World Bank Document · 2016. 8. 31. · Construction * Material supply a) Asp/alt pl/alt a) use existing ... healtlh and safety, approval or valid operating selection of subconitractors

E489

ENVIRONMENTAL MANAGEMENT PLAN

FOR REHABILITATION OF ROADS,BRIDGES AND TUNNELS

UNDER THE WORLD BANKROAD MANAGEMENT AND SAFETY PROJECT

REPUBLIC OF SRPSKAROAD DIRECTORATE

BANJA LUKA, 2001.

FILE COPY

prepared by Mr. Igor Jokanos ic. B.Cik ili lng. I\MI.Sc.for the Republic of Srpska Road Directorate

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A. MITIGATION PLAN

Phase Issue MtigatiiglasueCost Institutional responsibility CommentsPhase Issue Mitigating measure

lnstall Operate Install Operate (e.g. secondary impacts)

Construction * Material supplya) Asp/alt pl/alt a) use existing asphalt plants; a) NA a) NA a) Asphalt plant a) Asphalt plant a)-c) to be specified in bid

dust, fumes, workers requiremenilt or offiicial documents-Conditionis for

healtlh and safety, approval or valid operating selection of subconitractors

ecosystem disturbance license lor material supply

b) Stonze quarriy b) use existing stone qLiarries; h) NA b) NA b) Stone quarry b) Stone quarrydust, woikers healtlh and requirement ftor of ficialsalety, ecosystemil approval or valid operatiiigdisturhbance license

c) Stauid anid gravel borrowX c) use existing borrow pits or c) NA c) NA c) Sand and gravel c) Sand and gravelpit buy material at licensed Contractor or Contractor or

disturbance of river bed, separations; requirement Separation Separation

water quality, ecosystem for of ficial approval ordisturbance valid operating license

* Material transporta) Aspihalt a) cover truck load a) minimiial a) miniimal a) Truck operator a) Truck operator a)-d) to be specified in bid

dust, fumes documents-Technical

b) Stonie b) wet or cover truck load b) miniimal b) minimal b) Truck operator b) Truck operator Specifications for

dust realization of works

c) Sanid anid grovel c) wet or cover truck load c) minimiial c) minimal c) Truck operator c) Truck operatordust

(l) Traffic mnanagemelit d) hatil material at olf peak d) NA d) miniimal d) Transport d) Transpor-tnoise, vehicle exhiausl, traflic hourLs; use manager; Truck manager; Truckroad conigestioin alter-iiative routes to operator operator

miniimize major traflic sites

* Construction sitea) Noise disturbance to a) limit activities to daylight a) NA; a) NA; a) Constructioni a) Constructionl a)-k) to be specified in bid

human ti and animal working hours (not minimal miniimial Contractor Contractor- documenits-Technical

populwationi anbld workers between 8 p.m. and 7 a.m. Specificationis for

or as agreed with public realization of worksand authorities); equipmentoperatinig witlh noisemlu'f'lers

Cost Institutional responsibility CommentsPhase Issue Miti eatinle measure .

Install Operate Install Operate (e.g. secondary impacts)

b) Dutst h) water constiruction site and b) miniimal b) minimal b) Constructioni b) Constructionmaterial storage sites as Contractor Contractorappropriate

c) Vibrationis c) limit ictivities to daylight c) NA c) NA c) Construction c) Constructionworkinig hours (not Contractor Contractorbetween 8 p.m. and 7 a.m.or as agreed with publicarid authorities)

d) Traffic disruiptioni dciring d) traffic maniagemenit plan d) minimal d) minimal d) Construction d) ConstructionconstrutctionI activity, with appropriate measures Contractor Contractor

to redirect trattic that areeasily seen or easy tofollow; include trafficpol ice

e) Redluced access to e) provide alternative access e) depends e) minimal e) Construction e) Construction-otidside activities to roadside activities on the Contractor Contractor

way ofaccessproviding

f) Vellicle andlpelestrian i) appropriate lightiig aid 1) minimal f) minlimal t) Constructioni t) Constructionsafetv when there is no well definied safety sigins Contractor Contractorconstruction activitv

g) Water anl soil pollitioni g) organize and cover g) minimal g) minimal g) Constrtiction g) ConstrUctionfro,ni improper material material storage areas; Contractor Contractorstorage, iinanageniient isolate concrete, asphaltanEd usage and othel works frio

watercoul-se by usilngsealed forimlwork; isolatewash down areas ofconcrete and asphalt truticksaand other eqtuipmiienit fromwatercourse by selectingareas for washinig that arenolt tr-ee draininig directly orindirectly into watercourse _

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Phase Issue Mitigatihlg miieasure Cost Institutionlal responsibility Commenits


hi) Water and soil pollitioni h) dispose waste material at h) depends h) miniimal h) Constructioni h) Constructionfromii improper disposal appropriate location Onl Contractor Contractorof wavte maincterials protected il'rom1 washlinig location

out, it'possible at wetlandsi) Potenitiail conit(aminiationi i) proper handling of i) minimal i) minimal i) Construction i) Construction

of soil amid water from lubricanits, 'uel and Contractor Contractorimproper mainitenianice solvents by securedatd fu elinlg of equiipmlent storage; ensure proper

loading ol' I'uel andmaintenance of equipment;collect all waste anddispose to permitted wasterecovery ifacility

j) Destruction of crops. j) ensure comlrol of working j) NA j) depends j) Construction j) Constructiontrees, meadlows, etc. zone and lanid acquisition; on Contractor; Contiactor;

compensate damage quantity Road Roadof Directorate Directoratedamage

k) Workers safet!v k) provide workers with k) minimal k) minimal k) Constructioni k) Constructionsafety instructions and Contractor Contractorprotective equipment; safeorganization of bypassingtraitic

Operation * Maintenancea) Noise disturobance to a) Iiilit activities to daylight a) NA; a) NA; a) Maintenanice a) Maintenanice a)-d) to be specified in

humnan ain(d animlll (I worki ng hours (not Ini ii inal mi iii mail Contractor Contractor mai ntenlance contractpopila(ctioni and worker-s between 8 p.m. and 7 am. documents-Technical

or as agreed with public Specif'ications forand authol-ities); equipmenti realization of maintenaniceoperating with noise worksInUffler's

b) Possible air, water anld( b) ensure proper- handling of b) minimii al b) minimal h) Mainltenance b) Mainitenaicesoil pollution luhbriciits, i'tuel and Conitactor Contractordust, vehicle cxhausLt, solvenits by seculedI'uel and lubLicanits spills storage; ensure proper

loadiig ol'fI'uel and

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Phase Issue Mitigati.ig measureCost Institutional responsibility CommentsPhase Issue Mitigtating measure


maintenianlce of equipment;collect all waste anddispose to permitted wasterecovery facility; limitequipmenit opieration speed;properly organize andcover material storageareas; isolate concrete,asphalt and other worksfrom watercourse by usiigsealed lormwork; isolatewash down areas ofconcrete and asphalt trucksand other equipmenit Iromwatercourse by selectingareas for washinig that arenot free drainlilng directly orindirectly inito watercourse;dispose waste material atappropriate locationprotected f'rom washingout, if possible at wetlands

c) Vibrationis c) limit activities to daylight c) NA c) NA c) Maintenance c) Maintenanceworking hours (not Contractor Contractorbetween 8 p.m. and 7 a.m.or as agreed with publicand authorities)

d) Worker.s safeqv d) provide workers with d) minimal d) minimal d) Maintenance d) Maintenancesafety instructionis and Contiactor Contractorprotective equipment; saieorganization ol' bypassingtraf I c

4

Phase Issue Mitigati.lg neasureCost Institutional responsibility CommenitsPhase Issue Mitigatinig measure


E Exploitationa) Increased voliane anlbd a) installi,tion of protection a) depends a) minimal a) Contractor for a) Maintenance

speed of traffic measures (noise barriers, on the environment Contractor;noise, dust, vehicle plantinig hedges along way of' protection Traffic policeexhaust, fuel and roadside, etc); limit vehicle protectio works; Trafficlubricanits spills speed ni police

* Road safetya) Increased ehcicle speed a) install appropriate tral'fic a) minimii al a) niiiiinal a) Maintenianlce a) Maintenianice a)-b) to be specified in

sieins for speed hlmit Contiactor Contractor maintenance contractdocuTments-TechniicalSpecif'icationis lorrealizationi of maintenianiceworks

b) Erosioni, rockfall, b) install appropriate warninig b) minimal b) minimal b) Maintelialice b) Maintenanicehazarclous conditions sigins (rockfall, landslide, Contractor Contractor

wet or slippery conditions,dangerous curve, animal orpedestrian crossing, school,slow moving vehicles,merge), rellective markersto indicate steep edge orconvex mirrors to seeoncominig traf'fic at blindcurves; locate warniilgs atpoints consideredappropriate by goodenginieerinig practice or asagreed with public andauthor-ities

5

B. MONITORING PLAN

How is the When is the Cost Institutionial responsibility

What Where is the parameter to he parameter to be Why is thePhase paramleter is to paramleter to monitored?! monitored? paraneter to be

be monitored? mtioniitored? type ojf (frequenlcY of ,nonitored? I nstall Operate I nstall Operatemonitoring mieaisuremtenit or (optionllI)equiipmlenit continuous) _

ConstructionMaterial supplya) Asphlalt plalit a) possession of a) asphalt plant a) inspectioni a) belore work a)-c) assure a) NA a) NA a) Plant a) Plant

official begins planit Operator Operatorapproval or complianlce withvalid environimeit,operating health andlicense sal'ety

b) Stotne quarrv b) possession of b) stone quarry b) inspectioni b) before work requirements b) NA b) NA b) Quarry b) Quarryofficial begi ns Operator Operatorapproval orvalidoperatinglicense

c) Sand anid gravel c) possessioni of c) sand and c) inspectioni c) before work c) NA c) NA c) Borrow pit or c) Borrow pit orborrov7 pit official gravel begins Separationi Separation

approval or borrow pit or Operator Operatorvalid separatiolloperat i nglicense

* Material transporta) Asphallt a) truck load a) job site a) supervision a) unannounced a)-d) assure a) NA a) minlimal a) NA a) Supervision

covered inspectionis compliance of Contractorduring work per'ormianice

witlhenviroinmenit.lhealth and .

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ltow is trle When is tie Cost Institutional responsibility

What Where is tl/c paramweter to be paramieter to be Why is thePhase parameter is to paramzleter to be mPonitored.?/ mionitored? para,neter to be

be mioniitor-ed? mzoinitoredr? type of (frequency of monitored? Install Operate Install Operatemnonitoring leasurentent or (optiolial)equtipmzenit coonitnuous)

b) Stonie b) truck load b) job site b) supervision b) unaninlounced satety b) NA b) minimal b) NA b) Supervision

covered or inspectionis requirements Contractor

wetted during work and enable as

c) Sand and grav'el c) truck load c) job site c) supervision c) unaninlouniced little disruptioni c) NA c) miniimal c) NA c) Supervisioncovered or inspections to tratfic as it is Contractor

wetted during work possible

d) Traffic d) hotirs and d) job site d) supervisioni d) unaninlouniced d) NA d) minimal d) NA d) Supervision

management routes in spectioils Contractor

selected durinig work

* Construction sitea) Noise disturbance a) noise levels; a) job site; a) sound level a) once per a)-k) assure a) NA a) NA a) Monitoring a) Monitorinig

to hutonlanc anid equipmenit nearest detector at week and on compliance of Contractor Contractor

animial popuilationl homes mobile complain performaniceand workers laboratory; with

inspectioni environmiiienlt,b) Duist b) air polltitioni b) at and near b) mobile b) during health and b) NA b) NA b) Monitorinig b) Monitorinlg

(solid job site laboratory material salety Contractor Contractor

particles, with delivery and requirementssuspended necessary constructioni and enable assolids, flyinlg equipmenit little disruptionheavy metal to traflic as it isparticles) possible

e) Vibrationis c) limited timne c) job site c) supervisioni c) unaninlouniced c) NA c) minimual c) NA c) Supervision

of activities inspectionis Contractor

during workanld on1

___ ___ ___ __ ____complaini .

7

hlow is tlhe When is the Cost Institutionial responsibility

What Where is the paranietertobe param(terto be Why is thePhase paraleter is to parameter to be 11monitored?! nimonitored? paeraton leter to be

he imioniitorted? mionitored? tvpe of (fi-equencY of monitored? Install Operate Install Operateillollitorinig mleasutrelenlt or (optional)eq_uipnreltit c'olltilullolls)

d) Traffic disruptioni d) existence of' d) at and near d) inspectioni; d) before works d) NA d) minimal d) NA d) Supervisiondutrimig trat'fic job site observation start; once Contractor

construectioni management per week atactivitY plan; traf'f'ic peak and non

patterns peak periodse) Rediuced access to e) provided e) job site e) supervision e) durinig e) NA e) minimal e) NA e) Supervision

roadside activities al ten mat i ve construction Conitractoraccess

f) Veliicle anld 1) visibility and f) at and near 1) observationl f) once per i') NA 1) minimal f) NA U) Supervision

pedestrian safetr appropriatene job site week in the Contractor

when there is nio ss eveninigcolnstrul ctionactiv'itv

g) Water aid soil g) water anld ) runofi''fromil g) gravity; g) during g) NA g) NA g) Monitoring g) Monitoring

polluttionifront soil quality site, material observation; mater-ial Contractor Contractor

imitproper niaterial (suspended storage areas; mobile delivery andstorage, solids, oils, wash down laboratory construction,mianagemmienzt cmild organic arcas of' with especiallyusage substances, equipment necessar-y during

heavy metals, equipmllelnt precipitationpH value, (rain, slnow,water etc)conductanice)

11) Water and soil h) water and h) depository h) mobile h) once per h) NA h) NA h) Monitoring h) Monitoringpollitiolifrotli soil qLiality site laboratory week dunriig Contractor Contractor

improper disposal (suspenided with construLction

of waste nliateritils solids, oils, necessar-y anid onorganic equipmenit complainstibstainces,lheavy metals, . .

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How is the When is the Cost Institutional responsibility

What Where is t1e paramlleter to be paramzzeter to be Why is thlePhase paraml1ete r is to param1leter to be nonitored?/ monitored? parameter to be

be mon0l1itor ed ? ,nonl1itoredc/:' xtpe of (frequen,cy of i,nolnitored ? Install Operate Install Operate.nonzitorinig inieasuireniienit or (optional)equlipmen(t coultilllloIIs)

pll value,watercondUctance)

i) Potenitial i) water aid i) job site; i) mobile i) once per i) NA i) NA i) Monitorinig i) Monitoringcontamiiiiationi of soil quality equipmenit laboratory week during Contractor Contractorsoil und water (suspended niiaiitenanice with constructionfromii imyiproper solids, facilities necessary and oiimainitenianice anid organic equipment; complainfiueling of compounds, observationequipmtienit lubricants,

luel,solvents,heavy metals,pll value,waterconductanice); proceduresol work

j) Destructioni of j) land j) job site j) supervisioll j) durinlg j) NA j) minimiial j) NA j) Supervisioncrops, trees, acquisition material Contractorneadows, etc. delivery and

constructionk) Workers safety k) protective k) job site k) inspectionl k) unaniniouniced k) NA k) minimiial k) NA k) Supervision

equipmelt; inspectiolns Contractororeganizationi during workol' bypassingtrai1 ic __

_ ~~~~~~~~~~~~~~~~~~~~~~~~~~9

How is t1/e When is the Cost Institutional responsibility

What Where is tlzc} p(uranueter to be p(aralmeter to be Why is thePhase param-1eter is to parameter to be noitorcd?/ monitored? parameter to be

be ,nonlwitored1:? mon1itovredl? type of (freq1uencyl of limontitored? Install Operate Install Operatemtiolnitorinig Measurement or (optional)eqlliplll('it C iltinfolls)

OperationMaintenancea) Noise distumrbance a) noise levels; a) job site; a) sound level a) uliaoillonlilced a)-d) assure a) NA a) NA a) Monitorinig a) Monitorinig

to Iilnonan equipimienit nearest detector at inspectiolns compliaiice of Contractor Contractorpopatlationi aenvd hollmes mobile during performiianiceworKers laboratory; maintenance with

inspection activities and environment,on complaini health and

b) Possible air, b) air, water and b) job site; b) mobile b) unaninouniced safety b) NA b) NA b) Monitorinig b) Monitorinigwater anid soil soil quality material laboratory inspections requirements Contractor Contractorpol/latioll (suspended storage areas; with duriig

solids, wash down necessary maintenaniceorganiic areas of' equipmenit activities andcompounds, equipmenit; on complainlubricants, depositoryI'uel, site;solvents, equipmenltheavy metals, maintenianicepH value, i'acilitieswatercondLuctanice)

c) Vibrationis c) limited time c) job site c) supervisioni c) uLianinlouniced c) NA c) minlimal c) NA c) Supervisionof' activities inspections Contr-actor

dur ingmai nteuiamiceactivities andon1 complaini

10

How is tie When is tie Cost Institutional responsibility

What Where is tie parctanieter to be pairaimietet- to be Why is thePhase p(rlmiieter is to par(am1eter to be mizoniitored ?/ monitored? p(araimeter to be

be miioniitored? mionlitorecl? type of (frequienlcy of monioitored? Install Operate Install Operatemonitoring miieasuiremenit or (optionlaIl)equtip/nieatt continuous)

d) Workers safenv d) protective d) job site d) inspectioln d) unaninlouniced d) NA d) miniimal d) NA d) Supervisionequipmenit; inspectionis Contractororganlizationi duringot hypassing mainitenianicetratfic activities and

o(1 compiainExploitationa) Increased volume a) vehicle a) road section a) mobile a) onice per a) NA a) NA a) Monitorinlg a) Monitoring

and speed of emission; included in laboratory month and on Contractor Contractortraffic noise levels; project with complain

air, water and necessarysoil quality cquipment(suspenidedsolids,organiccompounds,heavy metals,pH value,waterconductatnce)

* Road safetya) Increased vehicle a) conditioni of a) road section a) visual a) durinig a)-b) enable safe a) NA a) minimal a) NA; Traffic a) Maintenance

speed traflic signs; included in observation; mainitenianice and economilical Police Contractor;vehicle speed project speed activities; tralTic flow Traftic Police

detectors unannilounicedb) Erosion, rockfall, b) condition of' h) road sectioil b) vistial b) during b) NA b) minlimal b) NA b) Maintenianice

hazardouns hazard sigies included in observationi maintenianice Contiactorco/lditionis project activities I

II

C. INSTITUTIONAL STRENGTHENING

1. Equipment Purchases

There will be no equipment purchase because Monitoring Contractor will perform suchactivities. Monitoring Contractor will be selected after procurement process during whichContractor should provide evidence on possession of necessary equipment and previousexperience in such works.

2. Training/Study Tours

Republic of Srpska capacity for monitoring of road works' impact and enforcingenvironmental standards is very weak. This capacity needs to be reinforced both within theRoad Directorate and the Ministry of Environment.

Training should support creation of the Road Directorate environmental capacities throughfollowing training activities:

1. environmental management;

2. environmental assessment procedures and preparation for road and highway projects;

3. preparation of technical specifications and terms of reference for road construction,rehabilitation, reconstruction and maintenance activities;

4. selection and evaluation of possible mitigation measures for noise, air and water protectionagainst road activities;

5. environmental enforcement.

Activities listed under I to 4 would be realized for the Road Directorate staff that will beresponsible for environmental management (2 students planned). These training activitieswould be coupled as one course in maximum duration of three weeks. Item No. 5 would becarried out in order to train the Ministry of Environment staff so they could successfullyprovide law enforcement in the field of environmental protection regarding activities on roadsand highways (1 student planned). Duration of environmental enforcement training is not toexceed two weeks. In order to enable future expert help in the field of environmental issuesfor roads and highways it is planned to train one local consultant also.

Approach to the formal training program will be to provide an educational experience whichwill help the trainees to better accomplish their on-the-job responsibilities. The emphasis ofthe program should be pragmatic and practical. Strong emphasis should be given to on-the-jobtraining which would include an explanation of what is to be done and the trainees will beexpected to put these procedures in practice under the supervision of the training personnel.

All training activities could be carried out in Republic of Srpska under guidance of recognizedforeign institution or organization.

Study tours should be the backup activity for training. They could be organized as study visitto Highway Administration Environmental Units in U.S.A. Canada, France, Germany. UnitedKingdom or Sweden and European Environment Agency in Copenhagen, Denmark. Throughthose study tours participants would become acquainted with environmental managementorganization, policies. procedures and practices utilized in those Environmental Units andwith monitoring activities that are conducted in order to provide necessary information forenvironmental management. Participants of the study tours would be the same ones as thosethat would participate as trainees.

12

Cost estimate:

Item Number of Rate/student [US$] Item cost [US$]students

Road Directorate staff 2 1.500 3.000

Ministry of Environment staff 1 1.000 1.000

Local consultant 1 1.500 1.500

Study tours (per one tour) 4 3.000 12.000

Total cost [US$] 17.500

Training activities and study tours would be realized during first year of Road Managementand Safety Project implementation.

Training activities and study tours will be provided through consulting authority that is goingto be hired to assist with creation of environmental capacities (Appendix 1). According to theTerms of Reference, Consultants are required to develop and implement training programwhich will include study tours abroad.

3. Consultant Services

Consultants should support creation of the Road Directorate and the Ministry of Environmentenvironmental capacities through technical assistance to activities comprising environmentalmanagement, assessment and enforcement, including training and know how transfer to localstaff. Terms of Reference for consulting services are given in Appendix 1.

Consultants will collect infonration that might affect development of representative andrespective Road Directorate Environmental Unit and assist in developing and implementationof Institution Building Program for environmental management. It is also expected from theconsultants to provide assistance in management of the monitoring works tendering processand implementation of that contract.

The consultants will work closely with the Road Directory and the Ministry of Environmentrepresentatives, make recommendations for future activities and carry out economic analysisof Environmental Unit establishment and performance benefits and losses. This work wouldinclude meet with Ministers, local consultants, construction and maintenance contractors,NGOs and representatives of communities to discuss present conditions and possibledevelopment options.

This component will be reported in an Institution Building Report and Terms of Reference toimplement the proposed activities, as well as in Progress and Final Report(s).

Cost estimate:

Item Days Rate/day [US$] Item cost [US$]

fee 90 350 31.500

international and local travel 3 1.500 4.500

accommodation 90 50 4.500

per diem 10 20 200

other 4.000

Total cost [US$] 44.700

4. Special Studies

Special studies are not necessary.

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D. SCHEDULE

During construction phase of the Project, mitigation and monitoring activities will run parallelto the physical activities. They will commence at the time when men, equipment and/ormaterials are moved to the site and will end after the job is completed and all men, equipmentand/or materials are removed fiom the site and the work at particular location is complete. If itis necessary monitoring activities could be extended to the period after completion of works,such as monitoring of waste material depository areas.

Terms of Reference for monitoring services (Appendix 2) state out in detail what is going tobe monitored and which specific parameters, where the monitoring will take place, howfrequently etc. Detailed monitoring plan, including what will be measured, where, type ofinstruments and their accuracy, frequency of measurements etc. will be specified bymonitoring contractor as predicted by the Terms of Reference.

Exact start and end dates of mitigation and monitoring activities can not be stated, as theoverall project schedule charts are not defined. Schedule charts will be adopted after selectionof Construction Contractor and in accordance with schedule of activities proposed in tenderdocuments.

Mitigation and monitoring activities during operation will run together with maintenanceactivities or when responsible institution decides to check the road environment quality. Theseactivities will be planned after completion of rehabilitation works in cooperation withContractors.

Training activities and study tours are planned according to point 2. Training/Study Tours ofpart C. Institutional Strengthening.

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E. INSTITUTIONAL ARRANGEMENTS

Construction Contractor will make proposal for environmental protection, including safety ofpersons associated with the works and also the public, during pre-construction period. Thisproposal will be reviewed by the Road Directorate Environmental Unit in order to obtain the"no objection" to the proposal's recommendations. In this regard attention will be given to:

- taking all reasonable steps to protect the environment on and off site and avoiding damageor nuisance to persons or to property arising from its operations,

- maintaining conditions of safety for all persons entitled to be on site and

- provision and maintenance of all lights, guards, fencing, warning signs, traffic control andwatching for protection of the works and other property and for the safety and convenienceof the public.

Construction Contractor will provide monthly reports to the Republic of Srpska RoadDirectorate Environment Unit which document the environmental mitigation and protectionmeasures carried out during that month's reporting period. Same applies to the Monitoring,Supervision and Maintenance Contractors for their part of mitigating and monitoringactivities. If some kind of accident or endangerment of environment would happen reportingwill be immediate. Agreement with Traffic Police (Ministry of Internal Affairs) on regularreporting (monthly or quarterly) should also be made.

Monitoring Contractor will be selected after procurement process of monitoring activitiesduring construction and operation phases on sections under project. Monitoring Contractorwill monitor environment quality (air, water and soil quality, noise levels and equipmentsupply) through those phases and report monthly to the Road Directorate Environmental Unit(Appendix 2). These reports will encompass list and explanation of all undertaken activities atthe site and results of the field research, as well as recommendations for future field activitiesand protection measures.

The Road Directorate Environmental Unit will prepare quarterly Environmental MonitoringReports for submission to the Project Implementation Directorate of the Road Directorate,according to the received data from all Contractors and Traffic Police. In those reportsEnvironmental Unit will resume information gathered at the field and evaluate effectivenessof the mitigation program in the light of monitored parameters. Part of report will concentrateon possible future mitigation and monitoring activities that could be utilized to assure betterquality of road environment.

The Project Implementation Directorate will prepare and submit an annual EnvironmentalReport which summarizes the environmental protection measures implemented by theConstruction and Maintenance Contractors, problems encountered, actions taken to resolveenvironmental problems and results of environmental monitoring.

The Project Implementation Directorate will have the authority to spend, shutdown or changeoperations according to recomrrmendation of Environmental Unit. This will be the case ifenvironment conditions along road section included in project are not in accordance withenvironmental standards and regulations or if works are not performed according to technicalspecifications and contract requirements related to the environment. This will be proved byMonitoring or Supervision Contractor reports to Environmental Unit.

All expenditures referring to mitigation and monitoring activities will be authorized throughthe Project Implementation Directorate after checking and confirmation or onrecommendation of Environmental Unit.

15

Ministry of Environment Inspection will have the authority for immediate suspension ofworks if performance is not in accordance with environmental standards and regulations.Inspection will then inform the Road Directorate Environmental Unit about suspension andorder to proceed according to its directive.

At present the Republic of Srpska Road Directorate does not have the capability to carry outmonitoring function, as it does not have an in-house Environmental Unit. Also, the Ministryof Environment has no resources to carry out environmental monitoring. However, RoadDirectorate choice is not to carry out any monitoring activities by itself but to make agreementwith institution capable to perform environmental monitoring. When established, an in-houseEnvironmental Unit will coordinate the work of environmental monitoring contractors,manage information, make decisions and reports. Environmental Unit establishing as one ofthe Road Directorate Departments is one of the goals of institutional strengthening sonecessary steps should be taken in that direction.

Institutional arrangements flow chart is detailed on Fig. 1 with all relations presented ascontrolling and reporting activities.

During implementation of this Project public has the right to participate either directly orindirectly which introduces the possibility to present its interests and opinion in the process ofdecision making. In order to reach the best option during this process, state should enable foreach individual to get appropriate knowledge connected with basic relation between natureand human health, activities with harnful influence on nature and importance resulting fromit. Public or each individual will be allowed to bring legal action at competent court if itconsiders that its claim for participation or information is ignored, groundlessly refused orprovided information is inadequate.

16

Fig. 1: INSTITUTIONAL ARRANGEMENTS

K ;-Ministmry of Triacns+Pport; Ministry ofandCommunc~atlonsEnvironment

Road DirectorateProject Implementation Directorate

A~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

--------------- Environmental Unit i-- -

-Construction Supervision- TafcPle--- - ~~~~~~~~~~Traffic PoliceContractor Contractor

Maintenance Monitoring .- i< ~~~Contractor Contractor. E

Legend:

Environmental reportInspection . -.... control

1 7

F. CONSULTATION WITH LOCAL NGOsAND PROJECT-AFFECTED GROUPS

Following consultations were made:

1. Dates: Wednesday, 30th May 2001Friday, 6'h July 2001Monday, glh July 2001

Locations: Road Directorate offices in Banja Luka, 10 Vase Pelagica St.Civil Engirneering Institute "IG" offices in Banja Luka. Jug Bogdana St.

Invited/attended: Mr. Veljko Dukic, B.Sc, M.Sc. Ph.D, Metallurgy

Home: 10 Vojvode Bajovica St. GradiskaTel. +387-51-812134

Office: Civil Engineering Institute "IG", Jug Bogdana St, Banja LukaTel/Fax. +387-51-462911E-mail: [email protected]

Topic: general discussion about preparing the Environmental Management Plan,Terms of Reference for consulting services and Terms of Reference formonitoring services resulting in few additions and deductions in EMPand TORs

2. Date: Thursday, 19 th July 2001

Locations: Road Directorate offices in Banja Luka, 10 Vase Pelagica St.

Invited: Independent Radio-Television, Banja Luka

Republic of Srpska Radio-Television, Banja Luka

Alternative Television. Banja Luka

Bel Television, Banja Luka

Serbian Voice, Banja Luka (newspaper)

Independent News, Banja Luka (newspaper)

Ministry of Health and Social Care, Banja Luka

Ministry of Urban Planning, Civil Engineering, Housing and CommunalActivities and Ecology, Banja LukaMinister Assistant Mr. Borislav Jaksic, Ph.D, Prof.

Ministry of Transportation and Communications, Banja LukaMinister Assistant Mr. Zdravko Krsmanovic

Institute for protection, environment and informatics, Banja LukaMr. Dmitar Stevilovic, Mrs. Vesna Samac

Civil Engineering Institute "IG", Banja LukaMr. Veljkc, Duki6, B.Sc, M.Sc, Ph.D. Metallurgy

Republic of Srpska Urban Planning Institute, Banja Luka

Economic Institute. Banja LukaMr. Dusko Jaksic, Ph.D. Prof.

IS

Faculty of Agriculture, Banja LukaMr. Branisllav Nedovic, Ph.D, Prof.

Ecological Movement EKO-BANJA LUKA, Banja LukaMr. Milos Stojakovic

Defendologist Association, Banja LukaMr. Dusko Vejnovic, Ph.D

The World Bank, SarajevoMrs. Mirjana Karahasanovic

The Regional Environmental Center, Banja LukaMr. Dorde Stefanovic

Agricultural Institute, Banja LukaMr. Tihomir Predic, M.Sc.

Republic of Srpska Bicycle Association, Banja LukaMr. Tihomir Kuvalja

Attended: Mrs. Vesna Kocic, JournalistOffice: Independent Radio-Television, 46 Zore Kovacevic St,

Banja LukaTel. +387-51-301748

Home: 1 IKralja Petra St, Banja LukaTel. +387-51-217900

Mr. Stankc, Pupovac, JournalistOffice: Republic of Srpska Radio-Television, Banski dvor, Banja Luka

Tel. +387-51-301748

Mrs. Jadranka Majstorovic, B.Sc, EconomyOffice: Economic Institute, 18 Kralja Alfonsa St. Banja Luka

Tel/Fax. +387-51-319677Home: 56 Nikole Pasica St. Banja Luka

Tel. +387-51-217900E-mail: iadranka@ inecco.net

Mrs. Mirjana Karahasanovic. Operations AnalystOffice: The World Bank. 19 Hamdije Krusevljakovica St. Sarajevo

Tel. +387-33-440293Fax +387-33-440 108E-mail: [email protected]

Mrs. Ljiljana Stanisljevic, B.Sc, AgricultureOffice: Ministry of Urban Planning, Civil Engineering. Housing and

Communal Activities and Ecology, 4 Srpskih junaka Sq,Banja LukaTel. +387-51-215501

Mr. Cvijic Svezo, B.Sc. TechnologyOffice: Ministry of Urban Planning, Civil Engineering, Housing and

Communal Activities and Ecology, 4 Srpskih junaka Sq,Banja LukaTel. +387-51-215501

19

Miss Vesna Samac, B.Sc, TechnologyOffice: Institute for protection. environment and informatics,

43, Vidovdanska St, Banja LukaTel. +387-51-218319; 218490Fax. +387-51-218329

Home: 13 Omladinska St. GradiskaCell. +387-66-618568E-mail: [email protected]

Miss Mileva Setka, B.Sc, TransportationOffice: Institute for protection. environment and informatics.

43 Vidovdanska St. Banja LukaTel. +387-51-218320

Home: Kozarska St, Banja LukaCell. +387-66-668087E-mail: [email protected]

Mr. Tihomir Kuvalja, B.Sc, EconomyOffice: Republic of Srpska Bicycle Association, 162 Kralja Petra II St,

Banja LukaTel. +387-51-213162Fax. +387-51-213255

Home: 9 Simeuna Daka St. Banja LukaTel. +387-51-348384E-mail: kLU\[email protected]

Mr. Dusko Vejnovic, B.Sc. Ph.D, SociologyOffice: Defendologist Association, 63 Srpska St, Banja Luka

Tel. +387-51-343367; 308599Fax. +387-51-311310

Home: I I Bana Lazarevica St. Banja LukaTel/Fax. +387-51-308599E-mail: [email protected]

Mr. Dorde Stefanovic, B.Sc, LawOffice: The Regional Environmental Center for Central and Eastern

Europe, Country Office Bosnia and Herzegovina. Field OfficeBanja Luka, 37 Milosa Dujica St, Banja LukaTel/Fax. +387-51-319857

Home: 37 Davora Strbca St, Banja LukaE-mail: [email protected]

Mr. Goran Barac, JournalistOffice: Voice of Serb, 28 Veselina Maslese St, Banja Luka

Tel. +387-51-212844; 212848Fax. +387-51-211759

Home: 34 Cara Lazara St. Banja LukaCell. +387-66-581675E-mail: [email protected]

20

Miss Zvjezdana Sandic, B.Sc, TechnologyOffice: Faculty of Natural and Mathematical Sciences,

2 Mladena Stojanovica St, Banja LukaTel/Fax. +387-51-319142

Home: 63 Milana Cvijetica St, Banja LukaTel. +387-51-340906E-mail: zvjezdana s@'Yahoo.coln

Mr. Milos Stojakovi6Office: Ecological Movement EKO-BANJA LUKA and Bel Television,

Banja LukaTel/Fax. +387-51-213022

Home: V:idovdanska St, Banja LukaCell. +387-66-515932E-mail: eko [email protected]

Mrs. Danijela Grabovac, JournalistOffice: Independent News, Banja Luka

Program: 10:15 a.m. Mr. Nemanja Vasic, B.Sc, Economy, Director of the RoadDirectorate, opening word

10:20 a.m. Mr. Dragan Mihajlovic, B.Sc, M.Sc, Ph.D, Civil Eng, DeputyDirector of the Road Directorate, general information aboutthe Project

10:25 a.m. Mr. Igor Jokanovic, B.Sc, M.Sc, Civil Eng, Senior Assistantfor Planning and Development in the Road Directorate,presentation of the EMP (Appendix 3)

10:40 a.m. coffee break

10:50 a.m. discussion

Meeting ended at 11:30 a.m.

Summary: All participants have praised current activities and activities plannedthrough the EMP. They have emphasized the fact that this is the first planof this kind in Republic of Srpska and that the Road Directorate is a kindof pioneer in such activity. No one had any objections to the EMP.

Mr. Kuvalia (Republic of Srpska Bicycle Association) pointed out thefacts about cyclers safety, their problems while participatinc in trafficand raised the question on special traffic signs concerning cyclist on theroad.

Miss Samac (Institute for protection. environment and informatics)acclaimed establishment of the Environmental Unit and planned scope ofits work. Question was raised on modern technologies in asphaltproduction like use of tire chips.

Mr. Vejnovic (Defendologist Association) has offered all kinds of help inthe field of activities of the Defendologist Association.

Mr. Stojakovic (Ecological Movement EKO-BANJA LUKA) pointed outthat the EMP is going one step forward in front of future Law onEnvironment Protection, which is in the process of passing and that it isnot in any kind of collision with the Law.

21

Mr. Stefanovic (The Regional Environmental Center) underlined the factof legislation shortage in the Republic of Srpska and that it is in theprocess of production. Difficult situation that we are in and resourcescoming from abroad are forcing institutions and credit users to go in frontof the legislation.

Mrs. Karahasanovic (The World Bank) although her passive presence atthe meeting had to point out that the EMP has received high grade at theWorld Bank.

Response was given to the question about cyclers and asphalt production,as follows.

Traffic signs are standardized through international conventions andagreements. There are about 27.000 traffic signs on the roads of theRepublic of Srpska and a great number of them is under process ofreplacement with new ones.

Construction material production activities, like concrete, prefabricatedelements. as well as bituminous materials, are restricted with existingcapacities. There are about 15 asphalt plants in Bosnia and Herzegovinaonly and in Republic of Srpska only two are less than three years old.The rest of the plants are more than 20 years old so we are not able totalk about utilization of new technologies in such plants. Price ofinvolvement of any foreign construction contractor in the rehabilitationof roads and especially in installing new production capacities is veryhigh compared to the amount of rehabilitation investment.

Reports on this meeting were announced at Independent Radio-Television, Republic ofSrpska Radio-Television and Bel Television on Thursday. 19 'h July 2001. Republic ofSrpska Radio-Television signal can be seen on whole territory of Republic of Srpska.Broader report on the meeting was presented at Bel Television on Friday, 2 0 1h July 2001during Urban Ecology program. Articles were published in newspapers Serbian Voice andIndependent News for Friday, 2 0th July 2001.

3. Abstract of the EMP was sent on Friday, 2 0th July 2001, to municipalities through whichthe roads planned for rehabilitation are passing. Abstract is announced on notice boards atfollowin,g municipalities from Thursday, 24'h July 2001: Novi Grad. Prijedor, KozarskaDubica, Gradiska, Banja Luka. Celinac, Knezevo, Prnjavor. Doboj. Petrovo. Lopare.Osmaci, Zvornik, Bratunac. Srebrenica, Ilid2a. Novo Sarajevo and Kalinovik.

This part is not finished.

Provide documentation of thefollowing:* Date(s) consuiltation (s) was (were) field* Locationz(s) considtation(s) wvas (were) held* Who was invited

Narne, Organiization or Occutpation, Telephonie/Fax./e-m2ail/address (homeanld/or office)'

* Who attendedName, Organzization or Occutpation, Telephone/Faxi/e-nmail/lddress (homean2d/or office)

* Meeting Pr6gram/Schedule

22

What is to be presented and by whom* Summary Meeting Minutes (Comments, Questions and Response by Presenters)

23

Appendix 1

TERMS OF REFERENCE

for consultant services in creation of environmental capacities

prepared by Mr. Igor Jokano\ i5. B.Ci\ il Eng. M.Sc.for the Republic of Srpska Road Directorute

Appendix I

TERMS OF REFERENCEfor consultant services in creation of environmental capacities

1. Background

The Republic of Srpska Ministry of Transport and Communications (RSMTC) has applied fora loan from the World Bank (WB) for the Road Management and Safety Project (RMSP). TheRMSP comprises reconstruction of roads, bridges and tunnels and procurement of goods andconsultant services in order to establish efficient road management in Republic of Srpska. Theinvestment component of this project to be procured through the WB loan covers:

(a) up to three year investment programs comprising each series of sub-projects aimed atrehabilitating and/or reconstructing roads, bridges and tunnels of primary nationalimportance,

(b) procurement of road measuring equipment and

(c) consulting services connected to supervision, establishment of road and bridge database.pavement condition survey, staff training on road management, audit and procurement andtraffic management and safety improvement.

Total value of works to be procured under the WB loan is estimated on US$ 12.75 million.The procurement plan is detailed in Table 1.

Table 1.

No. Category Amount [US$]

I. Civil Works-Road Rehabilitation 8.500.000,00

2. Civil Works-Bridge Rehabilitation 500.000,00

3. Civil Works-Tunnel Rehabilitation 1.500.000,00

4. Goods-Road Measuring Equipment 250.000,00

5. Consultant Services-Supervision 200.000,00

6. Consultant Services-Road Data Base 500.000,00

7. Consultant Services-Bridge Data Base 350.000,00

8. Consultant Services-Pavement Condition Survey 100.000.00

9. Consultant Services-Staff Training on Road Management 200.000,00

10. Consultant Services-Audit and Procurement 150.000,00

11. Consultant Services-Traffic Management and Safety 500.000,00

Total

1. Civil Works 10.500.000,00

2. Goods 250.000,00

3. Consultant Services 2.000.000.00

The Project will support creation of core environmental capacities within the roadadministration through technical assistance to:

(i) the Republic of Srpska Road Directorate (RSRD) which will include training inenvironmental assessment procedures and preparation for road and highway projects, howenvironmental concerns are reflected in technical specifications related to roadconstruction, rehabilitation and maintenance activities, and study tours to learn about

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Appendix I

environmental management organization, policies. procedures and practices for road andhighway projects in model countries and

(ii) environmental authorities in environmental management. monitoring and enforcementpractices, environmental assessment preparation and review pertaining to the road sector.

The Project Implementation Directorate (PID) in the hierarchy of the RSRD is responsible forimplementation of the Project and for contacts with the WB. The PID is seeking for externaladvisors to assist with creation of the RSRD environmental capacities.

2. Objectives of consulting services

The objective of these consulting services is to assist the RSRD in creation of environmentalcapacities through activities comprising environmental management, assessment andenforcement, including training and know how transfer to local staff.

3. Scope of the services

Consultants will assist the PID with the following tasks:

Task 1: Collect and review information, existing documents and studies that might affectdevelopment of representative and respective Environmental Unit.

Task 2: Design, develop and implement a training program (courses and demonstrations) forthe Environmental Unit staff, including study tours abroad.

Task 3: Assistance in development of Institution Building Program for environmentalmanagement. Carry out economic analysis of the Environmental Unit establishmentand performance benefits and losses.

Task 4: Assistance in developrnent of the Environmental Unit and monitoring the progress ofimplementation of Institution Building Program for environmental management.Make recommendations for future activities.

Task 5: Review and improvement of existing technical specifications for construction andmaintenance works on roads in view of environment protection.

Task 6: Assistance in preparation of Tender Documents for procurement of environmentalmonitoring services. Tender Documents should clearly set forth all requirementswhich tenderers must satisfy and all criteria to be used in evaluating tenders. Ifrequired. assistance for pre-qualification of monitoring contractors. Organization andmanagement of tendering process for monitoring services, including preparation andpublication of all necessary documents (Invitation to tender, Minutes of meetings,Clarification letters, Addenda to tender documents, Tender evaluation report) andorganization and participation to all events (Pre-tender meeting, Tender openingceremony, Evaluation of tenders, Contract award/signing process). Contacts with theWB, as needed, with a view to obtain the WB's "no objection" to the Report'srecommendations. Consultants will ensure that advertising procedures, tenderdocuments, tender evaluation reports and contracts comply with the WBrequirements and have received the WB's concurrence, where necessary. Assistancein management system. i.e. monitoring works contract administration.

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Appendix I

4. Project schedule

The Project should start by the middle of 2002 and be completed within 36 months timeframe.

Successful management of this project will depend upon effective training of the personnel.Training procedure should be carried out at the beginning of the services and continuedthrough the assignment. Visit abroad and courses should be agreed in advance with the PID.

Main aim of the initial training would be to familiarize the members of the team with theparticular responsibilities and requirements of their positions.

The bulk of Consultants' input will be in the first 6 months of the Project when a variety oftechnical skills are required in order to develop Institution Building Program and whentendering of monitoring works contracts is underway. Assistance in management ofmonitoring works tendering process and implementation of that contract will be provided forjust one program and the rest of the programs will be managed by the Environmental Unitstaff. By the second and third year, inputs of Consultants will consist of intermittent inputs bythe Resident Officer, who will provide support in supervising the progress of InstitutionBuilding Program implementati'on and monitoring works contracts. In the absence of theResident Officer, locally recruited officer will ensure that the works are adequately supervisedand that the Project is correctly implemented.

Envisaged net presence of the Resident Officer in Republic of Srpska is as follows:

- first year 2 months

- second year 15 days and

- third year 15 days.

5. Implementation agreements

The assignment will be managed and monitored by the PID and the WB will monitor theworks of Consultants. Primary role of Consultants will be to assist the PID in the creation ofEnvironmental Unit and in the tendering and administration of monitoring works contracts.

The PID will be responsible for implementation of this Project. The PID should makeavailable to Consultants counterpart personnel to be selected by the PID. with Consultants'advice, but Consultants will be responsible for payment of such assistance. Counterpartpersonnel will be assigned for document review, development of Institution Building Programand Tender Documents preparation.

Consultants will supply all necessary computer hardware and software required for effectiveoperation of the Project, which will be handed over to the PID at the end of the contract.

The PID will make available all existing documents and studies related to the Project forConsultants.

The PID will provide suitable furnished office accommodation with heating. lighting,electricity, telecommunication, and access to potable water and sanitary toilet facilities.Consultants will be responsible for cost of calls/faxes at prevailing tariffs of the telephoneutility. Consultants will be responsible for support of its team during services. Consultantswill pay local transport, services and stationary. The PID will also assist Consultants infinding competent bilingual (Serbian-English) secretarial assistance, but Consultants will beresponsible for payment of such assistance.

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Appendix I

Consultants will work closely with the RSRD and the Ministry of Environmentrepresentatives. This work would include meet with Ministers, local consultants, constructionand maintenance contractors, NGOs and representatives of communities to discuss presentconditions and possible development options.

6. Deliverables

Consultants will be required to satisfy following reporting requirements:

1. Inception Report describing the proposed program of work (to be agreed by both the PIDand the WB).

Inception Report will be submitted in three copies in Serbian and one copy in English tothe PID and two copies in English to the WB in Washington. In case of non-approvalConsultants will submit corrected Inception Plan within two weeks.

2. Institution Building Program and Terms of Reference to implement proposed activities.

Institution Building Program will be submitted in three copies in Serbian and one copy inEnglish to the PID and two copies in English to the WB in Washington.

3. One complete set of Tender Documents for monitoring works.

Tender Documents will be submitted in three copies in Serbian and three copies in Englishto the PID and two copies in English to the WB in Washington.

4. Progress and Final Report(s) which should include:

(i) a brief description of the work carried out during reporting period,

(ii) actual or expected difficulties or delays in the implementation of the contract and theireffect on the implementation timetable, and actual steps taken or planned to overcomedifficulties and avoid delays,

(iii) expected changes in the completion date of the contract.

(iv) key personnel changes in the staff of the PID or the consultants.

(v) matters which may affect the Project cost.

(vi) identification of any unresolved issues with recommended actions to resolve them and

(vii)a brief description of the work to be carried out during next period.

Progress Reports will be submitted every three months during the first year of theassignment and every six months during the remaining two years.

Draft Final Report will be submitted within one month after the Project completion. Thecontracting authority will submit its comments about the Final Report within one month.The final version will be submitted within two weeks after receipt of the contractingauthority's comments.

Consultants will submit three copies of each Progress Report and of the draft version of theFinal Report in Serbian and one copy in English to the PID and two copies in English tothe WB in Washington.

Five copies of the final version of the Final Report will be submitted in Serbian and threecopies in English to the PID and two copies in English to the WB in Washington.

5. Consultants will also assist the PID to prepare Quarterly Progress Reports, which are to besubmitted to the WB as a requirement of the WB loan.

A I-4

Appendix 2

TERMS OF REFERENCE

for monitoring servicesduring rehabilitation of roads, bridges and tunnels

prepared by Mr. Igor Jokanox ic. B.Cix il Eng. NI.Sc.for the Republic of Srpska Road Directorate

Appendix 2

TERMS OF REFERENCEfor monitoring services during rehabilitation of roads, bridges and tunnels

1. Background

The Republic of Srpska Ministry of Transport and Communications (RSMTC) has applied fora loan from the World Bank (W'B) for the Road Management and Safety Project (RMSP). TheRMSP comprises reconstruction of roads, bridges and tunnels and procurement of goods andconsultant services in order to establish efficient road management in Republic of Srpska. Theinvestment component of this project to be procured through the WB loan covers:


(b) procurement of road measuring equipment and(c) consulting services connected to supervision, establishment of road and bridge database,

pavement condition survey, staff training on road management, audit and procurement andtraffic management and safety improvement.

Total value of works to be procured under the WB loan is estimated on USS 12,75 million.The procurement plan is detailed in Table 1.

Table 1.


1. Civil Works-Road Rehabilitation 8.500.000,00


3. Civil Works-Tuinel Rehabilitation 1.500.000,00





8. Consultant Services-Pavement Condition Survey 100.000,00

9.. Consultant Services-Staff Training on Road Management 200.000,00


11. Consultant Services-Traffic Management and Safety 500.000.00

Total

1. Civil Works 10.500.000.00

2. Goods 250.000,00

3. Consultant Services 2.000.000,00

The Project will support creation of core environmental capacities within the road

administration and performance of monitoring activities during works on rehabilitation ofroads, bridges and tunnels.

The Project Implementation Directorate (PID) in the hierarchy of the RSRD is responsible forimplementation of the Project and for contacts with the WB. The PID is seeking for themonitoring agency which will perform environmental monitoring.

A2-1

Appendix 2

2. Objectives of monitoring services

The objective of these monitoring services is to monitor work activities during constructionand operation phases on sections under Project Monitoring agency will monitor environmentquality (air, water and soil quality, noise levels and equipment supply) through those phasesand report monthly to the Road Directorate Environmental Unit (RDEU). These monitoringactivities will be carried out in order to prove that the influence of the works is not severe thanpermitted.


Monitoring will be carried out by sampling, measuring and processing of measured data.

Monitoring agency will perform following tasks:

Task 1: Monitoring of air quality with mobile laboratory for quick, precise and simultaneousmeasurement of main air pollutant and micrometeorological parameters relevant forevaluation and/or estimation of pollution. Following parameters, at least, should bemeasured: 02, CO,, NO,, SO2, HCI, CxHy, H2 S, solid particles, suspended solids,mercury and flying heavy metal particles. Meteorological station should carry outfollowing measurement: wind direction and velocity, air pressure and temperature,relative humidity and total radiation.

Task 2: Control of waste water and water with mobile laboratory. Mobile laboratory shouldbe, at least, equipped with instruments for measurement and analysis of: oils inwater, organic substances in water, ammonia, fluorides, Na+, K+ and N03+ ionscontent, pH value, water conductance and water quality.

Task 3: Monitoring of noise levels with mobile sound level detectors as part of mobilelaboratory equipment.

Task 4: Monitoring of soil pollution with mobile laboratory. Measurement should, at least,include: concentration of heavy metals (lead-Pb, cadmium-Cd, zinc-Zn), oils andorganic compounds and acid conditions.

Task 5: Processing and review of measured data.

In addition to the above mentioned equipment mobile laboratory should be equipped with PCand necessary software in order to analyze collected data immediately at the field.

Measurement will be carried out at least once per week during construction and operationphases and on complain.

Specified parameters will be measured at several locations along and in the vicinity of roadsections under consideration as well as at depository sites, which will be agreed throughMonitoring Plan submitted by monitoring agency.

4. Project schedule


The bulk of monitoring activities will be during construction phase of the Project in order toassure protection of environment and performance of works according to laws andregulations. Monitoring activities will run parallel to the physical activities according to theschedule charts of works for each section under consideration. They will commence at thetime when men, equipment and/or materials are moved to the site and will end after the job is

A2-2

Appendix 2

completed and all men, equipment and/or materials are removed from the site and the work atparticular location is complete.

During operation phase of the Project monitoring activities will consist of intermittent inputswhich will provide data on environment quality along road sections under consideration.Monitoring activities during operation will run together with maintenance activities. Theseactivities will be planned after completion of rehabilitation works.


The PID will be responsible for the implementation of this Project and the assignment will bemanaged and monitored by the RDEU.

The PID will make available all existing documents and studies related to the Project formonitoring agency.

Monitoring agency will be responsible for support of its team during the services. Monitoringagency will pay local transport, services and stationary. The PID will assist monitoringagency in finding competent bilingual (Serbian-English) secretarial assistance, but monitoringagency will be responsible for payment of such assistance.

6. Deliverables

Monitoring agency will be required to satisfy following reporting requirements for eachsection under consideration:

1. Monitoring Plan (to be agreed by the RDEU) which should include:

(i) proposed program of work.

(ii) what parameters will be measured,

(iii) where parameters will be measured,

(iv) type of instruments to be used and their accuracy.

(v) frequency of measurement and

(vi) key personnel to perform monitoring.

Monitoring Plan will be submitted in three copies in Serbian and one copy in English to theRDEU. The RDEU will agree/disagree with this report within two weeks. In the case of non-approval monitoring agency will submit corrected Monitoring Plan within two weeks.


(i) description of the work carried out during reporting period,

(ii) summary of the relevant measured data,

(iii) recommendations for mitigation measures.

(iv) key personnel changes in the staff of monitoring agency,

(v) matters which may affect the service cost,


(vii) a brief description of the work to be carried out during next period.

Progress Reports will be sulbmitted every month during construction phase of the worksand every three months during operation phase. If some kind of accident or endangermnentof environment would happen reporting will be immediate.

A2-3

Appendix 2

Draft Final Report will be submitted within one month after the Project completion. TheRDEU will submit its comments about the Final Report within one month. The finalversion will be submitted within two weeks after receipt of the RDEU's comments.

Monitoring agency will submit three copies of each Progress Report and of the draftversion of the Final Report in Serbian and one copy in English to the RDEU.

Five copies of the final version of the Final Report will be submitted in Serbian and threecopies in English to the RDEU.

3. Monitoring agency will assist the RDEU to prepare quarterly Environmental MonitoringReports, which are to be submitted to the PID.

A2-4

Appendix 1

TERMS OF REFERENCE


prepared by Nlr. I-or Jokano ic. B.Ci% il Eng. NI.Sc.for the Republic of Srpska Road Directorate

Appendix I

TERMS OF REFERENCE


1. Background

The Republic of Srpska Ministry of Transport and Communications (RSMTC) has applied fora loan from the World Bank (WB) for the Road Management and Safety Project (RMSP). TheRMSP comprises reconstruction of roads, bridges and tunnels and procurement of goods and

consultant services in order to establish efficient road management in Republic of Srpska. The

investment component of this project to be procured through the WB loan covers:

(a) up to three year investment programs comprising each series of sub-projects aimed at

rehabilitating and/or reconstructing roads, bridges and tunnels of primary national

importance,


(c) consulting services connected to supervision, establishment of road and bridge database,

pavement condition survey, staff training on road management, audit and procurement and

traffic management and safety improvement.

Total value of works to be procured under the WB loan is estimated on US$ 12.75 million.

The procurement plan is detailed in Table 1.

Table 1.


_. Civil Works-Road Rehabilitation 8.500.000,00


3. Civil Works-Turinel Rehabilitation 1.500.000,00





8. Consultant Services-Pavement Condition Survey 100.000,00

9. Consultant Services-Staff Training on Road Management 200.000,00


It. Consultant Services-Traffic Management and Safety 500.000,00

Total

I. Civil Works 10.500.000,00

2. Goods 250.000,00


The Project will support creation of core environmental capacities within the road

administration through technical assistance to:

(i) the Republic of Srpska Road Directorate (RSRD) which will include training in

environmental assessment procedures and preparation for road and highway projects, how

environmental concerns are reflected in technical specifications related to road

construction, rehabilitation and maintenance activities, and study tours to learn about

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Appendix I

environmental management organization, policies, procedures and practices for road andhighway projects in model countries and

(ii) environmental authorities in environmental management, monitoring and enforcementpractices, environmental assessment preparation and review pertaining to the road sector.



The objective of these consulting services is to assist the RSRD in creation of environmentalcapacities through activities comprising environmental management, assessment andenforcement. including training and know how transfer to local staff.


Consultants will assist the PID with the following tasks:

Task 1: Collect and review infoimation, existing documents and studies that might affectdevelopment of representative and respective Environmental Unit.

Task 2: Design. develop and implement a training program (courses and demonstrations) forthe Environmental Unit staff, including study tours abroad.

Task 3: Assistance in development of Institution Building Program for environmentalmanagement. Carry out economic analysis of the Environmental Unit establishmentand performance benefits and losses.

Task 4: Assistance in development of the Environmental Unit and monitoring the progress ofimplementation of Institution Building Program for environmental management.Make recommendations for future activities.


Task 6: Assistance in preparation of Tender Documents for procurement of environmentalmonitoring services. Tender Documents should clearly set forth all requirementswhich tenderers must satisfy and all criteria to be used in evaluating tenders. Ifrequired, assistance for pre-qualification of monitoring contractors. Organization andmanagement of tendeiing process for monitoring services, including preparation andpublication of all necessary documents (Invitation to tender, Minutes of meetings,Clarification letters, Addenda to tender documents, Tender evaluation report) andorganization and participation to all events (Pre-tender meeting, Tender openingceremony, Evaluation of tenders, Contract award/signing process). Contacts with theWB, as needed, with a view to obtain the WB's "no objection" to the Report'srecommendations. Consultants will ensure that advertising procedures, tenderdocuments, tender evaluation reports and contracts comply with the WBrequirements and have received the WB's concurrence, where necessary. Assistancein management system i.e. monitoring works contract administration.

A I-2

Appendix 1

4. Project schedule




The bulk of Consultants' input will be in the first 6 months of the Project when a variety oftechnical skills are required in order to develop Institution Building Program and whentendering of monitoring works contracts is underway. Assistance in management ofmonitoring works tendering process and implementation of that contract will be provided forjust one program and the rest of the programs will be managed by the Environmental Unitstaff. By the second and third year, inputs of Consultants will consist of intermittent inputs bythe Resident Officer, who will provide support in supervising the progress of InstitutionBuilding Program implementation and monitoring works contracts. In the absence of theResident Officer, locally recruited officer will ensure that the works are adequately supervisedand that the Project is correctly implemented.






The assignment will be managed and monitored by the PID and the WB will monitor theworks of Consultants. Primary role of Consultants will be to assist the PID in the creation ofEnvironmental Unit and in the tendering and administration of monitoring works contracts.

The PID will be responsible for implementation of this Project. The PID should makeavailable to Consultants counterpart personnel to be selected by the PID. with Consultants'advice, but Consultants will be responsible for payment of such assistance. Counterpartpersonnel will be assigned for document review. development of Institution Building Programand Tender Documents preparation.



The PID will provide suitable furnished office accommodation with heating. lighting.electricity, telecommunication, and access to potable water and sanitary toilet facilities.Consultants will be responsible for cost of calls/faxes at prevailing tariffs of the telephoneutility. Consultants will be responsible for support of its team during services. Consultantswill pay local transport, services and stationary. The PID will also assist Consultants infinding competent bilingual (Serbian-English) secretarial assistance, but Consultants will beresponsible for payment of such assistance.

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Appendix I

Consultants will work closely with the RSRD and the Ministry of Environmentrepresentatives. This work would include meet with Ministers, local consultants, constructionand maintenance contractors, NGOs and representatives of communities to discuss presentconditions and possible development options.

6. Deliverables











(iii) expected changes in the completion date of the contract,

(iv) key personnel changes in the staff of the PID or the consultants.

(v) matters which may affect the Project cost,





Consultants will submit three copies of each Progress Report and of the draft version of theFinal Report in Serbian and one copy in English to the PID and two copies in English tothe WB in Washington.



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Appendix 1

TERMS OF REFERENCEfor consultant services in creation of environmental capacities

prepared by Mr. Igor Jokano\ ic. B.Civ il Env. M.Sc.for the Republic of Srpska Road Directorate

Appendix I

TERMS OF REFERENCE


1. Background

The Republic of Srpska Ministry of Transport and Communications (RSMTC) has applied fora loan from the World Bank (WB) for the Road Management and Safety Project (RMSP). TheRMSP comprises reconstruction of roads, bridges and tunnels and procurement of goods andconsultant services in order to establish efficient road management in Republic of Srpska. Theinvestment component of this project to be procured through the WB loan covers:



(c) consulting services connected to supervision. establishment of road and bridge database,pavement condition survey, staff training on road management, audit and procurement andtraffic management and safety improvement.

Total value of works to be procured under the WB loan is estimated on US$ 12,75 million.The procurement plan is detailed in Table 1.

Table 1.

No. Category Amount [USS]

1. Civil Works-Road Rehabilitation 8.500.000,00


3. Civil Works-Tunnel Rehabilitation 1.500.000,00





8. Consultant Services-Pavement Condition Survey 100.000.00

9. Consultant Services-Staff Training on Road Management 200.000.00


11. Consultant Services-Traffic Management and Safety 500.000,00

Total

I. Civil Works 10.500.000,00

2. Goods 250.000,00


The Project will support creation of core environmental capacities within the roadadministration through technical assistance to:

(i) the Republic of Srpska Road Directorate (RSRD) which will include training inenvironmental assessment procedures and preparation for road and highway projects, howenvironmental concerns are reflected in technical specifications related to roadconstruction, rehabilitation and maintenance activities, and study tours to learn about

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Appendix I

environmental management organization, policies, procedures and practices for road andhighway projects in model countries and

(ii) environmental authorities in environmental management, monitoring and enforcementpractices, environmental assessment preparation and review pertaining to the road sector.



The objective of these consulting services is to assist the RSRD in creation of environmentalcapacities through activities comprising environmental management, assessment andenforcement, including training and know how transfer to local staff.


Consultants will assist the PID wvith the following tasks:

Task 1: Collect and review information, existing documents and studies that might affectdevelopment of representative and respective Environmental Unit.

Task 2: Design, develop and implement a training program (courses and demonstrations) forthe Environmental Unit staff, including study tours abroad.

Task 3: Assistance in development of Institution Building Program for environmentalmanagement. Carry out economic analysis of the Environmental Unit establishmentand performance benef'its and losses.

Task 4: Assistance in development of the Environmental Unit and monitoring the progress ofimplementation of Institution Building Program for environmental management.Make recommendations for future activities.


Task 6: Assistance in preparation of Tender Documents for procurement of environmentalmonitoring services. Tender Documents should clearly set forth all requirementswhich tenderers must satisfy and all criteria to be used in evaluating tenders. Ifrequired, assistance for pre-qualification of monitoring contractors. Organization andmanagement of tendering process for monitoring services. including preparation andpublication of all necessary documents (Invitation to tender, Minutes of meetings.Clarification letters, Addenda to tender documents, Tender evaluation report) andorganization and participation to all events (Pre-tender meeting, Tender openingceremony, Evaluation of tenders, Contract award/signing process). Contacts with theWB. as needed, with a view to obtain the WB's "no objection" to the Report'srecommendations. Consultants will ensure that advertising procedures, tenderdocuments, tender evaluation reports and contracts comply with the WBrequirements and have received the WB's concurrence, where necessary. Assistancein management systeml i.e. monitoring works contract administration.

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Appendix I

4. Project schedule




The bulk of Consultants' input will be in the first 6 months of the Project when a variety oftechnical skills are required in order to develop Institution Building Program and whentendering of monitoring works contracts is underway. Assistance in management ofmonitoring works tendering process and implementation of that contract will be provided forjust one program and the rest of the programs will be managed by the Environmental Unitstaff. By the second and third year, inputs of Consultants will consist of intermittent inputs bythe Resident Officer, who will provide support in supervising the progress of InstitutionBuilding Program implementation and monitoring works contracts. In the absence of theResident Officer. locally recruited officer will ensure that the works are adequately supervisedand that the Project is correctly implemented.






The assignment will be managed and monitored by the PID and the WB will monitor theworks of Consultants. Primary role of Consultants will be to assist the PID in the creation ofEnvironmental Unit and in the tendering and administration of monitoring workls contracts.

The PID will be responsible for implementation of this Project. The PID should makeavailable to Consultants counterpart personnel to be selected by the PID. with Consultants'advice, but Consultants will be responsible for payment of such assistance. Counterpartpersonnel will be assigned for document review, development of Institution Building Programand Tender Documents preparation.



The PID will provide suitable furnished office accommodation with heating. lighting,electricity, telecommunication. and access to potable water and sanitary toilet facilities.Consultants will be responsible for cost of calls/faxes at prevailing tariffs of the telephoneutility. Consultants will be responsible for support of its team during services. Consultantswill pay local transport, services and stationary. The PID will also assist Consultants infinding competent bilingual (Serbian-English) secretarial assistance, but Consultants will beresponsible for payment of such assistance.

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Appendix I

Consultants will work closely with the RSRD and the Ministry of Environmentrepresentatives. This work would include meet with Ministers, local consultants, constructionand maintenance contractors. NGOs and representatives of communities to discuss presentconditions and possible development options.

6. Deliverables











(iii) expected changes in the completion date of the contract,

(iv) key personnel changes in the staff of the PID or the consultants,

(v) matters which may affect the Project cost.





Consultants will submit three copies of each Progress Report and of the draft version of theFinal Report in Serbian ancl one copy in English to the PID and two copies in English tothe WB in Washington.



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The World Bank

PROJECT

11/ eX--,l

Road Directorate Mr. Igor Jokanovic, B. Civil Eng, M.Sc.

TYPE OF WORKS

M4 Novi Grad-Prijedor rehabilitation

M14/M14.1 Kozarska Dubica-Draksenic-Gradiska rehabilitation

R413/R414 Karanovac-Mitrovic-Ugar rehabilitation, black spot

R474/R474a Gornja Vijaka-Razboj-Rudanka rehabilitation

L Doboj-Petrovo rehabilitation, black spot

R456 Priboj-Lopare rehabilitation, black spot

M4 Mahala-Karakaj rehabilitation

R454/R453 Konjevic Polje-Bratunac-Srebrenica rehabilitation

R446 Kula-Vraca rehabilitation, black spot

R433 Dobro Polje-Kalinovik rehabilitation

R413 bridge over river Ugar bridge reconstruction

M tunnels lighting

SCOPE OF WORKS

Rehabilitation removal of top soil and vegetation

drainage cleaning and restoration(canals, ditches, culverts)

shoulder repairing

repair of cracks and potholes

placing of new wearing course

guardrails restoration

restoration and placing of new traffic signs

*. -placing of horizontal signalization

Reconstruction of demolished bridge

Installation of electric lighting in tunnels* SC l~~~~

WHAT TO EXPECT?

Material supply dust at asphalt plants and quarries

fumes at asphalt plants

ecosystem disturbance

water quality decrease

workers health and safety

Material transport dust

fumes

vehicle exaust

road congestion

WHAT TO EXPECT ?

Construction site noise

dust

vibrations

traffic disruption

reduced access to roadside activities

decreased vehicle and pedestrian safety

-| -t - _ jiwater, soil and air pollution

destruction of crops, trees, meadows, etc.


WHAT TO EXPECT?

Maintenance noise

vibrations

water, soil and air pollution


Exploitation noise

dust

vibrations

vehicle exaust

increased vehicle speed

hazardous conditions

WHAT TO DO ?

Construction contractor use existing asphalt plants, stone quarries andborrow pits with valid operating licence

cover and/or wet material during transport and

-: ,,,. storage

, 4 s <-aw use alternative routes for transport

provide traffic management plan

. -. install correct and visible traffic signalization

limit activities to daylight working hours

- equipment operating with noise mufflers

WHAT TO DO ?

Construction contractor obey procedures issued for road works,

disposal of waste material and equipmentmaintenance in view of water and soil protection

against pollution

provide alternative access to roadside activities

control working zone and land acquisition

provide workers with safety instructions andprotective equipment

WHAT TO DO ?

Maintenance contractor limit activities to daylight working hours

obey procedures issued for works on road,

disposal of waste material and equipmentmaintenance in view of water and soil protection

against pollution

install appropriate traffic signalization

provide workers with safety instructions and

^6=|.t ,,|, b protective equipment

installation of protection measures

L.- limit vehicle speed

HOW TO CONTROL?

Inspection possession of official approval or valid operatinglicence for asphalt plants, quarries and borrows

Supervision contractor obeying of procedures issued for materialtransport, road works and disposal of wastematerial

limited time of activities

existence of traffic management plan and'V Ntraffic signalization installationland acquisition control

*9 t kd ~~workers protective equipment utilization

traffic signalization condition

4< HOW TO CONTROL?

Monitoring contractor obeying of procedures issued for materialI; -I =. storage, road works, disposal of waste materialand equipment maintenance

noise levels

levels of pollutants in air, soil and water

tc%vn

rural 4

m-

_0,00 0,02 0,04 0,06 0,08 0,10 0,12 0,14 0,16 0,18 0,20vchik C02 cmssicn i tillicns cl1cns

INSTITUTIONAL ARRANGEMENTS

Ministry of| : 1 |S i | 1 :tiEnvironment --------- .

Road DirectorateProject Implementation Directorate

.- ---------------- ---------------------------- ------------ Environmental Unit -------------------------

Construction Supervision TafcPlc- < <---~~~~~~------ Traffic PolceContractor Contractor

Maintenance Monitoring .......Contractor Contractor if

Legend:

Environmental 1 E !---------- reportInspection ------ control

L ~ ~ ~ ~~-------------- ----------------------------------------