a

EASTERN RAILWAY

WORK STUDY REPORT

ON

REVIEW OF WORKLOAD OF SAFAIWALA

AT NAIHATI, UNDER MEDICAL DEPARTMENT

(STUDY NO.WSER-26/17-18)

(Submitted on 26.09.2017)

Study guided by :- Sri S. Chandra, Asstt. Efficiency Officer, E.Rly

Study conducted by :- Sri K.K. Chatterjee, CPLI

BY

CENTRAL PLANNING ORGANISATION

GM‟S EFFICIENCY CELL

EASTERN RAILWAY

KOLKATA

b

CONTENTS

Sl.

No.

Subject Page

1. Acknowledgement, Authority & References I

2. Summary of Recommendations II

3. Executive summary III

4. Chapter - I 1 to 2

5. Introduction 1

6. Chapter - II 3 to 14

7. Existing Scenario & Critical Analysis 3 to 14

8. Chapter - III 15

9. Financial Appraisal 15

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I

ACKNOWLEDGEMENT

The study team is very much thankful to ACMS/E.Rly./NAIHATI, ADMO/E.Rly./Naihati for

their appropriate opinion, guidance and co-operation. Study team is also thankful to both the

Health Inspectors of E.Rly./Naihati for their active co-operation and furnishing the relevant

informations, documents, etc. for conducting the subject work study.

AUTHORITY & TERMS OF REFERENCE

As desired by the competent authority, the subject work study has been undertaken by the

GM‟s Efficiency Cell / Eastern Railway during the financial year 2017-18 under the following

terms of reference:-

I. To evaluate the quantum of work.

II. To examine the deployment of ‘SAFAIWALA’ against workload.

III. To assess the actual requirement of ‘SAFAIWALA’, considering the „Yardstick‟ of

Medical Department published by CMD / E.Rly. dated 28-02-2014.

d

II

SUMMARY OF RECOMMENDATION

Sl.

No. Recommendation Para ref.

1

The Study Team recommends that 12 posts of ‘Safaiwala

(Conservancy)’ to be surrendered from the existing Sanctioned

Strength of Conservancy Safaiwala under H&MI (Gr-I) / Naihati.

2.35.0.

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III

EXECUTIVE SUMMARY

Study Name & No.:

REVIEW OF WORKLOAD OF SAFAIWALA

AT NAIHATI, UNDER MEDICAL DEPARTMENT

(STUDY NO.WSER-26/17-18)

Year of conducting the

study: 2017-18

Terms of reference:

I. Evaluate the quantum of existing workload.

II. Examine the deployment of Safaiwala against workload.

III. Assessment of actual requirement of Safaiwalas.

Methodology:

Collection of data.

Discussion with concerned Medical Officers and H&MI (Gr.I)/NH.

Study of existing workload and manpower.

Critical analysis of existing workload and assess the actual

requirement of manpower.

Existing Sanctioned

Strength 45

Existing Men on Roll 41

Vacant post 04

Proposed Surrender 12

Already implemented Nil

Justification:

Based on the assessment, as per the latest Yardstick dated the 28th February 2014 of Sanitation

Staff for Sanitary cleaning activities, study team assesses the actual requirement of Safaiwala

(Conservancy) to cater existing workload due to only 28% Occupancy of Railway Quarters in the

Naihati Railway Colonies. Study team analyzed and evaluate the rationalized Man-Power, to

achieve the proper utilisation of Workforce / Man-Power as well as betterment of Sanitary cleaning

quality.

1

CHAPTER- I

1.0.0. INTRODUCTION:

1.1.0. Indian Railways is an Indian state owned enterprise, owned and operated by the

Government of India through the Ministry of Railways. It is one of the world's largest

railway networks comprising 115,000 km (71,000 mi) of track over a route of

65,000 km (40,000 mi) and 7,500 stations. Indian Railways is the world's ninth

largest commercial or utility employer, by number of employees, with over

1.33 million employees.

1.2.0. Indian Railways is not a mere operation/service providing organization. Rather, it‟s

an institution. It is an industry. It is the prime mover of India‟s infrastructural

development. As of December 2012, it transported over 25 million passengers daily

(over 9 billion on an annual basis).

1.3.0. Railways are the most preferred mode of transport for the masses in India and

running approximately 11,000 trains daily in which 7000 are passenger trains which

carry approximately 1.4 crore passengers per day.

1.4.0. One of the commitments of the Railways in its „Citizen Charter on Passenger

Services on Indian Railways‟ is to provide safe and dependable train services to the

passengers and ensure adequate passenger amenities in trains and at Railway

station, which includes provision of clean and hygienic surroundings both at Railway

stations and inside the train compartments, Latrine & Lavatories, Kitchens, etc.

1.5.0. The term „Sanitation‟ means maintaining a clean environment so that the

beneficiaries are able to stay in neat and hygienic environment.

1.6.0. Railway Stations, Rly. Colonies and all work places are to be maintained in a

hygienic and uncontaminated manner. However, adequate measures are needs to

be thought about at the planning stage itself.

1.7.0. Keeping the objective in view, special emphasis is laid on the Waste Management

i.e. collection and disposal of refuse, sewage and garbage in a scientific manner.

Sanitation services are provided in all the Railway premises including the Railway

colonies, Railway stations, circulating areas, Railway Yards, offices, coaches and

tracks. Cleanliness of these areas is multidisciplinary approach by various

departments of the Railways viz. Medical, Engineering, Operating and Mechanical

Department. The Medical Department performs the Sanitation job at Railway

colonies and major stations under the supervision of Health Inspectors.

2

1.8.0. Cleanliness in stations includes maintaining cleanliness in circulating area, outside

the station building and on platforms, concourse area, waiting rooms, retiring rooms,

toilets, tracks adjacent to platforms, foot over bridges, drains, sewer inside the

station premises in addition to a proper waste management system.

1.9.0. For providing a clean and hygienic environment to the passengers in Railway

premises, the Railways need adequate infrastructure as well as amenities

commensurate with the quantum of passenger traffic handled at stations.

1.10.0. Railway Board laid down guidelines prescribing a quantitative scale of minimum

essential amenities for each category of station. These amenities were to be

augmented at a higher scale based on actual passenger traffic handled and were

called „recommended amenities‟. Some of these amenities have a direct bearing on

cleanliness of stations such as drinking water, seating arrangements, waiting halls,

toilets and urinals.

1.11.0. Railway stations are maintained either departmentally through departmental

‘SAFAIWALA’ or through „Outsourced Contractual Agencies‟. Effective manpower

management and contracts are therefore, essential.

1.12.0. Apart from this, the Railways should have a mechanism to prevent unauthorized use

of stations as well as an effective monitoring mechanism in place to ensure quality in

cleanliness related activities.

1.13.0. Inadequate provision of water supply, washable aprons, drains and sewerage

system and ineffective utilization of machines are the major constraints to make

available a clean and hygienic environment in Railway premises.

1.14.0. Indian Railway is facing tremendous financial crunch after implementation of 6th Pay

Commission. Operating ratio is gradually increasing. Though Indian Railway is not a

business organization but to survive, it is always essential to make the organization

in profit i.e. operating ratio should be less than 1.

1.15.0. The subject workstudy has been undertaken to review the quality of sanitation

services at Naihati Rly. Station adjoining Rly. Colony premises under Medical

department, keeping in view the financial criterion.

1.16.0. The quality service could be possible only by optimizing the utilization of available

workforce with/without electrically operated Safai devices for Sanitation/Safai work,

as the case may be.

1.17.0. Nowadays, it is easier to maintain the platform and surroundings clean and hygienic

with the introduction of Mechanical devices (mostly electrically operated) for cleaning

operation.

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1.18.0. As the subject workstudy is undertaken to review the existing deployment of

Safaiwalas vis-à-vis their workload as a regular manner, it is essential to assess the

optimum utilization of Safaiwalas to cater the daily workload.

1.19.0. The subject study is also undertaken to review the situation, consequent upon the

use of Mechanical cleaning devices by which the quality of cleaning has increased

drastically along with remarkable financial savings.

1.20.0. Keeping the above ideas into consideration, the study team has concentrated on the

existing pattern of working and existing deployment of Safaiwalas according to their

work point.

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CHAPTER-II

2.0.0. EXISTING SCENERIO & CRITICAL ANALYSIS:

2.1.0. Naihati (NH) Rly. Station is one of the busy Rly. Station in Sealdah Division. This

station manages the passenger load of good nos of Passenger/Local as well as Mail

/Express Trains round the clock.

2.2.0. Naihati Rly. Station Premises, including all service buildings at Station and Station

approach areas are within the jurisdiction of Health & Malaria Inspector (Gr.I)

/Naihati [H&MI (Gr.I)/Naihati]. It further includes all concourse and Foot Over

Bridges (FOBs). In addition, Rly. Colonies of Naihati are also under the jurisdiction of

Health & Malaria Inspector (Gr.I) /Naihati.

2.3.0. The organizational set up of Health & Malaria Inspector (Gr.I) /Naihati unit is as

follows –

Under the control of ACMS/ Naihati, two Health inspectors are supervising the

sanitary & conservancy cleaning work at the platforms, etc. of Naihati Railway

Station, its adjoining offices, FOBs, Rly. Colonies, etc.

2.4.0. The sanitary work/cleaning activities of Station premise i.e. cleaning / sweeping of all

Rly. Platforms, Platform offices, concourse area, approaches, service buildings,

adjoining Rly. offices, Rest Room, etc. are outsourced to Non-Rly. contractual

agencies under the direct supervision of H&MI (Gr.I)/Naihati.

2.5.0. The Health inspectors / Naihati, officially reports to Additional Chief Medical

Superintendent (ACMS) / E.Rly. / Naihati. The particulars of staff position i.e.

Sanctioned strength, Men-On-Roll & Vacancies of „SAFAIWALA‟ at Naihati

(Conservancy and Health Unit) under Medical Department i.e. ACMS/NH of SDAH

Division (Annexure - A) is tabulated below -

Table - 1

Sl. No.

Designation Pay Scale

& Pay Band

Bill Unit No.

Staff Strength

Sanctioned Strength (As per BOS of 2016)

On-Roll

Vacancy

1. Safaiwala (Conservancy) GP-1800/- 39308 45 41 04

2. Safaiwala (Health Unit) GP-1800/- 39308 01 01 0

2.6.0. The day to day working of sanitation wing / Naihati is to maintain cleanliness of

colony area; road sweeping, house drain cleaning, garbage removal, sweeping of

surroundings, etc. are the designated job of safaiwala under Health inspectors /

Naihati.

5

2.7.0. The working shift of Departmental Safaiwala is from 06-00 Hrs. to 14-00 Hrs.

(Monday to Saturday & Sunday is the weekly „OFF‟ day).

2.8.0. In Naihati, there exists the under mentioned Railway Colonies viz. -

A. Naihati Station Colony.

B. Naihati Hospital Colony.

C. Naihati Ambagan Colony.

D. Naihati Negel Colony.

Each of the above Railway Colonies have different categories of Railway Quarters

like Type-I, Type-II, Type-III & Type-IV. There are concreted roads inside the Rly.

Colonies. Besides that, various types of drains, Vats for temporary garbage

accumulation, etc. which are to be looked after by the H & MI (Gr.I) / NH with the

deployment of „Safaiwalas‟ under him.

2.9.0. The above mentioned 04 Rly. Colonies are sub-divided further in some smaller

segment of for effective utilization & convenience of workforce & daily deployment of

departmental sanitation wing for cleaning of House drains, sweeping of roads &

surroundings, cleaning of latrine blockage & removal of garbage, etc. and of sanitary

and cleaning work. The Particulars of such segments are detailed below:

1. Segment /Segments, within Naihati Station Colony

a. Office of CYM/NH, Tr. Office, Foot Over Bridges at Bhatpara & Kanthalpara,

outside the Naihati Rly. Station Premises (i.e. between Naihati Rly. Station

and Kankinara Rly. Station), Staircases, etc.

b. Offices, Qtr. Nos. 150, 507, 508,etc.

c. RPF Colony (P i)

d. RPF Colony (P ii)

e. Rly. Institute Colony.

f. Station Colony East.

g. Dewul Para Colony.

h. Children Park Colony.

i. Station Colony West.

2. Naihati Hospital Colony.

3. Segment /Segments, within Naihati Ambagan Colony.

a. Loco Colony (P i)

b. Loco Colony (P ii)

c. Neem Bagan Colony

d. Ambagan Colony (P i)

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e. Ambagan Colony (P ii)

f. Ambagan Colony (P iii)

4. Segment /Segments, within Naihati Negel Colony.

a. Negel Nagar Colony (P i)

b. Negel Nagar Colony (P ii)

2.10.0. The particulars of 04 Rly. Colonies mentioned in para 2.8.0., in terms of Occupation,

Vacant, etc. is tabulated below :

Table - 2

Details position of Railway Quarters under SSE/Works/Naihati upto June, 2017 :

Occupation

Sl. No. Location Type - I Type - II Type - III Type - IV Total

(In Nos.)

1 Naihati Station Colony 72 130 01 02 205

2 Naihati Hospital Colony 10 08 01 01 20

3 Naihati Ambagan Colony 78 68 0 0 146

4 Naihati Negel Colony 13 17 0 0 30

Total → 401

Table - 3

Vacation

Sl. No. Location Type - I Type - II Type - III Type - IV Total

(In Nos.)

1 Naihati Station Colony 240 38 01 01 280

2 Naihati Hospital Colony 27 04 01 01 33

3 Naihati Ambagan Colony 354 49 0 0 403

4 Naihati Negel Colony 80 05 0 0 85

Total → 801

Table - 4

Condemned

Sl. No. Location Type - I Type - II Type - III Type - IV Total

(In Nos.)

1 Naihati Station Colony → → → 62

2 Naihati Hospital Colony → → → 11

3 Naihati Ambagan Colony → → → 139

4 Naihati Negel Colony → → → 08

Total → 220

N.B. : Nos. of Dismantled Railway Quarters in Naihati Station Colony : 13 Nos.

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Table - 5

Percentage of Occupation (Colony - Wise)

Sl. No.

Location Occupation Total Nos. of

Quarters % of

Occupation

% of Non-Occupation i.e. either vacant or

Condemned/ Dismantled Rly.

Quarters at Naihati.

1 Naihati Station Colony 205 560 36.61 63.39

2 Naihati Hospital Colony 20 64 31.25 68.75

3 Naihati Ambagan Colony 146 688 21.22 78.78

4 Naihati Negel Colony 30 123 24.39 75.61

Table - 6

Summary of the aboveTables

Occupation: : 401 Nos.

Vacation: : 801 Nos.

Condemned: : 220 Nos.

Dismantled: : 13 Nos.

Total Nos. of Rly. Quarters at Naihati → : 1435 Nos.

% of Occupation (Overall) : 27.94% ≈ 28%

% of Non-Occupation (Overall) : 72.06% ≈ 72%

2.11.0. In course of conducting the study, one office record was placed before the study

team by H&MI (G-I) which was a Joint Note pertaining to “Job Analysis of Naihati

Railway Colonies”. The said Joint Note was signed by the then ACMS/ ER/NH, SSE

(Works)/ER /NH and H&MI (Gr.I)/ER/ NH on 15-07-2011.

2.12.0. The said Joint Note shows the nature & volume of Sanitary & Cleaning Work

handled by Medical Department at Naihati during 15-07-2011.

2.13.0. The study team considers the facts & figures of said Joint Note as authentic during

15-07-2011, as the same was jointly certified by the then ACMS/ ER/NH, SSE

(Works)/ER /NH and H&MI (Gr.I)/ER/NH.

The extract of the same are as follows –

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Table - 7

Sl.

No. Nature of Works Volume of Work References

1. Sweeping of Colony Roads. 14,32,895.00 Sq. ft.

A Joint Note

pertaining to “Job

Analysis of Naihati

Railway Colonies”,

jointly signed by

the then ACMS/

ER/NH, SSE

(Works)/ER /NH

and H&MI

(Gr.I)/ER/ NH on

15-07-2011.

(Annexure-B)

2. Cleaning the Surroundings of Houses

and Roads 1,50,480.00 Sq. ft.

3. Cleaning of Single House Drains 1,23,636.00 Running ft.

4. Cleaning of Main Drains 8,450.00 Running ft.

5. Sweeping of Stair Cases of Multistoried

Buildings 72 Stair Cases

6.

Special Gangs for attending of

Blockage of underground drains, Septic

Tanks and Aqua Privies, etc.

1137 (Septic Tanks + Aqua

Privies)

7. Anti-larval & Anti-Insecticidal Spraying

Work

1,23,636.00 Running ft. House

Drains + 1239 Rly. Quarters + 34

Service Buildings

8.

Dealing of Water Sample & food

Sample (Quality Control & PFA), Letter

Delivery Work, Health Unit medicines

collection from BRSH, Stores

collections from HWH & HLR Store

Depot, etc.

DRM Building, BRSH, Road side

Rly. Stations from Naihati to

Pyradanga, HLR, HWH (For

Store)

2.14.0. One Contractual agency viz. M/s. Reliable Facility Services Pvt. Ltd. Is involved in 03

shifts for “Daily Mechanized cleaning, Rag picking incl. Disposal of garbage at

Naihati Rly. Station areas”. Particulars of which are mentioned below.

A) Work Order No. : H/San/MC/NH/W.O./17, dated 31.03.2017.

B) Period of Contract : 1095 days w.e.f. 04-04-2017

C) Value of Contract : Rs. 2,44,42,833.33.

D) Nos. of Working Shifts : 03 Shifts i.e. Morning, Evening & Night Shifts.

E) Job allotment in Morning Shift :

1. Rag Picking.

2. Dry cleaning of Platform Track.

3. Cleaning of Track drain.

4. Cleaning of Platform surface & Concourse.

5. Cleaning of Service Building.

6. Cleaning of Foot Over Bridge.

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7. Dry & Wet Cleaning of Pillar Base, Water Booth, Urinal, Toilet, Tiled Seats,

Wash Basin, Granite, etc.

8. Disposal of Garbage by Lorry.

F) Job allotment in Evening Shift :

1. Cleaning of Platform Tracks.

2. Cleaning of Platform surface & Concourse.

3. Cleaning of Service Building.

4. Cleaning of Foot Over Bridge.

G) Job allotment in Night Shift :

1. Cleaning of Platform Tracks,

2. Cleaning of Platform surface & Concourse,

3. Cleaning of Foot Over Bridge,

4. Dry & Wet Cleaning of Pillar Base, Water Booth, Urinal, Toilet, Tiled Seats,

Wash Basin, Granite, etc.

5. Cleaning of windows and glasses.

6. Supply of Plastic Dustbin and Poly. Garbage bag.

2.15.0. One of the important workload relating to „Sanitary & Conservancy cleaning‟ is

„Disposal of Garbage‟ accumulated at the nominated Dustbins, Vats, etc. of Naihati

Rly. Platforms as well as Naihati Railway Colonies.

2.16.0. In the Work Schedule Sl. No. 8 of above Work Order, the said aspect is clearly

affirmed as mentioned below -

Disposal Of Garbage :

Daily Once through collection, removal & disposal of all accumulated garbage from

scheduled Dustbins / Vats at Naihati Station & Colony area to Naihati Municipal

Dumping Ground by contractor’s own arrangement i.e. Lorry, Labour, Driver and

necessary equipments.

2.17.0. The study team asked the „Complaint Register‟ wherein the residents of

abovementioned Rly. Colonies are supposed to record their complaint regarding

sanitary cleaning, sweeping, etc. and H&MI (Gr.-I) booked safaiwalas, put his

remarks after redressal of complaints, accordingly.

2.18.0. It is learnt that no such „Complaint Register‟ is maintained at the unit. Instead, the

complaint redressal, if any, are carried out through telephonic/verbal communication

only. No records are maintained by the unit in this regard.

2.19.0. Thus, non-maintenance of „Complaint Register‟ by the unit clearly indicates that the

nos. of complaint are either very poor or nil.

10

2.20.0. H&MI (Gr.-I)/Naihati produced an office document from his office records to the

study team which is very much relevant in connection with the present Work Study.

The document was “A Joint Note pertaining to „Job Analysis of Naihati Railway

Colonies‟, jointly signed by the then ACMS/ ER/NH, SSE (Works)/ER /NH and H&MI

(Gr.I)/ER/ NH on 15-07-2011.

(Annexure-B)”

2.21.0. In course of aforesaid „Job Analysis of Naihati Railway Colonies‟, required Man-

Power was evaluated on the basis of the „Yardstick‟ for Medical Departmental Staff,

prepared by G.M‟s Efficiency Cell and circulated vide CMD/E. Rly‟s. office letter No.

MD.248/O, dated 12/04/1979. (Annexure-E)

2.22.0. As the said „Yardstick‟ for Medical Departmental Staff is very old, on 28th February

2014, the latest „Yardstick‟ of Medical Department / Eastern Railway was published

by Dr. M.K. Budhalakoti, Chief Medical Director / E.Rly.

2.23.0. In course of publishing the book on the above „Yardstick‟, CMD/E.Rly. Opined in the

„Preface‟ of the booklet was that -

“It is seen in the last 4-5 years, that efficiency of the contractual labour is more than

Railway Departmental Staff. With the feedback from various sources, it is considered

that contractual staff is giving output of approximate 150% compared to that of the

Departmental Staff. Therefore, in the calculation of „Yardstick‟ the output of

manpower is decided 150% of departmental staff.

2.24.0. Accordingly, in the Chapter-II (Page No. Yardstick/7) and vide Para 1.1, the said

latest „Yardstick For Colonies‟, OUTPUT OF SAFAIWALAS in manual cleaning were

formulated. Extract of the same is mentioned below. [Annexure - C]

1.1 For Colonies:

1.1.1 For sweeping roads:

(a) For sweeping 105000 sq.ft. of road only 01 Safaiwala in 8 hourly shift.

(b) For cleaning the surroundings of houses and road 90,000 sq.ft. per

Safaiwala per shift of 8 hr.

(c) For sweeping road with broken surface 87,500 sq.ft. per Safaiwala in a

shift of 8 hr.

(d) Garbage collected from sweeping of 15,000 sq.ft. of road and

surrounding can be removed and deposited in dustbins per 30 min.

1.1.2 Cleaning of drains:

(a) For cleaning small house drains – one Safaiwala will take 7 min per 150

R-ft.

(b) For cleaning main drain – One Safaiwala will take 14 min per 150 R-ft.

(c) For removal and disposal of accumulated silt from 150 R-ft length of

drain a sweeper will take 12.5 min.

11

1.1.3 Sweeping of staircases of multi-storied building:

(a) For sweeping of the one staircase for a 4 storied building a Safaiwala

will take 14 min.

(b) For sweeping of one staircase of a 2 storied building a Safaiwala will

take 7 min.

1.1.4 Cleaning of Latrines:

(a) Service Latrines – for cleaning one service latrine a Safaiwala will take

5 min. This includes activities involved e.g. removal of night soil,

walking to the dumping place and back. Manual scavenging has been

banned at present as per extent rule.

(b) For cleaning one community latrine with 10 seats a Safaiwala will take

7.5 min.

1.1.5 A special gang of 2 Safaiwalas should be formed to attend blockage of

underground drains, septic tanks and sanitary latrine.

2.25.0. The sanctioned strength of safaiwala for Sanitary cleaning, conservancy work of Rly.

Colonies are principally evaluated on the basis of occupation of „Railway Quarters in

Colonies, office buildings, etc.‟ The study team, in this respect, considers the

occupation of Rly. Quarters during June 2017, in Naihati Railway Colonies duly

certified by Sr. SE (Works) / Naihati. [Annexure - D]

2.26.0. The position pertaining to Occupation, Vacation, etc. of Railway Quarters at Naihati

Railway Colonies are summarized and tabulated in Table No. 2 to Table No. 6.

Table No. 5 shows percentage of Colony-wise occupancy which are 36.61%,

31.25%, 21.22% and 24.39% in Naihati Station Colony, Naihati Hospital Colony,

Naihati Ambagan Colony & Naihati Negel Colony respectively. The Overall

percentage of Occupation, however, is 27.94 % i.e. R/o. 28 %. The Overall

percentage of Non - Occupation is 72.06% ≈ 72% (Table No. 6)

2.27.0. The complete Sanitary & Conservancy work load of Rly. Colonies having rate of

occupancy from 66.67 % to 100% should not be considered as same for only 28 %

rate of occupancy or havoc 72% non - occupancy due to vacation, condemnation,

etc.

2.28.0. To rationalize the workload of Naihati Rly. Colonies having such poor occupancy

rate of 28 % (average ), Study team follows the below mentioned procedure-

2.29.0. In any Railway Colony Complex, 33.33% (approx.) of total Sanitary & Conservancy

workload may be considered as „Fixed Work Load‟ which are to be executed

irrespective of Occupation percentage. Sweeping of roads & buildings, cleaning of

drains, spraying of insecticides / bleaching powder, etc. to be done regularly in every

Rly. Colony, irrespective to its rate of occupation. But, the frequency of providing

such kind of Sanitary services are definitely depends on the rate of occupation in the

Railway Quarters in the Railway Colonies

12

2.30.0. However, the complete Sanitary & Conservancy work load of Rly. Colonies increase

with the increase of its rate of Occupancy. So, for evaluation of actual and

rationalized workload with the increase of Occupation percentage in any Railway

Colony, a factor viz. „Variable Work Load‟ [Numerical Value of % of Actual

Occupancy of any particular Railway Colony Complex = Numerical Value of % of

Variable Work Load of that Railway Colony Complex] is to be added with the „Fixed

Work Load‟.

2.31.0. Thus, the actual and rationalized workload of each of the four nos. of Naihati Railway

Colonies are evaluated in the under mentioned Table - 8.

Table - 8

Sl. No.

Location Occupation Percentage

% of Variable

Work Load

% of Fixed Work Load

% of proportionate

Workload

% of Overall proportionate

Workload

1 Naihati Station Colony 36.61 36.61 33.33 69.94

62% 2 Naihati Hospital Colony 31.25 31.25 33.33 64.58

3 Naihati Ambagan Colony 21.22 21.22 33.33 54.55

4 Naihati Negel Colony 24.39 24.39 33.33 57.72

2.32.0. Based on the facts & figures, present Sanitary & Conservancy workload of the unit in

the 04 Rly. Colony areas of Naihati is evaluated in the under mentioned Table - 9.

Due to very poor rate of occupancy of Railway Quarters in Naihati Railway Colony,

„Volume of Workload as certified by SSE (W) / NH in Annexure - B ‟ is not

considered for evaluation of required Man-power. Instead, „Present Overall

proportionate Workload‟ and the latest „Yardstick, dated 28th February 2014‟ is taken

into consideration for evaluation of „Total Nos. of Manpower i.e. Safaiwala required

to cater the present Sanitary & Conservancy work load at Naihati.

The procedure is followed to co-relate the reduced amount Sanitary & Conservancy

workload due to very poor rate of occupancy of 28% (approx.). It is very clear that

volume of generation of garbage, wastes, etc. in the Railway Colony is directly

related with its population i.e. rate of occupancy of Railway Quarters.

The Yardstick for manpower requirement is based on the parameters like area of

Sweeping of Colony Roads, Cleaning the Surroundings of Houses and Roads, etc.

Therefore, to evaluate the revised workload due very poor rate of occupancy, a

factor of „0.62‟ is multiplied to actual / certified value of aforesaid „Volume of Work‟

parameter mentioned in Annexure-B.

In case of „Anti-larval & Anti-Insecticidal Spraying Work‟ & „Dealing of Water Sample

& food Sample‟ vide Sl No. 7. & 8. of the Table respectively, there are no such

„Yardstick‟. So, the present practice of manpower deployment, as per the order of

competent authority and mentioned in Annexure-B, is kept un-altered.

13

Table -9

2.33.0. It can be viewed from the above table that bare requirement of Safaiwalas is 29.02

to carry out Sanitary & Conservancy work at Naihati Rly. Colony area in accordance

Sl.

No.

Nature of

Activities

Total Volume of Work

Present Yardstick (As on 28th

February 2014)

Yardstick Ref.

Total nos. of evaluated

Manpower (Nos. of Safaiwala

required) (In Nos.)

As certified by

SSE(W)/NH

Present Overall proportionate

Workload

1. Sweeping of

Colony Roads.

14,32,895.00

Sq. ft.

62% of 14,32,895.00

Sq. ft. i.e. 888394.90

Sq. ft.

1,05,000 sq.ft. of

road only 01

Safaiwala in

8 hourly shift.

Para.

1.1.1 (a)

888394.90

/ 1,05,000

= 8.46

8.46

2.

Cleaning the

Surroundings

of Houses and

Roads

1,50,480.00

Sq. ft.

62% of 1,50,480.00

Sq. ft. i.e 93297.60

Sq. ft.

90,000 sq.ft. per

Safaiwala per

shift of 8 hr.

Para.

1.1.1 (a)

93297.60 /

90,000

= 1.04

1.04

3.

Cleaning of

Single House

Drains

1,23,636.00

Running ft.

62% of 1,23,636.00

R-ft. i.e. 76654.32

R-ft.

01 Safaiwala will

take 7 min per 150

R-ft. i.e 10285.71 R-

ft per shift of 8 hr.

Para.

1.1.2 (a)

76654.32 /

10285.71

= 7.45

7.45

4. Cleaning of

Main Drains

8,450.00

Running ft.

62% of 8,450.00 R-ft.

i.e. 5239.00 R-ft.

01 Safaiwala will

take 14 min per 150

R-ft. i.e. 5142.86 R-

ft per shift of 8 hr.

Para.

1.1.2 (b)

5239.00 /

5142.86

= 1.02

1.02

5.

Sweeping of

Stair Cases of

Multistoried

Buildings

72 Stair Cases 72 Stair Cases

01 staircase of a 2

storied building a

Safaiwala will take

7 min i.e. 68.57

staircases per shift

of 8 hr.

Para.

1.1.3 (b)

72 / 68.57

= 1.05 1.05

6.

Special Gangs for attending of Blockage of

underground drains, Septic Tanks and Sanitary

Latrines.

A special gang of 2

Safaiwalas should

be formed to attend

blockage of

underground drains,

septic tanks and

sanitary latrine

Para.

1.1.5 2.00 2.00

7. Anti-larval & Anti-Insecticidal Spraying Work of

House Drains, Rly. Quarters, Service Buildings

2 Nos. Team consisting of 2

persons each. 4.00 4.00

8.

Dealing of Water Sample & food Sample (Quality

Control & PFA), Letter Delivery Work, Health Unit

medicines collection from BRSH, Stores collections

from HWH & HLR Store Depot, etc.

A team of 2 persons 2.00 2.00

9. Dealing the situation like VIP movement, assistance

to NH H. U., spl. booking in Sunday, etc. A team of 2 persons 2.00 2.00

Total 29.02

14

to the existing workload catered by departmental Safaiwala under H&MI(Gr-I)/ NH.

The Actual Requirement of Safaiwalas is calculated as under:

Table - 10

Bare Requirement : 29.02

LR (Leave Reserve) @ 12.5% : 12.5% of 29.02 = 3.63

Actual Requirement : (29.02 + 3.63) i.e. 32.65 , R/O to 33.00

2.34.0. So, the actual requirement of Safaiwala to carry out existing Sanitary & Conservancy

workload catered by Departmental Safaiwalas at Naihati Rly. Colony area are 33.00

as analyzed through Yardstick and assessment based on observation by study team

reflects the surplus of (45 - 33) = 12 posts of safaiwala from this wing against

sanctioned strength of 45 posts.

2.35.0. RECOMMENDATION: The Study Team recommends that 12 posts of ‘Safaiwala

(Conservancy)’ to be surrendered from the existing Sanctioned Strength of

Conservancy Safaiwala under H&MI (Gr-I) / Naihati.

15

CHAPTER-III

3.0.0. FINANCIAL APPRAISAL

3.1.0. As per recommendation made in Para 2.35.0., 12 posts of Medical Department

Safaiwala under H&MI (Gr.I)/Naihati under to be made surplus and financial savings

thus achieved will be as under:

3.2.0. Thus the annual financial savings against surplus of 12 (Twelve) posts of Safaiwala

having Pay Scale Rs. 5200-20,200/-, G.P. Rs. 1800.00, works out to Rs. 51.58

lakhs (Approx.)

Category /Scale of

pay

Mean pay

GP DA @ 4 %

Total Pay/staff/

month

Proposed surplus

Monthly savings

Yearly savings

Figs. In Rupees Figs. In Rupees

Safaiwala /

Rs. 5200-20,200/-

32,639.00 1,800.00 1,377.56 35,816.56 12

(Twelve) 4,29,798.72 51,57,584.64