Works And Technical Services Committee Agendaupperhunter.nsw.gov.au/f.ashx/documents/Council/CouncilBusiness/Works-and-Technical...Mar 08, 2016 · Report complete from PPI Services,

A Quality Rural Lifestyle - in a vibrant, caring and sustainable community

Works And Technical

Services Committee

Agenda

8 March 2016

Report To Works And Technical Services Committee 8 March 2016

Infrastructure Services

Upper Hunter Shire Council – Works And Technical Services Committee Agenda – 8 March 2016 Page 1

To All Councillors You are hereby notified that the next meeting of the Works And Technical Services Committee will be held on 8 March 2016 in the 135 Liverpool St at 1.00pm, for the purpose of transacting the undermentioned business. The Works And Technical Services Committee consists of

Cr Deirdre Peebles, Cr Lorna Driscoll, Cr Wayne Bedggood, Cr Ron Campbell and Cr Maurice Collison.

W CROCKETT

GENERAL MANAGER 1. APOLOGIES 2. DECLARATIONS OF INTEREST 3. PUBLIC PARTICIPATION 4. BUSINESS ITEMS

WORKS & TECHNICAL SERVICES REPORTS ..............................................................................

WTS.03.1 WORKS PROGRAM - INFRASTRUCTURE SERVICES ........................................................... 2 WTS.03.2 WORKS PROGRAM - INFRASTRUCTURE SERVICES - WATER & SEWER ............................... 8 WTS.03.3 CAPITAL WORKS UPDATE ............................................................................................. 12 WTS.03.4 CLOSURE OF THE SCONE SEPTIC TANK DISPOSAL FACILITY ............................................. 15 WTS.03.5 SCONE GOLF COURSE REDESIGN ................................................................................. 22 WTS.03.6 SCONE TO MURRURUNDI PIPELINE PROJECT FEBRUARY 2016 UPDATE .......................... 25 WTS.03.7 COUNCIL POLICY .......................................................................................................... 29

5. COUNCILLOR QUESTIONS 6. NEXT MEETING




WTS.03.1 WORKS PROGRAM - INFRASTRUCTURE SERVICES

RESPONSIBLE OFFICER: Alan Fletcher - Director Infrastructure Services

AUTHOR: Nicholas Havyatt - Manager Works Delivery

PURPOSE

The purpose of the report is to provide an update on works undertaken over the previous month and those planned for the upcoming month.

RECOMMENDATION

That the Committee receive the report and note the information.

BACKGROUND

The report includes information on Infrastructure Services work including roads, bridges, and parks. The report provides information for Councillors and staff to address ratepayer enquiries regarding construction and maintenance activities.

REPORT/PROPOSAL

Some of the major projects currently under construction are:

• Moonan Cutting - excavation works on hill side are almost complete. • Gundy Road - pavement rehabilitation near Gundy has commenced. • Willow Tree Road initial seal works completed. • Kingdon Street drainage and Main Street Kerb and Gutter has commenced. • Starrs Crossing bridge is continuing.

Works priority has been given to capital works requiring completion. The current list of compliance matters associated with this activity include:

COMPLIANCE ISSUES – WORKS DELIVERY Site Issue Progress Merriwa Depot Trade Waste discharge to

sewer Report complete from PPI Services, PPI Services now to redesign wash bay. Expected completion May 2016.

Timor Caves Gravel Pit and Cressfield Gravel Pit

Incorrect batter slope Consultant redesigning pits, then Council will regrade the pit to the correct batter slope. Expected completion May 2016.




OPTIONS

Nil.

CONSULTATION

• Director Infrastructure Services • Infrastructure Services Managers • Supervisors and Team Leaders

STRATEGIC LINKS

a. Community Strategic Plan 2013+

The report addresses the following focus areas and community strategic objectives in accordance with the Community Strategic Plan 2013+.

Focus Area 6 “Maintain and enhance civil infrastructure and community assets to meet the needs of current and future generations” with the following Community Strategic Objectives:

19. Provide for replacement and improvement of community infrastructure through best

practise and risk management. 20. Maintain and upgrade the road network, with consideration given to additional

sealing only on an economically justifiable basis. 22. Develop economic and intergenerational plans for future infrastructure needs. 23. Advocate, facilitate and provide traffic management and public transport facilities to

meet the needs of the community. b. Delivery Program

The report addresses the following objectives as described in the 2015/16 DPOP. Roads and Bridges – Local & Regional To undertake roads and bridge maintenance and construction works to Council’s standards and specifications so as to improve road safety and minimize future expenses.

c. Other Plans

Implementation of asset management plans. IMPLICATIONS

a. Policy and Procedural Implications

Road maintenance guidelines as identified within Asset Plans and Strategic Plans. These guidelines include grading and service frequency based on a variety of factors including vehicle movements, road utilisation etc.




b. Financial Implications

Identified within individual items in the 2015/16 DPOP. c. Legislative Implications

Not applicable. d. Risk Implications

Road and asset inspections are undertaken to mitigate and minimise Council’s risk exposure in these areas.

e. Other Implications

CONCLUSION

The updated report is provided as Attachment 1 and details work undertaken over the previous month and works planned for the upcoming month. ATTACHMENTS

1 Works Delivery Works Completed February 2016 and March 2016

ATTACHMENT NO: 1 - WORKS DELIVERY WORKS COMPLETED FEBRUARY 2016 AND MARCH 2016 ITEM NO: WTS.03.1


Works Completed February 2016

Location Chainage/Details Work Area

Capital Works

Moonan Cutting Works on the cutting side embankment above road

Stage 2 (embankment above road) of the cutting works are continuing. Rock has now become too hard and blasting is required

Council staff and Contractor

Starrs Crossing Bridge Construction of Starrs Crossing Bridge Foundations completed deck to be completed in March

Contractor

Starrs Crossing Approaches Stage 1

Stage 1 of approaches started Work commenced rest of work will be done Scone construction crew

Gundy Road Gundy rehab Rehab on pavement west of Gundy Rehab on pavement west of Gundy Scone construction crew

Kingdon Street Stormwater Construction of new stormwater line from Highway to Main Street

Works commenced in January Scone construction crew

Main Street Rehab. New kerb and gutter

Kerb and Gutter and road rehab in Main Street

Works commenced Scone construction crew

Willow Tree Road construction Final Seal Completed, Construction 95%

complete Works completed Merriwa crew

Grading Completed Rotherwood Rd Maintenance Grading Works Merriwa Yarrawonga Rd Maintenance Grading Works Merriwa Martins Lane Maintenance Grading Works Merriwa Tangaratta Rd Maintenance Grading Works Merriwa Llangollen Rd Maintenance Grading Works Merriwa Yarrandi Rd Maintenance Grading Works Scone Moobi Rd Maintenance Grading Works Scone Rossgole Rd Maintenance Grading Works Scone Kars springs Rd Maintenance Grading Works Scone Beales Creek Rd Maintenance Grading Works Scone Turanville Rd Resheet Scone Section of Kars Springs Rd Resheet Scone Hunter Rd Maintenance Grading Works Murrurundi Branch Creek Rd Maintenance Grading Works and Resheet Murrurundi



Works Planned March 2016


Capital Works

Golden Highway Construction

Segment 231 25km West of Merriwa Rehabilitation of roadway and guard rail installation Merriwa construction

Golden Highway Road Safety Project

Segment 110 Extension of pipe culvert and installation of wire rope.

Merriwa construction

MR105 Moonan Cutting Roadworks

Works on rehab of road at cutting Works on overlaying pavement and drainage works Scone Maintenance

Main Street Rehab Kerb and Gutter and road rehab in Main Street

Works commenced Scone construction

Starrs Crossing bridge pavement

Starrs Crossing Roadworks and back fill of abutments Contractor and Scone Construction

Gundy Road Gundy rehab Rehab on pavement west of Gundy Rehab on pavement west of Gundy Scone construction crew

Programmed Grading works

Cattle Creek Road Maintenance Grading Works Merriwa Kuloo Rd Maintenance Grading Works Merriwa Darkwood Rd Maintenance Grading Works Merriwa Barambil Rd Maintenance Grading Works Merriwa Bulgin Rd Maintenance Grading Works Merriwa Willungra Rd Maintenance Grading Works Merriwa Upper Dartbrook Rd Maintenance Grading Works Scone Brawboy Rd Maintenance Grading Works Scone Millers Creek Rd Maintenance Grading Works Scone Mt Terrell Rd Maintenance Grading Works Scone Jewisky Rd Maintenance Grading Works Scone Thompsons Creek Rd Maintenance Grading Works Scone Sparkes Creek Rd Maintenance Grading Works Scone Ashwood Rd Maintenance Grading Works Scone Gibbergunyah Rd Maintenance Grading Works Scone Sophia Creek Rd Maintenance Grading Works Scone Halls Rd Maintenance Grading Works Scone Blairmore Point Rd Maintenance Grading Works Scone Thompsons Lane Maintenance Grading Works Scone Netherton Rd Maintenance Grading Works Scone



Hunter Rd Maintenance Grading Works Murrurundi Tomalla Rd Maintenance Grading Works Murrurundi Barrington Forest Rd Maintenance Grading Works Murrurundi Moonan Brook Rd Maintenance Grading Works Murrurundi




WTS.03.2 WORKS PROGRAM - INFRASTRUCTURE SERVICES -

WATER & SEWER


AUTHOR: Paul Turri - Manager Water and Waste

PURPOSE The purpose of the report is to provide an update on works undertaken over the previous month and those planned for the upcoming month.

RECOMMENDATION That the Committee receive the report and note the information.

BACKGROUND

The report provides information for Councillors and staff to address ratepayer enquiries regarding construction, maintenance and other activities in the area of Water & Sewer. REPORT/PROPOSAL

Progress of major projects is listed in Attachment 1 along with planned works. The projects currently underway include:

• Replacement of old water meters in Aberdeen, Merriwa, Murrurundi and Scone. Note that $16,375.00 was transferred from Merriwa restricted assets into the Merriwa meter replacement program so to achieve the target of no meters over a 10 year service life.

• Scone to Murrurundi Pipeline – At the time of writing this report, Council officers were reviewing the initial draft concept report from NSW Public Works.

The current list of compliance matters associated with this activity include:

Infrastructure Services Current Compliance Issues – Water and Waste Site Issue Progress Scone Sewer Treatment Plant Septic Tank Disposal Pit EPA requires pit closed due to

potential risk to ground water quality. Looking for alternatives. See report to Works and Technical Committee 8 March 2016.

Scone Sewer Treatment Plant EPA changing from a load based environment protection licence to a risk based EPL. Carried out risk based audit.

Comprehensive testing carried out by consultants AECOM in 2015 shows STP operating within requirements. Report sent to EPA. Awaiting feedback from EPA.




Aberdeen Merriwa & Murrurundi Sewer Treatment Plants

EPA changing from a load based environment protection licence to a risk based EPL. Carried out risk based audit.

Aberdeen – Licensed. EPA concerns about Park shed and chemical storage. Merriwa- Licenced. Concerns about weed build up at STP Lagoons outlet. Weeds have been cleared. Murrurundi- Does not require a licence due to less than 1000 EP (Equivalent People). No Issues.

Blue Hole, Pages River (Murrurundi) Water Infiltration delivery site

Department Primary Industry (office of water) concerns with clearing during construction of infiltration gallery. Licencing Review.

Engaged consultants URS AUST to prepare revegetation plans in consultation with DPI. DPI sorting licencing issues prior to implementing plan.

OPTIONS

Nil. CONSULTATION

• Director Infrastructure Services • Infrastructure Services Managers • Supervisors and Team Leaders

STRATEGIC LINKS

a. Community Strategic Plan 2013+ The report addresses the following focus areas and community strategic objectives in accordance with the Community Strategic Plan 2013+. Focus Area 6 “Maintain and enhance civil infrastructure and community assets to meet the needs of current and future generations” with the following Community Strategic Objectives: 19. Provide for replacement and improvement of community infrastructure through best

practice and risk management. 21. Provide secure and potable water supply and sewerage services to meet the demands

of future generations to urban areas of the Shire. 22. Develop economic and intergenerational plans for future infrastructure needs. b. Delivery Program The report addresses the following objectives as described in the 2015/16 DPOP. Water Supplies To provide an adequate and secure potable water supply to recognized standards in defined areas on a cost effective basis.




Sewage Services To maintain a sewage system for the transportation and treatment of sewage to licence requirements and encourage appropriate further expansion of services. c. Other Plans Implementation of asset management plans. IMPLICATIONS

a. Policy and Procedural Implications Maintenance guidelines as identified within Service Levels, Asset Plans and Strategic Plans. b. Financial Implications Identified within individual items in the 2015/16 DPOP. c. Legislative Implications Protection of the Environment Operations Act 1997 Water Management Act 2000 Public Health Regulation 2012 d. Risk Implications Maintenance and Capital activities play a vital role in reducing Council’s risk exposure in these areas. e. Other Implications

CONCLUSION

The updated report is provided as Attachment 1 and details work undertaken over the previous month and works planned for the upcoming month. ATTACHMENTS

Nil

ATTACHMENT NO: 1 - WATER & SEWER CAPITAL WORKS PROGRAM ITEM NO: WTS.03.2


Water and Sewer Capital Works Monthly Update

Works Completed February 2016


Hill St, Scone. Between Kingdon and St

Aubins St. Replacement of 100mm dia with 150mm M-PVC main.

Scone/Aberdeen Water

Supply.

Aberdeen, Merriwa,

Murrurundi and Scone

sewer areas . Selected sewer mains in the

retic system. Junction sealing of relined sewer mains.

Aberdeen. Merriwa,

Murrurundi and Scone

sewer.

Capital Works in progress


Merriwa. Water Supply System. Replacement of old water meters. Merriwa Water Supply.

Murrurundi. Water Supply System. Replacement of old water meters. Murrurundi Water

Supply.

Scone & Aberdeen. Water Supply System. Replacement of old water meters. Scone/Aberdeen Water

Supply.

Scone & Aberdeen. Water Supply System. Replacing main at Barton St reservoir site to allow for second

supply to Alabama/Bhima Drive supply area.


Supply.

Maintenance Works Planned March 2016


Maintenance Activities.

Water and Sewer maintenance

activities in the reticulation

network.

Works include but not limited to responding to CRM’s, main

breaks, valve replacements, sewer chokes, service connections

etc.


Supply.




WTS.03.3 CAPITAL WORKS UPDATE


AUTHOR: Belinda Olteanu - Infrastructure Services Admin Officer

PURPOSE The purpose of this report is to provide information on capital works projects within the current budgetary period.

RECOMMENDATION That the Committee receive the report and note the information.

BACKGROUND

In association with the 2015/16 Delivery Program and Operational Plan, a schedule of the planned capital works has been prepared. Budget holders have been asked to identify when the project is planned to be delivered. REPORT/PROPOSAL

The spreadsheet provided under separate cover shows the expenditure up to the end of February 2016, 66% through the 2015/16 financial year. It shows that YTD actual spend is 85% of YTD budget. There are a number of issues to consider relating to the capital works under expenditure:-

• Starrs Crossing bridge is 6 weeks behind. $470K behind YTD budget. • The administration area is showing a $122k variance underspend YTD. Several large

plant have recently been ordered and this expenditure will show up on future capital reports and correct the underspend.

• Scone waste depot works procurement is $110 000 behind schedule, work now progressing

• At the time of writing this report there are no major February contractor payments in the system.

Key projects being worked on in the coming month are:

• Finalising Stage 2 of Moonan Cutting, blasting has been completed • Gundy Road Rehabilitation Scone side of Gundy • Starrs Crossing Bridge and approaches • Kingdon St and Main St stormwater, and kerb and gutter.

OPTIONS

1. By receiving and noting the capital works update, Council is advised of works progress

and associated works scheduling. 2. Councillors may seek adjustments to works timing and priorities where identified.




CONSULTATION

• Director Infrastructure Services • Manager Works Delivery • Manager Strategic Assets • Manager Water & Waste

STRATEGIC LINKS


The report addresses the following focus areas and community strategic objectives in accordance with the Community Strategic Plan 2013+. Focus Area 6 “Maintain and enhance civil infrastructure and community assets to meet the needs of current and future generations” with the following Community Strategic Objectives.

19. Provide for replacement and improvement of community infrastructure through best

practice and risk management. 20. Maintain and upgrade the road network, with consideration given to additional

sealing only on an economically justifiable basis. 21. Provide secure and potable water supply and sewerage services to meet the

demands of future generations to urban areas of the Shire. 22. Develop economic and intergenerational plans for future infrastructure needs. 23. Advocate, facilitate and provide traffic management and public transport facilities to

meet the needs of the community. b. Delivery Program

The report addresses the following objectives as described in the 2015/16 DPOP.

Roads and Bridges – Local & Regional To undertake roads and bridge maintenance and construction works to Council’s standards and specifications so as to improve road safety and minimize future expenses.

Water Supplies To provide an adequate and secure potable water supply to recognized standards in defined areas on a cost effective basis. Sewage Services To maintain a sewage system for the transportation and treatment of sewage to license requirements and encourage appropriate further expansion of services.

Fire Services To protect life, property and the environment from the effects of bushfire disasters within the UHSC area.

Stormwater

To provide Stormwater drainage systems to manage flows




c. Other Plans

Many projects are identified within Community Plans, Emergency Plans or specific operational plans ie Standards of Fire Cover for Rural Fire Service infrastructure. Council’s Asset Management Plans are also reference documents for the development of the capital works program.

IMPLICATIONS


Some projects involve grant funds, community donations or use of other funding sources such as R2R funds and section 94 contributions. Expenditure of these funds is in accordance with relevant policies and legislative requirements.

b. Financial Implications

All works have been budgeted for in accordance with the Delivery Program and Operational Plan (DPOP) 2015/16.

c. Legislative Implications

Not applicable. d. Risk Implications

The correct planning and completion of capital projects assists Council to mitigate their risk exposure.

e. Other Implications

Not applicable.

CONCLUSION

The capital works update report provides Councillors with a review of progress of the 2015/16 financial year capital works.

ATTACHMENTS

A3 Spreadsheet – Infrastructure Services Capital Works Expenditure




WTS.03.4 CLOSURE OF THE SCONE SEPTIC TANK DISPOSAL

FACILITY


AUTHOR: Paul Turri - Manager Water and Waste

PURPOSE The purpose of the report is to provide information on the closure of the Scone septic waste facility at the Scone Sewerage Treatment Plant.

RECOMMENDATION That Council seek approval from EPA and DPI to dispose of septic waste at the Aberdeen Sewerage Treatment Plant until a permanent solution is found.

BACKGROUND

The following is the sequence of events leading up to the closure of the septic facility. On the 9th February 2016 the Mayor requested a report on the closure of the Scone septic disposal facility be tabled at the Works and Technical Services Committee. The septic waste disposal pond at Scone Sewerage Treatment Works is an unlined pond (Night soil pit) that has been accepting septic waste for decades. There are four septic pump out contractors that have an agreement with Council to dispose septic tank waste at the Scone facility. The signed agreement includes the following clause:

“The Council may, for its convenience and without the need to give reasons, terminate the Agreement at any time by giving written notice to the company. The company must, on receipt of such notice, immediately cease all activities under the Agreement”.

The contractors were first notified by telephone, which was followed by a letter terminating the agreement. Sequence of events 2 November 2015 - Site meeting with Environmental Protection Authority (EPA) at the Scone Sewerage Treatment Plant as part of EPA’s risk based licensing inspection. EPA Inspector concerned about potential risk of contamination to ground water as the dam was constructed without a liner. Council staff made a commitment to undertake an environmental site assessment to determine if there is a leachate problem. 20 November 2015 – RCA Australia were engaged to undertake an Environmental Site Assessment of soil and ground water quality adjacent to the septic effluent disposal pond. 14 December 2015 – Council received a letter from EPA as part of the Scone Sewerage Treatment Plant’s Performance Review and draft licence variation that requested information on ongoing and planned actions to improve the performance of the Scone STP, analysis of




monitoring undertaken by Council, justification for works that Council will commit to and confirmation that Council has stopped operating the ‘night soil pit’ including plans to decommission it. 28 January 2016 – The septic disposal operators were telephoned and informed that the septic waste facility would be closed, and that the closure was due to a directive from the EPA. The companies contacted were:

� Hunter Septics � Scone Septic Service � C. A. C Transport (Do not regularly use the service) � J R Richards

2 February 2016 – Letters of termination of agreement were sent to the companies. 4 February 2016 – Memo sent to sewer treatment staff advising that septic tank waste would not be accepted at any of the Council’s sewerage treatment plants or associated infrastructure. 8 February 2016 – Received the draft Environmental Site Assessment report from RCA Australia. The report has been reviewed by Council staff with results indicating there could be an issue but the results are inconclusive to determine if the issue is from the Scone Sewerage Treatment Plant site or elsewhere. Additional testing has been arranged. Volumes received The data below is based on the information provided by the septic pump out contractors in kiloliters (kL). 1 kL = 1,000 lts and the average size of a septic tank is between 3,000-4,000lts.




Table: Volume of septic waste disposed of at site in the last 3 calendar years.

(It is noted that C.A.C. Transport had an approval to discharge but has not used the facility)

The total volume of septic waste received over the last 3 years is 766.5 kL (766,500lts). Council requires pump out contractors to provide a delivery docket stating the kilolitres (kL) being discharged, not the numbers of septic tanks being pumped out. For instance, 90kL would equate to 22.5 disposals a year of a 4000 ltr truck. It is difficult to accurately determine the number of septic systems being pumped based on the waste being delivered to the Scone facility. The number of registered septic systems in the Shire is not a good indicator, as Newcastle based companies including Transpacific & J R Richards also service the Upper Hunter and do not necessarily use the Scone facility. J R Richards over the last 3 years have disposed of 25kL in total. And have confirmed the Scone facility is not their preferred disposal facility. There are 2,345 registered systems within the LGA consisting of common effluent pump systems, pump-outs, aerated wastewater treatment systems, absorption trenches, reed beds and composting systems. However as many systems were installed many years ago, possibly without formal Council approval, it is estimated that up to 3,500 systems may exist. (UHSC On-site Sewage Management Strategy 2015).

REPORT/PROPOSAL

Council officers are in the process of seeking approval from the EPA and DPI Water to allow septic waste to be disposed of in the inlet chamber of the Aberdeen Sewerage Treatment Plant. The Aberdeen STP consists of two (2) 2,000 Equivalent Persons (EP) Intermittent Decanting Extended Aeration (IDEA) bioreactors with a combined capacity of 4,000 EP. The capacity spare in the treatment plant equates to 5,000lts of septic waste. This is dependent of the septicity of that waste.

2013 (kL)

2014 (kL)

2015 (kL)

J R Richards 13 5 7

Hunter Septics 232 178 90

Scone Septic 82.5 79 80

Totals 327.5 262 177




Proposed Trial Solution

Discharge directly into the Aberdeen Sewerage Treatment Plant.

PRO's CON's

No capital works required. Increased testing at the Treatment Plant's discharge point.

Plant has spare capacity to allow up to 5,000lts of septic waste in a 24hr period.

Requires a Council employee to supervise and control septic tank discharge to prevent overflow of the inlet chamber. Additional labour needs.

EPA has indicated that they are open to this option.

Increased ammonia discharge. Ammonia is a primary indicator of water quality and is responsible for large scale fish kills.

Increased sludge discharge. Increased operating costs.

Requires EPA concurrence and DPI Water's approval.

Improper loads/load strength.

Site access.

The EPA considers the proposal to discharge septic waste into the Aberdeen inlet chamber as a change in treatment process and requires consent under the Environmental Protection Licence the treatment plant is operating under. The EPA’s role is to protect the environment and will ensure the quality of treated discharge water’s quality is not impacted with the proposal. Council is also required to seek section 60 approval from DPI Water who will consider the biological impact of the proposal to ensure the Sewerage Treatment Plant’s performance will not be compromised. Septic tank pump out waste is difficult to treat as it is concentrated effluent and the properties are different to what the Sewerage treatment plant was designed to receive. Below is a typical composition of septic waste compared to typical waste water:




TYPICAL WASTEWATER / SEPTIC TANK COMPARISON

Residential Wastewater Septic Tank

Biological Oxygen Demand (BOD) 253 mg/l 6,500 mg/l 26x Total Suspended Solids (TSS) 218mg/l 13,000 mg/l 60x Phosphorous (P) 9.5mg/l 210mg/l 25x

Ammonia Nitrogen (NH3) 25mg/l 97mg/l 4x

Council staff contacted the following Councils in order to arrange temporary access for the local pump out contractors.

Council Reply Tamworth Regional Council

Tamworth operate a septic tank pump out facility for the contractors within their area. UHSC local contractors would need to apply to use Tamworth’s facility. The application process would consider contractor’s request to allow this to happen on a short term basis. This is limited to residential septic waste as no industrial trade waste would be accepted from outside their LG area.

Liverpool Plains Shire Council Do not provide a septic tank waste facility. Muswellbrook Shire Council Do not provide a septic tank waste facility. Singleton Council Do not provide a septic tank waste facility. Mid-Western Regional Council

Operate a septic tank pump out facility for the contractors within their area only

OPTIONS

1. Seek approval from EPA and DPI to dispose of septic waste at the Aberdeen Sewerage Treatment Plant until a permanent solution is found.

2. Do not seek approval from EPA and DPI to dispose of septic waste at the Aberdeen Sewerage Treatment Plant until a permanent solution is found.




CONSULTATION

• EPA • Director Infrastructure Services • Trade Waste Officer • Water & Sewer Process Engineer • DPI Water • Hunter Septics • Scone Septic Service • C. A. C. Transport • J.R. Richards • Transpacific • Singleton Council • Muswellbrook Shire Council • Tamworth Regional Council • Liverpool Plains Shire Council

STRATEGIC LINKS

a. Community Strategic Plan 2013+ ECONOMIC Focus Area 6 “Maintain and enhance civil infrastructure and community assets to meet the needs of current and future generations” with the following Community Strategic Objectives: 19. Provide for replacement and improvement of community infrastructure through best

practice and risk management. 21. Provide secure and potable water supply and sewerage services to meet the demands

of future generations to urban areas of the Shire. 22. Develop economic and intergenerational plans for future infrastructure needs. b. Delivery Program Sewer Services - Community Strategic Objectives:

� Effectively and efficiently manage the business of the Council within its Charter. � Promote a sense of responsibility within our community.

Sewer Services – Objectives:

� To maintain a sewerage system for the transportation and treatment of sewage to licence requirements and encourage appropriate further expansion of services.

Sewer Services – Major Activities:

� Improve effluent quality for discharge. � Operate sewerage schemes to meet licence requirements

c. Other Plans UHSC Onsite Sewer Management Strategy 2015.




IMPLICATIONS

a. Policy and Procedural Implications No policy or procedural implications for actions relating to the closure of the septic waste pond. b. Financial Implications The proposal to use the Aberdeen Sewerage Treatment Plant as the septic tank pump out disposal facility has testing and labour costs. The testing required will be in the order of $200/w based on 4 parameters that are required for testing. There will also be an additional labour cost required to be onsite to ensure the inlet screens are not bypassed. c. Legislative Implications

� Protection of the Environment Operations Act 1997 � Water Management Act 2000 � Public Health Regulation 2012 � Local Government Act 1993

d. Risk Implications Requires Section 60 approval from DPI Water. The biological shock loading can have a dramatic negative impact on the treatment process of the treatment plant. Monitoring the treatment plant discharge will show if there is any issues with the treatment process. e. Other Implications Other implications include:

� Financial � Environmental � Biological loadings on the current treatment process

CONCLUSION

The current septic waste facility at Scone was closed by direction of the EPA. Council officers are in the process of obtaining approvals for a facility to allow septic waste disposal within the Shire.

ATTACHMENTS

There are no enclosures for this report




WTS.03.5 SCONE GOLF COURSE REDESIGN


AUTHOR: Alan Fletcher - Director Infrastructure Services

PURPOSE The purpose of this report is to update Council on the Scone Golf Course Redesign and put forward a draft concept design following public exhibition and comment.

RECOMMENDATION That Council adopt the Scone Golf Course Redesign concept plan and report.

BACKGROUND

The proposed RMS Scone bypass route travels through the Scone Golf Course and requires the redesign of the Scone Golf Course. Discussion have been held with RMS, the Golf Club and the RSL over a long period of time about the proposed route of the bypass and the Scone Golf Course. A design brief for the Scone Golf Course Redesign was prepared by Council. RMS and the Golf Club/ RSL reviewed the brief. Quotations were called. Council staff along with Golf Club/RSL representatives were involved in the quotation assessment process. RMS signed off on the preferred quotation as RMS are funding the redesign work. Shape On It Pty Ltd were awarded the redesign project in October 2015. REPORT/PROPOSAL

The designers have been through a design process including an initial site meeting plus three design review meetings to get to a preferred design option. This preferred design option (option 2) was presented to Councillors at the Council briefing on the 23 November. The draft concept design was reported to the December 2015 Works and Technical Services Committee, then the December Council meeting and was then advertised for public comment. The concept design project includes the design work, a quantity surveyors report (estimate of costs) and statement of environmental effects suitable to lodge with a development application. Written submissions closed 12 February 2016. Six submissions were received and one included in Attachment 1. OPTIONS

1. Adopt the Scone Golf Course Redesign concept plan and report 2. Not adopt the Scone Golf Course Redesign concept plan and report.




CONSULTATION

• To date there has been consultation with RMS and the Golf Club/ RSL representatives during the preparation of the design brief, calling for quotations, assessing the quotations and during the concept design process.

• The draft concept plan was advertised for community comment. • A presentation was made to golfers on the 27 January by the designers and council

staff.

STRATEGIC LINKS

a. Community Strategic Plan 2013+ Economic 6. Maintain and enhance civil infrastructure and community assets to meet the needs of current and future generations. b. Delivery Program

Sports Grounds and Venues

• Provide for replacement and improvement of community infrastructure through best practice and risk management.

• Develop economic and intergenerational plans for future infrastructure needs. • Advocate for, support and provide services and facilities for families, children and

young people. • Connect our communities through activities and events, online technologies and

infrastructure. • Advocate for, develop and implement programs, services and facilities for our ageing

community. Other Plans Nil. IMPLICATIONS

a. Policy and Procedural Implications Nil b. Financial Implications The concept design work will be funded by RMS. The construction work for the golf course redesign will also be funded by RMS, however the final scope of work and cost has not been finalised. The attached report includes an estimate of construction costs.




c. Legislative Implications There are a number of land acquisition and lease issues that need to be managed and completed prior to construction work. Land value and facilities compensation packages also have to be negotiated. d. Risk Implications The Golf Course Architects have considered risk issues in the design work. For example the safety clearance distances between fairways and roads etc have been adjusted to meet current safety requirements. There are also a number of risks associated with the golf course construction project. For example:

• Financial risk with tendering and project management. • Work, health and safety risks. • Time risk. The new course needs to be completed prior to the bypass construction

commencing. e. Other Implications Nil. CONCLUSION

RMS advised that the proposed Scone bypass construction is scheduled to commence April 2017. To provide continuity of play for golf in Scone construction will need to commence as soon as possible.

ATTACHMENTS

Nil.

**The Scone Golf Course Redesign Concept Plan and Report will be provided under separate cover.**




WTS.03.6 SCONE TO MURRURUNDI PIPELINE PROJECT FEBRUARY

2016 UPDATE


AUTHOR: Simon Boulton - Project Manager

PURPOSE

The purpose of this report is to provide an update on the progress of the Scone to Murrurundi Pipeline project up to the end of February 2016.

RECOMMENDATION

That Council receive the report and note the information.

BACKGROUND

In 2013 Council commissioned NSW Public Works to undertake a study to develop and evaluate water supply options for Murrurundi. This study was prepared in conjunction with a yield analysis to assess the availability of water from the local Pages River source at Murrurundi. Based on cost, and social and environmental benefits, the study found that the preferred option to supply water to Murrurundi was the construction of a potable water supply pipeline from Scone to Murrurundi.

Following the findings of this study, Council made a grant application to the NSW Government’s Restart NSW Fund’s Water Security for Regions Program for joint funding to construct the proposed water supply pipeline from Scone to Murrurundi. The grant application was successful.

The NSW Government entered into a deed with Council on the 3 March 2015 to construct the water supply pipeline from Scone to Murrurundi, including the supply of water to the villages of Parkville, Wingen and Blandford. (Note: The supply of water to the villages is considered a secondary priority and therefore construction of village reticulation systems will occur after construction of the main pipeline to Murrurundi). In October 2015, Council investigated options for future proofing the pipeline against any unexpected increases in water supply demands at demands. Council decided to fund an additional $156,000 upfront to design and build in basic features that would allow the pipeline to be easily increased in capacity in the future should the need arise.

The Scone to Murrurundi Pipeline Project has a total funding value of $14,199,000 and is scheduled to be completed by January 2020. REPORT/PROPOSAL

Council was advised of the execution of the funding deed (the Deed) on the 11 March 2015 and this date has been adopted as the project commencement date. Key Project Dates

Task Planned Completion Date

Commencement 11 March 2015 Concept Design 11 March 2016 Approvals 27 May 2016




Detailed Design 26 October 2016 Construction - Pipeline 18 January 2019 Villages Reticulation 29 November 2019 Official Opening 29 January 2020

Progress

The delays in the concept design phase due to the need to identify the feasibility of a Rural Water Supply Scheme have now ended. A full rural water scheme was assessed as not being viable. People who had expressed interest in the scheme were notified by letter on 9 November 2015. A simpler and more manageable stock and domestic system to properties along the route was identified as viable. The final cost of each connection, supply conditions and water costs will be provided to potential residents shortly. At that point Council will seek expressions of interest for those who wish to sign up for a domestic connection. The number of connections will be limited to what the system can accommodate. There will also be restrictions on supply and will require storage tanks and pressure systems. Project concept design is now being finalised ready for community engagement. The overall project is on track to meet the original completion date. Works Undertaken Since Last Report

• Review of options and additional modelling undertaken to future proof pipeline against unexpected increases in future demand

• Stage 2 of the concept design commenced • Site visits to Liverpool Plains Shire Council and Orange City Council to review and

learn from lessons learned on similar recent projects • Community engagement plans being prepared, to be completed by 11 March 2016 • A draft concept design has been completed, reviewed by Council staff and is currently

being finalised by the consultant (due on 11 Mar 16). Works Planned for Next 3 Months

• Concept design finalised • Begin community consultation • Engage consultant to undertake Review of Environmental Factors • Engage consultant for geotechnical investigation • Undertake survey of pipeline route • Negotiate land/easement acquisitions, where required

Risks to Progress

• Potential delays due to negotiation of land access for investigation works • Potential delays due to negotiation of land/easement acquisition where the pipeline is

required to be located in private and crown lands

Commencement

Concept Design

95%

Approvals

0%

Detailed Design

0%

Construction -Pipeline

0%

Villages reticulation

0%

Official Opening




Expenditure

Budget Committed

Cost Actual Cost Total Cost

% Tot.

Forecast Cost at Completion

% Var.

$14,199,000 $105,000 $13,557 $118,557 0.8% $14,199,000 0%

The project expenditure is currently within budget and the forecast cost at completion remains unchanged. OPTIONS

N/A. CONSULTATION

• Director Infrastructure Services • Manager Water and Waste • Project Manager

STRATEGIC LINKS

a. Community Strategic Plan 2013+ The project addresses the following focus areas and community strategic objectives in accordance with the Community Strategic Plan 2013+:

• Focus Area 6 “Maintain and enhance civil infrastructure and community assets to meet the needs of current and future generations” with the following Community Strategic Objectives:

o 21. Provide secure potable water supply to meet the demands of future generations to urban areas of the Shire.

• Focus Area 8 “Advocate for the community to other levels of Government and non-government organisation” with the following Community strategic Objectives:

o 28. Advocate to State and Federal Government for a fair and equitable share of fiscal resources and provision of Government services for the community.

b. Delivery Program The project addresses the following Water Services objectives as described in the 2015-16 DPOP:

• To provide an adequate and secure potable water supply to recognised standards in defined areas on a cost effective basis.

c. Other Plans Nil. IMPLICATIONS





The project is being undertaken in accordance with Council’s policies and procedures. b. Financial Implications The project is within budget. c. Legislative Implications Nil. d. Risk Implications A project risk assessment has been prepared and will be reviewed and updated over the course of the project. No changes to the project risk assessment have been made to date. e. Other Implications Nil. CONCLUSION

This report provides an update on the progress of the Scone to Murrurundi Pipeline Project up to the end of February 2016.

ATTACHMENTS

There are no enclosures for this report




WTS.03.7 COUNCIL POLICY

RESPONSIBLE OFFICER: Jeff Bush - Manager Strategic Assets

AUTHOR: Belinda Olteanu - Infrastructure Services Admin Officer

PURPOSE The purpose of this report is to update Council’s Road Policy for dust sealing.

RECOMMENDATION That Council adopt Roads – Policy – Maintenance – Dust Seal Criteria.

BACKGROUND

Council is required to maintain a set of policies that are current and meet the requirements for Council to operate under. Council must review all policies within 12 months of a new Council being formed, but also needs to review and update policies as required. REPORT/PROPOSAL

• The Roads – Policy – Maintenance – Dust Seal Criteria has been reviewed. There were no amendments necessary other than minor formatting changes.

OPTIONS

1. To accept the policy, 2. To amend the policy.

CONSULTATION

• Manager Works Delivery • Director Infrastructure Services • Manager Strategic Assets • Director Corporate and Community Services

STRATEGIC LINKS


CIVIC Leadership 7) Provide community leadership through open, accountable and efficient governance.

b. Delivery Program Effectively manage the business of Council within its Charter.




c. Other Plans Nil IMPLICATIONS

a. Policy and Procedural Implications Policy is overdue for ratification by Council. b. Financial Implications Nil c. Legislative Implications Nil d. Risk Implications Nil e. Other Implications Nil CONCLUSION

That the amended policy be adopted.

ATTACHMENTS

1 DRAFT - Policy - Maintenance - Dust Seal Criteria

ATTACHMENT NO: 1 - DRAFT - POLICY - MAINTENANCE - DUST SEAL CRITERIA ITEM NO: WTS.03.7


Documents

Works And Technical Services Committee Agendaupperhunter.nsw.gov.au/f.ashx/documents/Council/CouncilBusiness/Works-and-Technical...Mar 08, 2016 · Report complete from PPI Services,