Workshop “Applying for ECTS/DS Label” Bologna Experts Seminar Tallinn, 7-9 June 2010

WorkshopWorkshop

“Applying for ECTS/DS “Applying for ECTS/DS Label”Label”

Bologna Experts SeminarBologna Experts SeminarTallinn, 7-9 June 2010Tallinn, 7-9 June 2010

ECTS Label ApplicationECTS Label Application

Section 1 – Identification Section 1 – Identification

To be filled in appropriately To be filled in appropriately and in all its partsand in all its parts

Section 2- Section 2- Documents Required(1) Documents Required(1) 2.1 2.1 Information Package/Course CatalogueInformation Package/Course Catalogue - Information Package/Course Catalogue- Information Package/Course Catalogue, , of the applicant institution describingof the applicant institution describing : : all the items in the ECTS Key Features checklist for all first and second cycle all the items in the ECTS Key Features checklist for all first and second cycle degree programmes offereddegree programmes offered other information concerning the applicant institution, to be found via menus on other information concerning the applicant institution, to be found via menus on the following web pages: the following web pages: - - In English (compulsory)In English (compulsory) Information on the institution: Information on the institution: http://http:// Information on degree programmes:Information on degree programmes: http://http:// General information for students:General information for students: http:// http:// - In the regional/national language (optional)- In the regional/national language (optional) It is optional for the applicant institution to provide the link to its web site in It is optional for the applicant institution to provide the link to its web site in the regional/national language, containing the information package/course the regional/national language, containing the information package/course catalogue:catalogue: http:///http:///- confirmation- confirmation that the info includes description of recognition procedures and that the info includes description of recognition procedures and procedures for procedures for the credit allocation based on student workload in order to the credit allocation based on student workload in order to achieve the expected learning outcomes. achieve the expected learning outcomes.

Section 2Section 2- Documents Required(2)- Documents Required(2)2.2 Complete ECTS files concerning 3 2.2 Complete ECTS files concerning 3 outgoing studentsoutgoing students-Three certified copies (signed, stamped Three certified copies (signed, stamped and dated)and dated)-Recognized credits should be equal to Recognized credits should be equal to those earned by the studentthose earned by the student

Section 2Section 2- Documents Required(3)- Documents Required(3) Each of the 3 certified files consists of Each of the 3 certified files consists of copies of:copies of:-Transcript of Records (before departure)Transcript of Records (before departure)-Learning Agreement (with changes if any)Learning Agreement (with changes if any)-Transcript of Records (after the mobility Transcript of Records (after the mobility period)period)-Proof of academic recognitionProof of academic recognition

Section 2Section 2- Documents Required(4)- Documents Required(4)2.3 Three complete ECTS files 2.3 Three complete ECTS files concerning three incoming students concerning three incoming students (signed, stamped and dated).(signed, stamped and dated). Each of the 3 certified files consists Each of the 3 certified files consists of copies of:of copies of:-Learning Agreement (with agreed Learning Agreement (with agreed changes, if any)changes, if any)-Transcript of Records provided after Transcript of Records provided after the mobility periodthe mobility period

Section 3 - DeclarationSection 3 - DeclarationTo be completed by the legally To be completed by the legally authorized person to sign on behalf authorized person to sign on behalf of the applicant institutionof the applicant institution

(signed, stamped, dated)(signed, stamped, dated)

Annexes to be consultedAnnexes to be consulted

•Annex 1: ECTS Key Features 2009Annex 1: ECTS Key Features 2009•Annex 2: Checklist for the Information Package/Course CatalogueAnnex 2: Checklist for the Information Package/Course Catalogue•Annex 3: Common pitfallsAnnex 3: Common pitfallsAlso: Frequently Asked Questions at:Also: Frequently Asked Questions at:http://eacea.ec.europa.eu/llp/erasmus/erasmus_ects_ds_en.phphttp://eacea.ec.europa.eu/llp/erasmus/erasmus_ects_ds_en.php

Information Package/Course CatalogueInformation Package/Course CataloguePart 1: Information on the institution (a):Part 1: Information on the institution (a):- name and address- name and address- academic calendar- academic calendar- academic authorities- academic authorities- general description of the institution - general description of the institution (including type and status)(including type and status)

Part 1: Information on the institution Part 1: Information on the institution (b):(b):

- list of programmes offered- list of programmes offered- general admission requirements- general admission requirements-general arrangements for the recognition of prior general arrangements for the recognition of prior learning learning (formal, informal and non-formal)(formal, informal and non-formal)- general registration procedures- general registration procedures

Part 1: Information on the Part 1: Information on the institution (c):institution (c):-ECTS credit allocation based on the ECTS credit allocation based on the student workload needed in order to student workload needed in order to achieve expected learning outcomesachieve expected learning outcomes- arrangements for academic guidance.- arrangements for academic guidance.

Part 2: Information Part 2: Information on programmeson programmesGeneral description :General description :- qualification awarded- qualification awarded-level of qualificationlevel of qualification-specific admission requirementsspecific admission requirements-specific arrangements for recognition of specific arrangements for recognition of prior learning prior learning (formal, non-formal and informal(formal, non-formal and informal))

General description General description (cont/d(cont/d))

- qualification requirements and qualification requirements and regulationsregulations- profile of the programme- profile of the programme- key learning outcomes- key learning outcomes- occupational profiles of graduates with occupational profiles of graduates with examplesexamples- access to further studies- access to further studies

General description General description (cont/d)(cont/d)- course structure diagram with credits - course structure diagram with credits (60 per full-time academic year)(60 per full-time academic year)- examination regulations, assessment examination regulations, assessment and gradingand grading- graduation requirements- graduation requirements- mode of study mode of study (full-time, part-time, e-learning...),(full-time, part-time, e-learning...),- programme director or equivalent.- programme director or equivalent.

Description Description of individual course units:of individual course units:- course unit titlecourse unit titlecourse unit code- course unit code- type of course unit (compulsory, optional)- type of course unit (compulsory, optional)- level of course unit (e.g. first, second or - level of course unit (e.g. first, second or third cycle; sub-level if applicable)third cycle; sub-level if applicable)- year of study (if applicable)- year of study (if applicable)- semester/trimester when the course unit is semester/trimester when the course unit is delivereddelivered

Description of individualDescription of individual course units (cont/d course units (cont/d):):

- number of ECTS credits allocated- number of ECTS credits allocated- name of lecturer(s)- name of lecturer(s)- learning outcomes of the course unit- learning outcomes of the course unit- mode of delivery (face-to-face, distance mode of delivery (face-to-face, distance learning)learning)- prerequisites and co-requisites- prerequisites and co-requisites- recommended optional programme recommended optional programme componentscomponents- course contents- course contents

Description of individual course units Description of individual course units (cont/d)(cont/d) - recommended or required reading- recommended or required reading - planned learning activities and teaching- planned learning activities and teaching methodsmethods - assessment methods and criteria- assessment methods and criteria - language of instruction- language of instruction - work placement(s)- work placement(s)

Part 3: Part 3: General information for students:General information for students:- cost of living- cost of living- accommodation- accommodation- meals- meals- medical facilities- medical facilities- facilities for special abilities students- facilities for special abilities students- insurance- insurance- financial support for students- financial support for students- student affairs office- student affairs office

Part 3: General informationPart 3: General information for students (cont/d): for students (cont/d):- learning facilities- learning facilities- international programmes- international programmes- practical information for mobile students- practical information for mobile students- language courses- language courses- internships- internships- sports and leisure facilities- sports and leisure facilities- student associations- student associations

Course Structure Diagram with credits (30 per semester),Course Structure Diagram with credits (30 per semester),First Cycle Degree Programme with 180 ECTS creditsFirst Cycle Degree Programme with 180 ECTS credits- An example -- An example -First semesterFirst semester ECTS credits ECTS credits BA 133 MicroeconomicsBA 133 Microeconomics 8 8BA 167 Principles of Accounting 6BA 167 Principles of Accounting 6BA 145 Business Law 5BA 145 Business Law 5BA 139 Macroeconomics 8BA 139 Macroeconomics 8BA 151 Business EnglishBA 151 Business English 3 3 TotalTotal 3030 Second semesterSecond semester

ECTS creditsECTS credits

BA 234 Business Mathematics 6BA 234 Business Mathematics 6BA 256 Principles of Management 5BA 256 Principles of Management 5BA 244 Business Informatics 6BA 244 Business Informatics 6BA 288 International Economics 8BA 288 International Economics 8BA 262 International Marketing 5BA 262 International Marketing 5 TotalTotal 3030

Course Structure Diagram with creditsCourse Structure Diagram with credits(30 per semester) – An example (30 per semester) – An example (cont/d)(cont/d)

Third semesterThird semester ECTS ECTS creditscreditsa)a)CCompulsory courses ompulsory courses BA 351 Business Policy BA 351 Business Policy 66BA 329 Cost Accounting 8BA 329 Cost Accounting 8BA 355 Strategy 5BA 355 Strategy 5BA 377 Corporate Finance 7BA 377 Corporate Finance 7b) One elective from the following two electives:b) One elective from the following two electives:BA 323 Human Resource Management 4BA 323 Human Resource Management 4BA 367 Organizational Behaviour 4 BA 367 Organizational Behaviour 4 TotalTotal

30 30

Course Structure Diagram with creditsCourse Structure Diagram with credits(30 per semester) – An example (30 per semester) – An example (cont/d)(cont/d)Fourth semesterFourth semester ECTS credits ECTS creditsa)a)Compulsory courses Compulsory courses Course code and titleCourse code and title 6 6Course code and title 8Course code and title 8Course code and title 5Course code and title 5Course code and title 7 Course code and title 7

b) One elective from the following two electives:b) One elective from the following two electives:Course code and title 4Course code and title 4Course code and title 4 Course code and title 4 TotalTotal 30 30

Course Structure Diagram with creditsCourse Structure Diagram with credits (30 per semester) – An example (30 per semester) – An example (cont/d)(cont/d)Fifth semesterFifth semester ECTS credits ECTS creditsa)a)Compulsory courses Compulsory courses Course code and titleCourse code and title 6 6Course code and title 8Course code and title 8Course code and title 5Course code and title 5Course code and title 7 Course code and title 7 b) One elective from the following two electives:b) One elective from the following two electives:Course code and title 4Course code and title 4Course code and title 4 Course code and title 4 Total Total 30 30

Course Structure Diagram with creditsCourse Structure Diagram with credits(30 per semester) – An example (30 per semester) – An example (cont/d)(cont/d)Sixth semesterSixth semester ECTS creditsECTS creditsa)a)Compulsory courses: Compulsory courses: - Course code and title 6- Course code and title 6

- Course code and title 7- Course code and title 7 - Course code and title 5- Course code and title 5b) Two electives from the following three electives:b) Two electives from the following three electives: - Course code and title 6- Course code and title 6 - Course code and title 6- Course code and title 6 - Course code and title 6 - Course code and title 6

Total Total 30 30 Total number of credits of the programme: Total number of credits of the programme: 180 ECTS180 ECTS

Common pitfalls(1)Common pitfalls(1)

-Confirmation boxes are not ticked Confirmation boxes are not ticked in the application formin the application form

-Course structure diagram not presented Course structure diagram not presented with ECTS credits per programme and with with ECTS credits per programme and with clear description of credit distribution per clear description of credit distribution per semestersemester

Common pitfalls(2)Common pitfalls(2)Information Package/Course CatalogueInformation Package/Course Catalogue1.- Not entirely provided in English1.- Not entirely provided in English2.- Not easily traceable on the website2.- Not easily traceable on the website3.- Not complete information3.- Not complete information4.- Missing information in degree programmes 4.- Missing information in degree programmes descriptiondescription5.- Credits are not 20 per trimester, 30 per 5.- Credits are not 20 per trimester, 30 per semester and 60 per year.semester and 60 per year.


6.- The number of credits appears in 6.- The number of credits appears in each course but it is not clarified if each course but it is not clarified if they are ECTS or nationalthey are ECTS or national

7.- Some courses are not allocated credits though 7.- Some courses are not allocated credits though they are included in the programthey are included in the program

8.- Missing or incomplete description of the 8.- Missing or incomplete description of the recognition proceduresrecognition procedures


9.- The credit allocation methodology 9.- The credit allocation methodology (including calculation of ECTS credits based on (including calculation of ECTS credits based on student workload) is NOT described orstudent workload) is NOT described or NOT based on NOT based on learning outcomeslearning outcomes10.- Lack of clear explanation of institutional 10.- Lack of clear explanation of institutional method for ECTS credit allocation and how it is method for ECTS credit allocation and how it is linked to learning outcomes and student linked to learning outcomes and student workloadworkload

Common pitfalls (5)Common pitfalls (5)11.- Course structure diagram 11.- Course structure diagram -does not specify semester and type of course does not specify semester and type of course units, units, -information is hard to trace, inadequate and not information is hard to trace, inadequate and not transparent, transparent, -ECTS credit allocation is not consistent with ECTS ECTS credit allocation is not consistent with ECTS rulesrules

Common pitfalls (6)Common pitfalls (6)- Course structure diagram does not - Course structure diagram does not present 30 ECTS credits for each semester, present 30 ECTS credits for each semester, the ECTS rules are not followedthe ECTS rules are not followed (e.g. one degree ends with 225 credits (e.g. one degree ends with 225 credits instead of 240)instead of 240)- Missing information in course catalogue - Missing information in course catalogue (e.g. examination regulations, assessment, (e.g. examination regulations, assessment, grading)grading)

Common pitfalls(5)Common pitfalls(5)Student FilesStudent Files1.- Not certified copies1.- Not certified copies2.- Missing: dates and signatures of the 2.- Missing: dates and signatures of the student and coordinatorsstudent and coordinators3.- Missing explanation of the local grading 3.- Missing explanation of the local grading systemsystem4.- Students have been awarded credits 4.- Students have been awarded credits without having succeeded in the examswithout having succeeded in the exams


5.- Missing local grades and/or ECTS credits5.- Missing local grades and/or ECTS credits6.- Inconsistency between the Learning Agreement 6.- Inconsistency between the Learning Agreement and the Proof of Recognitionand the Proof of Recognition7.- Learning Agreements not in place 7.- Learning Agreements not in place beforebeforethethe start of the exchange periodstart of the exchange period8.- The number of credits recognized is higher or 8.- The number of credits recognized is higher or lower than earned by the studentlower than earned by the student..


9. No indication of length of stay 9. No indication of length of stay -in host institutions in host institutions (for outgoing students)(for outgoing students)-in applicant institutionsin applicant institutions (for incoming students)(for incoming students)

ECTS USERS’ GUIDEECTS USERS’ GUIDEhttp://ec.europa.eu/education/lifelong-learning-http://ec.europa.eu/education/lifelong-learning-policy/doc/ects/guide_en.pdfpolicy/doc/ects/guide_en.pdf

Information on ECTS:Information on ECTS:http://ec.europa.eu/education/lifelong-learning-http://ec.europa.eu/education/lifelong-learning-policy/doc48_en.htmpolicy/doc48_en.htm

DS Label ApplicationDS Label Application

Section 1 – Identification Section 1 – Identification

To be filled in appropriately and To be filled in appropriately and in all its partsin all its parts

Section 2 Section 2

– – Documents requiredDocuments required2.1. Examples of DS 2.1. Examples of DS issuedissued-DS should respect the checklist of Annex 1 and DS should respect the checklist of Annex 1 and the explanatory notes of Annex 2the explanatory notes of Annex 2-They should be They should be certified copiescertified copies (anonymised, (anonymised, signed, stamped and dated)signed, stamped and dated)-NO ORIGINALSNO ORIGINALS

Four in total examples of DS Four in total examples of DS issuedissuedDS must be provided for:DS must be provided for:

1.- Two students in different subject areas after 1.- Two students in different subject areas after completion of their first cycle studiescompletion of their first cycle studies ANDAND2.- Two students in different subject areas after 2.- Two students in different subject areas after completion of their second cycle studiescompletion of their second cycle studies OROR One student after completion of his or her One student after completion of his or her second cycle studies and one student after second cycle studies and one student after completion of his or her third cycle studies.completion of his or her third cycle studies.

2.2 Confirmation2.2 Confirmation1.- DS copies comply with the DS model 1.- DS copies comply with the DS model and explanatory notes (Annexes 1 and 2)and explanatory notes (Annexes 1 and 2)2.- All students receive DS automatically, free of 2.- All students receive DS automatically, free of charge upon graduationcharge upon graduation3.- DS issued in a widely spoken European 3.- DS issued in a widely spoken European language, and, if so wished, in another languagelanguage, and, if so wished, in another language4.- All DS examples submitted are certified copies 4.- All DS examples submitted are certified copies of original DS issued to students who graduatedof original DS issued to students who graduated

2.3 Public Information2.3 Public Information on the DS on the DSWeb pages of the institution Web pages of the institution -where it is stated that the DS is issued where it is stated that the DS is issued in a widely spoken European language, in a widely spoken European language, awarded automatically and free of charge to awarded automatically and free of charge to each student each student -Including a completed DS example (anonymised)Including a completed DS example (anonymised)

Section 3 - DeclarationSection 3 - Declaration

To be completed by the legally authorized person To be completed by the legally authorized person to sign on behalf of the applicant institutionto sign on behalf of the applicant institution (signed, stamped, dated)(signed, stamped, dated)

Annexes to be consultedAnnexes to be consulted

Annex 1: DS Model ChecklistAnnex 1: DS Model Checklist

Annex 2: Explanatory notes to the DSAnnex 2: Explanatory notes to the DS

Annex 3: Common pitfallsAnnex 3: Common pitfalls


Not ticked confirmation boxesNot ticked confirmation boxesThe DS does not follow the official The DS does not follow the official model (sections and sub-sections model (sections and sub-sections missing or modified or added)missing or modified or added)Incomplete or not transparent informationIncomplete or not transparent informationThe number of DS submitted is lower than The number of DS submitted is lower than requiredrequired


Though the institution offers 1Though the institution offers 1stst and and 22ndnd cycle studies only one cycle is represented in cycle studies only one cycle is represented in the DS submittedthe DS submittedIn the website it is not stated that In the website it is not stated that the DS is issued the DS is issued in a widely spoken European language, given in a widely spoken European language, given automatically and free of charge to every student automatically and free of charge to every student upon graduationupon graduation

Common pitfalls(3)Common pitfalls(3)A completed (anonymized) DS exampleA completed (anonymized) DS exampleis not appearing on the website but a blank is not appearing on the website but a blank exampleexampleA Transcript of Records has not been A Transcript of Records has not been included in the DS example published on the included in the DS example published on the website (in Section 4.3 or as attachment to website (in Section 4.3 or as attachment to the DS) the DS) Drafts instead of DS certified copies have Drafts instead of DS certified copies have been submittedbeen submitted..

Diploma Supplement

• Information on the DS and exampleshttp://ec.europa.eu/education/lifelong-learning-policy/doc1239_en.htm

http://ec.europa.eu/education/lifelong-learning-policy/doc/ds/ds_en.pdf

Source:Source:European Commission – DG EACEuropean Commission – DG EACEACEAEACEA

ECTS label Application formECTS label Application formDS Label Application formDS Label Application form

Thank you very muchThank you very much for your attention, and….. for your attention, and…..

Good luck to all our Good luck to all our efforts!efforts!

Our students deserve it!Our students deserve it!

Presentation byPresentation by

Katerina GalanakiKaterina GalanakiECTS/DS National Contact Point – GreeceECTS/DS National Contact Point – Greece

[email protected]@aueb.gr