World Short Cut Key1

7/21/2019 World Short Cut Key1

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Function in Excel (Defne, Syntax, Remarks and Examples)

1World Short Cut eysSr! Short Cut ey Word Command Description1 Ctrl + Shift + A ALL CAPS Makes the Selection all Capitals (Toggle)

2 Alt + Ctrl + 1

"pply#eadin$ 1

Applies Heading 1 Style to the Selected Tet

! Alt + Ctrl + 2 "pply

#eadin$ %Applies Heading 2 Style to the Selected Tet

" Alt + Ctrl + ! "pply #eadin$

&Applies Heading ! Style to the Selected Tet

# Ctrl + Shift + L • Apply List

$%llet

Applies List $%llet Style to the Selected

Tet& Alt + '1 App Maii*e nlarge the Application ,indo- to '%ll si*e

. Alt + '# App /estore /estore the Application ,indo- to 0oralsi*e

Ctrl + $ 'old Makes the Selection $old Ctrl + Pg3n $ro-se 0et 4%5 to the net $ro-se 657ect1 Ctrl + Pg8p $ro-se Pre9 4%5 to the Pre9io%s $ro-se 657ect

11Alt + Ctrl +

Hoe$ro-se Sel Select the 0et:Pre9io%s 5ro-se 657ect

12 sc Cancel Terinates the Action1! Ctrl + Center Para Center the Paragraph 5et-een the indents

1" Shift + '! Change CaseChange the Case of the Letters in the

Selection

1# Left Arro- Char Left Mo9es the ;nsertion to the Left oneCharacter

1&Shift + Left

Arro-Char Left tend

tends the selection to the Left one

Character

1. /ight Arro- Char /ightMo9es the ;nsertion to the /ight one

Character

1Shift + /ight

Arro-Char /ight tend

tends the selection to the /ight one

Character

1 Alt + Shift + C Close Pane

Closes the Acti9e ,indo- Pane (;f yo% are ;

0oral <ie- and ha9e= for eaple= the

'ootnote pane open)

2

Alt + 3rag (orPress Ctrl +

Shift + ' and

3rag= $%t Alt +

3rag is far

easier)

Col%n Select Selects a Col%n $lock of Tet

21 Ctrl + Shift + C Copy 'orat Copies the 'oratting of the Selection22 Shift + '2 Copy Tet Makes a Copy of the Selection -itho%t %sing




the Clip5oard2! Alt + '! Create A%to Tet Adds an A%to Tet ntry the Acti9e Teplate

2"Ctrl +

$ackspace3elete $ack ,ord

3eletes the Pre9io%s -itho%t >tting it on the

Clip5oard

2# Ctrl + 3el 3elete ,ord3eletes the 0et -itho%t >tting it on the

Clip5oard2&

Ctrl + ,= Ctrl +

'"3oc Close

Propts the sa9e the doc%ents and then

closes the acti9e -indo-? ($%t doesn@t )2. Ctrl + '1 3oc Maii*e nlarge the Acti9e ,indo- to '%ll si*e2 Ctrl + '. 3oc Mo9e Changes the Position of the Acti9e ,indo-2 Ctrl + '# 3oc /estore /estore the Acti9e ,indo- to 0oral si*e! Ctrl + ' 3oc Si*e Changes the Si*e of the Acti9e ,indo-

!1 Alt + Ctrl + S 3oc SplitSplit the Acti9e ,indo- Hori*ontally and

then ad7%sts the split

!2 Alt + Shift + ' 3o 'ield Clickec%tes the action associated -ith Macro

$%tton >eld!! Ctrl + Shift + 3 3o%5le 8nderline 3o%5le 8nderline the Selection!" Alt /= B 3ra- Bro%p Bro%ps the Selected 3ra-ing 657ects!# Alt /= ; 3ra- Snap to Brid Sets %p a grid for aligning 3ra-ing 657ects!& Alt /= 8 3ra- 8ngro%p 8ngro%p the Selected 3ra-ing 657ects!. Ctrl +Shift + '# $ookark $rings %p the $ookark dialog

! 3el ClearPerfors the 'or-ard or reo9es the

selection -itho%t p%tting it on the Clip5oard

! Ctrl + C CopyCopies the Selection and P%t it in the

Clip5oard

" Ctrl + C%tC%ts the Selection and p%ts it on the

Clip5oard

"1 Ctrl + ' 'ind

'inds the Speci>ed tet or the Speci>ed

'oratting

"2 '# =Ctrl + B Bo To 4%ps to the Speci>ed Place in the Acti9e

,indo-

"! Alt = D LinkAllo-s link to 5e 9ie-ed= %pdated= opened

or reo9ed

"" Ctrl + < Paste;nserts the Clip5oard contents at the

insertion point

"# Alt = S Paste Special;nserts the Clip5oard contents as the linked

o57ect

"&Alt + Shift +

$ackspace/edo /edoes the last action that -as %ndone

". '" /edo:/epeat/epeats the last coand= /edoes the last

action that -as %ndone

" Ctrl + H /eplace'inds the Speci>ed tet or the Speci>ed

'oratting and replaces it" Ctrl + A Select All Select the ntire 3oc%ent# Ctrl + E 8ndo /e9erses the last action#1 Alt + Pg3n: Alt nd of Col%n Mo9es to the last cell in the c%rrent ta5le




+ Shift + Pg3n col%n

#2Ctrl + Shift +

nd

nd of 3oc%ent

tend

tends the insertion point to the end of the

last line of the doc%ent

#! Ctrl + nd nd of 3oc%entMo9es the insertion point to the end of the

last line of the doc%ent

#" nd nd of Line Mo9es the insertion point to the end of theC%rrent line of the doc%ent

## Shift + ndnd of Line

tend

tends the selection to the end of the

c%rrent line#& Alt + nd nd of /o- Mo9es the last cell in the c%rrent ro-

#.Alt + Ctrl +

Pg3nnd of ,indo-

Mo9es the insertion point to the end of the

last 9isi5le line on the screen

#Shift + Alt + Ctrl

+ Pg3n

nd of ,indo-

tend

tends the selection to the end of the last

9isi5le line on the screen# ' tend Selection T%rn on tend Selection Mode& Alt + '" 'ile Close:it Closes the C%rrent 3oc%ents

&1 Alt + '" 'ile it&2 06T Ctrl + 0F&! Ctrl + 0 0e- 'ile 6pen 0e- 3oc 'ile&" Ctrl + 6 6pen 'ile 6pen the 'ile

&# Alt '= 8 'ile Page Set%pChanges the Page Set%p of the Selected

Sections&& Ctrl + P 'ile Print Prints the Acti9e 3oc%ents&. Ctrl + '2 'ile Print Pre9ie- 3isplay '%ll Pages as they -ill 5e printed

& Alt '= ; 'ile PropertiesSho-s the Properties of the Acti9e

3oc%ents& Ctrl + S 'ile Sa9e 'ile Sa9e

. Alt '= A ('12) 'ile Sa9e As

Sa9es a copy of the 3oc%ents in a

Separate >le

.1 Ctrl + Shift + ' 'ontActi9ates the 'onts List $o on the

foratting tool5ar

.2 Ctrl + Shift + P 'ont Si*e SelectActi9ates the 'onts Si*e drop do-n on the

foratting tool5ar

.! Alt + Ctrl + D 'orat A%to

'oratA%toatically forats a 3oc%ents

." Alt 6= $'orat $oarder

and Shading

Changes the $oarder and Shading of the

Selected Paragraphs= Ta5s Cells and

Pict%res

.# Alt 6= 'orat Change

Case Changes the Case of Letter

.& Alt 6= C 'orat Col%nsChanges the Col%n forat of the Selected

sections

.. Alt 6= 3 'orat 3rop Cap'orat the >rst Character of c%rrent

Paragraph as a 3ropped Capital. Ctrl + 3 'orat 'ont $rings 8p the 'orat and 'ont 3ialog. Alt + Shift + / 'orat Header Links the C%rrent Header:'ooter to the




'ooter Link Pre9io%s Section Alt 6= P 'orat paragraph $rings %p the 'orat Paragraph1 Alt 6= S 'orat Style Applies= Creates= or Modi>es Styles2 Alt 6= T 'orat Ta5s $rings %p the 'orat Ta5s 3ialog! Shift + '# Bo $ack /et%rns to the Pre9io%s ;nsertion Points" Ctrl + G Bro- 'ont ;ncrease the font Si*e of the Selection

# Ctrl + Bro- 'ont 6ne

Point

;ncrease the 'ont Si*e 6f the Selection 5y

6ne Point& Ctrl + T Hanging ;ndent ;ncrease the hanging ;ndent. '1 Help Microsoft ,ord Help

Shift + '1 Help ToolLets yo% get on a Coand or Screen

/egion or aine Tet Properties Ctrl + Shift + H Hidden Makes the Selection hidden tet Click on it Hyperlink 6pen Connect to a hyperlinks address1 Ctrl + M ;ndent Mo9es the left indent to the net ta5 stop

2Alt + Ctrl + M

(Alt ;= M);nsert Annotation ;nserts a coent

! '! ;nsert A%to Tet /eplaces the nae of the A%to Tet entry

" Alt ;= $ ;nsert $reaknds a Page= Col%n and section at the

;nsertion point# Alt ;= C ;nsert Caption ;nsert a Caption a5o9e or $elo- the 657ect

&Ctrl + Shift

/et%rn

;nsert Col%n

$reak;nsert a Col%n $reak at the ;nsertion Point

. Alt + Shift + 3 ;nsert 3ata 'ield ;nsert a 3ata 'ield

Alt + Ctrl + 3;nsert nd 0ote

0o-

;nsert an endnote reference at the insertion

point -itho%t displaying the dialog Alt ;= ' ;nsert 'ield ;nsert the 'ield in the Acti9e 3oc%ents

1 Ctrl + ' ;nsert 'ield Chars

;nsert the pty 'ield ,ith the nclosing

'ield Characters

11 Alt ;= L ;nsert 'ile;nsert the Tet of another >le into the acti9e

doc%ent

12 Alt ;= 0 ;nsert 'ootnote;nsert a 'ootnote or endnote reference at

the insertion point

1! Alt + Ctrl + ';nsert 'ootnote

0o-

;nsert an 'ootnote reference at the insertion

point -itho%t displaying the dialog1" Ctrl + D ;nsert Hyperlink ;nsert Hyperlink

1# Alt ;= 3;nsert ;nde and

Ta5le

;nserts an ;nde and ta5le of contents=

>g%res= or a%thorities into the 3oc%ents

1& Alt +Ctrl + L

;nsert List 0%

'ield ;nsert List 0% 'ield

1. Alt + Shift + ' ;nsert Merge 'ield$rings %p a dialog to insert a ail erge

>eld at the insertion point1 Ctrl + /et%rn ;nsert Page $reak ;nserts a Page $reak at the ;nsertion Point

1 Ctrl + Shift + '! ;nsert Spikepties the Spike A%toTet entry and

inserts all of its contents into the 3oc%ent11 Alt + Shift + T ;nsert Tie 'ield ;nsert Tie 'ield111 Ctrl + ; ;talic Makes the Selection ;talic




112 Ctrl + 4 4%stify ParaAlign the Paragraph at the 5oth the left and

right ;ndent11! Alt + Shift + P ;nsert Page 'ield ;nserts a Page 0%5er >eld11" Ctrl + L Left Para Align the Paragraph at the left ;ndent11# 3o-n Arro- Line 3o-n Mo9es the ;nsertion Point 3o-n one line

11& Shift + 3o-nArro- Line 3o-n tend tend the Selection 3o-n one line

11. 8p Arro- Line 8p Mo9es the ;nsertion Point 8p one line11 Shift + 8p Arro- Line 8p tend tend the Selection 8p one line

11 Ctrl + '11 Lock 'ieldsLock The Selecting 'ields to Pre9ent

8pdating12 Alt + Shift + D Mail Merge Check Checks for rror in a ail Merge

121 Alt + Shift + Mail Merge dit

3ata So%rceLets yo% edit a ail erge data so%rce

122 Alt + Shift + 0 Mail Merge to 3ocCollects the res%lt of ail erge in a

doc%ent

12! Alt + Shift + MMail Merge to

Print

Sends the res%lts of the ail erge to the

printer

12" Alt + Shift + ; Mark CitationMarks the tet yo% -ant to incl%de in the

ta5le of a%thorities

12# Alt + Shift + Mark ;nde ntryMarks the tet yo% -ant to incl%de in the

inde

12& Alt + Shift + 6Mark Ta5le of

Contents ntry

;nserts a TC >eld

ote 'ut it is *ar +etter to use

#eadin$ Styles to $enerate your a+le

o Contents instead12. Alt : '1 Men% Mode Makes the Men% 5ar acti9e

12 Alt Shift + '11Microsoft Script

ditor

Starts or S-itch the Microsoft 3e9elopentn9ironent Application= Allo-ing yo% to

9ie- the HTML:ML so%rce code that -o%ld

5e 5ehind the doc%ent if it here in ?ht

forat (or that is 5ehind if it already is in

?ht forat)

12 Alt + Ctrl + '1Microsoft Syste

;nfo

ec%te the Microsoft Syste ;nfo

Application

1! '2 Mo9e Tet

Mo9es the selection to a speci>ed location

-itho%t %sing the clip5oard (Press /et%rn to

eec%te )

1!1 Ta5 0et Cell Mo9es to the net ta5le cell1!2 '11 0et 'ield Mo9es to the net >eld1!! Alt + '. 0et Misspelling 'ind net spelling error

1!"Alt + 3o-n

Arro-0et 657ect Mo9es to the net o57ect on the page

1!# Ctrl + '& 0et ,indo- S-itches to the net doc%ent -indo-1!& Ctrl + Shift + 0 0oral Style Applies the 0oral Styles1!. Ctrl + 6pen 6r Close 8p Sets or /eo9es etra spacing a5o9e the




Para selected paragraph

1! '& 6ther PaneS-itches to another -indo- pane ;n 0oral

<ie-

1! Alt + I 6%tline CollapseCollapses an 6%tline in 6%tline <ie- 5y 6ne

Le9el

1" Alt + Shift +/ight Arro- 6%tline 3eote 3eotes the Selected Paragraph oneheading le9el

1"1 Alt + + 6%tline pandpand the 6%tline in 6%tline <ie- 5y 6ne

Le9el

1"2Alt + Shift +

3o-n Arro-

6%tline Mo9e

3o-n

Mo9es the selection $elo- the pre9io%s

ite in the 6%tline

1"!Alt + Shift +8p

Arro-6%tline Mo9e 8p

Mo9es the selection a5o9e the pre9io%s

ite in the 6%tline

1""Alt + Shift +Left

Arro-6%tline Proote

Proote the Selected Paragraph one

heading le9el

1"# Alt + Shift + L

6%tline Sho- 'irst

Line

Toggles 5et-een sho-ing the >rst line of

each paragraph only or sho-ing all of the5ody tet in the o%tline

1"& ;ns 69ertype Toggles the typing ode 5et-een replacing

and inserting

1". Pg3n Page 3o-nMo9es the insertion point and doc%ent

display to the pre9io%s screen of tet

1" Shift + Pg3nPage 3o-n

tend

tends the Selection and changes the

doc%ent display to the net screen of tet

1" Pg8p Page 8pMo9es the insertion point and doc%ent

display to the pre9io%s screen of tet

1# Shift + Pg8p Page 8p

tends the Selection and changes the

doc%ent display to the Pre9io%s screen of tet

1#1Ctrl + 3o-n

Arro-Para 3o-n

Mo9es the insertion point to the 5eginning

of the 0et screen of tet

1#2Shift + Ctrl +

3o-n Arro-Para 3o-n tend

tend the Selection to the 5eginning of the

0et screen of tet

1#! Ctrl + 8p Arro- Para 8pMo9es the insertion point to the 5eginning

of the Pre9io%s screen of tet

1#"Shift + Ctrl + 8p

Arro-Para 8p tend

tend the Selection to the 5eginning of the

Pre9io%s screen of tet

1## Ctrl + Shift + < Paste 'orat

Applies the pre9io%s copied foratting to

Selection1#& Shift + Ta5 Pre9 Cell Mo9es to the Pre9io%s Ta5le Cell1#. Shift + '11 Pre9 'ield Mo9es to the Pre9io%s 'ield1# Alt + 8p Arro- Pre9 657ect Mo9es to the Pre9io%s 657ect on the page

1# Ctrl + Shift + '& Pre9 ,indo-S-itches 5ack to the pre9io%s doc%ent

-indo-

1& Shift + '" /epeat 'ind/epeats Bo To or 'ind to >nd the 0et

occ%rrence




1&1 Ctrl + Space5ar /eset 'orattingMakes the Selection the defa%lt character

forat of the applied style

1&2 Ctrl + J /eset ParaMakes the Selection the defa%lt Paragraph

forat of the applied style1&! Ctrl + / /ight Para Aligns the paragraph at the right indent

1&" Ctrl + K Sho- All Sho-s:hides all nonprinting character1&# Alt + Shift + A

Sho- All

Headings

3isplays all of the heading le9els and the

5ody tet in 6%tline <ie-1&& Ctrl + Shrink 'ont 3ecreases the Si*e of the Selection

1&. Ctrl + Shrink 'ont one

Point

3ecreases the Si*e of the Selection 5y one

point1& Ctrl + Shift + D Sall CAPS Makes the Selection Sall Capitals1& Ctrl + 1 Space Para 1 Sets the line spacing to single space

1. Ctrl + # Space Para #Sets the line spacing to one and one half

space1.1 Ctrl + 2 Space Para 2 Sets the line spacing to 3o%5le space

1.2 Ctrl + '! Spike3eletes the Selection and Adds it to the

Spike A%to Tet ntry1.! Alt + Pg8p Start of Col%n Mo9es to the 'irst Cell in the c%rrent col%n

1."Ctrl + Shift +

Hoe

Start of 3oc

tend

tends the selection to the 5eginning of

the >rst line of the doc%ent

1.# Ctrl + HoeStart of

3oc%ent

Mo9es the insertion point to the $eginning

of the 'irst line of 3oc%ent

1.& Hoe Start of LineMo9es the insertion point to the $eginning

of the C%rrent line

1.. Shift + HoeStart of Line

tend

tends the selection to the 5eginning of

the C%rrent line1. Alt + Hoe Start of /o- Mo9es to the >rst cell in the c%rrent ro-

1.Alt + Ctrl +

Pg8pStart of ,indo-

Mo9es the ;nsertion point to the $eginning

of the 'irst 9isi5le line of Screen

1Shift + Alt + Ctrl

+ Pg8p

Start of ,indo-

tend

tends the ;nsertion point to the $eginning

of the 'irst 9isi5le line of Screen

11 Ctrl + Shift + S StyleActi9es the Style 3rop 3o-n on the

foratting tool5ar12 Ctrl + N S%5script Makes the Selection S%5script1! Ctrl + + S%perscript Makes the Selection S%perscript1" Ctrl + Sift + J Sy5ol 'ont Applies the Sy5ol font to the Selection1# Alt A= ' Ta5le A%to 'orat Applies a set of foratting to a ta5le1& Alt A= H Ta5le headings Toggles ta5le headings attri5%tes to a ta5le

1. Alt + Click Ta5le Select

Col%nSelects the c%rrent col%n in a ta5le

1Click in the left

argin Ta5le Select /o- Selects the c%rrent /o- in a ta5le

1Alt + 3o%5le

Click Ta5le Select ta5le Selects an ntire ta5le

1 Alt + Ctrl + 8 Ta5le 8pdate A%to 8pdates the ta5le foratting to atch the




'orat applied ta5le A%to forat settings

11 Shift + ' Toggle 'ield

3isplay

Sho- the >eld codes or the res%lts for

selection

12 Alt T= C Tools C%stoi*eAllo-s yo% to c%stoi*es the -ord %ser

interface (Men%s= Dey5oard and tool5ars)

1! Alt + ' Tools Macro /%ns= Creates= 3eletes or /e9ises a acro1" '. Tools Proo>ng

Checks Spelling and graar in the acti9e

doc%ent

1# Ctrl + Shift + Tools /e9ision

Marks Toggle

Toggle Track Changes for the acti9e

doc%ent1& Alt + '. Tools Thesa%r%s 'ind a Synony for the selected -ord1. Ctrl + 8 8nderline 8nderline1 Ctrl + Shift + T 8n Hang 3ecreases the Hanging indent

1 Ctrl + Shift + M 8n ;ndentMo9es the Left ;ndent to the Pre9io%s Ta5

Stop

2 Ctrl + Shift + ' 8nlink 'ieldsPeranently Places the 'ield codes -ith the

res%lt21

Ctrl + Shift +

'118nlock 'ields 8nlock the Selected 'ields for %pdating

22 ' 8pdate 'ields8pdates and displays the res%lt of the

selected >elds

2! Ctrl + Shift + '. 8pdate So%rceCopies the odi>ed tet of a linked >le

5ack to its so%rce >le

2"Ho9er Co9er

Coent<ie- Annotations Sho- or Hide the coent pane

2#

3o%5le Click the

endnote

reference

<ie- ndnote

Area

;f in 0oral <ie-= 6pens a pane for 9ie-ing

and editing the endnote (toggle)? ;f in

page:print Layo%t <ie-= S-itches fro the5ody tet to the endnote <ice <ersa

2& Alt + ' <ie- 'ield Codes Sho-s the >eld codes or res%lt for all >elds

2.

3o%5leClick the

footnote

reference

<ie- 'ootnote

Area


and editing the footnote (toggle)? ;f in

page:print Layo%t <ie-= S-itches fro the

5ody tet to the footnote <ice <ersa

2 Alt <= ' <ie- 'ootnotes


and editing the footnote and endnote

(toggle)? 6f in page:print Layo%t <ie-=

S-itches fro the 5ody tet to the footnote

and endnote <ice <ersa2 Alt <= H <ie- Header 3isplays header in page layo%t 9ie-

21Alt <= 0: (Alt +

Ctrl + 0)<ie- 0oral Changes the editing 9ie- to noral 9ie-

211Alt <= 6: (Alt +

Ctrl + 6)<ie- 6%tline 3isplays a doc%ent o%tline

212Alt <= P: (Alt +

Ctrl + P)<ie- Page

3isplays the page oreorless as it -ill 5e

printed= and allo-s editing




21! Alt + '11 <ie- <$ Code Sho-s the <$ diting n9ironent21" Alt + Left Arro- ,e5 Bo 5ack $ack-ard Hyperlink

21#Alt + /ight

Arro-,e5 Bo 'or-ard 'or-ard Hyperlink

21& Alt ,= A,indo- Arrange

All

Arranges -indo- as nono9erlapping tiles

21. Ctrl + Left Arro- ,ord LeftMo9es the ;nsertion point to the left one

-ord

21Shift + Ctrl +

Left Arro-,ord Left tend tends the selection to the left one -ord

21Ctrl + /ight

Arro-,ord /ight

Mo9es the insertion point to the right one

-ord

22Shift + Ctrl +

/ight Arro-

,ord /ight

tendtends the selection to the /ight one -ord

221 Ctrl + Shift + , ,ord 8nderline8nderlines the -ord 5%t not the spaces in

the selection

22222!22"22#22&22.22222!2!12!22!!

2!"2!#2!&2!.2!2!2"2"12"22"!2""

2"#

MS cel is soft-are %sed for Manageent? cel is deri9ed fro ceptional? The ost

fao%s soft-are for anageent is Lot%s 12!?

-ses o* .S Excel

• Calc%lation (+= = K= : (Arithetic 6perator) and G= ? N= GN= (Logical))




• $ook keeping (record)

• Mini data 5ase

/o+ o* .S Excel

• 3ata ntry 6perator

•

Syste Manager• 6peration Manager

0oer o* Excel

• '%nction

• Chartscel >le is called ,ork $ook= cel n9ironent is called ,ork Space= cel ,orking area

is called ,ork Sheet? ,ork sheet consists of ro-s and col%ns?/o-s and Col%ns intersection is called cell? Cell is the 5asic %nit of -ork in ecel? cel

>le etension is xlsx? 'or acro ena5le its etension 5ecoe xlsm? The defa%lt nae of

ecel sheet is +ook1? The defa%lt font nae is Cali+ri? The si*e is 1 points? The defa%lt

n%5er of sheets in a -ork 5ook is three?Cells akes sheet= sheets akes -ork 5ook= -ork 5ook akes -ork en9ironent?cel eec%ta5le >le nae is cel?

Screen leents of cel Cross Head (Click for sheet select) Title $ar Sheets Ta5sJ%ick Access Tool 5ar ;nsert ne- sheet

Ta5s Sheet 0a9igation $%ttons/i55on Scroll $ars'or%la 5ar (Alt + < + ') Stat%s 5ar

pand 'or%la $ar (Ctrl + Shift + 8) Sheet <ie- $%ttons0ae $o Eoo 6ptionsCol%n header Eoo Seek $ar/o- HeaderSheet,orking Area is Called Sheetnter Con>rsc /e7ect

There are three types in MS cel1? Tet La5el2? 0%5er Calc%lation!? 'or%la

3iOerence $et-een Tet and 0%5er= -e can@t perfor calc%lation o tet= -e can perforcalc%lation on n%5er

There are Tree Moods of cel Sheet• /eady

• nter

• ditditing in a cellsSelect the cell and perfor one ethod




• Press '2

• 3o%5le Click

• Click on for%la 5ar 4%st Typing 69er ,ritingCol%n ('ield) (2!) 2#&

/o-s (/ecord) &##!&Cell 1&...21&Col%n ('ield) (2.) 1&!"/o-s (/ecord) 1="=#.&cel can calc%late %p to ! 3ecials'orat cells Ctrl + 1Selections of Cells

There are t-o types of selection in MS cel1? Contin%es Selection (Shift)2? C%sto Selection (Ctrl)

Selection on $eha9e of %sea? Single Selection (one is selected)

5? M%ltiple Selections (one or ore selected)"cti2e Cell,hich select on click is called acti9e cell -e perfor o%r -ork in that cell= this is the ost%sef%l cell in ecel? 9ery acti9e cell is a selected?

Selected CellCell -hich selects other than acti9e cell is called selected cells? These cells are seen incase of %ltiple selections? 9ery selected cell is not an acti9e cell? Selected cells arediOerent in color?Selected cell ha9e fo%r corners= three are siple and forth one is called >ll handle= >llhandle is 9ery iportant in cel and also pro9ide %s 9ery easy -ork -ith that?,e see the nae of cell in the nae 5o? ,e o9e -ithin cells -ith the help of nae 5o?

Scroll lock is %sed for scrollingCtrl + Hide Col%nCtrl + 1 'orat G CellsCtrl + 2 $oldCtrl + ! ;talicCtrl + " 8nder LineCtrl + # Strikes Thro%ghCtrl + & Sho- Hide 3ra-ing 657ectCtrl + . Sho- Hide Standard Tool $arCtrl + 3e>ne 6%t LineCtrl + Hide /o-Ctrl + 3elete CellsCtrl + + ;nsert CellsCtrl + '11 ;nsert 0e- SheetCtrl + Sho- Hide 'or%laCtrl + Left Arro- Last Cell of Acti9e /o-Ctrl + /ight Arro- 'irst Cell of Acti9e /o-Ctrl + 8p Arro- 'irst Cell of Acti9e Col%nCtrl + 3o-n Arro- Last Cell of Acti9e /o-Ctrl + Hoe 'irst Cell on Sheet




Ctrl + nd Last ,orking CellCtrl + Page 3o-n 0et SheetCtrl + Page 8p Pre9io%s SheetAlt + Page 3o-n 6ne Screen /ightAlt + Page 8p 6ne Screen Left




Enter Data +y -sin$ Shortcut eysCoplete a Cell ntry 0T/Cancel a Cell ntry SC/epeat the Last Action '" or CT/L + Start n 0e- Line in the Sae Cell ALT + 0T/3elete the Character to the Left of the ;nsertion Point=

or 3elete the Selection$ACDSPAC

3elete the Character to the /ight of the ;nsertion

Point= or 3elete the Selection3LT

3elete Tet to the nd of the Line CT/L + 3LTMo9e one Character 8p= 3o-n= Left and /ight Arro- DeysMo9e to the 5eginning of the Line H6Mdit a Cell Coent SH;'T + '2Create 0aes fro /o- and Col%n La5els CT/L + SH;'T + '!'ill 3o-n CT/L + 3

'ill to the /ight CT/L + /'ill the Selected Cell /ange -ith the C%rrent ntry CT/L + 0T/Coplete a Cell ntry and Mo9e 3o-n in the Selection 0T/Coplete a Cell ntry and Mo9e 8p in the Selection SH;'T + 0T/Coplete a Cell ntry and Mo9e to the /ight in the

Selection TA$

Coplete a Cell ntry and Mo9e to the Left in the

SelectionSH;'T + TA$

Works 3n Cells or the Formula 'ar +y -sin$ Shortcut eys

Star a 'or%la N (J8AL S;B0)Cancel an ntry in the Cell or 'or%la 5ar SCdit the Acti9e Cell '2dit the Acti9e Cell and then clear it= or delete the

Preceding Character in the Acti9e Cell as yo% dit the

Cell Contents

$ACDSPAC

Paste a 0ae into a 'or%la '!3e>ne a 0ae CT/L + '!Calc%late all Sheets in all 6pen ,ork5ooks 'Calc%late the Acti9e ,orksheet SH;'T + ';nsert the A%toS% for%la ALT + N(J8AL S;B0)

nter the 3ate CT/L + Q (SM;C6L60)nter the Tie CT/L + SH;'T + R (C6L60);nsert a Hyperlink CT/L + D Coplete a Cell ntry 0T/Copy the <al%e fro the Cell A5o9e the Acti9e Cell into

the Cell or the 'or%la 5arCT/L + SH;'T + (J86TAT;60)

Alternate $et-een fro the Cell <al%es and 3isplaying

Cell 'or%las

CT/L + (S;0BL L'T

J86TAT;60)




Copy a 'or%la fro the Cell A5o9e the Acti9e Cell

into the Cell or the 'or%la 5arCT/L + @ (AP6ST/6PH)

nter a 'or%la as an Array 'or%la CT/L + SH;'T + 0T/3isplay the 'or%la Palette after yo% type a 9alid

'%nction nae in a 'or%laCT/L + A

;nsert the Arg%ent 0aes and parentheses for a'%nction= after yo% type a 9alid '%nction 0ae in a

'or%la

CT/L + SH;'T + A

3isplay the A%to Coplete in a 'or%la ALT + 36,0 A//6,

Format Data +y -sin$ Shortcut eys3isplay the Style Coand ('orat en%)3isplay the Cells Coand ('orat en%)Apply the Beneral n%5er 'oratApply the C%rrency n%5er 'orat -ith t-o decial

places (0egati9e 0%5er appear in Parenthesis)Apply the Percentage n%5er 'orat -ith no 3ecial

PlacesApply the ponential n%5er 'orat -ith t-o

decial placesApply the 3ate n%5er 'orat -ith the 3ay= Month

and earApply the C%rrency n%5er 'orat -ith the Ho%r and

Min%te= and ;ndicate A?M? and P?M?Apply the n%5er 'orat -ith t-o decial places=

1 Separator= and 0egati9e () for 0egati9e <al%es

Apply the 6%tline $order/eo9e all $ordersApply or /eo9e $old 'orattingApply or /eo9e ;talic 'orattingApply or /eo9e an 8nderline 'orattingApply or /eo9e Strikethro%gh 'orattingHide /o-s8nhide /o-sHide Col%ns8nhide Col%ns

Edit Data +y -sin$ Shortcut eysdit the Acti9e Cell '2Cancel an ntry in the Cell or 'or%la 5ar SCdit the Acti9e Cell and then clear it= or delete the

Preceding Character in the Acti9e Cell as yo% dit the

Cell Contents

$ACDSPAC

Paste a 0ae into a 'or%la '!Coplete a Cell ntry 0T/




nter a 'or%la as an Array 'or%la CT/L + SH;'T + 0T/3isplay the 'or%la Palette after yo% type a 9alid

'%nction nae in a 'or%laCT/L + A

;nsert the Arg%ent 0aes and parentheses for a

'%nction= after yo% type a 9alid '%nction 0ae in a

'or%la

CT/L + SH;'T + A

3nsert, Delete and Copy a Selection +y -sin$ Shortcut eysCopy the Selection CT/L + CPaste the Selection CT/L + <C%t the Selection CT/L + Clear the Contents of the Selection 3LT;nsert $lank Cells CT/L + SH;'T + PL8S S;B03elete the Selection CT/L + I 8ndo the last Action CT/L + E

.o2e ithin a Selection +y usin$ Shortcut keysMo9es fro Top to $otto -ithin the Selection (do-n)=

or in the direction that is selected on the dit Ta5

(Tools Men%= 6ptions Coand)

0T/

Mo9es fro $otto to Top -ithin the Selection (do-n)=

or opposite to the direction that is selected on the dit

Ta5 (Tools Men%= 6ptions Coand)

SH;'T + 0T/

Mo9e fro Left to /ight -ithin the Selection= or o9e

do-n one cell if only one col%n is selected TA$

Mo9e fro /ight to Left -ithin the Selection= or o9e

8p one cell if only one col%n is selected SH;'T + TA$

Mo9e Clock-ise to the net corner of the Selection CT/L + P/;63Mo9e to the /ight 5et-een 0onAd7acent Selections CT/L + ALT + /;BHT A//6,Mo9e to the Left 5et-een 0onAd7acent Selections CT/L + ALT + L'T A//6,

Select Data, Cells, Chart 3tems, or o+4ects +y -sin$ Shortcut

eys

Select Cells, Columns, Ros, or 5+4ects in Worksheet and

Work+ooks +y -sin$ Shortcut eysSelect the C%rrent /egion Aro%nd the Acti9e Cell (the

C%rrent /egion is an area nclosed 5y $ank /o-s and

$lank Col%ns)

CT/L + SH;'T + K(AST/;SD)

tend the Selection 5y one Cell SH;'T + A//6, Dtend the Selection to the last 0on5lank Cell in the

sae Col%n or /o- as the Acti9e CellCT/L + SH;'T + A//6, D

tend the Selection to the $eginning of the /o- SH;'T +H6M




tend the Selection to the $eginning of the

,orksheetCT/L + SH;'T + H6M

tend the Selection to the Last Cell %sed on the

,orksheetCT/L + SH;'T + 03

Select the ntire Col%n CT/L + SPAC$A/

Select the ntire /o- SH;'T + SPAC$A/Select the ntire ,orksheet CT/L + A;f M%ltiple Cells are Selected= Select only the Acti9e

CellSH;'T + $ACDSPAC

tend the Selection 3o-n 6ne Screen SH;'T + PAB 36,0tend the selection 8p one screen SH;'T + PAB 8P,ith an 657ect Selected= Select only the Acti9e Cell CT/L + SH;'T + SPAC$A/Alternate 5et-een hiding 657ects 3isplaying o57ects=

and 3isplaying place Holders for 657ectsCT/L + &

Sho- or Hide the Standard tool5ar CT/L + .;n nd Mode= to P/SS

T%rn nd Mode 6n or 6O 03tend the Selection to the last 0on5lank Cell in the

sae Col%n or /o- as the Acti9e Cell03= SH;'T + A//6, DS

tend the Selection to the Last Cell %sed on the

,orksheet03= SH;'T + H6M

tend the Selection to the Last Cell in the C%rrent

/o-Q this Deystroke is 8na9aila5le if yo% Selected the

Transition 0a9igation Deys Check $o on the Transition

Ta5 (Tools Men%= options Coand)

03= SH;'T + 0T/

,ith SC/6LL L6CD 6n= to P/SS,ith SC/6LL L6CD 6n or 6O SC/6LL L6CD Scroll the Screen 8p or 3o-n one /o- 8P A//6, or 36,0 A//6,Scroll the Screen /ight or Left one /o- L'T A//6, or /;BHT A//6,tend the Selection to the Cell in the 8pperLeft

Corner of the ,indo-SH;'T + H6M

tend the Selection to the Cell in the Lo-erLeft

Corner of the ,indo-SH;'T + 03

Tip -hen yo% %se the scrolling keys (S%ch as PAB 8P and PAB 36,0) -ith SC/6LL L6CD

t%rned oO= yo%r selection o9es the distance yo% scroll? ;f yo% -ant to keep the sae

selection as yo% scroll= t%rn on SC/6LL L6CD >rst?

Selects Cells ith Special Characteristics +y -sin$ Shortcut

eysSelect the C%rrent /egion Aro%nd the Acti9e Cell (the

C%rrent /egion is an area nclosed 5y $ank /o-s and

$lank Col%ns)

CT/L + SH;'T + K(AST/;SD)

Selects the C%rrent Array= ,hich is the Array that the

Acti9e Cell $elongs toCT/L + :

Selects all Cells -ith Coon CT/L + SH;'T + 6




Selects Cells -hose contents are diOerent fro the

coparison Cell in each /o-CT/L + U

Selects Cells -hose contents are diOerent fro the

coparison Cell in each Col%nCT/L + SH;'T + V

Selects only Cells that are directly referred to 5y

'or%las in the Selection

CT/L +

Selects all Cells that are directly or indirectly referred

to 5y 'or%las in the SelectionCT/L + SH;'T + W

Selects only Cells -ith 'or%las that refer directly to

the Acti9e CellCT/L +

Selects only Cells -ith 'or%las that refer directly or

indirectly to the Acti9e CellCT/L + SH;'T + X

Selects only 9isi5le cells in the c%rrent selection ALT + SM;C6L60

Selects Chart 3tem +y -sin$ Shortcut eys

Select the pre9io%s Bro%p of ;tes 36,0 A//6,Select the net Bro%p of ;tes 8P A//6,Select the net ite -ithin Bro%p /;BHT A//6,Select the Pre9io%s ite -ithin Bro%p L'T A//6,

.o2e and Scroll on a Worksheet or Work+ook +y -sin$

Shortcut eysMo9e one Cell in gi9en 3irection A//6, DMo9e to the edge of the C%rrent 3ata /egion CT/L + A//6, DMo9e $et-een 8nlocked Cells on a Protected

,orksheet

TA$

Mo9e to the $eginning of the /o- H6MMo9e to the $eginning of the ,orksheet CT/L + H6MMo9e to the Last Cell on the ,orksheet= -hich is the

Cell at the ;ntersection of the /ightost %sed Col%n

and the $ottoost %sed /o-Q cell 6pposite the

Hoe Cell= -hich is typically A1

CT/L + 03

Mo9e 3o-n one Screen PAB 36,0Mo9e %p one Screen PAB 8PMo9e one Screen to the /ight ALT + PAB 36,0Mo9e one Screen to the Left ALT + PAB 8P

Mo9e to the 0et sheet in the ,ork5ook CT/L + PAB 36,0Mo9e to the pre9io%s Sheet in the ,ork5ook CT/L + PAB 8PMo9e to the 0et ,ork5ook or ,indo- CT/L + '& or CT/L + TA$

Mo9e to the Pre9io%s ,ork5ook or ,indo-CT/L + SH;'T + '& or CT/L +

TA$Mo9e to the 0et Pane '&Mo9e to the Pre9io%s Pane SH;'T + '&Scroll to 3isplay the Acti9e Cell CT/L + $ACDSPAC




;n nd Mode= to P/SS T%rn Mode 6n or 6O 03Mo9e 5y one $lock of 3ata -ithin a /o- or Col%n 03= A//6, DMo9e to the Last Cell on the ,orksheet= -hich is the

Cell at the ;ntersection of the /ightost %sed Col%n

and the $ottoost %sed /o-Q cell 6pposite theHoe Cell= -hich is typically A1

03= H6M

Mo9e to the last cell to the right in the c%rrent /o-

that is not 5lankQ %na9aila5le of yo% ha9e selected the

transition 0a9igation Deys check $o on the transition

Ta5

03= 0T/

,ith SC/6LL L6CD t%rned 6n= to P/SS,ith SC/6LL L6CD t%rned 6n or 6O SC/6LL L6CD Mo9e to the Cell in the 8pperLeft Corner of the

,indo-H6M

Mo9e to the Cell in the 8pper/ight Corner of the

,indo-

03

Scroll one /o- 8p or 3o-n 8P A//6, or 36,0 A//6,Scroll one /o- Left or /ight L'T A//6, or /;BHT A//6,

0rint and 0re2ie a Document +y -sin$ Shortcut eys3isplay the Print Coand CT/L + P

Work in 0rint 0re2ieMo9e Aro%nd the Page -hen Eooed A//6, DSMo9e 5y one Page -hen Eooed 6%t PAB 8P or PAB 36,0

Mo9e to the >rst Page -hen Eooed 6%t

CT/L + 8P A//6, or CT/L +

L'T A//6,

Mo9e to the last Page -hen Eooed 6%tCT/L + 36,0 A//6, or CT/L +

/;BHT A//6,

Work ith Data+ases, 6ists, and 0i2ot ta+les +y usin$ Shortcut

eys

Work in a Data *orm +y -sin$ Shortcut eysSelect a 'ield or a Coand 5%tton ALT + DMo9e to the sae >eld in the net record 36,0 A//6,Mo9e to the sae >eld in the Pre9io%s record 8P A//6,Mo9e to the net >eld yo% can edit in the record TA$Mo9e to the Pre9io%s >eld yo% can edit in the record SH;'T + TA$Mo9e to the 'irst >eld in the net record 0T/Mo9e to the 'irst >eld in the pre9io%s record SH;'T + 0T/Mo9e to the sae >eld 1 records for-ard PAB 36,0Mo9e to the sae >eld 1 records 5ack PAB 8PMo9e to the ne- record CT/L + PAB 36,0




Mo9e to the >rst record CT/L + PAB 8PMo9e to the 5eginning or end of a >eld H6M or 03Mo9e one character left or right -ithin >eld L'T A//6, or /;BHT A//6,tend a selection to the 5eginning of a >eld SH;'T + H6Mtend a selection to the end of a >eld SH;'T + 03Select the character to the left SH;'T + L'T A//6,Select the character to the right SH;'T + /;BHT A//6,

Work ith the "utoFilter *eature +y usin$ shortcut keys

3isplay the A%to'ilter list for the C%rrent Col%n

Select the cell that contains the

col%n la5el= and then press "6

7 D5W "RR5WClose the A%to'ilter lost for the C%rrent Col%n ALT + 8P A//6,Select the net ite in the A%to'ilter list 36,0 A//6,Select the Pre9io%s ite in the A%to'ilter list 8P A//6,

eys *or Windos and Dialo$ 'oxes;n a ,indo- to P/SSS-itch to the net progra ALT + TA$S-itch to the pre9io%s progra ALT + SH;'T + TA$Sho- the ,indo-s Start Men% CT/L + SCClose the Acti9e -ork5ook -indo- CT/L + ,/estore the Acti9e ,ork5ook ,indo- CT/L + '#S-itch to the net -ork5ook -indo- CT/L + '&S-itch to the pre9io%s -ork5ook -indo- CT/L + SH;'T + '&Carry o%t the Mo9e Coand (,ork5ook ;con Men%=

Men% 5ar)CT/L + '.

Carry o%t the Si*e Coand(,ork5ook ;con Men%=Men% 5ar)

CT/L + '

Minii*e the -ork5ook -indo- to an icon CT/L + 'Maii*e or /estore the -ork5ook -indo- to an icon CT/L + '1Select a folder in the 6pen or Sa9e As 3ialog $o ('ile

Men%)

ALT + To the select the folder

listQ arro- keys to select a folder

Choose a tool5ar 5%tton in the open or Sa9e As dialog

5o ('ile Men%)

ALT + n%5er (1 is the left 5%tton

and 2 is the net 5%tton and so

on)8pdate the >les 9isi5le in the 6pen or Sa9e As dialog

5o ('ile Men%)'#

;n a dialog 5o= to PressS-itch to the net ta5 in a dialog 5o

CT/L + TA$ + or CT/L + PAB

36,0

S-itch to the pre9io%s ta5 in a dialog 5oCT/L + SH;'T + TA$ or CT/L +

PAB 8PMo9e to the net option or option gro%p TA$Mo9e to the pre9io%s option or option gro%p SH;'T + TA$Mo9e 5et-een options in the acti9e dropdo-n list 5o A//6, DS




or 5et-een soe options in a gro%p of optionPerfor the action assigned to the acti9e 5%tton (the

5%tton -ith the dotted o%tline)= or Select or clear the

acti9e check 5o

SPAC$A/

Mo9e to an option in a dropdo-n list 5o

Letter key for the >rst letter in

the option nae yo% -ant (-hena dropdo-n list 5o is selected)

Select an option= or select r clear a check 5o

ALT + LTT/= -here letter is the

key for the %nderline letter in the

option nae6pen the selected dropdo-n list 5o ALT + 36,0 A//6,Close the selected dropdo-n list 5o SCPerfor the action assigned to the defa%lt coand

5%tton in the dialog 5o (the 5%tton -ith the 5old

o%tline Y often the 6D 5%tton)

0T/

Cancel the coand and close the dialog 5o SC

;n a tet 5o= to P/SSMo9e to the 5eginning of the entry H6MMo9e to the end of the entry 03

ower:

/et%rns The /es%lt 6f A 0%5er /aised To Po-er

Syntax

05WER(num+er, poer)Remarks

The 89: operator can 5e %sed instead of P6,/ to indicate to -hat

po-er the 5ase n%5er is to 5e raised= s%ch as in #Z"?Examples P6,/(#=2) e[%als to 2#= P6,/(?&=!?2) e[%als to 2"1..

roduct:

M%ltiples all the n%5ers gi9en as arg%ents and ret%rns the

prod%ct?Syntax

0R5D-C(num+er1, num+er%= \)

Rand:

/et%rns an 9enly 3istri5%ted /ando n%5er greater than or e[%al

to and less than 1= a ne- rando n%5er is ret%rned e9ery tie

-orksheet is calc%lated?Syntax

R"D( )Remarks

To generate a rando real n%5er 5et-een a] and 5]= %seR

/A03()K(5a)+a? if yo% -ant to %se /A03 to generate a rando

n%5er 5%t don@t -ant the n%5ers to change e9ery tie the cell is




calc%lated= yo% can enterN /A03( ) in the for%la 5ar= and then

press ' to change the for%la to a rando n%5er?Examples To generate a rando n%5er greater than or e[%al to 5%t less

than 1R/A03()K1

Round:

/o%nd a n%5er to a speci>ed n%5er of digits?Syntax

R5-D(num+er, num;di$its )Examples /6803(2?1#= 1) e[%als 2?2= /6803(2?1"= 1) e[%als 2?1

Round Down:

/o%nd a n%5er do-n= to-ard *eroSyntax

R5-DD5W(num+er, num;di$its )Examples /680336,0(!?2= ) e[%als != /680336,0(.&?= ) e[%als .&

Round Up:

/o%nd a n%5er %p= to-ard *ero

SyntaxR5-D-0(num+er, num;di$its )

Examples /68038P(!?2= ) e[%als "= /68038P(.&?= ) e[%als ..

Square Root:

/et%rns a Positi9e S[%are /ootSyntax

S<R(num+er)Examples SJ/T(1&) e[%als "= SJ/T(1&) e[%als ^08MF= SJ/T(A$S(1&) [%als

to "

Square Root i:

/et%rns a Positi9e S[%are /oot

SyntaxS<R03(num+er)

Examples SJ/TP;(2?1#= 1) e[%als_ SJ/TP;(2?1"= 1) e[%als_

Sum:

Adds all the n%5ers in a range of cellsSyntax

S-.(num+er1, num+er%, =)Examples S8M(!=2) e[%als #= S8M(!`=2=T/8) J8ALS &= $eca%se the tet

9al%es are translated into n%5ers= and the logical 9al%e T/8 is

translated into the n%5er 1= if A1 contain !` and $1 contain T/8=

thenR S8M(A1=$1=2) e[%als 2 5eca%se references to nonn%eric

9al%es in reference are not translated?;f cells A2R2 contain #= 1#= != "= and #R S8M(A2RC2) e[%als #=

S8M($2R2= 1#) e[%als 1#

Sum IF:

Adds the cells speci>ed 5y gi9en criteriaSyntax

S-.3F(ran$e, criteria, sum;ran$e)Examples S%ppose A1RA" contain the follo-ing property 9al%es for fo%r hoesR




1== 2== !== "= respecti9ely? $1R$" contain

the follo-ing sales coissions on each of the corresponding

property 9al%esR .== 1"== 21== 2=?

S8M;'(A1RA"=`G1&`=$1R$") e[%als &!=

Sum roduct:

M%ltiplies corresponding coponents in the gi9en arrays= and ret%rnsthe s% of those prod%cts?

Syntax

S-.0R5D-C(array1, array%, array&, =)Examples The follo-ing 'or%la %ltiplies all the coponents of the t-o arrays

on the preceding -orksheet and then adds the prod%cts Y that is=

!K2 + "K. + K& + &K. + 1K# + K!?

S8MP/638CT(W!="Q=&Q1=X= W2=.Q&=.Q#=!X) e[%als 1#&

Sum Square:

/et%rns the s% of the s[%ares of the arg%ents?Syntax

S-.S<(num+er1, num+er%, =)Examples S8MSJ(!= ") e[%als 2#

Date:

/et%rns the serial n%5er of partic%lar date?Syntax

D"E(year, month, day)Examples The 3AT f%nction is ost %sef%l in for%las -here year= onth= and

day are for%las= not constant

Date Value:

/et%rns the serial n%5er of partic%lar date?Syntax

D"E>"6-E(date;text)Remarks Most f%nctions a%toatically con9ert date 9al%es to serial n%5ers?

Days360:

/et%rns the n%5er of days 5et-een t-o dates 5ased on a !&2 day

year (t-el9e ! day onth)= -hich is %sed in soe acco%nting

calc%lations? 8se this f%nction to help cop%te payents if yo%r

acco%nting syste is 5ased on t-el9e ! day onths?Syntax

D"?S&@A(start;date, end;date, method)Examples 3AS!&(1:!:!`= 2:1:!`) e[%als 1?

Now:

/et%rns the serial n%5er of the c%rrent date and tie?Syntax

5W( )Remarks The 06, f%nction changes only -hen the -orksheet is calc%lated or

-hen a acro that contains the f%nction is r%n? ;t is not %pdated

contin%o%sly?

ime Value:




/et%rns the serial n%5er of the tie represented 5y tieItet? The

serial n%5er is a decial fraction ranging fro (*ero) to

?= representing the ties fro RR (12RR A?M?) to

2!R#R# (11R#R#P?M?)? 8se T;M<AL8 to con9ert a tie

represented as tet into a serial n%5er?

Syntax3.E>"6-E(start;date, end;date, method)

Examples T;M<AL8(2R2" AM`) e[%als to ?1= T;M<AL8(22A8B## &R!#

AM`) e[%als ?2."!###&

oday:

/et%rns the serial n%5er of the c%rrent date? The serial n%5er is

the datetie code %sed 5y Microsoft cel for date and tie

calc%lations?Syntax

5D"?( )

!"era#e:

/et%rns the a9erage (Arithetic ean) of the arg%ents?Syntax

">ER"BE(num+er1, num+er%, =)

$ount:

Co%nts the n%5er of cells that contain n%5ers and n%5ers -ithin

the list of arg%ents? 8se C680T to get the n%5er of entries in a

n%5er >eld in a range or array of n%5ers?Syntax

C5-(2alue1, 2alue%, =)

$ounta:

Co%nts the n%5er of cells that are not epty and 9al%es -ithin the

list of arg%ents? 8se C680TA to co%nt the n%5er of cells that

contain data in a range or array?Syntax

C5-"(2alue1, 2alue%, =)

$ount %lan&:

Co%nts epty cells in a speci>ed range of cells?Syntax

C5-'6"(ran$e)Remarks Cells -ith for%las that ret%rn ` (epty tet) are also co%nted? Cells

-ith *ero 9al%es are not co%nted?

$ount I': Co%nts the n%5er of cells -ithin a range that eet the gi9en

criteria?Syntax

C5-3F(ran$e, criteria)

(ar#e:

/et%rns the kth largest 9al%e in a data set? o% can %se this f%nction

to select a 9al%e 5ased on its relati9e standing? 'or eaple= yo% can




%se LA/B to ret%rn the highest= r%nner%p= or thirdplace score?Syntax

6"RBE(array, k)

Small :

/et%rns the kth sallest 9al%e in a data set? o% can %se this

f%nction to ret%rn 9al%es -ith a partic%lar relati9e standing in a dataset?

Syntax

S."66(array, k)

)a*:

/et%rns the largest 9al%e in a set of 9al%es?Syntax

."(num+er1, num+er%, =)

)in:

/et%rns the sallest 9al%e in a set of 9al%es?Syntax

.3(num+er1, num+er%, =)(e't:

/et%rns the >rst (or leftost) character or characters in a tet string?Syntax

6EF(text, num;chars)Examples L'T(sale Price`= ") e[%als Sale`

;f A1 contains Pakistan`= then L'T(A1) e[%als P

(en:

/et%rns the n%5er of characters in a tet string?Syntax

6E(text)

Examples L0(Phoeni= AE`) e[%als 11= L0(`) e[%als

(ower:

Con9erts all %ppercase letters in a tet string to lo-ercase?Syntax

65WER(text)

)id:

/et%rns a speci>c n%5er of characters fro a tet string= starting at

the position yo% specify?Syntax

.3D(text, start;num, num;chars)

Examples M;3('l%id 'lo-`= 1= #) e[%als 'l%id`= M;3('l%id 'lo-`= .= 2) e[%als'lo-`= M;3(12!"`= #= #) e[%als .&$%dget`

Upper:

Con9erts tet to %ppercase?Syntax

-00ER(text)

roper:

Capitali*e the >rst letter in a tet string and any other letters in tet




the follo- any character other than a letter? Con9ert all the other

letters to lo-ercase letters?Syntax

0R50ER(text)Examples P/6P/(this is a title`) e[%als This ;s A Title`= P/6P/(2ce!nt@s

-orth`) e[%als to 2 Cent@S ,orth`= P/6P/(.&$%dBet`) [%als to.&$%dget`

Replace:

/eplaces part of a tet string -ith a diOerent tet string?Syntax

RE06"CE(old;text, start;num, num;chars, ne;text)

Repeat:

/epeats tet a gi9en n%5er of ties? 8se /PT to >ll a cell -ith a

n%5er of instances of a tet string?Syntax

RE0(text, num+er times)

Ri#+t:

/et%rns the last (or rightost) character or characters in a tet

string?Syntax

R3B#(text, num;chars)

Searc+:

/et%rns the n%5er of the character at -hich a speci>c character or

tet string is >rst fo%nd= reading fro left to right? 8se SA/CH to

disco9er the location of a character or tet string -ithin another tet

string= so that yo% can %se the M;3 or /eplace f%nctions to change

the tet?

SyntaxSE"RC#(fnd;text, ithin;text, start;text)

Su,stitutes:

S%5stit%te]s ne-Itet for oldItet in a tet string? 8se S%5stit%te

-hen yo% -ant to replace speci>c tet in a tet stringQ %se /PLAC

-hen yo% -ant to replace any tet that occ%rs in a speci>c location

in a tet string?Syntax

S-'36E(old;text, ne;text, instance;num)Examples S8$ST;T8TS(Sales 3ata`= Sales`= Cost`) e[%als Cost 3ata`=

S8$ST;T8T(J%arter 1= 11`= 1`= 2`= 1) e[%als J%arter 2= 11`

S8$ST;T8T(J%arter 1= 11`= 1`= 2`= !) e[%als J%arter 1=

11`= To replace e9ery occ%rrence of the tet Constance naed

Separator in the cell naed CellCont2 -ith s[%are 5racketsR

S8$ST;T8T(CellCont2= Separator= `)

e*t:

Con9erts a 9al%e to tet in a speci>c n%5er forat?Syntax




E(2alue, *ormat;text)Examples TT(2?.1#= ?`) e[%als 2?.2`= TT(":1#:1`= dd=

yyyy`) e[%als April 1#= 11`

rim:

/eo9es all spaces fro tet ecept for single spaces 5et-een

-ords? 8se T/;M on tet that yo% ha9e recei9ed fro anotherapplication that ay ha9e irreg%lar spacing?

Syntax

R3.(text)Examples T/;M('irst J%arter arnings`) e[%als 'irst J%arter arnings`

Value:

Con9erts a tet string that represents a n%5er to a n%5er?Syntax

>"6-E(text)Remarks

Tet is the tet enclosed in [%otation arks or a reference to a cell

containing the tet yo% -ant to con9ert? Tet can 5e in any of theconstant n%5er= date= or tie forats recogni*ed 5y Microsoft

cel? 6f tet is not in one of these forats= <AL8(1&R"R`)

<AL8(12RR`) e[%als 1&R"R`12RR`? ;f tet is not in one

of these forats= the <AL8 ret%rns the ^<AL8 error 9al%e?Examples <AL8(1=`) e[%als 1=? <AL8(1&R"R`)

<AL8(12RR )̀ e[%als 1&R"R`12RR e[%als ?2= the

serial n%5er e[%i9alent to " ho%rs and " in%tes?

!nd:

/et%rn T/8 if all its arg%ents are T/8Q ret%rns 'ALS if one or

ore arg%ents are 'ALS?

Syntax"D(lo$ical1, lo$ical%, =)

Examples A03(T/8= T/8) e[%als T/8= A03(T/8= 'ALS) e[%als 'ALS=

A03(2+2N"= 2+!N#) e[%als T/8= if $R $! contains the 9al%es T/8=

'ALS= and T/8= thenR A03($1R$!) e[%als T/8= if $" contains a

n%5er 5et-een 1 and 1= thenR A03(1$"= $"1) e[%als T/8?

S%ppose yo% -ant to display $" if it contains a n%5er strictly

5et-een 1 and 1= and yo% -ant to display a essage if it is not? ;f

$" contains 1"= thenR ;'(A03(1$"= $"1)= $"= the 9al%e is o%t of

range?)` [%als The 9al%e is o%t of range?`

;f $" contain #= thenR ;'(A03(1$"= $"1)= $"= the 9al%e is o%t of range?`) [%als #?

-r:

/et%rn T/8 if any arg%ents is T/8Q ret%rns 'ALS if all arg%ents

are 'ALS?Syntax

5R(lo$ical1, lo$ical%, =)Examples 6/(T/8) e[%als T/8= 6/(1+1N2= 2+2N#) e[%als T/8= if A1RA!




contains the 9al%es T/8= 'ALS and T/8= then 6/(A1RA!) e[%als

T/8?

Not:

/e9erses the 9al%es of its arg%ent?Syntax

5(lo$ical)Examples 06T('ALS) e[%als to T/8= 06T(1+1N2) e[%als 'ALS?

False:

/et%rns the logical 9al%e 'ALS?Syntax

F"6SE( )Remarks o% can also type the -ord 'ALS directly onto the -orksheet or into

the for%la= and Microsoft cel interprets it as the logical 9al%e

'ALS?

I':

/et%rns one 9al%e if a condition yo% specify e9al%ates to T/8 and

another 9al%e if it e9al%ates to 'ALS? 8se ;' to cond%ct conditionaltests on 9al%es and for%las?

Syntax

3F(lo$ical;test, 2alue;i*;true, 2alue;i*;*alse)

rue:

/et%rns the logical 9al%e T/8?Syntax

R-E( )Remarks o% can also type the -ord T/8 directly onto the -orksheet or into

the for%la= and Microsoft cel interprets it as the logical 9al%e

T/8?

(oo& Up:

The L66D8P f%nction has t-o synta forsR 9ector and array?

A 9ector is a range of only the one ro- or one col%n? The 9ector

for of L66D8P looks in a onero- or onecol%n range (kno-n as a

9ector) for a 9al%e and ret%rns a 9al%e fro the sae position in a

second onero- or onecol%n range? 8se this for of the L66D8P

f%nction -hen yo% -ant to specify the range that contains the 9al%es

yo% -ant to atch? The other for of L66D8P a%toatically looks in

the >rst col%n or ro-?Syntax

655-0(lookup;2alue, lookup;2ector, result;2ector)

)atc+:

/et%rns the relati9es position of an ite in an array that atches a

speci>ed 9al%e in speci>ed order? 8se MATCH instead of one of the

L66D8P f%nctions -hen yo% need the position of an ite in a range

instead of the ite itself?Syntax

."C#(lookup;2alue, lookup;array, match;type)




Remarks MATCH ret%rns the position of the atched 9al%e -ithin look%pIarray=

not the 9al%e itself? 'or aple= MATCH(5`= Wa`= 5 =̀ c`X= )

ret%rns 2= the relati9e position of 5` -ithin the array Wa`= 5`= c`X?

• MATCH does not disting%ish 5et-een %ppercase and lo-ercase

letters -hen atching tet 9al%es?

• ;f MATCH is %ns%ccessf%l in >nding a atch= it ret%rns the^0:A error 9al%e?

• ;f atchItype is and look%pI9al%e can contain the -ildcard

characters= asterisk (K) and [%estion ark (_)? An asterisk

atches any se[%ence of charactersQ a [%estion ark

atches any single character?

Row:

/et%rns the ro- n%5er of a reference?Syntax

R5W(re*erence)Remarks /6,(A!) e[%als to !

,hen entered as an array for%la in three 9ertical cellsR

/6,(A!RA#) e[%als W!Q"Q#X

;f /6, is entered in C#= thenR

/6,() e[%als /6,(C#) e[%als to #

Vloo& Up:

Searches for a 9al%e in the leftost col%n of a ta5le= and then

ret%rns a 9al%e in the sae ro- fro a col%n yo% specify in the

ta5le? 8se <L66L8P instead of HL66D8P -hen yo%r coparison

9al%es are located in a col%n to the left of the data yo% -ant to

>nd?

Syntax>655-0(lookup;2alues, ta+le;array, col;index;num,

ran$e;lookup)Remarks ;f <L666D8P can@t >ne look%pI9al%e= and rangeIlook%p is T/8= it

%ses the largest 9al%e that is less than or e[%al to look%pI9al%es?

;f look%pI9al%e is saller 9al%e in the >rst col%n of ta5leIarray=

<L66D8P ret%rns the ^0:A error 9al%e?

;f <L66D8P can@t >nd look%pI9al%e= and rangeIlook%p is 'ALS=

<L66D8P ret%rns the ^0:A 9al%e?Examples 6n the preceding -orksheet= -here the range A"RC12 is naed

/angeR

<L66D8P(1= /ange= 1= T/8) e[%als ?"&<L66D8P(1= /ange= 2) e[%als 2?1.

<L66D8P(1= /ange= != T/8) e[%als 1

<L66D8P(?."&= /ange= != 'ALS) e[%als 2

<L66D8P(?1= /ange= 2= T/8) e[%als ^0:A= 5eca%se ?1 less than

the sallest 9al%e in col%n A

<L66D8P(2= /ange= 2= T/8) e[%als 1?.1




Su, otal:

/et%rns a S%5total in a list or data5ase? ;t is generally easier to

create a list -ith s%5total %sing the S%5totals coand (3ata Men%)?

6nce the S%5total list is created= yo% can odify if 5y editing the

S8$T6TAL f%nction?

SyntaxS-'5"6(*unction;num, re*1, re*%, =)

'%nctionIn% is the n%5er 1 to 11 that speci>es -hich f%nction to

%se in calc%lating s%5totals -ithin list?

Function;um Function1 A</AB2 C680T! C680TA" MA# M;0& P/638CT

. ST3< ST3<P S8M1 <A/

/ef1= /ef2 are 1 to 2 ranges or references for -hich yo% -ant the

s%5total?Remarks ;f there are other s%5totals -ith ref1= ref2 \ (or nested s%5totals)=

these nested are ignored to a9oid do%5le co%nting?

S8$T6TALS -ill ignore any hidden ro-s that res%lt fro a list 5eing

>ltered? This is iportant -hen yo% -ant to s%5total only the 9isi5le

data that res%lts fro a list that yo% ha9e >ltered?;f any of the references are !3 references= S8$T6TALS ret%rns the

^<AL8F rror 9al%e?Examples S8$T6TAL(= C!RC#) -ill generate a s%5total of cells C!RC# %sing the

S8M f%nction?

$oncatenate:

4oins se9eral tet strings into one string?Syntax

Concatenate (text1, text%, =)Remarks The b` operator can 5e %sed instead of C60CAT0AT to 7oin tet

ites?

Examples C60CAT0AT(Total̀ = <al%e )̀ e[%als Total <al%e`? This ise[%i9alent to typing Total`b` b`<al%e`




Ctrl + A (All Selection)

Ctrl + $ 'old

Ctrl + C Copy

Ctrl + 3 'ont

Ctrl + Center Paragraph

Ctrl + ' 'ind

Ctrl + B Bo To

Ctrl + H /eplace

Ctrl + ; ;talic

Ctrl + 4 4%stify Paragraph

Ctrl 7 3nsert #yperlink

Ctrl + L Left Paragraph

Ctrl 7 . 3ndent

Ctrl + 0 0e- 3oc

Ctrl + 6 or Ctrl + '12 6pen 3oc

Ctrl + P Print 3oc

Ctrl 7 < Reset 0ara$raph

Ctrl + / /ight Paragraph

Ctrl + S sa9e 3oc

Ctrl + T

Ctrl + 8 8nderline

Ctrl + < Paste

Ctrl + , or Ctrl + '" Close 3oc

Ctrl + C%t




Ctrl +

Ctrl + E 8ndo

Ctrl + Sets or /eo9e the etra Spacing a5o9e SelectedParagraph

Ctrl + 1 set the line Spacing to the Single Space

Ctrl + 2 set the line Spacing to the 3o%5le Space

Ctrl + # set the line Spacing to the one and one half Space

Ctrl + '1 Set or /eo9e /i55on

Ctrl + '2 Print Pre9ie-

Ctrl + '! Spike

Ctrl + '" Close 3oc

Ctrl + '# 3oc /estore

Ctrl + '& S-itch to net ,indo-

Ctrl + '. 3oc Mo9e

Ctrl + ' 3oc Si*e

Ctrl + '

Ctrl + '1 /estore 3ocCtrl + '11 Lock 'ield

Ctrl + '12 6pen 3oc

Ctrl + 3el 3elete ,ord

Ctrl + $ackspace 3elete 5ack ,ord

Ctrl + Hoe

Ctrl + N S%5script

Ctrl + G Bro- 'ont

Ctrl + Bro- 'ont 6ne Point

Ctrl + Shrink 'ont

Ctrl + Shrink 'ont 6ne Point




Ctrl + Pg8p

Ctrl + Pg3n

Ctrl + /ight Arro-

Ctrl + Left Arro-

Ctrl + Space /eset 'oratting

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