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Work and Life and Managing it all
Sissy R. Osteen, Ph.D., CFP®Resource Management SpecialistOklahoma Cooperative Extension Service
Time ManagementTime Management
Set of skills and techniques Set of skills and techniques used to accomplish tasks, used to accomplish tasks, projects and goalsprojects and goals
Planning, allocating, goal Planning, allocating, goal setting, prioritizing, setting, prioritizing, monitoring, organizing, etc.monitoring, organizing, etc.
POSECPOSEC
Prioritize - Your time and define your life by goals.Prioritize - Your time and define your life by goals. Organizing - Things you have to accomplish regularly to be Organizing - Things you have to accomplish regularly to be
successful. (Family and Finances)successful. (Family and Finances) Streamlining - Things you may not like to do, but must do. Streamlining - Things you may not like to do, but must do.
(Work and Chores)(Work and Chores) Economizing - Things you should do or may even like to do, Economizing - Things you should do or may even like to do,
but they're not pressingly urgent. (Pastimes and Socializing)but they're not pressingly urgent. (Pastimes and Socializing) Contributing - By paying attention to the few remaining things Contributing - By paying attention to the few remaining things
that make a difference. (Social Obligations).that make a difference. (Social Obligations).
Personal ProductivityPersonal Productivity
Time cannot be managed, we Time cannot be managed, we only manage the work we can fit only manage the work we can fit into the time availableinto the time available
Managing work and life leads to Managing work and life leads to personal productivitypersonal productivity
Learning to manage well is Learning to manage well is empoweringempowering
88% of thinking is subconscious, 88% of thinking is subconscious, making lists works! making lists works!
Wasting timeWasting time
What is your favorite way to …?What is your favorite way to …?
How much is time worth?How much is time worth?
200 days per year x 8 hours = 1600200 days per year x 8 hours = 1600 Exorbitant salary Exorbitant salary ÷ 1600 = hourly rate÷ 1600 = hourly rate Example - $30,000 ÷ 1600 = $18.75/hourExample - $30,000 ÷ 1600 = $18.75/hour
Pickle Jar TheoryPickle Jar Theory
Large RocksLarge Rocks PebblesPebbles SandSand WaterWater
PlanningPlanning Long-termLong-term
All fixed periodsAll fixed periods Plot on calendarPlot on calendar POW- importantPOW- important
IntermediateIntermediate Weekly scheduleWeekly schedule EventEvent Work and nonworkWork and nonwork
Short-termShort-term Realistic daily listRealistic daily list
Setting PrioritiesSetting Priorities
Make decisions and assign valueMake decisions and assign value Stick with itStick with it Don’t fill in with low priorityDon’t fill in with low priority Evaluate progress each dayEvaluate progress each day Find best system for trackingFind best system for tracking
Calendar or PDACalendar or PDA
Making your Schedule WorkMaking your Schedule Work
Identify your work Identify your work personalitypersonality
AM vs. PMAM vs. PM Adjust your schedule to itAdjust your schedule to it
What Does Success Look LikeWhat Does Success Look Like
Draw a pictureDraw a picture Include elements of Include elements of
successful extension successful extension educatoreducator
Getting to CenterGetting to Center
Control your EnvironmentControl your Environment
Organized?Organized? Visually pleasing?Visually pleasing? Pleasant?Pleasant? Comfort items?Comfort items? Space to complete work?Space to complete work?
Handling VisitorsHandling Visitors
If busy close or partially close If busy close or partially close doordoor
Alert support staff that you are Alert support staff that you are under deadlineunder deadline
Spend a little timeSpend a little time Schedule another meeting timeSchedule another meeting time Walk visitors to the front doorWalk visitors to the front door
How to Get Going & Keep MovingHow to Get Going & Keep Moving
Manage procrastinationManage procrastination ADD is listed as potential ADD is listed as potential
causecause Small stepsSmall steps Avoid busynessAvoid busyness Reward yourself for Reward yourself for
completing taskscompleting tasks
Develop Self-DisciplineDevelop Self-Discipline
Identify distractionsIdentify distractions Control ThemControl Them Develop positive self-talkDevelop positive self-talk Use a “help partner”Use a “help partner”
Ways to Save TimeWays to Save Time
Check email once or twice per dayCheck email once or twice per day Ask for time aloneAsk for time alone Make listsMake lists Restrict meetingsRestrict meetings
Your Favorite Ways to Save TimeYour Favorite Ways to Save Time
Questions and CommentsQuestions and Comments