WORKS AND URBAN DEVELOPMENT COMMITTEE · WK55/08 CONFIRMATION OF MINUTES 2 ... The Works and Urban Development Committee agreed:- ... between the GPO and the Commonwealth Bank Building

M:\COMMITTEE MINUTES 2007-08\WK080317MINS.DOC

WK CTE MINS 17 MARCH 2008

MINUTES

WORKS AND URBAN DEVELOPMENT COMMITTEE

17 MARCH 2008

P R E S I D I N G M E M B E R ’ S S I G N AT U R E

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INDEX

Item Description Page

WK51/08 DECLARATION OF OPENING 1

WK52/08 APOLOGIES 1

WK53/08 QUESTION TIME FOR THE PUBLIC 1

WK54/08 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONS FOR LEAVE OF ABSENCE 1

WK55/08 CONFIRMATION OF MINUTES 2

WK56/08 FORREST PLACE REDEVELOPMENT - PROGRESS UPDATE 2

WK57/08 NORTHBRIDGE PIAZZA - PROGRESS REPORT 4

WK58/08 STREET TRADING KIOSKS – MURRAY STREET MALL 7

WK59/08 ABERDEEN STREET UPGRADE - WILLIAM STREET TO BEAUFORT STREET 10

WK60/08 VERGE PAVING JAMES STREET, NORTHBRIDGE 12

WK61/08 WEST PERTH VERGE REPLACEMENT PROGRAM - FEBRUARY 2008 UPDATE 14

WK62/08 STREET TREE AUDIT AND PLANTING PROGRAM - MARCH 2008 UPDATE 16

WK63/08 WILLIAM STREET ENHANCEMENT, NORTHBRIDGE 20

WK64/08 TENDER 053 - 07/08 - QUANTITY SURVEYING SERVICES - FORREST PLACE 23

WK65/08 TENDER 064 - 07/08 - REMOVAL OF BULK WASTE 26

WK66/08 TENDER 068 - 07/08 - ROAD AND STORMWATER DRAINAGE WORKS - KENSINGTON STREET, EAST PERTH 28

WK67/08 GENERAL BUSINESS 31

WK68/08 ITEMS FOR CONSIDERATION AT A FUTURE MEETING 31

WK69/08 CLOSE OF MEETING 32


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Minutes of the meeting of the City of Perth Works and Urban Development Committee held in Committee Room 1, Ninth Floor, Council House, 27 St George’s Terrace, Perth on Monday, 17 March 2008.

MEMBERS IN ATTENDANCE

Cr Hardy - Presiding Member The Lord Mayor Cr Tognolini Cr McEvoy

OFFICERS

Mr Edwards - Chief Executive Officer Mr Monks - Director Planning and Development Mr Forster - Director Business Units Mr Dunne - Director Service Units Mr Kingdom - Manager Urban Development Ms Stark - Manager Strategy Mr Hutchings - Manager Property Management Mr Murphy - Principal Urban Designer Mr Sillence - Administrative Services Team Leader Mr Hegney - Administrative Services Officer

OBSERVERS

Cr Butler

WK51/08 DECLARATION OF OPENING The Presiding Member declared the meeting open at 5.30pm.

WK52/08 APOLOGIES Nil

WK53/08 QUESTION TIME FOR THE PUBLIC Nil

WK54/08 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONS FOR LEAVE OF ABSENCE

Nil


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WK55/08 CONFIRMATION OF MINUTES Moved by Cr McEvoy, seconded by Cr Tognolini That the minutes of the meeting of the Works and Urban Development Committee held on 25 February 2008 be confirmed as a true and correct record. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, McEvoy and Tognolini Against: Nil

WK56/08 FORREST PLACE REDEVELOPMENT - PROGRESS UPDATE

BACKGROUND:

FILE REFERENCE: P1022162 REPORTING OFFICER: Russell Kingdom RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 15 February 2008 MAP / SCHEDULE: Presentation to Committee on project progress for:-

1. Forrest Place Project; 2. Forrest Place and Wellington Street Project.

The City of Perth has engaged two design practices to lead consultant teams in developing concept plans for Forrest Place:- 1. Forrest Place Walkway Project, in partnership with ISPT, by Gresley Abas

Architects; 2. Forrest Place and Wellington Street Masterplan, by Woodhead International.

LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan Key Result Area: Liveable City; Prosperous City; Attractive and Functional

City Strategy: Outdoor City Strategy


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DETAILS:

Both design teams have been working together to ensure that there is synergy and design coordination between the two projects. A brief presentation will be made to the Works and Urban Development Committee outlining the coordination and demarcation between the two projects as well as an update on the concept development for the Forrest Place and Wellington Street project.

FINANCIAL IMPLICATIONS:

There are no financial implications related to this report.

COMMENTS:

The two design teams have been working collaboratively to ensure that both projects have the necessary synergy to produce a coordinated design for the total space. This has also been necessary to ‘draw the line’ between each project so that they can proceed independently from each other. The presentation will briefly outline this strategy and then present an update of the plans for Forrest Place and Wellington Street by Woodhead International. It is noted that a presentation on the progress of the Walkways Project will be presented to the Committee in due course by the other consultant team, headed up by Gresley Abas Architects. It was therefore recommended that the Works and Urban Development Committee receives the presentation from Woodhead International Architects on the Forrest Place and Wellington Street Project and provides feedback to the design team. The Works and Urban Development Committee agreed:- • that the shade structure is not a priority; • that the water feature is not a priority; • that a major public artwork be included; • to the removal of the existing stage and provision of a portable/multi-

purpose stage; • to support consolidation of various elements around the lift shaft at the

southern end (noting that this will be part of the Walkways Project); • to investigate staffed toilet facilities; • to investigate new commercial development and street activation along

Wellington Street, including support for opening up of tenancies in the Railway Station building;


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• to progress the removal of the bridge across Wellington Street to Albert Facey House;

• to investigate the possibility of constructing a suspended laneway between the GPO and the Commonwealth Bank Building to link up with the One40 William Street development;

• raising the level of Wellington Street and ramping down from Forrest Place across Wellington Street to the Perth Rail Station to improve the appearance and function of this area.

Moved by the Lord Mayor, seconded by Cr McEvoy That the Works and Urban Development Committee receives the presentation from Woodhead International Architects on the Forrest Place and Wellington Street Project. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, McEvoy and Tognolini Against: Nil

WK57/08 NORTHBRIDGE PIAZZA - PROGRESS REPORT

BACKGROUND:

FILE REFERENCE: P1020971-2 REPORTING OFFICER: Russell Kingdom RESPONSIBLE DIRECTOR: Peter Monks, Director of Planning and Development DATE: 10 March 2008 MAP / SCHEDULE: N/A At the Council meeting held on 4 October 2007, the following resolution was adopted:- That the Council:- 1. approves the final concept plans for the Community Building at the Northbridge

Piazza, dated 24 September 2007, noting that further concept design work will be undertaken on the green wall and presented back to the Council in due course;


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2. requests that the architects prepare and lodge a Development Application for this building, based on the approved concept plans;

3. notes the progress of other aspects of the Northbridge Piazza, as detailed in the

report dated 14 September 2007.


Strategic Plan Key Result Area: Liveable City Strategy: Dynamic City Strategy - Northbridge Piazza

DETAILS:

The following aspects of the approved concept plan are being progressed as priorities as they affect the critical timing of the overall project:- Item Priority Comment Community Building 1 The Development Application has been lodged

and waiting for approval from WAPC. Tender documentation is 95% complete and will be ready to call tenders and lodge Building Licence application as soon as Development Approval is granted. The DPI has advised that the DA will be dealt with under delegated authority and will be issued shortly. Note: The timeline for this building affects most other aspects of the project.

Commercial Building 1 The Tenders for this building have now closed and will be assessed in March 2008 and will be presented to Council as a separate report. The timeline for this building also has the ability to impact significantly on other aspects of the overall project.

LED Screen 2 The consultant has prepared a draft brief for tender for the screen and associated audio equipment. It is anticipated that tenders will be called in March 2008 at the same time as the Community Building. Installation is dependant upon the construction timetable of the Community Building.

Green Wall 2 The design of the green wall is being further developed and will be presented to Committee in March/April 2008.


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Item Priority Comment Paving design 3 The detailed paving design is being modified

based on comments from the Works and Urban Development Committee on 4 February 2008. Additional testing is being carried out on the Kimberley Stone to ascertain its structural capacity prior to finalising detailed plans. The City’s design office has been working closely with ARUP engineers over the road design and now awaits the results of the stone testing.


ACCOUNT NO: CW 0848 BUDGET ITEM: Other Community Amenities – Northbridge Piazza BUDGET PAGE NUMBER: 18 BUDGETED AMOUNT: $3,139,057 (this financial year only) AMOUNT SPENT TO DATE: $ 72,819 PROPOSED COST: $ 0 (no specific cost item in this report) BALANCE: $3,066,238 ANNUAL MAINTENANCE: Not yet evaluated. All figures quoted in this report are exclusive of GST.

COMMENTS:

Programme It is noted that the timelines for delivering the whole project are largely dependent upon the construction timeframes for the two buildings. These are likely to take approximately 12 to 24 months from now, to complete. Some landscaping works can be undertaken in parallel with the building construction, however, a significant amount of the Piazza will by necessity become a temporary building site. The City of Perth is still waiting for Development Approval from the WAPC for the Community Building which has the ability to delay the estimated 13 May 2008 construction start date. A preliminary staging plan for the works will be presented to the Works and Urban Development Committee at the meeting.


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Moved by the Lord Mayor, seconded by Cr Tognolini That the Works and Urban Development Committee notes the progress on various items in relation to the Northbridge Piazza, as detailed in the report dated 15 February 2008. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, McEvoy and Tognolini Against: Nil

WK58/08 STREET TRADING KIOSKS – MURRAY STREET MALL

BACKGROUND:

FILE REFERENCE: P1000131-4 REPORTING OFFICER: Amanda Mannolini RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 7 March 2008 MAP / SCHEDULE: Schedule 1 – Kiosk Designs by Dryden Design At its meeting held on 30 January 2007, the Council resolved in part the following:- That the Council:- 1. approves the proposed three locations for potential kiosks for Murray Street

Mall, as indicated on the plan detailed in Schedule 13; 2. approves the calling of Tenders to design and supply the fixed kiosks detailed in

part 1 above. At its meeting held on 20 November 2007, the Council resolved the following:- That the Council:- 1. notes that an incomplete tender was received from Dryden Design for the

supply and installation of street trading kiosks for Murray Street Mall; 2. notes that Dryden Design has extensive experience in the provision of high

quality street furniture products for Melbourne City Council;


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3. seeks quotations from Dryden Design to finalise the design, supply and installation of customised kiosks for the City of Perth.

Dryden Design has subsequently been appointed for the design of the street trading kiosks.


Legislation Local Government (Functions and General) Regulations 1996

Part 4 – Tenders for Providing Goods and Services Strategic Plan Key Result Area: Accessible City and Attractive and Functional City Strategy: Movement and Access Strategy and Unique City Strategy

DETAILS:

Dryden Design has prepared concept designs for the Murray Street Mall street trading kiosks. The design is flexible in that it can facilitate the stock and display of the following types of uses:- • Flowers. • Fruit. • Newspaper/Lottery. The kiosks have been designed to enable trading on as many sides as possible. The structures will be light and compact with the glass doors and panels enabling maximum visual display at all times. It is also noted that the location of Kiosk 1 at the western end of the Murray Street Mall has been located to avoid any conflict with the main pedestrian access to 140 William Street development. This issue was previously raised by the Works and Urban Development Committee.


ACCOUNT NO: CW0887 BUDGET ITEM: Transport - Streets, Roads, Bridges, Depots -

Central City Malls CBD - Hay and Murray Street Malls

BUDGET PAGE NUMBER: 21 BUDGETED AMOUNT: $3,171,058 AMOUNT SPENT TO DATE: $2,647,202 PROPOSED COST: $ 0 BALANCE: $ 523,856 ANNUAL MAINTENANCE: Yet to be determined


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All figures quoted in this report are exclusive of GST. Budgeted amount shown is fully committed. New funding approved under the Five Year Plan for completion of the Murray Street Mall and commencement of Forrest Place enhancement is $1,999,657 for 2008/09. A preliminary cost estimate for each kiosk is approximately $100,000. It is noted that the fabrication of the kiosks will be subject to a public tender and a further report.

COMMENTS:

The designs and proposed materials developed by Dryden Design successfully complement the high quality finishes of other street furniture used in the recent upgrade of the Mall. The compact size of the kiosks - occupying a floor space of 1.5m x 2.5m - will not compromise circulation and pedestrian safety. The use of glass as a permeable material ensures visual transparency at the end of trading each day making the kiosks a colourful and vibrant feature in the Mall at all times. The designs will support a range of street trading opportunities. The intent is for the City to seek high quality street trading operators through a future commercial tender. Moved by the Lord Mayor, seconded by Cr McEvoy That the Works and Urban Development Committee:- 1. approves the three concepts for the street trading kiosks prepared

by Dryden Design as detailed in Schedule 1; 2. notes that the pre-tender cost estimate for each kiosk in part 1

above is $100,000; 3. notes that following detailed design and documentation, tenders will

be called for the fabrication for the Council’s consideration; 4. notes that expressions of interest are now required from

prospective street trading operators. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, McEvoy and Tognolini Against: Nil


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WK59/08 ABERDEEN STREET UPGRADE - WILLIAM STREET TO BEAUFORT STREET

BACKGROUND:

FILE REFERENCE: P1021709 REPORTING OFFICER: Barbara Shipway RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 7 March 2008 MAP / SCHEDULE: Schedule 2 – Draft Concept Plan Central TAFE is currently located in Aberdeen Street between William and Beaufort Streets, Northbridge. The majority of their buildings are on the south side of the road, but in recent years the Art and Design complex at the east of the campus has been consolidated and expanded to the north side, and a large new complex is under construction on the north side of the road at the west of the campus. As a result, there are many students crossing Aberdeen Street on a regular basis for a large part of the day. This section of Aberdeen Street has not been narrowed, as it has to the west of William Street, and the speed of traffic is a major concern for student safety, as is the unattractive street environment. It is therefore proposed to implement a street enhancement project for this section of Aberdeen Street.


Strategic Plan Key Result Area: Accessible City, Attractive and Functional City Strategy: Dynamic City Strategy

DETAILS:

The consolidation and expansion of Central TAFE is projected to result in approximately 20,000 students and staff on the completion of works at the western end due in late 2009. TAFE have already estimated that there are approximately 6,000 student movements across Aberdeen Street in the Art and Design complex at the eastern end of the road. The positioning of so many students in this part of the city will be significant in adding to the vibrancy and economy of Northbridge, and it is imperative to create a safe and attractive environment. A proposed concept design is attached as Schedule 2. The design is based on the use of standard city grey pavers, gunmetal parking bays and Urbi and Ingal poles used in the section of Aberdeen Street to the west. In addition a central median has been included to create a central refuge to increase pedestrian safety. This will incorporate tree planting, with trees in the central median and verges being London Plane. The street will have indented parking, with loading bays, taxi stops, and pick up and set down bays positioned as appropriate. A bike lane will be incorporated in each direction to complete the existing bike route. Feature paving areas at the


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crossings between 12 and 19 Aberdeen Street (eastern end) and 22 and 25 Aberdeen Street (western end) will create a sense of place, increase the unity of the site and allow for inclusion of art installations.


There is no capital funding for this project in the current financial year. The project is approved on the five year Capital Works Program and is listed in the draft budget for 2008/09 with funds of $1.5 million.

COMMENTS:

The need for traffic management measures in this area is already very acute. With the expansion of the eastern end of the campus, it is estimated that there are already up to 6,000 crossings of Aberdeen Street per day during scholastic term. As a result temporary bollards have been installed since October 2007 to slow traffic and create a refuge. While this has been successful, it can only go part way to improving pedestrian safety and therefore a permanent solution is required. It is likely that the works would be carried out in two stages: firstly the eastern end, which has a more pressing need, during the financial year 2008/09; secondly the western end in financial year 2009/10, when the works on the TAFE site have been completed. Initial discussions with the East Perth Redevelopment Authority and Central TAFE have been very positive. The draft concept is now at a stage where more formal feedback from key stakeholders can be sought prior to finalising the plan. Moved by Cr the Lord Mayor, seconded by Cr McEvoy That the Council:- 1. supports in principle the Draft Aberdeen Street Upgrade Concept

Plan (William Street to Beaufort Street), noting that it will greatly improve the amenity of this street and increase the safety of students;

2. seeks comments on the plan detailed in part 1 above from key stakeholders including East Perth Redevelopment Authority and Central TAFE;

(Cont’d)


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3. notes in the plan listed in part 1 above the proposed urban design treatment and elements are consistent with previous enhancement work to Aberdeen Street and fits within the City’s Colour and Street Furniture Guidelines;

4. notes that a final concept will be presented back to the Council with stakeholder feedback and an implementation plan.

The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, McEvoy and Tognolini Against: Nil

WK60/08 VERGE PAVING JAMES STREET, NORTHBRIDGE

BACKGROUND:

FILE REFERENCE: P1022234 REPORTING OFFICER: Doug Forster RESPONSIBLE DIRECTOR: Doug Forster, Director Business Units DATE: 26 February 2008 MAP / SCHEDULE: Schedule 3 - Location of works in Northbridge An extension is required to the existing footpath paving in the above location and capital funds are sought accordingly.


Legislation Local Government Act 1995 Strategic Plan Key Result Area: Attractive and Functional City Strategy: Outdoor City Strategy


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DETAILS:

The Works and Urban Development Committee at its meeting held on 25 February 2008 resolved that the verge area in James Street, Northbridge, between Shenton and Fitzgerald Streets be paved. Increased pedestrian usage and the withdrawal of the landscape maintenance services by the adjoining strata property owners has meant that turf and other landscaping treatments are no longer viable. Changed activities, for example alfresco dining and increased patronage to the Quest Hotel supports the installation of paving from the existing footpath to the back of the kerb - as is the situation on the opposite side of the road.


It is proposed to seek an amount of $68,000 from the “2007/08 Accumulated Surplus” account to facilitate the improvement works proceeding as soon as practical.

COMMENTS:

Extension of the existing footpath paving to the back of kerb will enable pedestrians and people alighting from motor vehicles to access the multiple businesses fronting James Street in this location. In addition, the works will also provide a balanced street appearance as the paving is full width on the opposite side of the street. Moved by the Lord Mayor, seconded by Cr McEvoy That subject to the endorsement of the Finance and Budget Committee the Council:- 1. APPROVES BY AN ABSOLUTE MAJORITY the expenditure of

$68,000 for street enhancement works in James Street, Northbridge, between Shenton Street and Fitzgerald Street;

2. notes the works in part 1 above being funded from “2007/08 Accumulated Surplus”.



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WK61/08 WEST PERTH VERGE REPLACEMENT PROGRAM - FEBRUARY 2008 UPDATE

BACKGROUND:

FILE REFERENCE: P1022234 REPORTING OFFICER: Mel Wilson RESPONSIBLE DIRECTOR: Doug Forster, Director Business Units DATE: 28 February 2008 MAP / SCHEDULE: Schedule 4 - Verge Replacement Progress Map


Legislation Local Government Act 1995 Strategic Plan Key Result Area: Attractive and Functional City Strategy: Outdoor City Strategy Policy Policy No and Name: 20.3 - Footpaths - Upgrading of

1995 West Perth Road Reserve Study

DETAILS:

At the October 2007 meeting of the Works and Urban Development Committee, it was resolved that: Updates be provided to each third meeting of the Works and Urban Development Committee on the progress of the verge replacement program. Letters were sent to the 44 properties identified as having non-conforming verges. Of the original 44 properties, 15 responded positively with eight declining the offer. No response has been received from the remaining 21 properties. The former Lord Mayor requested and received contact details for these 21 properties to enable a personal approach. No further responses have been received. Nine properties have been included in the program either as a part of the Capital Works Footpath Replacement Program or by owner request. This has resulted in a total of 24 properties accepting the City’s offer. Preparatory works to all relevant verges were completed in late November 2007 with quotations sought shortly thereafter for the installation of the irrigation systems and turf.


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Irrigation and/or turf installation is now complete at four properties with the installation of irrigation and turf in progress at 19 properties. 87 Colin Street is the only property awaiting quotations having requested verge enhancements in mid February. Table 1 below shows the exact status of each individual property. Schedule 4 – Verge Replacement Progress Map shows the 21 properties within the Ord Street Precinct. The balance of three properties are located outside this area. Table 1 : Property Status Address Progress/Status 1 5-11 Ord Street Irrigation installation in progress 2 10 Ord Street Irrigation installation in progress 3 16 Ord Street Irrigation installation in progress 4 29 Ord Street Turf only. Turf on order 5 30 Ord Street Irrigation complete and turf installed 6 48 Ord Street Irrigation installation in progress and turf ordered 7 8 Ventnor Avenue Irrigation installation in progress 8 16-18 Ventnor Avenue Irrigation installation in progress and turf ordered 9 31 Ventnor Avenue Irrigation installation in progress and turf ordered 10 43 Ventnor Avenue Irrigation installation in progress and turf ordered 11 45 Ventnor Avenue Irrigation installation in progress and turf ordered 12 2 Richardson Street Irrigation complete and turf installed 13 38 Richardson Street Irrigation complete and turf installed 14 39 Richardson Street Irrigation 90% complete and turf ordered 15 43 Richardson Street Irrigation 90% complete and turf ordered 16 26 Outram Street Irrigation 90% complete 17 31 Outram Street Irrigation installation in progress and turf ordered 18 33 Colin Street Irrigation installation in progress and turf ordered 19 49 Colin Street Irrigation installation in progress and turf ordered 20 51 Colin Street Irrigation complete and turf installed 21 5 Harvest Terrace Irrigation 90% complete 22 7 Harvest Terrace Irrigation 90% complete and turf ordered 23 8-10 Altona Street Irrigation 90% complete and turf ordered 24 87 Colin Street Obtaining quote for irrigation and turf


An amount of $100,000 is included in the 2007/08 capital budget for the West Perth Verge Replacement Program. All figures quoted in this report are exclusive of GST.


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Moved by the Lord Mayor, seconded by Cr McEvoy That the Works and Urban Development Committee notes the information contained in the “West Perth Verge Replacement Program - February 2008 Update” report dated 28 February 2008. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, McEvoy and Tognolini Against: Nil

WK62/08 STREET TREE AUDIT AND PLANTING PROGRAM - MARCH 2008 UPDATE

BACKGROUND:

FILE REFERENCE: P1009965-6 REPORTING OFFICER: Doug Forster RESPONSIBLE DIRECTOR: Doug Forster, Director Business Units DATE: 5 March 2008 MAP / SCHEDULE: Schedule 5 – Audit Areas map

Schedule 6 – Summary Sheet At the Works and Urban Development Committee meeting held on 3 September 2007 a request was made for regular updates on the progress of the street tree audit and planting program. Updated information is provided in this report.


Legislation Local Government Act 1995 Strategic Plan Key Result Area: Attractive and Functional City Strategy: Outdoor City Strategy Policy Policy No and Name: 6.10 - Removal of Street Trees for Property Development

20.8 - Street Trees - Planting, Pruning and Removal


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DETAILS:

The street tree audit is continuing through the designated areas shown in Schedule 5 – Audit Areas map. W 2 – West Perth The audit and planting for this area is complete and 69 trees have been planted increasing the number of trees to 709. Anti-slip tree grates have been installed around trees in high pedestrian areas surrounding Hay Street. W 3 – West Perth The audit is complete and 101 trees have been planted in soft landscapes increasing the number of trees to 580. A further 122 locations have been identified in paved areas with 59 potentially requiring grates. A further 14 locations for possible tree installation in verges have been identified and the species to be planted will be:- • Illawarra Flame - Brachychiton acerifolius (2); • Queensland Box Tree - Lophostemon confertus (1); • Red Flowering Gum - Corymbia ficifolia (1); • Spotted Gum - Corymbia maculata (10). W 4 – West Perth The audit is complete and 29 trees have been planted in soft landscapes increasing the number to 344. A further 34 locations have been identified in paved areas. A further detailed site investigation will be carried out to determine the number of grates required. C1 – Crawley This area is bounded by Park Avenue to the north, Winthrop Avenue to the west, Mounts Bay Road to the south and Kings Park Avenue to the east. There are currently 155 trees in this area. Further auditing is required to complete this area. N 5 – Northbridge The detailed audit has been completed with an additional 43 locations identified for possible tree installations. There are currently 531 trees in this area. There are 36 locations identified in paving, and ten may require grates. A further seven locations for possible tree installation in verges have been identified and the species to be planted will be:- • Spotted Gum - Corymbia maculata (1); • London Plane - Platanus acerifolia (6).


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P 6 – Perth CBD This area is bounded by Roe Street to the north, Elder Street to the west, St Georges Terrace to the south and Barrack Street to the east. There are 386 existing trees in this area with an additional 42 locations for possible tree installations identified in paved areas. All except one location may require grates due to the high volume of pedestrian traffic. No locations were identified in verge areas. P 7 – Perth CBD This area is bounded by St Georges Terrace to the north, Kings Park to the west, the Swan River to the south and Barrack Street to the east. There are 360 existing trees in this area with the opportunity to plant a significant number of trees. This area includes the Narrows Interchange and foreshore which fall into the management area for the Swan River Trust. Their approval will be required to plant trees in these areas which may delay planting. P 8 – Perth CBD This area is bounded by Wellington Street to the north, Barrack Street to the west, the Swan River to the south and Hill Street to the east. There are 553 trees existing in this area and a detailed inspection has identified an additional 107 locations in paving with 84 that may require grates due to the high volume of pedestrian traffic. A further nine locations for possible tree installation in verges have been identified and the species to be planted will be:- • Jacaranda - Jacaranda mimosaefolia (4); • Broad Leaf Paperbark - Melaleuca quinquinervia (5). P 9 – Perth CBD This area is bounded by Newcastle Street to the north, William Street to the west, Wellington Street to the south and Lord Street to the east. There are 285 existing trees in this area with an additional 225 locations identified in paving with 108 that may require grates due to the high volume of pedestrian traffic. A further 19 locations for possible tree installation in verges have been identified and the species to be planted will be:- • Pin Oak - Quercus palustris (3); • Chinese Elm - Ulmus parvifolia (15); • Spotted Gum - Corymbia maculata (1). E 10 – East Perth This area is bounded by the railway line to the north, Lord Street to the west, Wellington Street to the south and Plain Street and East Parade to the east. There are 623 existing trees in this area with 23 trees identified in paving. A detailed site investigation will be carried out to determine the amount of grates required. A further


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71 locations for possible tree installation in verges have been identified and the species to be planted will be:- • London Plane - Platanus acerifolia (47); • Red Flowering Gum - Corymbia ficifolia (24). E 11 – East Perth This area is bounded by the Graham Farmer Freeway to the north, Plain Street and East Parade to the west, Nelson Crescent to the south and the Swan River to the east. There are 974 existing trees in this area with 52 trees identified in paving. A detailed site investigation will be carried out to determine the amount of grates required. A further 41 locations for possible tree installation in verges have been identified and the species to be planted will be:- • London Plane - Platanus acerifolia (5); • Claret Ash - Fraxinus angustifolia subsp. oxycarpa 'raywood' (2); • Tuart Tree - Eucalyptus gomphocephala (7); • Broad Leaf Paperbark - Melaleuca quinquinervia (7); • Red Flowering Gum - Corymbia ficifolia (5); • Olive Tree - Olea europaea (3); • Hills Weeping Fig - Ficus hillii (2); • Flooded Gum - Eucalyptus rudis (10). E 12 – East Perth This area is bounded by Wellington Street and Nelson Crescent to the north, Hill Street to the west, Swan River to the south and east. There are 828 existing trees in this area with 59 trees identified in paving with 48 that may require grates. A further 56 locations for possible tree installation in verges have been identified and the species to be planted will be:- • Broad Leaf Paperbark - Melaleuca quinquinervia (1); • Jacaranda - Jacaranda mimosaefolia (45); • Red Flowering Gum - Corymbia ficifolia (10).


There are no immediate financial implications arising from this report.

COMMENTS:

In addition to the above, there are 171 potential locations to date that have been identified in streets subject to future street enhancement projects, including:- • Wellington Street; • Hay Street;


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• Murray Street; • Parliament Place. Significant progress is being made with the street tree audit and suitable street trees of the required species are currently being sourced to continue planting across the City in verge locations in the first instance. Additional staff are being sought in an endeavour to meet the time demands of the street tree audit and planting program. Moved by Cr Tognolini, seconded by Cr McEvoy That the Works and Urban Development Committee notes the information contained in the “Street Tree Audit and Planting Program March 2008 Update” report. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, McEvoy and Tognolini Against: Nil

WK63/08 WILLIAM STREET ENHANCEMENT, NORTHBRIDGE

BACKGROUND:

FILE REFERENCE: P1023009 RESPONSIBLE DIRECTOR: Peter Monks, Director Planning and Development DATE: 7 March 2008 MAP / SCHEDULE: Concept to be tabled at the meeting At its meeting held on 13 March 2007 the Council approved the Final Concept Plan for William Street (Wellington Street to The Esplanade) and its conversion back to two-way traffic. Construction work in William Street (Wellington Street to The Esplanade) commenced in August 2007 and is programmed to be completed by June 2008 and converted back to two-way traffic in the first week of July 2008. Over the past two years there have been various discussions with the East Perth Redevelopment Authority and the Town of Vincent regarding enhancement works to William Street Northbridge and its conversion back to two-way traffic movements.


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The East Perth Redevelopment Authority has no plans or funding commitment to enhance William Street in Northbridge. The Town of Vincent has recently completed street works to William Street and have included the potential for implementing two-way traffic in their plans for conversion in the future, for the section of William Street under the Town of Vincent’s control.


Strategic Plan Key Result Area: Accessible City. Strategy: Movement and Access Strategy.

DETAILS:

A draft concept plan has been prepared for William Street Northbridge incorporating the following key design aspects:- • conversion to two-way traffic movements; • wider footpaths/nibs between parking embayment’s; • avenue tree planting; • new lighting and street furniture.


ACCOUNT NO: CW 12151 BUDGET ITEM: Transport, Streets, Roads, Bridges, Depot –

Northbridge Streetscape BUDGET PAGE NUMBER: 20 BUDGETED AMOUNT: $655,760 ($100,000 this component) AMOUNT SPENT TO DATE ON THE WILLIAM ST CONCEPT PLAN:

$ 27,000

PROPOSED COST: $ 0 BALANCE: $ 73,000 (this component) ANNUAL MAINTENANCE: TBA All figures quoted in this report are exclusive of GST. William Street Northbridge is a new project as part of the City’s Five Year Capital Works Program. The current funding provision of $100,000 is allocated to undertake site survey, traffic study and to develop the Concept Plan. There is $6 million allocated in future years (2008 to 2010) for the implementation of the enhancement works to William Street Northbridge.


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COMMENTS:

William Street Northbridge is currently little more than a vehicle through-route into the city and is in need of significant urban design improvements. Slowing the traffic, improving the permeability of the street network and providing pedestrian enhancements will greatly improve this significant city street and assist in breathing economic and social life back into Northbridge. The Draft Concept Plan now provides the City of Perth with means to consult with key stakeholders and to resolve all technical matters before its programmed implementation, commencing next year. Moved by the Lord Mayor, seconded by Cr Tognolini That the Council:- 1. approves the draft Concept Plan for William Street, Northbridge (Roe

Street to Newcastle Street) and agrees in principle that this part of William Street should be restored to two-way traffic;

2. commences a period of consultation for the plan in part 1 above with relevant stakeholders including:-

property owners; business owners; Business Improvement Group, Northbridge (BigN); East Perth Redevelopment Authority; Town of Vincent;

3. notes that a final concept plan will be presented back to the Council in July/August 2008 with the results of the consultation as well as detailed technical considerations regarding street design and two-way traffic changes.



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WK64/08 TENDER 053 - 07/08 - QUANTITY SURVEYING SERVICES - FORREST PLACE

BACKGROUND:

FILE REFERENCE: P1023083 REPORTING OFFICER: Karwai Wong RESPONSIBLE DIRECTOR: Ken Hutchings, Acting Director Service Units DATE: 6 March 2008 MAPS / SCHEDULE: N/A The lead architect for the Forrest Place Upper and Lower Walkways upgrade was awarded to Gresley Abas Architects at the Council meeting held on 20 November 2007. The architect specification stated that a quantity surveyor shall be appointed by the City to audit and monitor the cost control aspects of the project. Similarly, Woodhead Architects have been commissioned to prepare a master plan for the redevelopment of the northern end of Forrest Place and the City Station Forecourt. Subject to the Council’s approval of the master plan, they would continue to document and administer the construction contract. Invitations to provide quantity surveying services for both of these projects were advertised in The West Australian newspaper on Wednesday 30 January 2008.



Section: Part 4 - Tenders for Providing Goods or Services

DETAILS:

Fifteen sets of tender documents were collected or downloaded from the City of Perth website during the tender period. The tender closed at 2.00pm on Thursday 28 February 2008 and three submissions were received, as follows:- Tenderer Fees for the

Forrest Place Walkway Upgrade

Project

Fees for the Redevelopment of Forrest Place

Project

Total Tender

Sum

Davis Langdon $ 50,000 $ 104,000 $ 154,000 Rawlinsons $ 100,000 $ 200,000 $ 300,000 Ralph Beattie Bosworth $ 150,000 $ 230,000 $ 380,000

All prices are exclusive of GST.


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The tender submissions were assessed against the following published qualitative selection criteria:- • Appreciation / methodology of the works / services; • Experience / qualification of project personnel; • Successful track record / experience with similar works / services. Rawlinsons achieved the highest qualitative assessment score with a submission that comprehensively addressed the selection criteria. They demonstrated an extensive amount of experience that includes significant public infrastructure works and provided a detailed appreciation of the services to be undertaken. Ralph Beattie Bosworth scored only slightly lower in the qualitative assessment criteria however, their tender sum was considered not to represent value for money. Davis Langdon scored the lowest in the qualitative assessment criteria. They did not provide sufficient personnel information to cater to the scale of the service requested in the tender. However, they provided clear, concise statements on activities for each stage of the works required. The tender specification requires the appointed quantity surveyor to produce cost plans at several stages of the projects, to prepare a bill of quantities for issue with the tender documents, to assess all variation claims and to track expenditure for both projects. The panel considered that the lowest tender from Davis Langdon had not made sufficient time allowances to perform all of these services, to the standard required. The mid-range tender from Rawlinsons, which scored the highest against the qualitative selection criteria was therefore selected for progression. However the panel expressed concern at the prospect of committing to a $200,000 fee for cost planning for the northern end of Forrest Place when the scope of works has not been agreed with the Council. It is therefore recommended that the tender for Quantity Surveying Services be awarded to Rawlinsons at a lump sum price of $100,000 for the portion of the services intended for the Forrest Place Upper and Lower Walkway upgrade and that no tender be accepted for the works at the northern end of Forrest Place.


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ACCOUNT NO: CW11320 BUDGET ITEM: Community Amenities - Other Community

Amenities - Refurbishment of the walkways surrounding Forrest Chase

BUDGET PAGE NUMBER: 18 BUDGETED AMOUNT: $600,000 (50% contribution by ISPT) AMOUNT SPENT TO DATE: $ 55,620 PROPOSED COST: $100,000 BALANCE: $444,380 All figures quoted in this report are exclusive of GST.

COMMENTS:

The proposal to accept part of a tender for the walkways upgrade is permitted under part of the City’s Tender General Conditions and it is not uncommon in commercial practice. It is acknowledged that the contract for quantity surveying services for the redevelopment of the northern end of Forrest Place will need to be re-tendered, once the scope of works is defined. Moved by the Lord Mayor, seconded by Cr McEvoy That the Council:- 1. accepts the most suitable tender, being that submitted by

Rawlinsons Pty Ltd, for the portion of the works to provide quantity surveying services for the upgrade of the Forrest Place Upper and Lower Walkways, at a fee of $100,000 (exclusive of GST);

2. does not accept any tenders, in accordance with Section 18 (5) of

the Local Government (Functions and General) Regulations 1996, for the portion of the works for the Redevelopment of the Northern End of Forrest Place due to uncertainty on the scope of works for this project;

3. notes that the expenditure in part 1 above is to be charged to the Budget Item, ‘Community Amenities - Other Community Amenities - Refurbishment of the walkways surrounding Forrest Chase’.

The motion was put and carried


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The votes were recorded as follows:- For: The Lord Mayor, Crs Hardy, McEvoy and Tognolini Against: Nil

WK65/08 TENDER 064 - 07/08 - REMOVAL OF BULK WASTE

BACKGROUND:

FILE REFERENCE: P1023226 REPORTING OFFICER: Mel Wilson RESPONSIBLE DIRECTOR: Doug Forster, Director Business Units DATE: 5 March 2008 MAP / SCHEDULE: N/A Tenders were invited from suitably qualified and experienced contractors for the removal of bulk waste from the City’s works depot at Roberts Street, Osborne Park. It is recommended that no tender be accepted.


Legislation Local Government Act 1995 Local Government (Functions and General) Regulations

1996 Strategic Plan Key Result Area: Liveable City Strategy: Dynamic City Strategy Policy Policy No and Name: 9.2 - Expenditure - Authorisations - Annual Items

DETAILS:

One tender was received when the invitation period closed on 7 February 2008. The specification and accompanying documents stated the criteria upon which the evaluation of tenders would be based, namely:- 1. Price. 2. Demonstrated capacity to perform works. 3. Suitable tipping sites. 4. Financial viability.


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Tenderers were asked to submit written details of how they would achieve the requirements of the selection criteria. The single submission was received from SITA Australia Pty Ltd trading as SITA Environmental Solutions. This company is a well known multi-national waste specialist and is an accredited organisation through quality management systems under specific Australian and international standards. SITA Australia Pty Ltd tendered a price of $48.75 per cubic metre of waste removed from the City’s works depot. The current removal cost is $23.50 per cubic metre. It is anticipated 10,500 tonnes of waste will be removed for the 2007/08 financial year. Acceptance of the tendered price will increase annual costs from $246,750 to $511,875. It is considered that the tender advertising process did not result in competitive submissions being received, evidenced by the receipt of only one bid. As a consequence, it is recommended that the required service be advertised on at least two occasions to ensure that potential tenderers are informed.


ACCOUNT NO: Various expenditure accounts BUDGET ITEM: Various budget items BUDGET PAGE NUMBER: Various BUDGETED AMOUNT: $250,000 AMOUNT SPENT TO DATE: $149,439 PROPOSED COST: $100,561 BALANCE: $ 0 All figures quoted in this report are exclusive of GST. Works of this nature are financed from both capital and operational budgets. $250,000 is currently allocated from the 2007/08 budget for waste removal.

COMMENTS:

SITA Australia Pty Ltd will be written to, thanked for their tender submission and invited to re-submit. Acceptance of the only tender would increase the cost of disposing of the City’s bulk waste by 107%. It is therefore recommended the City does not accept the submission from SITA Australia Pty Ltd and that the tender for the Removal of Bulk Waste be re-advertised.


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Moved by the Lord Mayor, seconded by Cr McEvoy That the Council:- 1. in accordance with Regulation 18(5) of the Local Government

(Functions and General) Regulations 1996 does not accept any tender for the Removal of Bulk Waste;

2. in accordance with Regulation 11(2)(c) of the Local Government

(Functions and General) Regulations 1996 seeks quotations or re-advertises the tender, as appropriate, for the Removal of Bulk Waste.


WK66/08 TENDER 068 - 07/08 - ROAD AND STORMWATER DRAINAGE WORKS - KENSINGTON STREET, EAST PERTH

BACKGROUND:

FILE REFERENCE: P1023278 REPORTING OFFICER: Mel Wilson RESPONSIBLE DIRECTOR: Doug Forster, Director Business Units DATE: 28 February 2008 MAP / SCHEDULE: N/A Public tenders were recently invited for drainage and roadworks in East Perth. Due to Capital Works programming changes, the project can now be undertaken using in-house resources.


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Part 4 - Tenders for Providing Goods and Services Strategic Plan Key Result Area: Liveable City Strategy: Dynamic City Strategy Policy Policy No and Name: 9.2 - Expenditure - Authorisations - Annual Items

DETAILS:

Two tender submissions were received when the invitation period closed on 21 February 2008, those being from:- • Griffin Plant Hire $836,189

• Downer EDI Works Pty Ltd $630,852

In-house construction crews were due to commence works in William Street between Newcastle and Roe Streets at the completion of current projects. However, due to further detailed design works needing to be undertaken, the William Street project will not commence as originally planned. In order to ensure internal construction crews are actively utilised, it will be necessary to withdraw the Kensington Street project from public tender.


Funds for the project are to be drawn from a number of sources. Details are provided below. ACCOUNT NO: CW 0934 & CW 1181 BUDGET ITEM: Transport - Streets, Roads, Bridges, Depots -

Drainage, Various - Kensington Street BUDGET PAGE NUMBER: 20 BUDGETED AMOUNT: $282,350 AMOUNT SPENT TO DATE: $ 9,250 PROPOSED COST: $273,100 BALANCE: $ 0


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ACCOUNT NO: CW 1197 BUDGET ITEM: Transport - Streets, Roads, Bridges, Depots - Road

Rehabilitation, Various - Kensington Street BUDGET PAGE NUMBER: 20 BUDGETED AMOUNT: $90,712 AMOUNT SPENT TO DATE: $ 0 PROPOSED COST: $90,712 BALANCE: $ 0 ACCOUNT NO: Capital Works 2008/09 BUDGET ITEM: Transport - Streets, Roads, Bridges, Depots -

Drainage, Various - Kensington Street BUDGET PAGE NUMBER: TBA BUDGETED AMOUNT(PROPOSED): $150,000 AMOUNT SPENT TO DATE: $ 0 PROPOSED COST: $150,000 BALANCE: $ 0 All figures quoted in this report are exclusive of GST. The estimated cost for completing the Kensington Street project using in-house resources is $510,000. The 2007/08 Capital Works Budget has a balance of $273,100 for the works with a further $150,000 being proposed in the 2008/09 financial year. Additional funds of $90,712 were also allocated for this project though the Road Rehabilitation Capital program. A provisional total of $513,812 is therefore available to complete the project.

COMMENTS:

In-house crews can commence the Kensington Street works in April 2008. Taking into account the tender prices submitted and the availability of the City’s construction crews, it is therefore recommended that the tenders not be accepted. Moved by the Lord Mayor, seconded by Cr McEvoy That the Council:-

1. notes the tenders received for Tender 068-07/08 - Roads and

Drainage Works - Kensington Street, East Perth; 2. in accordance with Regulation 18(5) of the Local Government

(Functions and General) Regulations 1996 does not accept any tender received in part 1 above;

(Cont’d)


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3. notes that the project in part 1 above will be undertaken using in-house staff.


WK67/08 GENERAL BUSINESS 1. Northbridge Piazza Commercial Building The Director Service Units provided an overview of the tenders received for the Northbridge Piazza Commercial Building. The Works and Urban Development Committee requested a special meeting of the Works and Urban Development Committee be held at 3.00pm on Tuesday, 25 March 2008 to discuss the report. 2. Northbridge Piazza Site Cr McEvoy commented on the untidy state of the Northbridge Piazza and surrounding properties. The Director Service Units advised he would investigate the maintenance of adjoining alfresco areas. The Director Business Units informed the Works and Urban Development Committee that a reticulation bore has been installed and new turf will be installed in the near future. 3. Rotary Markets Update The Director Planning and Development provided a verbal update on Rotary’s proposal for a suitable site for weekend markets. The Works and Urban Development Committee requested that Rotary provide a list of possible sites and a formal proposal to the City.

WK68/08 ITEMS FOR CONSIDERATION AT A FUTURE MEETING • West Perth Town Square Update. • William Street Roadworks Update. • Street Tree Audit and Street Tree Planting Program. • West Perth Verge Replacement Program. • Northbridge Piazza Update. • Pathway – City West to Harbour Town.


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WK69/08 CLOSE OF MEETING There being no further business the Presiding Member declared the meeting closed at 7.13pm.

Documents

WORKS AND URBAN DEVELOPMENT COMMITTEE · WK55/08 CONFIRMATION OF MINUTES 2 ... The Works and Urban Development Committee agreed:- ... between the GPO and the Commonwealth Bank Building