26/57


On your keyboard, hold down Command(!), and then press A. All text in the document isselected.

Tip You can also click Edit> Select Allto select all content in a document.

To clear the selection, click anywhere in the document. The highlighting disappears, and the cursorreappears where you clicked.

Hints

To select a single line of text, move the pointer into the left margin of the document. When the

pointer becomes , click to select the line of text.

When text is selected, the cursor is hidden.

Keyboard shortcuts (for example, !+A) are listed to the right of the command on a menu (forexample, Edit> Select All).

Before you move on


Select a word, select a paragraph, and select all document text.

Clear the selection of text.

5/19/2018 Word Tut

27/57


5. Format textAfter you select text, you can format it. For example, you can change the font, size, and color.

Let's format the font, size, and color of the document title.

Select the document title (for example, The Fox and the Dog).

On the Hometab, under Font, click the Fontpop-up menu, and then click Arial Black.

Tip To see a hint for a toolbar or ribbon command, rest the pointer over the button.

5/19/2018 Word Tut

28/57




Notice the new color, font, and size of the document title.

5/19/2018 Word Tut

29/57


Hints

For additional formatting options, select the text that you want to format, and then click Format>Font.

To remove formatting applied to text, select the text. Then, on the Hometab, under Styles, clickNormal.

You can use styles to apply several types of formatting at once. Styles are located on the Hometab.

Before you move on


Format the font, size, and color of selected text.

6. Copy, paste, and dragCopy and paste are commands that make it simple to reuse text without having to retype it. You can alsodrag text to quickly move it to another location in the document.

Let's copy, paste, and drag some text in the document.

Select the title that you typed and formatted in earlier lessons.

Click Edit> Copy.

Tip !+C is the keyboard shortcut for copy.

5/19/2018 Word Tut

30/57


Drag the scrollbar to the end of the document, click below the last paragraph, and then pressRETURN two times.

Click Edit> Paste.

Tip !+V is the keyboard shortcut for paste.

Notice that a copy of the title is pasted at the end of the document.

5/19/2018 Word Tut

31/57


Select the paragraph above the pasted title.

Click the selected paragraph, drag the selection below the pasted title, and then release the mousebutton.

Notice that the paragraph appears below the pasted title.

5/19/2018 Word Tut

32/57


Hints

For additional options, hold down CONTROL, and then click any selected text.

To undo the previous edit, click Edit> Undo, or use the keyboard shortcut !+Z.

You can also copy and paste text between applications (for example, between Word and

PowerPoint).

Before you move on


Copy and paste text.

Drag text to a new location in the document.

7. Change the document layoutWord provides many layout options to make your document look just the way you want. For example, youcan quickly change the line spacing, margins, and page orientation.

Let's change some of the layout options for the document.

Click Edit> Select Allto select all of the text in the document.

5/19/2018 Word Tut

33/57


On the Hometab, under Paragraph, click Line Spacing, and then click 1.5.

On the Layouttab, under Margins, click Margins, and then click Narrow.

On the Layouttab, under Page Setup, click Orientation, and then click Landscape.

5/19/2018 Word Tut

34/57


Notice that Word applies the line spacing, margin, and page orientation settings that you selected.

Hints

To indent the first line in a paragraph, click before the first word in the paragraph, and then pressTAB. To indent the entire paragraph, click to the left of any other line, and then press TAB.

To go directly to the page orientation settings, click File> Page Setup.

Before you move on


Change the line spacing, margins, and page orientation of a document.

8. Save a document in a new folder

At this point, none of the changes that you have made to the document have been saved. The generic filename (Document1) above the Standard toolbar indicates that the document has not been saved.

Let's save the document in a new folder on your computer.

Click File> Save.

5/19/2018 Word Tut

35/57


In the Save Asbox, enter a name for the document (for example, Word Basics).

On the Wherepop-up menu, click Documents, then click the arrow next to the Save Asbox so that

the arrow faces upward. All folders in your Documentsfolder appear.

Click New Folder.

5/19/2018 Word Tut

36/57


In the New Folderdialog box, type Word Practice Folder, and then click Create.

Click Save.

Notice that the file name (for example, Word Basics.docx) of the saved document appears above theStandardtoolbar.

Hints

To open a document that you worked on recently, click File, point to Open Recent, and then click

the document that you want to open.

To see a list of all Word documents saved on your computer, click File> New from Template.Then in the left pane, under Recent Documents, click All.

To quit Word, click Word> Quit Word, or press!+Q.

Before you move on



5/19/2018 Word Tut

37/57


Quick Reference Card

To Do this

Create a new blankdocument

In the Word Document Gallery, click Word Document, and then clickChoose. Or, if the Word Document Gallery is not open, click File> NewBlank Document.

Open the Word DocumentGallery at any time

Click File> New from Template.

Hide the ribbonOn the right side of the ribbon, click .

Insert a blank line Click at the end of the text where you want the blank line to appear, andthen press RETURN.

Select a single word in adocument

Double-click the word.

Select an entire paragraph Click at the beginning of the paragraph. Hold down the mouse button,drag diagonally across the paragraph, and then release the mouse button.You can also triple-click any word in the paragraph.

Select all content in thedocument

Click Edit> Select All.

To remove formatting fromtext

Select the text. On the Hometab, under Styles, click Normal.

Find the keyboard shortcutfor a command

Keyboard shortcuts are located to the right of the command on a menu.For example, on the Editmenu, the keyboard shortcut for Copyis!+C.

Copy text Select the text that you want to copy, and then click Edit> Copy.

Paste text Click where you want to paste the text, and then click Edit> Paste.

Change the line spacing forthe entire document Select all text in the document. On the Hometab, under Paragraph, clickLine Spacing, and then enter the spacing that you want (for example, 1.5).

Change the page orientation(for example, Landscape) fora document

On the Layouttab, under Page Setup, click Orientation, and then click theorientation you want.

Open a document that youworked on recently

Click File> Open Recent, and then click the document that you want toopen.

Quit Word Click Word> Quit Word.

More Hints

The most commonly used formatting options such as font, size, and color are located on the

Hometab.

You can copy and paste text between applications (for example, between Word and PowerPoint).

To use a keyboard shortcut (for example,!+C), hold down the Commandkey (!), and then

press the Ckey.

Some of the more commonly used keyboard shortcuts include: !+C to copy text,!+V to pastetext, and!+Z to undo the last change.

The generic file name (Document1) above the Standard toolbar indicates that the document hasnot been saved.

5/19/2018 Word Tut

38/57



To Do this

Apply a style Select the text (or click in the paragraph) that you want to apply the style to.Then, on the Hometab, under Styles, click a style.

Open the Styles tab in theToolbox On the Hometab, under Styles, click .

See details about theformatting that isassociated with a style

On the Stylestab, under Pick a style to apply, rest the pointer on the nameof the style. A ScreenTip appears that lists all formatting information for thestyle.

View all available styles On the Stylestab, on the Listpop-up menu, click All Styles.

Show a color-coded guidefor styles

On the Stylestab, select the Show Styles Guidescheck box. The guideappears in the left margin of the document.

Show text that wasformatted without usingstyles

On the Stylestab, select the Show Direct Formatting Guidescheck box.

Clear formatting or a style

from document text

Click anywhere in the text that contains the formatting or style. Then, on the

Stylestab, under Pick a style to apply, click Clear Formatting.Modify a built-in style On the Stylestab, under Pick a style to apply, point to the style that you

want to modify. Click the arrow that appears to the right of the style name,and then click Modify Style.

Make sure that a modifiedstyle is available in otherdocuments

When you modify the style, in the Modify Styledialog box, select the Add totemplatecheck box.

Insert a table of contents First apply a Heading 1, Heading 2, or Heading 3 style to each heading thatyou want to appear in the table of contents. Then, on the DocumentElementstab, under Table of Contents, select the table of contents stylethat you want.

Update a table of contents Click in the table of contents, and then on the Table of Contentspop-upmenu, click Update Table.

More Hints

By using styles, you can apply several types of formatting (for example, font, size, and color) in one

click instead of applying them one by one. Styles also make it simple to insert a table of contentsbased on heading styles.

There are four types of styles: paragraph, character, list, and table.

All documents have standard built-in styles (for example, Normal, Title, Heading 1). The defaultstyle for text is Normal.

If you don't see the Stylesgroup on the Hometab, try increasing the width of the documentwindow.

The numbering and color-coding for Styles Guides depends on the option that you select on the Listpop-up menu.

The option that you select on the Listpop-up menu (for example, All Styles) determines which stylesappear on the Stylestab.

Styles Guides appear as color-coded numbers in the left margin of the document. Styles Guides canhelp you identify formatting errors and distinguish between styles and direct formatting.

By default, Word includes only Heading 1, Heading 2, and Heading 3 styles in a table of contents.Make sure that you apply one of these styles to the headings that you want to appear in a table ofcontents.

For new or revised document headings to appear in the table of contents, you must update the tableof contents.

5/19/2018 Word Tut

39/57


!"#$ &'()*(

Word is a powerful word processing and layout application, but to use it most

effectively, you first have to understand the basics. This tutorial introducessome of the tasks and features that you can use in all documents.

Before you begin ....................................................................................................................................... 1

1. Create a new blank document ............................................................................................................... 2

2. Explore the Word user interface ............................................................................................................. 4

3. Navigate through a document ............................................................................................................... 5

5. Format text ........................................................................................................................................... 9

6. Copy, paste, and drag ......................................................................................................................... 11

7. Change the document layout ............................................................................................................... 14

8. Save a document in a new folder ......................................................................................................... 16


Before you begin

What you'll learn


Create a new blank document.

Identify user interface elements that you can use to accomplish basic tasks.

Navigate through your document.

Select, format, copy, paste, and move text.

Set document spacing, margins, and page orientation.


Requirements

Word for Mac 2011


5/19/2018 Word Tut

40/57


1. Create a new blank documentIn Word, you create and save content in a document. You can start with a blank document, an existingsaved document, or a template. When you open Word, the Word Document Gallery opens. It contains avariety of template choices and quick access to recent documents.

Let's use the Word Document Gallery to open a blank document.

If you have not already opened Word, on the Dock, click Word.

In the Word Document Gallery, under Templateson the left, click All.

Tip If you don't see the Document Gallery, quit and then reopen Word.

Click Word Document, and then click Choose.

Tip To always start with a blank document when you open Word, select the Don't show this whenopening Wordcheck box.

5/19/2018 Word Tut

41/57


Notice that a blank document (Document1) appears.

Hints

To create a new blank document at any time in Word, on the Filemenu, click New BlankDocument(also written as File> New Blank Documentin this tutorial).

To show the Word Document Gallery at any time while using Word, click File> New fromTemplate.

Before you move on


Open Word from the Mac OS X Dock.

Use the Word Document Gallery to create a new blank document.

5/19/2018 Word Tut

42/57


2. Explore the Word user interfaceIn a new blank document, you can simply start typing. However, before you begin working with text, youshould familiarize yourself with some of the user interface elements that you can use in all documents.

Let's take a look at some of the Word user interface elements.

Menu bar: The area at the top of the screen where all menus are displayed. The File, Edit, and Viewmenus have the most commonly used menu commands.

Standard toolbar: The toolbar that displays the name of the document (in this case, Document1) andbuttons for some of the most common tasks, such as opening, saving, and printing a document.

Ribbon: The tabbed command bar at the top of a window or work area that organizes features intological groups. The Home tab and Layout tab have the most commonly used commands for formattingtext and changing the document layout.

Cursor: The blinking vertical line in a document that indicates where text will appear when you startto type.

Scrollbar: The bar on the side of the document window. Drag the scrollbar up or down to see parts ofa document that are not currently visible.

Hints

To hide the ribbon while you work, on the right side of the ribbon, click .

Before you move on


Identify the user interface elements that you can use in all documents.

5/19/2018 Word Tut

43/57


3. Navigate through a documentDocuments can contain various types of content, such as pictures, charts, clip art, and tables. However,the most commonly used content is text.

Let's use a shortcut to create some sample text, and then use the scrollbar and arrow keys to movearound in your document.

With the cursor blinking at the top of the document, type =rand(10,10)to enter the shortcut, andthen press RETURN.

Notice that Word inserts ten paragraphs of text across two pages, and the cursor appears below thetext.

5/19/2018 Word Tut

44/57


Drag the scrollbar to the top of the document, and then click at the beginning of the first sentenceto position the cursor at the top of the document.

Press RETURN two times, and then press the up arrow key on your keyboard two times to move tothe top line of the document.

Type The Fox and the Dog.

5/19/2018 Word Tut

45/57


Hints

If you can't click below the cursor, you are at the end of the document. To insert additional blanklines, press RETURN once for each line that you want to insert.

Before you move on


Use the scrollbar and arrow keys to move within the text.

Insert blank lines by pressing RETURN.

4. Select text

To make changes to text (for example, to format, copy, or move it), you first have to select the text thatyou want to work with. You can select individual characters, specific words, or entire paragraphs.

Let's use several different techniques to select text.

Double-click the first instance of the word quick. Highlighting indicates that the word is selected.

Click to the left of the second instance of The. Hold down the mouse button, drag diagonally acrossthe paragraph, and then release the mouse button. The entire paragraph is selected.

Tip You can also triple-click any word in a paragraph to select an entire paragraph.

5/19/2018 Word Tut

46/57


On your keyboard, hold down Command(!), and then press A. All text in the document isselected.

Tip You can also click Edit> Select Allto select all content in a document.

To clear the selection, click anywhere in the document. The highlighting disappears, and the cursorreappears where you clicked.

Hints

To select a single line of text, move the pointer into the left margin of the document. When the

pointer becomes , click to select the line of text.

When text is selected, the cursor is hidden.

Keyboard shortcuts (for example, !+A) are listed to the right of the command on a menu (forexample, Edit> Select All).

Before you move on


Select a word, select a paragraph, and select all document text.

Clear the selection of text.

5/19/2018 Word Tut

47/57


5. Format textAfter you select text, you can format it. For example, you can change the font, size, and color.

Let's format the font, size, and color of the document title.

Select the document title (for example, The Fox and the Dog).

On the Hometab, under Font, click the Fontpop-up menu, and then click Arial Black.

Tip To see a hint for a toolbar or ribbon command, rest the pointer over the button.

5/19/2018 Word Tut

48/57




Notice the new color, font, and size of the document title.

5/19/2018 Word Tut

49/57


Hints

For additional formatting options, select the text that you want to format, and then click Format>Font.

To remove formatting applied to text, select the text. Then, on the Hometab, under Styles, clickNormal.

You can use styles to apply several types of formatting at once. Styles are located on the Hometab.

Before you move on


Format the font, size, and color of selected text.

6. Copy, paste, and dragCopy and paste are commands that make it simple to reuse text without having to retype it. You can alsodrag text to quickly move it to another location in the document.

Let's copy, paste, and drag some text in the document.

Select the title that you typed and formatted in earlier lessons.

Click Edit> Copy.

Tip !+C is the keyboard shortcut for copy.

5/19/2018 Word Tut

50/57


Drag the scrollbar to the end of the document, click below the last paragraph, and then pressRETURN two times.

Click Edit> Paste.

Tip !+V is the keyboard shortcut for paste.

Notice that a copy of the title is pasted at the end of the document.

5/19/2018 Word Tut

51/57


Select the paragraph above the pasted title.

Click the selected paragraph, drag the selection below the pasted title, and then release the mousebutton.

Notice that the paragraph appears below the pasted title.

5/19/2018 Word Tut

52/57


Hints

For additional options, hold down CONTROL, and then click any selected text.

To undo the previous edit, click Edit> Undo, or use the keyboard shortcut !+Z.

You can also copy and paste text between applications (for example, between Word and

PowerPoint).

Before you move on


Copy and paste text.

Drag text to a new location in the document.

7. Change the document layoutWord provides many layout options to make your document look just the way you want. For example, youcan quickly change the line spacing, margins, and page orientation.

Let's change some of the layout options for the document.

Click Edit> Select Allto select all of the text in the document.

5/19/2018 Word Tut

53/57


On the Hometab, under Paragraph, click Line Spacing, and then click 1.5.

On the Layouttab, under Margins, click Margins, and then click Narrow.

On the Layouttab, under Page Setup, click Orientation, and then click Landscape.

5/19/2018 Word Tut

54/57


Notice that Word applies the line spacing, margin, and page orientation settings that you selected.

Hints

To indent the first line in a paragraph, click before the first word in the paragraph, and then pressTAB. To indent the entire paragraph, click to the left of any other line, and then press TAB.

To go directly to the page orientation settings, click File> Page Setup.

Before you move on


Change the line spacing, margins, and page orientation of a document.

8. Save a document in a new folder

At this point, none of the changes that you have made to the document have been saved. The generic filename (Document1) above the Standard toolbar indicates that the document has not been saved.

Let's save the document in a new folder on your computer.

Click File> Save.

5/19/2018 Word Tut

55/57


In the Save Asbox, enter a name for the document (for example, Word Basics).

On the Wherepop-up menu, click Documents, then click the arrow next to the Save Asbox so that

the arrow faces upward. All folders in your Documentsfolder appear.

Click New Folder.

5/19/2018 Word Tut

56/57


In the New Folderdialog box, type Word Practice Folder, and then click Create.

Click Save.

Notice that the file name (for example, Word Basics.docx) of the saved document appears above theStandardtoolbar.

Hints

To open a document that you worked on recently, click File, point to Open Recent, and then click

the document that you want to open.

To see a list of all Word documents saved on your computer, click File> New from Template.Then in the left pane, under Recent Documents, click All.

To quit Word, click Word> Quit Word, or press!+Q.

Before you move on



5/19/2018 Word Tut

57/57



To Do this

Create a new blankdocument

In the Word Document Gallery, click Word Document, and then clickChoose. Or, if the Word Document Gallery is not open, click File> NewBlank Document.

Open the Word DocumentGallery at any time

Click File> New from Template.

Hide the ribbonOn the right side of the ribbon, click .

Insert a blank line Click at the end of the text where you want the blank line to appear, andthen press RETURN.

Select a single word in adocument

Double-click the word.

Select an entire paragraph Click at the beginning of the paragraph. Hold down the mouse button,drag diagonally across the paragraph, and then release the mouse button.You can also triple-click any word in the paragraph.

Select all content in thedocument

Click Edit> Select All.

To remove formatting fromtext

Select the text. On the Hometab, under Styles, click Normal.

Find the keyboard shortcutfor a command

Keyboard shortcuts are located to the right of the command on a menu.For example, on the Editmenu, the keyboard shortcut for Copyis!+C.

Copy text Select the text that you want to copy, and then click Edit> Copy.

Paste text Click where you want to paste the text, and then click Edit> Paste.

Change the line spacing forthe entire document Select all text in the document. On the Hometab, under Paragraph, clickLine Spacing, and then enter the spacing that you want (for example, 1.5).

Change the page orientation(for example, Landscape) fora document

On the Layouttab, under Page Setup, click Orientation, and then click theorientation you want.

Open a document that youworked on recently

Click File> Open Recent, and then click the document that you want toopen.

Quit Word Click Word> Quit Word.

More Hints

The most commonly used formatting options such as font, size, and color are located on the

Hometab.

You can copy and paste text between applications (for example, between Word and PowerPoint).

To use a keyboard shortcut (for example,!+C), hold down the Commandkey (!), and then

press the Ckey.

Some of the more commonly used keyboard shortcuts include: !+C to copy text,!+V to pastetext, and!+Z to undo the last change.

The generic file name (Document1) above the Standard toolbar indicates that the document hasnot been saved.