2021

Workday Release 2021 R2

Recruitment

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Presenters

Workday Coordinator and PM

HCM

© 2021 HR Path

Maria Stancheva

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OPT-IN OR AUTOMATICALLY AVAILABLE

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Set up required/Opt-in

Automatically Available

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#1. Interview Reminders

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Feature Description

With this release, workday enables you to configure and schedule email or push notification

reminders that Workday automatically sends to candidates with an upcoming interview. It also

enables you to use Notification Designer to create message templates for the reminders. This

simplifies your business process workflows and reduces manual effort for recruiters.

Extra insight

This feature isn't currently available for Amazon Web Services environments unless your tenant is

hosted by the Asia Pacific Region Data Center.

To view the new Candidate Reminder settings on the Manage Interview Scheduling Settings task,

you must enable reminders on the Edit Tenant Setup – Notifications task and configure routing

rules for candidate reminders.

You also need to create message templates and it is recommended to create notification design

templates to use for candidate reminders. If you want to use notification design templates, you

must opt into the Notification Designer innovation service and set up notification designer.

Configure Candidate Reminder settings on individual job requisitions via the Manage Interview

Scheduling Settings task.

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Zoom in – 1.1 Interview Reminders

1

Edit Tenant Set Up Notification Task -> Reminder Settings

In The Recruiting Category -> Candidate Reminders -> Notification Routing Rule For Active Candidates

Set up candidate reminder template

Utilize the ‘Build Layout’ and publish your template.

Select name for the message template

2

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Zoom in – 1.2 Interview Reminders

3

• Create a reminder that will be available to all job applications withing a job requisition. ‘Enable candidate

reminder’ – tick the box and select the notification template (if created) and the message template.

• Use ‘Maintain Notification Template’ - notification template must be activated for the candidate reminder and

notification type (not obligatory). You can create any reminder without using any template

• ‘Edit Message Content’ check box returns the default values and allows for translation of the reminder

The mobile push notifications will be sent to only internal candidates

• ‘Send Candidate Reminder’ check box is defaulted. If the candidate does not require a reminder for the

interview, uncheck the check box before submitting the interview invite

Check the report ‘View All Upcoming Candidate Interview Reminders’ to view any upcoming candidate interview

reminders per job requisitions (only for those scheduled)

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#2. Default External Career Site Branding

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Feature Description

Workday 2021R2 has delivered default custom branding settings to your tenant if you haven't

already configured a custom brand and associated it with your external sites

Extra insight

No action is necessary. Customers that have already configured a custom brand for their

external career site will see no changes. Customers that have not yet configured a custom brand

for their external career site(s) will automatically see a default brand applied to their external

career site(s). This default brand can be edited.

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#3. External Career Site Search Experience and Job Details

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Feature Description

With this release, WD delivers a new Search For Jobs experience that you can configure for an

improved user experience that’s easier to navigate for applicants who search for and view jobs

on your external career sites. The new search experience includes a split view so applicants who

select jobs can view job details without leaving the search results page. You can also now

configure text, video, and image content to display alongside job details to provide applicants

with additional information about your organization and details specific to job posting

templates.

Extra insight

On Tenant Setup – Recruiting, select Enable New Search UI on all External Career Sites. You can

then optionally use the new sidebar configuration tasks to edit the default sidebar, or create

new ones.

If you've made configuration changes through Workday Designer to the search or job details

pages, this feature doesn't respect them. Use the sidebar configuration tasks to replace any

Workday Designer configurations.

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Zoom in – 3.1 External Career Site Search Experience and Job Details

1 You can configure

• Prospect introduce yourself tile

• About us tile

2

Filters are customized, based on candidate searches

‘More’ provides filtering down to Job category, Job type and

Organization

Split view provides visibility of candidate to all search

results and detailed view of selected jobs3

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Zoom in – 3.2 External Career Site Search Experience and Job Details

1

2

Use ‘Edit Sidebar Configuration’ Task

By default, you will have the About us

information. You can add video to upload (if

you have ‘Media Service Agreement’).

On the ‘Edit Job Posting Template’

task you should have different

condition rules (based on branding)

and configure them here.

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#4. Nested Branching Questions for Supplementary Questionnaires

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Feature Description

Workday improves the supplementary questionnaire experience by enabling you to configure

follow-up questions to gather additional information. For convenience, Workday also improves

the user interface for when you configure supplementary questionnaires. Multiple nested

question branching is not currently possible.

Extra insight

This feature is automatically available if you're already using Supplementary Questionnaires for

Recruiting. Recruiters and other users configuring supplementary questionnaires for job

requisitions can create nested branching questions.

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Zoom in – 4. Nested Branching Questions for Supplementary Questionnaires

1 From the action menu on the Job requisition,

select Job change -> ‘Configure Supplementary

Questionnaires’

2Configure supplementary questionnaire - copy

from existing or create new one

Branching questions are configured to be shown based on

answers from previous question

You can configure up to 6 levels of branching questions

3

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#5. Workday Assistant for In-Progress Job Requisitions

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Feature Description

Workday continues to improve recruiting efficiency by enabling you to view your job requisitions

that have awaiting actions by having a conversation with the Workday Assistant chatbot. To use

Workday Assistant, you must sign the Innovation Services form and opt in using the Innovation

Services Opt-In task.

Extra insight

You must subscribe to Innovation Services to use this feature. Contact your Customer Success

Manager to request the Innovation Services order form.

Once you've opted in to the Innovation Services Agreement, you can configure Workday

Assistant.

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Zoom in – 5. Workday Assistant for In-Progress Job Requisitions

1 WD assistant offer a quick status update for hiring managers

Hiring managers have access to the actions that they have

assigned to them

‘View In Progress Job Requisition Task’ – if you have access to

more than 100 JRs

Enabled also into Microsoft teams and Slack

2These skills can be enabled/disables on the ‘Edit Tenant Set

up’ -> Job Requisition -> Disable In Progress Job Requisition

Events

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#6. Fields in Candidate Notifications

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Feature Description

Workday 2021R2 enhances candidate notifications by enabling candidates and prospects to

properly view dynamic fields in notifications. This enables you to generate personalized custom

messages that are relevant to the candidate and reduces the need for recruiters to write ad hoc

messages.

Extra insight

Select the Enable Candidate Fields in Notifications check box on the Edit Tenant Setup –

Recruiting task, and configure security access for the Candidate Notification Receiver security

group. Add report fields to message templates and custom business process notifications. Create

calculated fields where needed.

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Zoom in – 6. Fields in Candidate Notifications

1 ‘Edit Tenant Set up’ -> Recruiting ->

Enable the ‘Enable Candidate Fields in

Notifications’ check box

New metadata security group – Candidate Notification

Receiver. It can be added to several domains 2

After the document generation step, the new

configuration will be triggered. We may view the

automatically sent out message from the recruiting

history timeline

3

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#7. Candidate Skills Match

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Feature Description

With Workday 2021R2, it is made easier for recruiters to quickly identify top potential

candidates by delivering the new Candidate Skills Match as part of the HCM Machine Learning GA

Features Innovation Service. Candidate Skills Match uses machine learning to compare the skills

from a candidate application to the skills of a job requisition. This enables Workday to score

candidate applications and provide details that help recruiters understand the skill set of

candidates and how well they align to their job requisition.

Extra insight

Ensure you enabled Skills Cloud.

Opt in to the HCM Machine Learning GA Features service.

Configure:

Access to the Candidate Skills Match domains.

Candidate list grid to display match scores on job requisitions.

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Zoom in – 7. Candidate Skills Match

1 On the Job Requisition, the fields used to extract skills needed for the job are:

• Summary, job description and additional job description

• The Qualifications field will be also used for the skills scoring if configured

2

If score is good, the ‘Required Skills’ category will

be presented with the matching skills. The ‘Skills

Not Found’ are those that are missing in the

candidate application

3

When viewing candidates that have

applied for the job, you may compare

the data in the skills match score details

column

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Workday Release 2021R2 Live sessions

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The Release window for 2021 Release 2 is from August 7th until September 11th. Go live is planned for

September 11th.

Thank you for your attention

© 2021 HR Path

HR Path

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