World Tobacco 2014 Manual

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Dear Exhibitor, We are delighted you are exhibiting at the forth coming World Tobacco Middle East Show in Dubai and look forward to meeting you. Please have a good read through the relevant information as soon as you can to ensure you have everything you need, and so that we can help you if you have any queries. Pleaser also make a note of the deadline dates for the return of the forms – the more information we have, the more we can help to ensure your show preparation runs smoothly. Our partnership, as Organisers and Exhibitors is vital to the success of the show so please feel free to contact us at any time if you have any queries. For the purpose of the information contained within this manual we are your key contact, however, the rest of the World Tobacco team are also happy to help and a full contact list showing areas of responsibility is given in this manual. We look forward to working with you over the next few months and seeing you on-site at the show. Yours faithfully, Michelle Baalham Diane Sheppard Operations Manager Event Coordinator Direct Tel: +44 (0) 1737 855024 Direct Tel: +44 (0) 1737 855015 Fax: +44 (0) 1737 855034 Fax: +44 (0) 1737 855034 [email protected] [email protected]

Quartz Business Media Quartz House 20 Clarendon Road, Redhill, Surrey RH1 1QX, England

www.worldtobacco.co.uk

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USEFUL CONTACTS Quartz Business Media is dedicated to providing 100% customer satisfaction and our staff is committed to making your experience at World Tobacco Middle East 2014 as successful as possible. Listed below is our Organising team – please feel free to contact us at any time. Operations/Logistics: Name Title & Responsibility Telephone Email Michelle Baalham Operations Manager +44 (0)1737 855024 [email protected]

Diane Sheppard Event Co-ordinator +44 (0)1737 855015 [email protected]

Sales & Sponsorship: Name Title & Responsibility Telephone Email Colin Case Sales Manager +44 (0) 1737 855 017 [email protected]

Erik Heath Sales Executive +44 (0) 1737 855 162 [email protected]

Marketing & Conference: Name Title & Responsibility Telephone Email Kevin Lloyd Marketing & Conference

Executive +44 (0) 1737 855143 [email protected]

Editorial: Name Title &

responsibility Telephone Email

Melanie Chiles Production Manager +44 (0) 1737 855 044 [email protected]

Official Contractors: Audio Visual DWTC’s Exhibitor

Services E-mail: [email protected] Helpline: +971 4 308 6333

Shell Scheme , Furniture, Electrical Services, Graphics, Compressed Air, Water & Waste

Global Experience Specialists (GES) Ltd WD6, Dubai Investment Park 1 PO Box 282786, Dubai

E-mail: [email protected]

UK: +44 2476 380185 UAE: +971 2 4064458

Floral Decorations Blooms E-mail: [email protected] Tel: +9714 3946094

Telephone, Fax, & Internet

DWTC’s Exhibitor Services

E-mail: [email protected] Helpline: +971 4 308 6333

Temporary Staff

Hostex E-mail: [email protected] Tel: +971 50 645 5652

Rigging

DWTC’s Exhibitor Services


Freight Forwarder / sole on-site handler

DJG Exhibition Freight Services Ltd

E-mail: [email protected] Tel: + 44 (0) 208 646 4200 Fax: +44 (0) 208 646 6090

Stand Catering DWTC’s Exhibitor Services


Venue: Dubai Int’l Convention and Exhibition Centre Tel: + 971 4 3321 000 PO BOX 9292 Fax: +971 4 3318 299 Dubai www.dwtc.com United Arab Emirates

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FORMS CHECKLIST

All Exhibitors (Compulsory): Deadline Form (click on link below) CompletedExhibition Catalogue (Editorial)

24th January 2014 Please contact: [email protected]

Exhibitor Badges

http://www.worldregistrationsystems.com/quartz_WTME14_exhibreg.htm

Health & Safety Declaration

14th February 2014 Health & Safety Form

Exhibitor Passes (Build-up & Breakdown)

3rd March 2014 Build-up & Breakdown Passes

Shell Scheme Exhibitors (Compulsory):

Deadline Form (click on link below) Completed

Fascia Name Board

21st March 2014 Fascia Form

Shell Scheme Risk Assessment 3rd March 2014 Shell Scheme Risk Assessment

All Space Only Exhibitors (Compulsory):


Independent Stand Construction (SPACE ONLY FORM)

14th February 2014 Space Only Form

Risk Assessment

14th February 2014 Risk Assessment

Method Statement 14th February 2014 Method Statement

Electrics

10th March 2014 Space Electrics Form

DWTC Construction Approval 15th March 2014 Construction Approval Form

***** PLEASE SEE FOLLOWING PAGE FOR

ADDITIONAL FORMS

*****

https://quartzltd.wufoo.eu/forms/wt-me-2014-health-safety-form/

https://quartzltd.wufoo.eu/forms/wt-me-2014-build-up-breakdown-passes/

https://quartzltd.wufoo.eu/forms/wt-me-2014-shell-scheme-risk-assessment-form/

https://quartzltd.wufoo.eu/forms/wt-me-2014-space-only-form/

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If required:


Audio Visual

10th March 2014

DWTC Form 31

Carpet 21st March 2014 Carpet Order Form

Catering 10th March 2014

DWTC Form 36

Cleaning 10th March 2014

DWTC Form 34

Electrics

21st March 2014 Shell Electrics Form

Exhibitor Business Presentations

31st January 2014 Business Presentations Form

Exhibition Catalogue – Advertising

Please contact: [email protected]

Freight, Lifting & Handling

ASAP Contact DJG

Furniture

21st March 2014 Furniture Form

Graphics 16th March 2014 Graphics Form

Hotel Accommodation **9th March 2014**

https://resweb.passkey.com/go/quartzbusiness

Invitation Letter

ASAP Invitation Letter Form

Publicity 31st January 2014

Publicity Form

Rigging

10th March 2014

DWTC Form 33

Security - stand cover 10th March 2014

DWTC Form 38

Shell scheme extras & stand fittings

21st March 2014 Shell scheme extras & fittings Form

Sponsorship Opportunities

URGENT Sponsorship Opportunities

Telephone Fax & Internet

10th March 2014

DWTC Form 26

Temporary staff

ASAP Hostex Form

Water & Water 10th March 2014 Utilities Form

https://quartzltd.wufoo.eu/forms/wt-me-2014-exhibitor-business-presentation-form/

https://quartzltd.wufoo.eu/forms/wt-me-2014-invitation-letter-form/

https://quartzltd.wufoo.eu/forms/wt-me-2014-publicity-visitor-form/

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EVENT TIMETABLE

BUILD-UP Remember, you will need passes to enter on these days – see Build up & Breakdown Passes Form. SPACE ONLY SITES:

DAY: DATE: TIME: Sunday 30 March 2014 10.00 – 18.00hrs Monday 31 March 2014 10.00 – 20.00hrs

SHELL SCHEME STANDS: OPEN DAYS: **Exhibitors can gain entry from 9.00am each open day. BREAKDOWN:

DAY: DATE: TIME: Wednesday 02 April 2014 16.00 – 22.00hrs Thursday 03 April 2014 09.00 – 16.00hrs

N.B. Under no circumstances must any stand fittings, machinery or equipment etc. be left in the hall after 16.00hrs on Thursday 03 April 2014. Any items left in the hall after this time will be disposed of and the removal charge invoiced direct to the exhibitor. Please note - Any working in the hall outside of these hours may be subject to a fee. All personal property and exhibits must be cleared from shell scheme stands prior to dismantling Exhibitors are reminded that they must not dismantle their stands or remove exhibits before the official close of the show. Security staff will be under strict instruction to stop Exhibitors taking exhibits out of the halls before this time. All graphics or display materials attached to booth walls must be removed by the exhibitor before closure of the halls on Wednesday 02 April 2014 as Shell Scheme stand structures will be dismantled overnight.

DAY: DATE: TIME: Monday 31 March 2014 10.00 – 20.00hrs

DAY: DATE: OPENING TIME: CLOSING:

Tuesday 01 April 2014 10.00 hrs 18.00 hrs

Wednesday 02 April 2014 10.00 hrs 16.00 hrs


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ACCOMMODATION

World Tobacco Middle East has secured preferential rates for exhibitors at the 5* Fairmont Dubai directly linked to the Dubai International Convention and Exhibition Centre by the new air-conditioned monorail/ Fairmont Walkway.

. PO Box 97555, Sheikh Zayed Road Dubai, U.A.E. Tel: +971 4 332 5555 / Fax: +971 4 311 8225 http://www.fairmont.com/dubai/ To book your accommodation click on the following link:

https://resweb.passkey.com/go/quartzbusiness

Room type Single (AED) Double (AED) Fairmont Room 899.00 999.00

Early Bird special booking rate availably till the 9th March 2014 is:

Book after the 9th of March 2014 and the best available rate will be offered from the hotel. Cancellation Policy – 60 days prior to arrival No charge 31-59 Days prior to arrival 1 night Charge 30 – 01 Days prior to arrival Full charge of entire stay will be applicable for any cancelled rooms ADMISSION/BADGES TO THE EXHIBITION

EXHIBITORS For general admission times for exhibitors, see timetable. Exhibitors wanting to gain access outside these times require the permission of the organisers. Passes/badges are required for entry into the halls at all times. Exhibitor Passes – valid for build-up and break-down periods, complete and return Exhibitor Passes Form. These will be sent out before the show. Exhibitor Badges – valid for open days – The badges are prepared by the Registration Company and can be collected on the last build-up day from registration desks on-site.

Please enter the below web link into your internet browser to order your open day Exhibitor Badges:

http://www.worldregistrationsystems.com/quartz_WTME14_exhibreg.htm

Badges will not be sent out prior to the show.

The badges must be carried by the holders at all times when entry into the halls is required and shall be shown on the request of the Security Officers on duty in the halls. Additional badges and amendments can be made at the Registration desks on-site on the last day of build-up.

CONTRACTORS Anyone not a member of the Exhibitor’s staff requiring access to the exhibition during the build-up and breakdown period (e.g. contractors/van and lorry drivers) MUST wear a contractor’s badge, and will be required to show it to security staff to gain access to the building.


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Contractor Access During Build-up and Tear-down: The procedure detailed below has been introduced by DWTC Protocol and Security department as required by the Dubai Naturalisation and Residency Department. For smooth build-up and tear-down access, please ensure that all your contractors follow this procedure: Local Contractors (UAE based) All contractor staff must report to the cashier’s cabin at the Za’abeel service yard to avail of a temporary contractor badge in exchange of a valid proof of identity which can be either a UAE labour card or a UAE national ID card or a UAE driving licence or a UAE government organisation ID card. This proof of identity will be kept at the cashier’s cabin at the Za’abeel service yard until the contractor badge is returned. As of 1 September 2011, each of these contractor badges will be charged AED 20.00 and is valid for a day (from 00:01 to 24:00). A fee of AED 250.00 will be payable at the cashier’s cabin at the Za’abeel service yard for any lost contractor badge. International Contractors (non UAE based) All contractor staff must report to either the cashier’s cabin at the Za’abeel service yard or at Al Wasl reception to avail of a temporary contractor badge in exchange of a passport copy. The badge will be valid for a maximum of 15 days. AED 200.00 will be charged per badge; these AED 200.00 represent an entrance fee of AED100.00 and a refundable deposit of AED100.00. The refundable deposit can be claimed upon returning the badge within 15 days from the date of payment. In the event the badge is not returned at the cashier’s cabin at the Za’abeel service yard or at Al Wasl reception, the deposit will not be refunded. SEE – DWTC CONTRACTOR BADGE POLICY

AUDIO VISUAL

The following company have been appointed audio visual contractor:

DWTC’s Exhibitor Services E-mail: [email protected] Helpline: +971 4 308 6333

Please see AUDIO VISUAL FORM

BANKING/EXCHANGE FACILITIES

There is an Emirates Bank ATM machine in Concourse 1 between Halls 3 & 4. Thomas Cook, Al Rostamani is located in Concourse 2 between Halls 5 & 6. There is also an Al Mashreq Bank ATM machine located in concourse 2 between halls 5 & 6, and Dubai National Bank opposite Hall 8 (adjacent to Maktoum hall). BUSINESS CENTRE

Situated between Halls 3 and 4, the Business Centre will be open daily during build-up and exhibition open hours. CAR PARKING There are over 3000 free parking spaces (car park B, C, D & F) available at the Dubai International Convention and Exhibition Centre (DICEC) and a multistorey car park with 996 spaces available for a small fee. CARPET AND FLOORING

The following company have been appointed carpet and flooring contractor:

GES Event Services Customer Call Centre Tel:+ 971 4 885 9336 Sunday - Thursday Fax:+971 4 885 9337 UK: +44 2476 380185 Email: [email protected] UAE: +971 2 4064458

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CATERING - STAND

DWTC is the sole concessionaire for food and beverage services within the Dubai International Convention and Exhibition Centre. Absolutely no food or beverages are allowed to be brought into the DICEC Complex, this is enforced by security personnel at all times. The stand catering order form can be found at the back of this manual, please note, some items must be ordered 24 hours in advance for delivery. The completed form and queries must be directed to: DWTC’s Exhibitor Services E-mail: [email protected] Helpline: +971 4 308 6333

Please see CATERING FORM

CHANGE OF EXHIBITS DURING EXHIBITION OPENING HOURS Regulations do not permit the change of exhibits during the open hours of the Exhibition. Any exhibitor wishing to bring in, or remove, equipment during the run of the Exhibition must apply to the Organisers for permission to do so, in order that appropriate arrangements may be made.

CHILDREN

The Organisers shall not issue passes for the build-up and breakdown period to children under the age of 18 as the venue is classed as a building site during these periods. As this is a trade event children under the age of 18 are not allowed entry into the exhibition halls.

CLEANING

General cleaning and basic stand cleaning will be carried out each day. However, it is the responsibility of the exhibitor to maintain his own stand in a tidy condition at all times. Refuse should be placed in the gangways within one hour after the closure of the exhibition for removal by cleaning staff and under no circumstances must refuse be placed in the gangways other than in plastic sacks (exhibitors to provide), or at any other times than as stipulated above. Additional housekeeping services are available at an extra charge, should this be required please complete the DWTC Cleaning Order Form at the back of the manual.

COMPRESSED AIR Please contact GES Event Services directly to order your compressed air supply .They can be contacted on: GES Event Services Customer Call Centre Tel:+ 971 4 885 9336 Sunday - Thursday Fax:+971 4 885 9337 UK: +44 2476 380185 Email: [email protected] UAE: +971 2 4064458

DELIVERIES All deliveries made by a carrier directly to the DWTC must be received by the exhibitor. Please note Carriers can only make deliveries within the event dates. Outside these dates they will be refused entry. All goods and packages should be clearly labelled as follows:

WT Middle East 2014 Company Name, Stand number……… Stand Managers name & Contact number Zaabeel Hall 1, Dubai International Convention and Exhibition Centre PO Box 9292. Dubai, United Arab Emirates

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During the open days, such deliveries can only be made between 08.00 – 09.30 hours daily. Regulations do not permit the change of exhibits (including raw materials and disposal of scrap) during the open hours of the Exhibition. An exhibitor wishing to bring in, or remove equipment during the run of the Exhibition must apply to the Organisers for permission to do so, in order that appropriate arrangements may be made. Only exhibits that can be hand-carried may be delivered to or removed from the exhibition hall by the exhibitor. Exhibits which, require mechanical assistance in the hall, must be handled by the Official Freight Forwarder. For on-site delivery and handling, an Exhibitor’s representative must be present to oversee such operation. Exhibits should only be sent to the exhibition hall when the stand is sufficiently prepared to receive them. The Exhibitor and/or his representative must be present at their stand to accept delivery of the exhibits. The Organiser will not accept any delivery on behalf of any exhibitor or for any failure in delivery, neither will the Organiser be responsible for the subsequent safekeeping of such items.

DILAPIDATIONS Exhibitors are reminded that their contractors using adhesive tape to fix carpets or other materials to the Hall floor will be held responsible for removing the same at the end of the Exhibition. A dilapidation charge will be made against the exhibitor should the tape still be in position at the end of breakdown or if any damage has been made to the floor. DISTRIBUTION OF ADVERTISING MATERIAL Only advertising material and goods from companies authorised to be at the exhibition may be distributed. Advertising material may only be distributed at one’s own stand. It is prohibited to distribute advertising material at the entrances, in the aisles and in the areas outside the exhibition halls. Distribution to other stands requires written authorisation from the Organisers

ELECTRICAL SERVICES

The officially appointed electrical contractor approved by the organiser must install all electrical work is: GES Event Services Customer Call Centre Tel:+ 971 4 885 9336 Sunday - Thursday Fax:+971 4 885 9337 UK: +44 2476 380185 Email: [email protected] UAE: +971 2 4064458 Each stand will be provided with 3 x 35W spotlights per 9 sq.m and 1 x 13amp socket outlet as part of the stand package. Any other additional requirements can be ordered through GES.. Any exhibitor with their own lights is to arrange for lighting connections through the official contractor at an extra cost. Installation Please check that your equipment is able to operate on the electrical specifications as stated. You may bring with you any transformer, adapter or regulator. Exhibitors with very sensitive equipment are advised to bring their own stabiliser to cater for voltage fluctuation. Each electrical supply provided is intended for one piece of equipment or machine on display. Multi-point socket outlets may not be fitted. Exhibitors are not permitted to fix their spotlights or fluorescent lights. Special lighting supplied by exhibitor can be handed over to GES for installation at extra cost. Lighting connection must be ordered if exhibitors bring their own lighting fixtures. This charge includes electricity consumption of your fixture for the duration of the exhibition. Every fixture must be accompanied with one connection order. Electrical supplies to stands will be switched off at source 15 minutes after the Exhibition closes daily. Exhibitors requiring 24 hour electrical supplies or supply at times other than those stated must apply to the Organisers as early as possible. Please note that such electrical supplies cannot be arranged at short notice and the cost must be borne by the Exhibitor. The Organisers reserve the right to disconnect the electrical supply to any installation, which in the opinion of the Electrical Engineers, is dangerous or likely to cause annoyance to visitors or other exhibitors.

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EMPLOYMENT OF LABOUR All personnel directly or indirectly employed or authorised by Exhibitors, their agents or contractors in the construction of all stand fitting and display work, should be undertaken by suitable trained operatives working in accordance with legislation.

The Organiser is not able to supply labour for the handling of goods and other items. Exhibitors should arrange with the lifting contractor, shipping and forwarding agent or stand fitting contractor for these services and should not employ any casual labour offered in the hall.

The exhibitor should not make payments to labour staff to secure preferential treatment and is asked to report immediately to the Organiser’s any employee soliciting money for services rendered.

In the interest of the exhibition as a whole, which must be the primary concern at all times, the Organisers decision on any dispute concerning labour being employed must be taken as final. EXHIBITOR BUSINESS PRESENTATIONS Located within the exhibition hall will be an area for exhibiting companies to give product presentations. This opportunity is available free of charge on a ‘first come, first served’ basis, please see BUSINESS PRESENTATION FORM and return prior to the deadline date of 6th January 2014.

EXHIBITOR CATALOGUE - ADVERTISING

Research shows that advertising in an exhibition catalogue provides a valuable supplement to other show-time activities. Please contact: Stefanie Scherrer Tobacco Journal International Tel: +49 6131 5841 139 Email: [email protected] EXHIBITION CATALOGUE – EDITORIAL ENTRY All exhibitors at the WT Middle East 2014 automatically qualify for a free editorial entry in the official Exhibition Catalogue, which is published in TJI. Please contact: Stefanie Scherrer Tobacco Journal International Tel: +49 6131 5841 139 Email: [email protected] The catalogue will be printed in English and will be handed to every visitor attending the exhibition. Please note that we reserve the right to condense and edit entries for reasons of space, clarity and magazine style.

FLOOR LOADING

Maximum load of up to 5000 kg per sqm. Exhibitors with heavy equipment should consult the official on-site handler in case of doubt. Working machinery must be adequately guarded against any possibility of accidents to visitors.

https://quartzltd.wufoo.eu/forms/wt-me-2014-exhibitor-business-presentation-form/

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FLORAL DECORATIONS

Flowers and plants are available for hire from the official floral contractor ‘Blooms’ who will be in attendance in the hall during the last day of build-up, 1st April 2014. BLOOMS Tel: +971 4 3946 094 Fax: +971 4 394 6093 Email: [email protected]

FREIGHT FORWARDING & ON-SITE HANDLING

The following company have been appointed as the official freight forwarder and sole on-site handling contractor: DJG EXHIBITION FREIGHT SERVICES LTD Unit 34, Grace Business Centre 23 Willow Lane, Willow Lane Industrial Estate Mitcham, Surrey CR4 4TQ Tel: +44 (0) 208 646 4200 Fax: +44 (0) 208 646 6090 Email: [email protected] Contact: Mr Dave Gardner PLEASE ADVISE DJG IF YOU INTEND TO IMPORT TOBACCO PRODUCTS INTO DUBAI FOR DISPLAY AT THE EXHIBITION AND THEY WILL SEND YOU THE LATEST REGULATIONS CONCERNING THIS. They will, through their agent’s worldwide, co-ordinate the movement of exhibits from their various points of origin through to either the Port of Dubai or Dubai Airport. Full details will be forwarded to each exhibitor individually advising the name of the agent in the particular country from which the consignments are shipped. The following arrival deadlines must be carefully noted: The last date for the arrival of FCL, LCL and conventional cargo at the Port of Dubai, discharged from vessel is 21st March 2014. The last date for the arrival at Dubai International Airport is 24th March 2014. Failure to comply with these dates may result in additional charges being incurred over and above the general handling tariff. Full details of the documentation requirements for the UAE and consignee details will be circulated to all exhibitors by DJG Exhibition Freight Services Ltd. Please note, however, that all goods require legalised certificates of origin and must be forwarded with the shipping documents to enable the customs clearance to be effected without delays. In the case of any exhibit on which a contract of sale has been concluded prior to the Exhibition, and which is subject to an import licence or permit, the exhibitor must ensure that the importer has obtained the relevant licence prior to shipment. Applications for an import licence must be accompanied by three copies of the appropriate catalogue. Exhibitors who are in doubt as to whether the export of their goods to Dubai is restricted should contact the relevant Government or Trade Office of the country of origin. Additionally, any goods of a hazardous nature and/or containing radioactive materials should be listed separately on invoices and full particulars supplied to the official contractor. It is essential that the dimensions in centimetres and the gross and nett weight in kilograms be clearly stenciled on at least two sides of each case. The UAE Customs Authorities have particularly requested that all exhibitors avoid any duplication of numbers on their consignments and maintain a running sequence throughout. Those exhibitors participating on a group stand should contact the company acting as principals to obtain their allocation of numbers. ALL MARKINGS MUST BE IN ENGLISH

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Once the exhibits have arrived in Dubai, it will be the responsibility of DJG Exhibition Freight Services Ltd to arrange temporary importation with the UAE Customs Authorities and to arrange delivery to the Dubai World Trade Centre. All exhibitors will be written to individually with the exact services being provided on site. SHIPPING INSURANCE – It is the EXHIBITORS’ RESPONSIBILITY to ensure that their exhibits are covered by adequate insurance for the shipment to, duration of, re-packing and re-export from the exhibition. STORAGE – On completion of the unpacking of exhibits, the official contractor will arrange the storage of all packing materials, crates and cases and return them to the stand at the close of the exhibition. During the move-in of exhibits or displays, the construction of stands and removal of exhibits, the passageways in the exhibition hall must not be obstructed with packing materials, construction materials or debris. No other company apart from the official contractor is allowed to bring any lifting equipment into the actual exhibition hall. The Organisers wish to reiterate that the aisles must be kept clean and clear of cartons, crates or bulky exhibits at all times. This is the responsibility of every exhibitor and their stand contractors. A penalty may be levied on the exhibitor if this rule is not complied with. FURNITURE HIRE The official furniture contractor is GES Event service. Please complete and return the furniture order form direct to GES by the 3rd of March 2014 GES Event Services Customer Call Centre Tel:+ 971 4 885 9336 Sunday - Thursday Fax:+971 4 885 9337 UK: +44 2476 380185 Email: [email protected] UAE: +971 2 4064458

INSURANCE

Whilst every reasonable precaution is taken, the Organisers expressly decline responsibility for any loss or damage which may befall the person or property of the Exhibitor or his agent from any cause whatsoever. The Exhibitor must have suitable liability insurance. Providing cover not only against personal injury, damage to property or financial losses but also against damage to the venue and any hired goods/items. INTERNET ACCESS

Wi-Fi access is available at the DWTC but it has been advised the coverage is not so reliable in some areas and keeps disconnecting. We would recommend Exhibitors to order an ADSL line for their stand to be 100% sure to get the connection and speed required. Please see the DWTC Telecommunications Order Form at the back of this manual. MACHINERY EXHIBITS

If you intend to bring a machine in as part of your exhibit, please can you advise us of the following details:

Stand Number Dimension of the machine Weight If your machine has moving parts you will need to complete a Risk Assessment. Please contact: [email protected]

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PHOTOGRAPHY

Should you require further information regarding this service please contact the organiser prior to the exhibition. Email: [email protected]

PRAYER ROOM

Prayer rooms are available for ladies and gentlemen on the 2nd level of the DWTC above Rashid Hall.

PROMOTIONAL MATERIAL

Each exhibitor will automatically receive 200 visitor admission tickets to send out to their customers. If you require additional tickets or stickers, please complete PROMOTIONAL MATERIAL FORM and return by 31 January 2014. Our Marketing Department will be pleased to send out free admission tickets on your behalf for further information please see PROMOTIONAL MATERIAL FORM.

PUBLIC ADDRESS SYSTEM

The Public Address System is situated within the Organiser’s Office. It will be used for official announcements only. It is not available to exhibitors or visitors. In cases of emergency please contact the organiser’s office.

REMOVAL OF EXHIBITS

The exhibitor must arrange for the removal of exhibits after 16.00 hrs on Wednesday 2nd April 2014. Details of dismantling arrangements and the removal of personal effects and light portable (by hand) exhibits will be circulated to all stands during the course of the exhibition.

RIGGING The DWTC Rigging Order Form is located at the back of this manual. RISK ASSESMENTS Risk Assessment SEE RISK ASSESSMENT FORM/SAMPLE A step-by-step guide to Risk Assessments is listed below. Please complete the Health and Safety Declaration once you have completed your risk assessment and return the form to the organisers IMMEDIATELY. For further assistance see g-GUIDE Listed below are four easy steps to use as a guide when completing your Risk Assessment. Step. 1 HAZARDS

Look for the hazards that you could reasonably expect to result in significant harm under the conditions in your workplace, (in this case your stand). Use the following examples as a guide: - Slipping/tripping hazards (e.g. poorly maintained floors or stairs) - Fire (e.g. from flammable materials) - Chemicals (e.g. cleaning fluids) - Moving parts of machinery (e.g. blades) - Work at height (e.g. from platforms, tower scaffolds, etc.) - Vehicles (e.g. forklift trucks)



http://www.theg-guide.org/

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Step 2. WHO MIGHT BE HARMED?

There is no need to list individuals - just groups of people, for example: - Contractors - People sharing your stand/space - Visitors - Cleaners - Organisers - Maintenance personnel Pay particular attention to people who may be more vulnerable: - Staff/Visitors with disabilities - Inexperienced staff - Lone workers - Foreign staff/visitors

Step 3. IS THE RISK ADEQUATELEY CONTROLLED?

Have you already taken precautions against the hazards you have listed? Have you provided for example: - Adequate information, instruction or training? - Adequate systems or procedures? Do the precautions: - Meet the standards set by a legal requirement? - Comply with a recognised industry standard? - Represent good practice? - Reduce risk as far as reasonably practicable? - Meet the regulations of the organisers and the venue? - If so, then the risks are adequately controlled, but please indicate the precautions you have in place.

Step 4. WHAT FURTHER ACTION IS MOCESSARY TO CONTROL THE RISK?

What could you reasonably do for those risks which you found were not adequately controlled? Give priority to those risks which affect large numbers of people or could result in serious harm. Apply the principles below when taking further action: - Try a less risky option - Prevent access to the hazard (e.g. by guarding) - Organise work to reduce exposure to the hazard - Issue personal protective equipment - Provide welfare facilities (e.g. washing facilities for removal of contamination and first aid) - Remove the risk completely

RULES & REGULATIONS

Please find below the Rules and Regulations that govern your participation at this exhibition. Quartz – Rules & Regulations g-guide

SAFETY

Fumes, Exhaust and Smoke (a) General

Any exhibit or process which generates noxious or toxic fumes, exhaust or smoke shall be so constructed and used so as not to be prejudicial to health or be a nuisance and must be so arranged as to have an effective exhaust system to the outside atmosphere. Full details of the exhibit or process and proposed exhaust system must be submitted to the Organisers for approval at least one month prior to the Exhibition. Any attachments or fixings to the building structure or openings through the fabric of the buildings for the flue shall be made by DWTC (at DWTC’s discretion) at the expense of the person requiring these services. The Exhibitor must provide the Organiser with a written statement giving details of the chemical composition, quantities, concentrations and discharge rates of all emissions exhausted.

http://www.theg-guide.org/

http://www.quartzltd.com/content_images/news/QBM_terms_and_conditions.pdf

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Machinery and Apparatus (a) Guards

All machinery and other apparatus intended to be operated must be fitted with guards or other means of protection to the satisfaction of DWTC.

(b) Operation The machinery or apparatus must only be demonstrated or operated by authorised persons and shall not be left running in the absence of such persons.

Flammable Liquids and Gases No flammable liquid or liquid petroleum gas shall be used within the Centre without the prior written consent of Organisers. SECURITY

A security service will operate within the exhibition halls throughout the tenancy (24 hours basis), but the organisers will not be held responsible for any loss or damage to exhibitor’s property. As well as taking out adequate insurance, exhibitors should instruct their personnel not to leave their stands with exhibits unattended at any time when the halls are open, whether during the installation, open or dismantling periods. Briefcases, laptops and mobile telephones are particularly vulnerable – safeguard them at all times. Portable items should be secured overnight and removed immediately the exhibition closes, when the risk of loss or damage is at its greatest. In the event of loss or damage, exhibitors should report immediately to the organiser with details of the loss or damage sustained, timings and description of articles etc. General security arrangements for the exhibition will be controlled by the Organisers in conjunction with Dubai International Convention and Exhibition Centre. It is recommended that a member of staff man the stand at least half an hour before the exhibition opens and until all visitors have left the hall. Under no circumstances should a stand be unmanned during the open periods of the exhibition. Whilst the Organisers with DICEC will make all reasonable arrangements for security coverage, they are not responsible for any loss or damage, which may occur, and it will be the exhibitor's responsibility for the security of their stand, its exhibits and contents including personal property. Appropriate insurance coverage should be arranged. Should you require additional security for your stand please complete the DWTC Security Order Form located at the back of this manual. SHELL SCHEME STAND INFORMATION

The Organisers have appointed the following company as the official stand building contractor for this event: GES Event Services Customer Call Centre Tel:+ 971 4 885 9336 Sunday - Thursday Fax:+971 4 885 9337 UK: +44 2476 380185 Email: [email protected] UAE: +971 2 4064458

SHELL SCHEME STAND SPECIFICATION

The following will be supplied as part of your Shell Scheme Package:

Aluminium metalwork White Foamex infill panels Infill Fascia with Exhibitor Name and stand number (white cut vinyl) on dark blue panel Carpet - grey Stand is built to an overall height of 2.5m

16

Electrical Package (per 12sqm): 3 x 35W Halogen Spotlights 1 x 3 - pin Electrical Socket

Furniture Package (per 12sqm):

2 x Iso chairs (MC12) – Black 1 x Round Arc Table (MT21) – Black 1 x Lockable Cabinet (MD11) - White

Corner stands will be built with 2 open sides and adjoining stands will be built with a centre wall unless otherwise specified to the stand contractor. All enquiries concerning Shell Scheme should be directed to the stand contractor.

SHELL SCHEME STAND REGULATIONS

When planning the interior of the stand, the exhibitors should take into account the following stand building regulations:

1) No additional fitting of display material may be attached, nailed, screwed or drilled to the Shell Scheme

stand. If this instruction is ignored, Quartz Business Media Ltd may charge the exhibitor and or/contractor concerned for damage to the material. If you require assistance in hanging or displaying your exhibits, please consult the official contractor.

2) No painting or wallpapering on panels is allowed. Exhibitors who wish to have panels painted must inform the official contractor, who will provide a quotation and carry out the work.

3) No free-standing fitting should exceed a height of 2.5m at borders. This includes towers and logos/names etc.

4) The fascia is 30cm in height with a usable space of 22cm. The exhibitor may add a company logo by arrangement with the official contractor at an additional cost.

5) No suspensions or attachments may be made from beams or rafters of the exhibition hall, or any fixing be made on the floor, columns, walls or any other part of the building.

6) An exhibitor occupying a corner stand (open to two or three sides) must get the Organisers approval before closing any side.

7) Contractors, other than the officially appointed contractor, carrying out shell scheme stand interior are responsible for removing their waste material daily during build-up period and all their material at the end of the exhibition.

17

8) The organiser will be responsible for the official identification and numbering of stand, please see GES Event Service Fascia Name board order form at the back of this manual.

9) Alterations on site to the standard shell scheme package may be subject to a charge being made. Please notify any changes required direct to the stand builder prior to build-up. Please Note: Any Electrical or Furniture orders received after the deadline date will carry a surcharge of 20%. If the fascia name board form is not received by the deadline date GES will use the company name printed on the exhibitor list (limit 30 characters). Any changes to the fascia name board after they have been printed will be charged to the exhibitor at 50.00 USD per fascia name.

SMOKING

Smoking is NOT allowed inside the Exhibition Centre at all times.

SPACE ONLY STAND FITTING REGULATIONS

ALL SPACE ONLY STANDS MUST BE APPROVED BY THE ORGANISER AND

THE VENUE OR WHERE NECESSARY LOCAL AUTHORITIES. Please note the following regulations and comply by providing the correct information by the deadline dates. Exhibitors are at liberty to employ a stand contractor of their choice to carry out the construction and erection of their stand. Exhibitors, their Agents or Contractors should satisfy themselves on the first morning of construction that the site marked out on the floor conforms to the dimensions shown on their plan and Booking Confirmation. Areas incorporating columns or parts of the permanent building structure must be checked for location and measurements. Traps, service openings in floors, fire prevention outlets, etc., must be left accessible at all times. Exit signs must not be masked or obstructed. Please note the following regulations and comply by providing the correct information by the deadline dates. Exhibitors are responsible for the stand design and construction of stand walls as follows: - OPEN FRONTAGE ONLY - Must have a back wall & 2 side walls and carpet 2 OPEN SIDES - Must have a back wall and a side wall and carpet 3 OPEN SIDES - Must have a back wall and carpet PLANS - Fully dimensional drawings showing details of all interior stand fittings and position/dimensions of machinery exhibits must be submitted for approval, please see SPACE ONLY FORM. Important – It is the responsibility of Exhibitors who have taken ‘SPACE ONLY’ sites to supply, erect and decorate free standing single clad partitioning to the periphery of their sites when they adjoin an adjacent stand. The minimum height of the partitioning must be 2.5 metres of which the area above 2.5 metres must be double-sided cladding and decorated in plain colours only on the reverse.

Contractors should note that they will be held responsible for the complete removal from the hall by the specified time of all goods, equipment and material used by them, together with all rubbish. The Organisers reserve the right to treat any goods, equipment, materials or rubbish not so removed as they consider fit and at the expense of the Contractor concerned, also stand fitting contractors agree to use only the appropriate labour and observe the Regulations of the Exhibition Management. Exhibitors, their Agents or Contractors should satisfy themselves on the first morning of construction that the site marked out on the floor conforms to the dimensions as detailed on their booking confirmation.

Build Height Restrictions - 6 Metres The exhibitor and his contractor must conform to the Rules & Regulations of the venue and Quartz

Business media.

https://quartzltd.wufoo.eu/forms/wt-me-2014-space-only-form/

18

All stand structures, signs, notices, etc., must be contained within the area allocated and may not project

into or over the public gangways. Traps, service openings in floors, fire prevention outlets, etc., must be left accessible at all times. Exit signs must not be masked or obstructed.

No suspension may be made from the roof of the exhibition halls, nor may fixings be made to the structure

of the building. In the interest of the exhibition as a whole the Organisers reserve the right, where necessary, to specify the

times at which certain stands may be built or dismantled. Building Columns – where these fall wholly or partially within the area of allocated space, they may be

encased by the Exhibitor on all four sides to a height of 2.5m. The casing must be self-supporting and may not be fastened to the column. Only the face of casings (not column) which fall within the allocated space may be used for display of photographs or other pictorial matter.

The cutting of channels in floors is strictly prohibited. All material used in the construction of the stand must be flameproof. All stand construction and materials used must comply with DWTC regulations.

Contractor Access During Build-up and Tear-down: The procedure detailed below has been introduced by DWTC Protocol and Security department as required by the Dubai Naturalisation and Residency Department. For smooth build-up and tear-down access, please ensure that all your contractors follow this procedure: Local Contractors (UAE based) All contractor staff must report to the cashier’s cabin at the Za’abeel service yard to avail of a temporary contractor badge in exchange of a valid proof of identity which can be either a UAE labour card or a UAE national ID card or a UAE driving licence or a UAE government organisation ID card. This proof of identity will be kept at the cashier’s cabin at the Za’abeel service yard until the contractor badge is returned. As of 1 September 2011, each of these contractor badges will be charged AED 20.00 and is valid for a day (from 00:01 to 24:00). A fee of AED 250.00 will be payable at the cashier’s cabin at the Za’abeel service yard for any lost contractor badge. International Contractors (non UAE based) All contractor staff must report to either the cashier’s cabin at the Za’abeel service yard or at Al Wasl reception to avail of a temporary contractor badge in exchange of a passport copy. The badge will be valid for a maximum of 15 days. AED 200.00 will be charged per badge; these AED 200.00 represent an entrance fee of AED100.00 and a refundable deposit of AED100.00. The refundable deposit can be claimed upon returning the badge within 15 days from the date of payment. In the event the badge is not returned at the cashier’s cabin at the Za’abeel service yard or at Al Wasl reception, the deposit will not be refunded. SEE – DWTC CONTRACTOR BADGE POLICY

PLEASE NOTE: If you are intending to include the following as part of your stand design, further details may be required: a. Erecting a Multi-Storey Stand. Full structural calculations are required. b. Provision for a closely seated audience on the floor, on a platform or on tiered grandstand. c. Any part of the stand exceeds 4m in height above the floor of the Centre. d. The travel distance from any part of the stand to an open side or exit or to a gangway is greater than 10m. e. Install heavy audio-visual equipment, banners, lighting truss on any part of the stand. f. Suspend equipment from the roof structure of the halls.

19

When submitting stand designs for approval please complete the DWTC Exhibition Stand Structure form located at the back of this manual and return together. If your stand fits into any of the above criteria it is essential that stand plans are submitted by the deadline as the DWTC may require further information before approval is given. Please note, no work is to commence in the halls until approval of the plans has been given in writing. Please find attached the form for rigging, installing trusses, or suspension.

SPONSORSHIP OPPORTUNITIES

Please see FORM at the back of the manual for all sponsorship opportunities available.

STORAGE

For safety reasons, empty packaging must be removed from the DWTC site. Storage is prohibited. Any packaging found on site may be destroyed. Any packages or objects left on the Convention Centre site after clear-up will be destroyed. The Organiser & DWTC bears no responsibility whatever in the event of loss or destruction of such items. Exhibitors are to arrange with Agility Fairs and Events Freight Services for packing materials, empty carton boxes and wooden crates to be carried away for disposal or storage before the exhibition opens. They can be contacted to provide storage using the following details (there is a charge for this service). DJG EXHIBITION FREIGHT SERVICES LTD Unit 34, Grace Business Centre 23 Willow Lane, Willow Lane Industrial Estate Mitcham, Surrey CR4 4TQ Tel: +44 (0) 208 646 4200 Fax: +44 (0) 208 646 6090 Email: [email protected] Contact: Mr Dave Gardner TELECOMMUNICATIONS & DATA SERVICES

The following company has been appointed contractor for telecommunications:

Dubai World Trade Centre – Customer Contact Centre Tel: +971 4 308 6333 Fax: +971 4 318 8741 Email: [email protected] The DWTC Telecommunications & Data Services Order Forms can be found at the back of this manual. TEMPORARY STAFF

The following company has been appointed contractor for temporary staff:

Contact: Yolla Shoucair HOSTEX FZC PO BOX 33425 DUBAI UAE

Tel: +971 (0) 50 6455652 Fax: + 971 (0) 4 2827380 Email: [email protected] The order form can be found at the back of this manual.

20

VENUE ADDRESS Zaabeel Hall 1 Dubai Int’l Convention & Exhibition Centre PO Box 9292 Dubai United Arab Emirates Tel: +971 4 3321 000 Fax: +971 4 3318 299 Internet: http://www.dwtc.com VISA If you require a letter of invitation to gain your visa for entry into Dubai please complete and return the visa form at the back of the manual.

Your hotel should be able to arrange a visa on your behalf for a fee.

WATER SUPPLY Please see GES Order Form at the back of the manual for water supply. GES Event Services Customer Call Centre Tel:+ 971 4 885 9336 Sunday - Thursday Fax:+971 4 885 9337 UK: +44 2476 380185 Email: [email protected] UAE: +971 2 4064458

RISK ASSESSMENT

Email: [email protected]

PLEASE USE BLOCK CAPITALS Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. …………………………………………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address …………….…………………………………………………………………………….…

Task Hazard Who’s at risk:

Exhibitor, contractor, visitor, employees etc.

Risk Level x Severity (�)

Likelihood x Severity (�)

Precautions/cautions measures that are required: (include current/existing control measures).

V High High Medium Low






Risk Assessment undertaken by: ……………………………………. ……………………………………. Signature

Task Hazard Who’s at risk: Exhibitor, contractor, visitor, employees etc.




















RISK ASSESSMENT SAMPLE

EMAIL: [email protected]

PLEASE USE BLOCK CAPITALS Name of Company ………………………………………………………………………………………... Address …………………………………………………………………………………………………….. Postcode …………………………………. Town ……………………….. Country …………………… Telephone No. …………………………………….. Fax. No. …………………………………………. Stand Contact ……………………………………………….. Stand No. ………………………………. Email Address …………….…………………………………………………………………………….…

Task Hazard Who’s at risk:

Exhibitor, contractor, visitor, employees etc.




Date to implement control measure (if already in place, write ‘Current’).

Unloading of Packaging

Trips over discarded packaging.

E,C, all others. V High High Medium Low


Remove all packaging as it’s produced.

On-site

Working at Height Materials and tools dropped on the people below.

All people in the vicinity.



Ensure other people stay away from the area and provide personal protective equipment for staff at risk (hard hats).

On-site

Continue listing tasks and hazards – but remember that they should only be the most significant areas of risk that will be present on-site. Divide the risk

Risk Assessment undertaken by: ……………………………………. ……………………………………. Signature

EXHIBITOR METHOD STATEMENT Please note that this simplified form may be inadequate for the larger, complex stands and exhibitors should therefore submit their own version.

Stand No:

Company Name:

Responsible Person:

Stand details & location:

Access:

Erection & timetable:

Stability:

Lifting:

Scaffolding:

COSHH:

Environment:

Services:

Safety features:

Exhibits:

Please complete and return this form to:

Email; [email protected]

EXHIBITOR METHOD STATEMENT (EXPLANATION) Please note that this simplified form may be inadequate for the larger, complex stands and exhibitors should therefore submit their own version. DO NOT PHOTOCOPY THIS FORM Responsible Person: (The employee who will be responsible for the construction and breakdown of your stand):

Mr …….. is in charge on-site, and can be contacted on (mobile) in an emergency out of hours.

Stand Details & Location:

(The loadings, dimensions, locations, unusual stand features): To be erected in Hall …. On Stand …. Surface total ….. Upper deck sqm structural for a design load of ….kg/sqm

Access: (Details of the entry point into the halls and the route to the final position): there will be no abnormal deliveries – the estimated number of vehicles on site will be …….

Erection and Timetable:

(The sequence and schedule in which all the stand elements will be built, including alignment, electrical connection etc.) We will erect the stand in two teams – one team for the upper deck and one team for the back wall, partition walls, display etc., (forklift trucks see lifting); The estimated number of hours to erect the stand is 36 which will fit in with the Organisers timetable; there will be no late working for this exhibition; the number of personnel needed (within the time allowed) to safely complete the stand is ………

Stability (Methods of ensuring adequate structural support of any stand element requires cross bracing, with calculations and inspection certificates from an independent structural engineer): Stability will be ensured at all times. Procedures as follows; upper deck structure consists of pillars and beams (heavy duty steel beams of square section 20 x 20cm consisting of IPB 200 steel). Steps of erection – First frame assembled on floor, truck lifted into the vertical, held by temporary props. Second frame will likewise truck lifted to vertical, and connected to first frame using beams. Props will then be removed as this rectangular structure can stand by itself. It will be positioned and aligned as appropriate. Any pillars and beams will then be connected to the basic structure one after the other (in sequence) until the upper deck is completed. Wooden beams will be inserted into the steel beams to provide support for the platform floor boards (screwed to wooden beams). Stairs will be assembled and attached to upper deck. Before proceeding to other work on the upper deck the balustrades/railings will be fitted.

Lifting: (Outline the equipment that will be used, their capacities, weight, locations and floor loadings. Check the operative’s current licence or Certificate or Competence; check machine’s inspection certificate or maintenance record): Forklift truck required fro erection – 2 tonnes lifting capacity to be sourced by the appointed lifting company and provided locally.

Scaffolding: Include details of temporary and mobile scaffold, access towers and other work at height which you intend to carry out): a 3m mobile scaffold tower will be sourced locally, with all safeguards properly employed on site. Operatives will be trained and experienced in scaffolding systems.

COSH: (Any proposed use of hazardous and toxic substances must be advised to the Organisers and venue. Outline the protection provided for employees and workers on adjacent stands): There will be no hazardous or toxic substances used on site.

Environment: (Consider any abnormal noise that maybe present, or work which may create dust or fumes. What ventilation and other control measures will be provided?): No abnormal noise, dust or fumes will be present. Current hall ventilation is adequate.

Services: (Note where electrical work will be carried out, welding, gases, compressed air, water or waste services will be brought onto site): Electrical work will be carried out by the appointed contractors. There will be no welding, gases, compressed air, water or waste.

Safety features: (Identify the safety equipment and precautions that you will be providing on site, including protective measure that you will be implementing for all of the above, and areas of risk as highlighted by your Risk Assessment): Hard hats will be supplied to all staff in the vicinity of overhead work.

Exhibits (Provide the organisers with any/all details which may present a risk to the public and/or the operator. How will this exhibit be delivered onto your stand? What machine guarding or other special requirements are there? What hazardous waste will be produced?); The ……… machine will be roped off and strong transparent guards used as details in our Risk Assessment. It will be delivered onto the stand by the appointed lifting company. The waste will be collected after the show shuts each day and be removed safely by …………. Ltd. Access for this company will be arranged with the organisers prior to the show by ………….

Carpet Order Form

Page 1 of 3

The cost of supplying carpet to the stand is covered by the Shell Scheme space rental charges. The colour of carpet will be that chosen by the Organiser. Please indicate below if you wish to order a different coloured / different quality carpet; or for Space Only stands, please indicate your preferred carpet.

EXHIBITION GRADE CARPET (2MM THICK)

Brown 4861

Red 4964

Beige 4963

Green 4966

Black 4961

Blue 4959

Grey 4896

Black & Grey Mix 4898

COST: US$10 / DHS 36.70 / SQUARE METRE

PLEASE CONFIRM YOUR STAND SIZE ____M X ____M TOTAL COST

HIGHER GRADE CARPET (4MM THICK)

DL179 (BLACK)

DL166 (DARK GREEN)

DL 157 (DARK BLUE)

DL 128 (RED)

DL 114 (BROWN)

DL 112 (CREAM)

COST: US$25.00 / DHS 91.75 / SQUARE METRE

PLEASE CONFIRM YOUR STAND SIZE ____M X ____M TOTAL COST

Please retain a copy and return to the postal address, email or fax number on the right. Complete the information in BLOCK CAPITALS. Please see checklist for deadlines.

PLEASE RETURN FORM TO: Global Experience Specialists (GES) Exhibition Services LLC, PO Box 282786, Dubai

Email: [email protected] Fax: +9714 885 9337 Tel: +971 2 406 4458 DEADLINE DATE: 21

st March 2014

No orders will be received after the deadline date

Stand No. Company

Invoice Address

Telephone Fax

Email

mailto:[email protected]

Carpet Order Form

Page 2 of 3

GRAND TOTAL

TERMS AND CONDITIONS 1. All orders must be paid in full in advance: carpet will not be supplied until payment has been received 2. Rates include supply and fit of carpet and protective polythene 3. All orders are subject to availability and we are unable to guarantee any orders received after the deadline date 4. Orders received after the deadline date will incur a 20% surcharge 5. GES is not responsible in any case where the exhibition floor and / or raised platform is not level 6. No onsite orders can be accepted

CANCELLATION POLICY Cancellation of order: Prior to the specified deadline date: no charge After the deadline date: 50% cancellation charge

5 days or less before show build: 100% cancellation charge

A 20% SURCHARGE IS APPLICABLE ON ORDERS RECEIVED AFTER THE DEADLINE DATE

SIGNATURE NAME

POSITION DATE

OTHER ADDITIONAL REQUIREMENTS

CODE ITEM STAND SIZE (sqm)

UNIT PRICE / SQM TOTAL ( ) US$ DHS

PL101 PLATFORM – 10mm height (with skirting) 30.00 110.00

PD20 Under Carpet Padding – 6mm thick 44.00 12.00

GRASS CARPET – 6mm thick (green colour) 15.00 55.00

LAMINATE FLOORING UPON REQUEST

VINYL FLOORING UPON REQUEST

TOTAL COST

Carpet Order Form

Page 3 of 3

GLOBAL EXPERIENCE SPECIALISTS (GES) PAYMENT FORM

Should you wish to pay by credit card please complete this form with your payment details and submit along with your order / upon receipt of invoice to GES on the designated show email address on the order forms.

Company Name Stand No.

Exhibition Cardholder’s Name

Card No. Card Type

Expiry Date Security Code

Details of Payment / Invoice No.

Amount Please note credit card payments will be initiated by our UK office and will be made in Sterling

Authorized By Signature

Should you wish to make payment by bank transfer please use the GES bank details below. Please note payments can be made in US Dollars, Emirati Dirham or British Sterling – see specific IBAN numbers. Bank Account Name: Melville Middle East Exhibition Services LLC Bank: Abu Dhabi Commercial Bank Branch: Mall of the Emirates Swift Code: ADCBAEAA IBAN US Dollars: AE090030010066767195001 IBAN Emirati Dirham: AE270030010066767126001 IBAN British Sterling: AE740030010066767350001 Please send a copy of the bank transfer confirmation / remittance to designated show email address once the transfer has been made so that we can further check on your payment with our Accounts team.

Furniture List & Order Form (Shell & Space Only Stands)

Page 1 of 4

Please read our Terms and Conditions on the last page * Melville Middle East Exhibition Services LCC is trading as Global Experience Specialists (GES)




st March 2014


CHAIRS

CODE ITEM DIMENSIONS PRICE (US$)

PRICE (AED)

QUANTITY TOTAL

( )

MC11 CHAIR – HOSPITALITY, BLACK FABRIC D440 X W400 X H830 X SH460 41.00 150.00

MC12 CHAIR – ISO, BLACK FABRIC D550 X W530 X H820 X SH450 35.00 128.00

MC12a CHAIR – ISO, RED FABRIC D550 X W530 X H820 X SH450 30.00 110.00

UC12 CHAIR – ISO, GREY FABRIC D550 X W530 X H820 X SH450 30.00 110.00

MC13 CHAIR – HI LITE, BLACK / BEECH D450 X W440 X H830 X SH460 48.00 176.00

MC14 CHAIR – FOLDING, BLACK PLASTIC D380 X W400 X H800 X SH450 30.00 110.00

MC14a CHAIR – FOLDING, WHITE PLASTIC D380 X W400 X H800 X SH450 30.00 110.00

MC15 CHAIR – FOLDING, BLACK PLASTIC D510 X W490 X H775 X SH470 33.00 121.00

MC16 CHAIR – WOODEN, BLACK D410 X W410 X H880 X SH460 43.00 158.00

MC16a CHAIR – WOODEN, BEECH D410 X W410 X H880 X SH460 43.00 158.00

UC17 CHAIR – COFFEE, WHITE PLASTIC D550 X W470 X H820 X SH430 50.00 184.00

UC20 CHAIR – DINING, WHITE FABRIC D510 X W480 X H960 X SH480 43.00 158.00

MC21 CHAIR – BASIC OFFICE, BLACK FABRIC D600 X W470 H1040 X SH600 57.00 209.00

MC21a CHAIR – BASIC OFFICE, GREY FABRIC D600 X W470 H1040 X SH600 57.00 209.00

MC22 CHAIR – DIRECTOR, BLACK FABRIC D530 X W500 X H1200 X SH530 57.00 209.00

MC23 CHAIR – EXECUTIVE, BLACK LEATHER D650 X W590 X H1100 X SH550 102.00 374.00

UC31 CHAIR – PILOT, BLACK LEATHER D660 X W730 X H780 X SH460 72.00 264.00

UC31a CHAIR – PILOT, RED LEATHER D660 X W730 X H780 X SH460 72.00 264.00

Stand No. Company

Invoice Address

Telephone Fax

Email

Contact Name Signature



Page 2 of 4


UC34 CHAIR – BUCKET, BLACK D750 X W750 X H700 X SH380 77.00 283.00

UC34a CHAIR – BUCKET, WHITE D750 X W750 X H700 X SH380 82.00 301.00

UC34b CHAIR – BUCKET, RED D750 X W750 X H700 X SH380 77.00 283.00

UC35 CHAIR – GYRO, BLACK D750 X W750 X H700 X SH380 77.00 283.00

UC35a CHAIR – GYRO, RED D750 X W750 X H700 X SH380 77.00 283.00

LOUNGE CHAIRS & SOFAS

CODE ITEM DIMENSIONS PRICE (USD)

PRICE (AED)

QUANTITY TOTAL ( )

UC36 CHAIR – LOUNGE, BLACK LEATHER D550 X W590 X H820 X SH450 101.00 371.00

UC36a CHAIR – LOUNGE, WHITE LEATHER D550 X W590 X H820 X SH450 101.00 371.00

UC36b CHAIR – LOUNGE, RED LEATHER D550 X W590 X H820 X SH450 101.00 371.00

UC38 CHAIR – LOUNGE, BLACK LEATHER D750 X W750 X H700 X SH380 96.00 352.00

MC39 CHAIR – LOUNGE, GREY FABRIC D650 X W600 X H700 X SH430 74.00 272.00

UC51 SOFA – SINGLE SEAT, BLACK LEATHER D850 X W930 X H800 X SH450 172.00 631.00

UC52 SOFA – SINGLE SEAT, BLACK LEATHER D800 X W880 X H720 X SH450 172.00 631.00

UC61 SOFA – DOUBLE SEAT, BLACK LEATHER D850 X W1410 X H800 X SH450 252.00 925.00

UC62 SOFA – DOUBLE SEAT, BLACK LEATHER D800 X W1400 X H720 X SH450 252.00 925.00

BAR STOOLS & HIGH TABLES


PRICE (AED)

QUANTITY TOTAL ( )

MC81 BAR STOOL – BLACK LEATHER Dia.320 X W400 X H800 X SH800 52.00 191.00

MC82 BAR STOOL - WHITE D400 X W400 X H900 X SH800 57.00 209.00

MC83 BAR STOOL – MODERN, RED D380 X W380 X H950 X SH750 52.00 191.00

UC84 BAR STOOL – DIRECTOR, BLACK D400 X W450 X H910 X SH770 74.00 272.00

UC86 BAR STOOL - ALUMINIUM D520 X W420 X H968 X SH795 47.00 172.00

MC87 BAR STOOL – HI LITE, BLACK D570 X W560 X H1040 X SH700 41.00 150.00

MC88 BAR STOOL – SIENA, BLACK D380 X W360 X H1050 X SH650 41.00 150.00

MC88a BAR STOOL – SIENA, BEECH D380 X W360 X H1050 X SH650 41.00 150.00

MT11 POSEUR TABLE – SIENA, BLACK Dia 600 x H1100 70.00 257.00

MT11a POSEUR TABLE – SIENA, BEECH Dia 600 x H1100 70.00 257.00

MT11b POSEUR TABLE – SIENA, GREY Dia 600 x H1100 70.00 257.00

MEETING & COFFEE TABLES


PRICE (AED)

QUANTITY TOTAL ( )

MT15 MEETING TABLE – ADJUSTABLE, BLACK Dia750 x H730 - 1100 62.00 228.00

UT15 MEETING TABLE – ADJUSTABLE, WHITE Dia750 x H730 - 1100 62.00 228.00


Page 3 of 4


MT21 MEETING TABLE – ARCH, BLACK Dia750 X H730 62.00 228.00

MT21a MEETING TABLE – ARCH, BEECH Dia750 X H730 62.00 228.00

MT22 MEETING TABLE – MILO, BLACK L750 X B750 X H720 74.00 272.00

MT22a MEETING TABLE – MILO, BEECH L750 X B750 X H720 74.00 272.00

MT23 MEETING TABLE - RECT. WHITE L1200 X B800 X H725 68.00 250.00

MT31 MEETING TABLE – GLASS TOP Dia.700 X H720 63.00 231.00

MT41 COFFEE TABLE - ROUND GLASS TOP Dia.450 X H500 58.00 213.00

MT51 COFFEE TABLE – SQUARE GLASS TOP L600 X B600 X H450 74.00 272.00

MT61 COFFEE TABLE – RECT. GLASS TOP L1000 X B595 X H450 97.00 356.00

MT71 COFFEE TABLE – GREY FABRIC L600 X B600 X H400 69.00 253.00

COUNTERS & DISPLAY UNITS


PRICE (AED)

QUANTITY TOTAL ( )

MD11 LOCKABLE CABINET - WHITE D500 X W1000 X H900 85.00 312.00

MD21 RECEPTION COUNTER - BLACK D600 X W1000 X H1130 142.00 521.00

MD21a RECEPTION COUNTER - WHITE D600 X W1000 X H1130 142.00 521.00

MD31 SHOWCASE – TALL BOY, GREY D500 X W500 X H1970 267.00 980.00

MD32 SHOWCASE – CENTER, GREY D500 X W1000 X H1970 337.00 1,237.00

MD33 SHOWCASE – LOW COUNTER, GREY D500 X W1200 X H900 197.00 723.00

MD41 SHELVING RACK – 5-TIER, GREY D300 X W800 X H1500 162.00 595.00

MD51 DISPLAY PLINTH – SMALL, WHITE D500 X W500 X H250 58.00 213.00

MD52 DISPLAY PLINTH – MEDIUM, WHITE D500 X W500 X H500 69.00 253.00

APPLIANCES & ACCESSORIES


PRICE (AED)

QUANTITY TOTAL ( )

MA10 WASTE BASKET - BLACK 280 X 210 X H300 11.00 40.00

MA10a WASTE BASKET - GREY Dia.280 X H300 11.00 40.00

MA21a FRIDGE - BAR D490 X W440 X H550 102.00 374.00

MA21b FRIDGE - SMALL D540 X W480 X H850 118.00 433.00

MA21c FRIDGE – TALL, DOUBLE DOOR D580 X W550 X H1540 197.00 723.00

XA31 CARRIER BAG HOLDER Dia 458 X H1240 47.00 172.00

XA32 GARMENT RAIL - BLACK D500 X W1530 X H1300 69.00 253.00

XA41 TENSION BARRIER STAND – BLACK BELT BASE Dia.350 X H1010 63.00 231.00

XA51 LITERATURE RACK – CLEAR, GREY D350 X W270 X H1550 78.00 286.00

XA81 MIRROR – FREE STANDING D440 X W300 X H1500 57.00 209.00


Page 4 of 4


TOTAL AMOUNT ( )

TERMS AND CONDITIONS 1. All orders must be paid in full in advance: furniture will not be delivered to your stand until payment has been received 2. Rates are on a rental basis for the duration of the exhibition 3. Orders received after the deadline date will incur a 20% surcharge and will only be processed onsite 4. Orders are subject to availability 5. GES will do all possible to accommodate all orders, but at our sole discretion, reserve the right to substitute items that may be unavailable

to those of a similar specification, quality and performance 6. All dimensions are provided in millimeters and are approximate only 7. It is the Exhibitor’s responsibility to keep hire items in good condition during the continuance of hire. In the event of any item being

damaged or lost through any cause whatsoever, the hirer agrees to pay GES the full value of such items in addition to the original hire charge

8. Price quotations can be provided for items no on the list: please contact us with any enquiries 9. All orders received after the 21

st March 2014 will be considered as an onsite order and will only be accepted and process during the

buildup day at our designated onsite office. 10. All onsite orders will be subject to availability and onsite charges.

CANCELLATION POLICY Cancellation of order: Prior to show build date: no charge Onsite: 100% cancellation charge


SIGNATURE NAME

POSITION DATE





Card No. Card Type





Should you wish to make payment by bank transfer please use the GES bank details below. Please note payments can be made in US Dollars, Emirati Dirham or British Sterling – see specific IBAN numbers.

Bank Account Name: Melville Middle East Exhibition Services LLC Bank: Abu Dhabi Commercial Bank Branch: Mall of the Emirates Swift Code: ADCBAEAA IBAN US Dollars: AE090030010066767195001 IBAN Emirati Dirham: AE270030010066767126001 IBAN British Sterling: AE740030010066767350001 Please send a copy of the bank transfer confirmation / remittance to designated show email address once the transfer has been made so that we can further check on your payment with our Accounts team.

Stand Graphics Order Form (Shell Scheme Stands)

Page 1 of 2 * Melville Middle East Exhibition Services LCC is trading as Global Experience Specialists (GES)



Email: [email protected] Fax: +9714 885 9337 Tel: +971 2 406 4458 DEADLINE DATE: 16th March 2014 No orders will be received after the deadline date

Stand No. Company

Invoice Address

Telephone Fax

Email


LOGO IN FASCIA

Size: H22cm x W75cm

INDIVIDUAL PANEL GRAPHICS

Visual Size per Panel: H240cm x W96cm

SEAMLESS WALL GRAPHICS Size: H250cm x Stand Width

SEAMLESS FASCIA

Size: H30cm x Stand Width


Stand Graphics Order Form (Shell Scheme Stands)


GRAND TOTAL

TERMS AND CONDITIONS

1. Artwork in high resolution format is required upon confirmation of order 2. The client is to provide the exact dimensions on the wall panels of design requirements 3. Prices include printing, installation and removal of graphics after the show 4. 100% payment should be received 2 weeks before the show date; graphics will not be printed / supplied until payment has been received 5. GES will do all possible to accommodate all enquiries, but orders received less than 15 days prior to the first day of build-up will only be

subject to approval by GES

SIGNATURE NAME

POSITION DATE

MAIN GRAPHIC SOLUTIONS

DESCRIPTION COST

UNIT QTY SUBTOTAL ( ) US$ AED

1. 1. Logo in Fascia (H22cm x W75cm) 50.00 183.50 Per logo

2. Seamless Fascia (H22cm x Stand Width) 90.00 330.30 Per SQM

3. Seamless Wall Graphics (H250cm x Stand Width) 90.00 330.30 Per SQM

4. Individual Panel Graphics (H240cm x W96cm x no. panels) 90.00 330.30 Per SQM

TOTAL COST

OTHER GRAPHIC SOLUTIONS

DESCRIPTION COST

UNIT QTY SUBTOTAL ( ) US$ AED

2. 1. Roll-up Banner (W85cm x H200cm) 135.00 495.45 Each

2. Pop-up Banner (2, 3, 4 or 5 Panel, Curved or Straight) *Starting from

Each 1225.00 4495.75

3. Foamboard Posters (size as per Exhibitor requirement) 90.00 330.30 Per SQM

*The price for Pop-up banners is dependent on the size of the banner and start from the price indicated

TOTAL COST

Electrical Order Form (Shell Scheme Only)


Please read the Terms and Conditions on the following page

Stand No. Company

Invoice Address

Telephone Fax

Email





st March 2014


The cost of providing single phase mains supply and connection, including current consumed to shell stands is covered by the Shell Scheme space rental charges. NB: 1 x power socket and 3 x 35W Metal Halide spotlights per 9sqm are supplied with the Shell Scheme.

Please indicate below any EXTRA electrical requirements:

QUANTITY CODE ITEM UNIT PRICE

TOTAL ( ) DHS US$

E010 35W Metal Halide Spot Light 194.00 55.00

E020 4 Ft. Fluorescent 194.00 55.00

E030 Electrical Socket (3 Pin – UK standard) - single 194.00 55.00

E040 300W Short Arm Flood Light 501.00 137.00

EC1 Extension Cord 58.00 16.00

MPA1 Multi Pin Plug Adaptor 39.00 11.00

Additional Power: Exhibitors who require additional power should order this using the ‘Space Only’ Electrical Order Form

Water & Waste (subject to stand position and venue approval)

Upon request

Should you require any extra electrical requirements not mentioned above please contact us directly to see if we can accommodate your request

TOTAL COST:

PLEASE NOTE THE FOLLOWING INFORMATION BEFORE COMPLETING YOUR ORDER

Spotlight locations are determined by the supporting ceiling grid set up Anything above 500W from a single socket will require an additional mains power supply (e.g. coffee machines, kettles, etc). If unsure

please feel free to contact us Your mains power supply will be placed at the discretion of GES unless otherwise indicated on the following grid plan Any socket / other relocations granted will incur a surcharge of US$20 per relocation




PLEASE COMPLETE THE FOLLOWING GRID PLAN TO INDICATE THE PREFERRED LOCATION OF YOUR MAINS SUPPLY / ELECTRICAL REQUIREMENT(S)

FRONT OF STAND (Please indicate dimensions)

TERMS AND CONDITIONS 1. All confirmed orders will be process and an invoice will be sent within 3-5 working days. 2. Please contact GES if invoice has not been received after 5 working days from date of order. 3. Orders should be accompanied by a completed grid plan 4. Any onsite relocations (if possible) will incur a $20 surcharge per relocation 5. All orders must be paid in full in advance; power / electrical requirements will not be supplied until payment is received 6. Orders received after the deadline date will incur a 20% surcharge 7. Rates are on a rental basis for the duration of the exhibition 8. Exhibitors will be held responsible for any loss or damage of parts 9. A 30% increase in rental charges will be applied should there be any extension to the actual dates of the exhibition 10. 24 hour supply price is dependent upon current / volume requirement plus an additional 30%

11. Water and waste is subject to stand position and venue approval 12. All orders received after the 21

st March 2014 will be considered as an onsite order and will only be accepted and process during the

buildup day at our designated onsite office. All onsite orders will be subject to availability and onsite charges.

CANCELLATION POLICY Cancellation of order: Prior to the specified deadline date: no charge After the deadline date: 50% cancellation charge

On or after the first day of tenancy / build up: 100% cancellation charge


SIGNATURE NAME

POSITION DATE







Card No. Card Type





Should you wish to make payment by bank transfer please use the GES bank details below. Please note payments can be made in US Dollars, Emirati Dirham or British Sterling – see specific IBAN numbers. Bank Account Name: Melville Middle East Exhibition Services LLC Bank: Abu Dhabi Commercial Bank Branch: Mall of the Emirates Swift Code: ADCBAEAA IBAN US Dollars: AE090030010066767195001 IBAN Emirati Dirham: AE270030010066767126001 IBAN British Sterling: AE740030010066767350001

Please send a copy of the bank transfer confirmation / remittance to designated show email address once the transfer has been made so that we can further check on your payment with our Accounts team.

Shell Scheme Extras & Stand Fittings Order Form (Shell Scheme Stands)

Page 1 of 3 * Melville Middle East Exhibition Service LCC is trading as Global Experience Specialists (GES)

Please read the Terms and Conditions on the following page


PLEASE RETURN FORM TO:

Global Experience Specialists (GES) Exhibition Services LLC,

PO Box 282786, Dubai


st March 2014


Stand No. Company

Invoice Address

Telephone Fax

Email


CODE QTY ITEM DESCRIPTION UNIT COST TOTAL

US$ DHS ( )

SA STORAGE AREA in the corner of your shell scheme, using 1 x wall panel (2.5mH x 1mW), and 1 x lockable door

189.00

695.00

WP Additional WALL PANEL 2.5mH x 1mW (e.g. to increase size of store) 72.00

263.00

EWD LOCKABLE DOOR SECTION 2.5mH x 1mW, with key 122.00 448.00

FD FOLDING DOOR 2.5mH x 1mW, with key 122.00 448.00

EWC Black CHANGING ROOM CURTAIN 2.5mH x 1Mw 87.00

317.00

FS White melamine FLAT SHELF 1mW x 300mmD (with bracket) 40.00

147.00

SS White melamine SLOPING SHELF 1mW x 300mmD (with bracket) 49.00

178.00

CS White CORNER SHELF 1m x 1m 1.4m, across set in corner of shell scheme 67.00 243.00

GHR GARMENT HANGING RAIL 1mW x 300mmD, on brackets attached to the panel 40.00

147.00

SHK S – Hooks (per pack of 10 hooks) 3.00 10.00

SRP WOODEN PLATFORM 100mmH, laid to floor, white painted skirting, (does not include carpet)

Price per m2 upon

request

SLATW SLAT WALLING – 1m wide x 2.4m high panel (does not include hooks) Upon request

Should you require anything not mentioned on the above list please contact us and we will do all we can to accommodate your request.

TOTAL COST




TERMS AND CONDITIONS 1. All confirmed orders will be process and invoice will be send within 3-5 working days 2. Please contact GES if invoice has not been received after 5 working days from date of order 3. All orders must be paid in full in advance 4. Rates are on a rental basis for the duration of the exhibition 5. Orders received after the deadline date will incur a 20% surcharge and will only be processed onsite 6. GES will do all possible to accommodate all orders, but at our sole discretion, reserve the right to substitute items that may

be unavailable to those of a similar specification, quality and performance 7. It is the Exhibitor’s responsibility to keep hire items in good condition during the continuance of hire. In the event of any

item being damaged or lost through any cause whatsoever, the hirer agrees to pay GES the full value of such items in addition to the original hire charge

8. Any ‘Upon Request’ items cannot be ordered through the online Exhibitor Manual or GES Online Ordering system and should be ordered via email to the above address.

9. All orders received after the 21st

March 2014 will be considered as an onsite order and will only be accepted and process during the buildup day at our designated onsite office. All onsite orders will be subject to availability and onsite charges.

CANCELLATION POLICY Cancellation of order: Prior to show build date: no charge

Onsite: 100% cancellation charge


SIGNATURE NAME

POSITION DATE







Card No. Card Type





Should you wish to make payment by bank transfer please use the GES bank details below. Please note payments can be made in US Dollars, Emirati Dirham or British Stirling – see specific IBAN numbers.

Bank Account Name: Melville Middle East Exhibition Services LLC Bank: Abu Dhabi Commercial Bank Branch: Mall of the Emirates Swift Code: ADCBAEAA IBAN US Dollars: AE090030010066767195001 IBAN Emirati Dirham: AE270030010066767126001 IBAN British Sterling: AE740030010066767350001 Please send a copy of the bank transfer confirmation / remittance to designated show email address once the transfer has been made so that we can further check on your payment with our Accounts team.

UTILITIES ORDER FORM – SPACE ONLY STANDS

Page 1 of 3

Please note that the venue, DWTC, has set new rules and regulations for mains power supply. If power is required for stand construction during the buildup days, this should be ordered separately on the below. Power from the venue wall sockets will not be available.

Build Up Power Supply (Stand construction) – to be ordered additionally if you require any power during the build up days.

Show Electrical Requirements – to be ordered for stand power supply from show opening to closing



Email: [email protected] Fax: +9714 885 9337 Tel: +971 2 406 4458 DEADLINE DATE: 10th March 2014 No orders will be received after the deadline date

Stand No. Company / Exhibitor

Company Address

Billing Address

Telephone Fax

Email

ITEM DESCRIPTION More than 20 days prior Less than 20 days prior QTY TOTAL ( )

USD AED USD AED USD AED

ELECTRICAL

15 Amps single phase main 134.00 490.00 202.00 740.00

30 Amps single phase main 248.00 910.00 374.00 1,370.00

15 Amps three phase main 398.00 1,460.00 597.00 2,190.00

30 Amps three phase main 668.00 2,450.00 1,003.00 3,680.00



ELECTRICAL

15 Amps single phase main 268.00 980.00 401.00 1,470.00

30 Amps single phase main 496.00 1,820.00 744.00 2,730.00

15 Amps three phase main 796.00 2,920.00 1,194.00 4,380.00

30 Amps three phase main 1,336.00 4,900.00 2,003.00 7,350.00

60 Amps three phase 2,259.00 8,290.00 3,390.00 12,440.00

100 Amps three phase main 4,202.00 15,420.00 6,303.00 23,130.00

Single phase distribution

board 223.00 819.00 277.00 1,018.00

3 Phase 60 Amps distribution

board 444.00 1,635.00 546.00 2,009.00

24 Hour supply +30% +30% +30% +30%

Ceiling cable Upon request Upon request



Page 2 of 3

Instructions

1. Each square on the grid can denote 1m2 or ¼ m2 etc (please indicate)

2. Please indicate the location of your mains power cable with a X

3. Please also indicate preferred locations of any other power / utility requirements with clear labeling

Please complete the following grid plan to indicate the location of your mains / utility supply STAND ORIENTATION GRID

Neighbouring Stand Number

Neighbouring Stand N

umber

▲

Nei

ghbo

urin

g S

tand

Num

ber

◄ ►

▼


PLEASE SPECIFY THE FOLLOWING:

Position of the ordered utilities:

Stand on left side:

Stand on right side:

Stand at rear:



WATER & DRAINAGE

Water and waste (3m pipe) 1,464.00 5,370.00 2,197.00 8,060.00

Water & Waste partial filing 731.00 2,680.00 1,096.00 4,020.00

AIR FLOW - LITRE/PM

50-100 ( 6 Bars ) 1,499.00 5,500.00 8,250.00 8,250.00

100-300 ( 8 Bars ) 1,763.00 6,470.00 9,710.00 9,710.00

300-500 ( 10 Bars ) 2,123.00 7,790.00 11,690.00 11,690.00

500-750 ( 10 Bars ) 2,371.00 8,700.00 13,060.00 13,060.00

Additional (split) connection +50% of connection ordered

TOTAL COST


Page 3 of 3

TERMS AND CONDITIONS

1. ORDERS SHOULD BE ACCOMPANIED BY A COMPLETED GRID PLAN. 2. ANY ONSITE RELOCATIONS WILL INCUR EXTRA CHARGE. ANY AMENDMENTS WILL NEED TO BE REQUESTED AND PAID

FOR AT OUR ONSITE SERVICE DESK 3. ALL ORDERS MUST BE PAID IN FULL IN ADVANCE. POWER / UTILITY REQUIREMENTS WILL NOT BE SUPPLIED IF

PAYMENT IS NOT RECEIVED 4. ORDERS RECEIVED AFTER THE DEADLINE DATE WILL BE SUBJECT TO ABAILABILITY AND WILL INCUR SURCHARGE. 5. EXHIBITORS WILL BE HELD RESPONSIBLE FOR ANY LOSS OR DAMAGES OF PARTS 6. RATES QUOTED ARE ON A RENTAL BASIS FOR THE DURATION OF THE EXHIBITION 7. A 30% INCREASE WILL BE ADDED TO THE TOTAL CHARGES IN CASE FOR ANY EXTENSION TO THE ACTUAL DAYS OF THE

EVENT

8. 24-HOUR SUPPLY PRICE IS DEPENDENT ON THE CURRENT / VOLUME REQUIREMENT AND LIABLE TO A 30% PRICE INCREASE

9. ALL CEILING CABLE ORDERS SHOULD BE INDICATED IN THIS ORDER FORM. ANY LAYOUT OF CEILING CABLE ORDERS WILL NOT BE VALID UNLESS MENTIONED ON THIS ORDER FORM. PLEASE CONTACT US FOR CEILING CABLE CHARGES.

10. WATER AND WASTE IS SUBJECT TO STAND POSITION AND VENUE APPROVAL. SINKS, CONNECTIONS & FITTINGS WILL NOT BE PROVIDED

11. IT IS THE RESPONSIBILITY OF THE EXHIBITOR AND / OR THEIR APPOINTED CONTRACTOR TO PROVIDE ALL LABOUR AND SUPPLIES FOR WATER AND WASTE CONNECTION

12. IT IS THE RESPONSIBILITY OF THE INDIVIDUALLY APPOINTED STAND CONTRACTOR (BUILDER): NOT MELVILLE GES, TO ENSURE ALL ELECTRICAL CONNECTIONS (INCLUDING FIXTURES AND FITTINGS) ARE COMPLETED WITHIN THE REQUIRED TIMEFRAME

13. FOR COMPRESSED AIR: a. AIR COMPRESSORS ARE NOT PERMITTED IN THE EXHIBITION HALLS AND A HOSE WILL BE PROVIDED FROM OUTSIDE b. FILTERS MUST BE SUPPLIED BY THE EXHIBITOR IF 100% CLEAN DRY AIR IS REQUIRED. THE SUPPLIED AIR IS

APPROXIMATELY 4% HUMIDITY AND 100PPM OIL CONTENT c. THE EXHIBITOR MUST DRAIN OFF THE WATER EACH DAY AS THE SUPPLIED COMPRESSOR IS WITHOUT A DRYER d. IT IS THE RESPONSIBILITY OF THE STAND CONTRACTOR TO CONNECT THE HOSE TO THE EXHIBITION STAND

CANCELLATION POLICY

CANCELLATION OF ORDER: PRIOR TO THE SPECIFIED DEADLINE DATE: NO CHARGE AFTER THE DEADLINE DATE: 100% CANCELLATION CHARGE ON OR AFTER THE FIRST DAY OF TENANCY / BUILD UP: 100% CANCELLATION CHARGE

SIGNATURE: NAME:

POSITION: DATE:





Card No. Card Type





Should you wish to make payment by bank transfer please use the GES bank details below. Please note payments can be made in US Dollars, Emirati Dirham or British Stirling – see specific IBAN numbers. Bank Account Name: Melville Middle East Exhibition Services LLC Bank: Abu Dhabi Commercial Bank Branch: Mall of the Emirates Swift Code: ADCBAEAA IBAN US Dollars: AE090030010066767195001 IBAN Emirati Dirham: AE270030010066767126001 IBAN British Sterling: AE740030010066767350001

Please send a copy of the bank transfer confirmation / remittance to designated show email address once the transfer has been made so that we can further check on your payment with our Accounts team.

Company Name Board/Fascia (Shell Scheme Stands)

Page 1 of 1




st March 2014

No names will be received after the deadline date

If you have booked a shell scheme stand through the Organisers, GES will be building your stand. Your company name and stand number will be supplied on a standard panel fixed to the front of your stand. Please fill in all sections of this form and return before the deadline date to ensure your name panel details are correct.

NAME THAT YOU WISH TO APPEAR ON YOUR STAND NAME PANEL

Please type or print in BLOCK CAPITALS, as mistakes resulting from illegible handwriting will be charged for

Please note:

1. Standard fascia name should not be more than 30 characters. 2. Receipt of this form cannot be confirmed due to the volume received. 3. If this form is not returned by the deadline date, the name shown on the exhibitor list provided by the

organiser’s to us will be used for your name panels. 4. Alterations at the exhibition will be charged at US $25.00 per panel. 5. If you have booked a shell scheme after the deadline date, please return this form immediately. 6. Type your name using both upper and lowercase. However, the organiser’s may choose to produce all

name boards using capitals. 7. In all cases abbreviations will be used, i.e., “Limited” becomes “Ltd.”, “Company” becomes “Co.”, etc. 8. Company logos can be printed on the fascia at an additional cost. Please contact the official contractor on

the above address for further details. 9. Please contact GES for any other graphics requirements i.e., seamless wall graphics, individual wall panel

graphics, posters, banners, etc.

Stand No. Company

Telephone Fax

Email



Stand Security Coverage Form_2014 V01.08.13_38E

www.dwtc.com

1

Please Return Completed Forms to DWTC’s Exhibitor Services: Helpline: +971 4 308 6333 • E-mail: [email protected]

Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting)

EXHIBITION DETAILS

Exhibition Name Exhibition Date Hall No. Stand No. Stand Name ORDER CONTACT DETAILS (we require these details so we can contact you about your order)

First Name

Last Name Job Title

Company Name / Type Contractor Exhibitor Agent

Company Address

Company City Postal Code Country

Direct No. Mobile No.

E-mail (important service information will be sent to this address)

On-site Contact Name On-site Contact No.

Ways to Pay: Payment should be made only on receiving your pro-forma invoice; (Please select)

CREDIT CARD - You can now pay by credit card through our secure on-line payment facility. On confirmation of your order we will e-mail you a link to our website that will allow you to pay by VISA or MasterCard with ease.

COMPANY CHEQUE - If your company is based within the UAE, we will accept payment by company cheque. You need to allow for 5 working days to ensure that the funds have cleared on time and as such postdated cheques are not accepted. Cheques can only be deposited at Exhibitor Services in Concourse 1 of Dubai World Trade Centre.

BANK TRANSFER - If you prefer you can pay by bank transfer. On selecting this method we will e-mail you the Bank Transfer Form that will detail our account information and the charges you should allow for. You need to allow for 10 working days to ensure that the funds have cleared on time.

Conditions of Sale: 1) Dubai World Trade Centre holds the exclusive rights to all security services within DWTC.

2) All security orders must be paid in full at the time of ordering. All rates are in United Arab Emirates Dirhams. Cancellations or amendments to confirmed and paid orders are not permitted.

3) The advance “More than 3 weeks prior” rates are charged 3 weeks and more prior to the start date of the event. Items must be paid within 5 days of ordering or will be automatically cancelled.

4) The standard “Less than 3 weeks prior” rates are charged within 3 weeks and less prior to the start date of the event. Items must be paid within 24 hours of ordering or will be automatically cancelled.

5) Successful delivery of your order is dependent on the correct stand number and name of exhibiting company being provided. Please ensure that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing [email protected].

Stand Security Coverage Form_2014 V01.08.13_38E

www.dwtc.com

2

A World of Possibilities: Dubai World Trade Centre’s Security division is expert in delivering all your security requirements during the exhibition. For ease you can order directly using this form. However if you have more elaborate requirements in securing your stand then please call us and we will be delighted to quote for you.

Please contact us to discuss your requirements on +971 4 308 6333 or e-mail us at [email protected]

Item Description Advance:

More than 3 weeks prior

Standard: Less than 3 weeks prior

Duration

Quantity Start date Start time End date End time

Female security personnel – (8 hours minimum) 135.00 per hour 135.00 per hour

Day 1

Day 2

Day 3

Day 4

Day 5

Male security personnel – (8 hours minimum) 115.00 per hour 115.00 per hour

Day 1

Day 2

Day 3

Day 4

Day 5

GRAND TOTAL

Stand Catering Form_2014 V01.08.13_36E

www.dwtc.com

1



EXHIBITION DETAILS


First Name

Last Name Job Title


Company Address









Conditions of Sale: 1) Dubai World Trade Centre holds the exclusive rights to all catering services within DWTC. Food and beverage, logo bottled water and samples

are not permitted to be brought into DWTC by any organiser, exhibitor, contractor or other entity hired as part of the event.

2) All catering orders must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirhams. Cancellations or amendments to confirmed and paid orders are not permitted.



5) Successful delivery of your order is dependent on the correct stand number and name of the exhibiting company being provided. Please ensure that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing [email protected].


www.dwtc.com

2

A World of Possibilities: Dubai World Trade Centre’s Catering division is expert in delivering all your catering requirements during the exhibition. For ease you can order directly using this form by filling out the quantities you require on each day and at what time. However if you have more elaborate plans, such as a lavish breakfast buffet, sumptuous lunch or sophisticated evening cocktail reception, then please contact us and we will be delighted to create a bespoke menu for you for one day or for the entire event. Some examples are shown below:

e.g. All day reception menus from AED 230.00 per person based on a minimum of 25 people, ideal for refreshments throughout the day: Breakfast Menu Croissants, Danish pastries Pastrami sandwich Chicken mayonnaise sandwich Cheese & tomato sandwich Orange juice Tea and coffee

Lunch Crudités Chicken breast on peach & vanilla chutney Quail egg with chive mousse Asian marinated duck breast Goats cheese with shallot compote Smoked turkey breast mousse with chutney

Dessert Orange tarts with almonds crunch Cheese cake Strawberry tartlets Mini Paris-Brest French chocolate éclairs

Afternoon Tea Assorted luxury sandwiches English cake Broccoli and cheese quiches French pastries Fruit kebabs

e.g. Buffet lunch menus from AED 180.00 per person based on a minimum of 25 people, ideal for a more substantial lunch: Belgium endives salad, yoghurt and orange dressing Mediterranean salad with Romaine lettuce, Grilled halloumi cheese Glass noodle salad with shrimps and lemongrass Hommous Fattoush Roasted baby eggplants and tahina Garden greens, vinaigrette

Kebab selection: Shish tawook, lamb kofta, jojo kebab Emincé of veal in mushroom cream sauce Toulouse fish stew with mussels Vietnamese wok fried beef with broccoli Vegetable rigatoni with tomato sugo Basmati rice

New York carrot cake Chocolate truffle mousse Passion fruit yoghurt cake Vanilla cream profiterole on raspberry sauce

e.g. Canapé collections from AED 195.00 per person based on a minimum of 25 people, ideal for cocktail receptions:

Cold Canapés Crudités Smoked turkey breast & pomegranate Quail egg with chive velvet cream Gulf prawns with coriander dip Hommous on crispy mini Arabic bread Tabouleh in cherry tomato Chervil cream cheese and avocado with capsicum relish

Hot Canapés Teriyaki chicken skewers with soy chive glaze Vegetable samosa Mini kofta kebab Leek and blue cheese tartlets Pepper crusted beef mignons Lamb kebbeh

Dessert Canapés Assorted Arabic sweets and pastries Mini fruit tartlets Lemon curd tarts Apple jalousie

Crème caramel

e.g. Light buffet lunches from AED 130.00 to AED 180.00 pp on a minimum of 25 people, ideal for entertaining clients on your stand:

The Thai Collection The Italian Collection The Indian Collection The Chinese Collection

Thai style open sandwiches King prawn and pineapple

skewers

Schezwan crusted salmon Skewered lemongrass chicken

Phad Thai style stirfried noodles

Sticky chicken wings Assorted savouries

Buffalo mozzarella on ciabatta croûte

Cocktail assorted bruschetta

Mediterranean quiche with fresh basil

Salami of meat & fruits Melon & turkey ham

Prawn & penne pasta salad

Roasted bell peppers

Punjabi vegetable samosa Shahi paneer tikka kebabs

Tandoori chicken, royal chaat Hara bhara salads, coriander dips

Luckhnawi chicken biryani

Adraki chaamp Mahi tikka hasrati Navratan pulao

Kashmiri sabzi kofte

Gulab jamuns Fruit platter

Fried shrimps on iceberg lettuce Chinese cabbage and bean sprout salad

Green beans and peppers with sesame oil

Cantonese roast duck Chinese broccoli, cauliflower with oyster sauce

Sweet and sour chicken Wok fried rice with tofu

Shanghai fried noodles with mushroom

Sago coconut milk with fruits Lychee and mandarin mousse

The Arabic Collection The English Collection The Turkish Collection

Feta cheese and plum potato Mini cheese manakish

Lamb kebbeh

Lebanese chicken cutlets Hammour sayadiah

Oriental rice

Fattoush Hommous

Fresh fruit platter

Duck tartlets Assorted savory scones

Platter of bloomer sandwiches

Huntsmen pie with chutney Minted new potatoes

Fresh garden salad Strawberry tartlets

English cheese board

Antep Ezme - Finely chopped tomato with Bodrum chili paste and capsicum Haydari - Labneh with golden brown sautéd butter and dry mint

Kasik Salata - Diced tomato, cucumber, red onion, capsicum, walnut and pomegranate syrup Coban Salata - Sun ripened tomato, red cabbage, onion, with fresh lemon and olive oil

Sulu Kofta – Boiled Turkish kofta and carrot and yoghurt

Burghul Pilav - Burghul sautéd with onion, capsicum, tomato paste and dry mint Bezalya - Sauted minced lamb cooked with green beans

Imam Bayildi - Eggplant stuffed with minced lamb and baked in the oven with tomato sauce

Sutlac - Rice slowly cooked in fresh milk with cinnamon then baked in the oven and served cold Keskul - Milk simmered with vanilla and fresh eggs topped with sliced almond


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Please contact us to discuss your requirements on +971 4 308 6333 or e-mail us at [email protected].

Item Unit

Advance: More than 3 weeks

prior

Standard:Less than 3 weeks

prior

Fri Sat Sun Mon Tue Wed Thu Requested Delivery Time

BAKERY Please write the quantity of items in the days columns

Khidri stuffed dates 400gms 150.00 210.00

Kholas large stuffed dates 400gms 175.00 245.00

Assorted Danish pastries 20pcs 95.00 130.00

Assorted croissants 20pcs 95.00 130.00

Assorted muffins 15pcs 110.00 155.00

Assorted donuts 15pcs 110.00 155.00

Banana puffs 15pcs 140.00 195.00

Sliced tea cake 10pcs 175.00 245.00

Assorted mini cakes 10pcs 175.00 245.00

Butter cookies 50pcs 110.00 155.00

American cookies 25pcs 130.00 180.00

Chocolate brownies 15pcs 110.00 155.00 CONFECTIONARY

Wrapped mint candy 1kg 150.00 210.00

Chocolate truffles 20pcs 130.00 180.00

Quality Street chocolate box 370g 1pc 80.00 110.00

Bateel date chocolates 320g 125.00 175.00

Bateel praline chocolates 220g 120.00 170.00

Traditional Arabic sweets 400g 155.00 220.00

Turkish baklava 600g 150.00 210.00

Reception package Including assorted Lays crisps (15), Best salted peanuts (15), assorted chocolate bars (15) and Quality Street chocolate box (1)

1 290.00 410.00

FRUIT Sliced fruit platter 30pcs 110.00 155.00

Seasonal fruit basket 4kg 140.00 195.00

SANDWICH PLATTERS

Classic sandwiches 30pcs 175.00 245.00

Luxury sandwiches 30pcs 200.00 285.00 Vegetarian sandwiches 30pcs 175.00 245.00

Mixed sandwiches 30pcs 185.00 260.00

Savory mixed bagels 15pcs 210.00 300.00

Savory chicken wraps 30pcs 185.00 260.00

COLD CANAPÉS

Smoked salmon & cream cheese 30pcs 210.00 300.00

Tomato & mozzarella skewers 30pcs 220.00 310.00

Tiger prawns with ginger 30pcs 210.00 300.00

Fresh tuna & pesto 30pcs 210.00 300.00

Quail eggs, spicy mayo on focaccia 30pcs 155.00 220.00

Brie & pear 30pcs 175.00 245.00

Assorted maki 18pcs 265.00 375.00

Cocktail shrimp with curry dip 30pcs 235.00 335.00

Chicken mousse 30pcs 175.00 250.00

Antipasti platter 1.2kg 220.00 310.00

International cheese platter 1kg 220.00 310.00


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Item Unit


prior


prior


HOT CANAPÉS Please write the quantity of items in the days columns Thai green curried prawns 30pcs 200.00 285.00

Tandoori chicken & mango salsa 30pcs 195.00 275.00

BBQ chicken 30pcs 165.00 230.00

Lamb kebbeh 30pcs 180.00 255.00

Chicken satay with peanut dip 30pcs 195.00 275.00

Lemon & cinnamon glazed chicken 30pcs 180.00 255.00

Steamed seafood wontons 30pcs 200.00 285.00

Broccoli & mushroom quiche 30pcs 180.00 255.00

Sausage rolls 30pcs 180.00 255.00

Cheese burrek 30pcs 195.00 275.00

DESSERT CANAPÉS

Chocolate éclair 30pcs 175.00 245.00

Passion fruit tartlets 30pcs 155.00 220.00

Caramel & coffee mousse cups 20pcs 165.00 235.00

Citron meringues 25pcs 155.00 220.00

Apple pie 30pcs 150.00 210.00

Mandarin lychee mousse 30pcs 175.00 250.00

Fruit kebabs 30pcs 165.00 235.00

Mini chocolate cheesecake 30pcs 175.00 245.00

White chocolate cheesecake 30pcs 155.00 220.00

Assorted French macaroons 20pcs 195.00 275.00

COLD DRINKS: Please note that refrigerators should be ordered through your stand contractor

Pepsi 24cans 110.00 155.00

Diet Pepsi 24cans 110.00 155.00

7up 24cans 110.00 155.00

Mirinda 24cans 110.00 155.00

Perrier 24btls 270.00 385.00

Red Bull 24cans 330.00 465.00

Club soda 24cans 110.00 155.00

Flavoured iced tea 24cans 175.00 245.00

Local mineral water (1.5ltr) 12btls 110.00 155.00

Evian still mineral water (500ml) 24btls 240.00 340.00

Acqua Panna still water (500ml) 24btls 240.00 340.00

San Pellegrino sparkling water (500ml) 24btls 285.00 405.00

Local mineral water (600ml) 24btls 105.00 145.00

Granini orange juice 24btls 175.00 245.00

Granini pineapple juice 24btls 175.00 245.00

Fresh orange juice 1.5 l 155.00 215.00

Fresh cocktail juice 1.5 l 160.00 225.00

Fresh mango juice 1.5 l 195.00 275.00

Fresh watermelon juice 1.5 l 150.00 210.00

Fresh lemon and mint juice 1.5 l 160.00 225.00

Fresh pineapple juice 1.5 l 150.00 210.00

Item Unit


prior


prior



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HOT DRINKS Please write the quantity of items in the days columns Tea flask 1.8 l 95.00 135.00 Suleimani tea flask 1.0 l 90.00 130.00 Hot water flask 1.8 l 70.00 95.00 Twinings tea bags 25 60.00 80.00

Twinings tea package A selection of Twinings tea bags (25), flasks of hot water (2) and platter of butter cookies (1)

1 280.00 400.00

Coffee flask 1.8 l 105.00 150.00 Arabic coffee flask 1.0 l 95.00 130.00 Arabian hospitality package Traditional Arabic coffee server (8hrs, 10 flasks), Khidri stuffed dates and Arabic sweets (4 platters each)

1 2,975.00 4,250.00

Traditional Arabic coffee server 8hrs 980.00 1,400.00

Dallmayr coffee machine (per day) 1 455.00 650.00

Dallmayr coffee packet 100cups 820.00 1170.00

Dallmayr milk packet 100cups 230.00 325.00

Flavoured tea packet 100cups 300.00 425.00

Dallmayr chocolate powder 100cups 230.00 325.00

Nespresso single pour coffee machine (per day)

1 250.00 355.00

Coffee capsules, sugar, milk & cups 200cups 2,000.00 2,855.00

Nespresso double pour coffee machine (per day)

1 400.00 570.00

Coffee capsules, sugar, milk & cups 350cups 3,500.00 5,000.00

Coffee machine staffed by a barista Priced by quotation

SUNDRY ITEMS

Crockery, cutlery & glassware Priced by quotation

Disposable cups 25 20.00 25.00

Disposable tumblers 25 25.00 35.00

Disposable knives 25 15.00 20.00

Disposable forks 25 15.00 20.00

Disposable teaspoons 25 15.00 20.00

Disposable dessert spoons 25 15.00 20.00

Disposable stirrers 100 15.00 20.00

Disposable plates (small) 25 25.00 35.00

Disposable plates (large) 10 20.00 25.00

Paper napkins 50 15.00 20.00

Refuse bags 10 20.00 25.00 Cold water dispenser includes first 5 gallon water (1), disposable cups (100), requires a 13amp socket

1 195.00 275.00

Mineral water (refill) 5gallon 35.00 50.00

Ice cubes 2.5kg 30.00 40.00 Service personnel 8hrs 550.00 780.00 Hostess (meet, greet & order taker) 4hrs 315.00 450.00 Stewarding (back of house staff) 8hrs 480.00 680.00

EXHIBITOR MEAL OPTIONS: Boxed meal delivered to your stand Hot, vegetarian meal and water 1person 40.00 55.00

Hot, non-veg meal and water 1person 45.00 60.00

Luxury sandwich and water 1person 35.00 45.00

Sit-in meal voucher 1person 90.00 90.00


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PREMIUM RECEPTION MENUS: Breakfast, Light Lunch; Afternoon Tea & Evening Reception Specially created for upscale and elaborate exhibition stands, the catering team has custom designed menus for breakfast, lunch, afternoon tea and evening receptions. Each menu is presented using stylized crockery, cutlery and glasses and comes with excellent service staff to make sure that your guests are fully cared for whilst maintaining the order of your stand. To enjoy this new addition to the stand catering offering, simply mention the quantity of each meal on each day and leave the rest to us.

Item Minimum

Qty

Advance: More than 3 weeks prior per person

Standard: Less than 3 weeks prior per person

Day 1 Qty

Day 2 Qty

Day 3 Qty

Day 4 Qty

Day 5 Qty

Total

Please write the quantity of items in the days columns

Breakfast Min 20pax 70.00 100.00

Light lunch Min 20pax 140.00 200.00

Afternoon tea Min 20pax 80.00 115.00

Evening reception Min 20pax 140.00 200.00

Breakfast: Served from 10:00 am until 11:30 am

Served daily

Fresh orange juice Yogurt pots

English breakfast tea Starbucks coffee

Arabic coffee & dates

Smoothie shots:

Day 1 Mango

Day 2 Pineapple and cranberries

Day 3 Cappuccino

Day 4 Mandarin and lychee

Day 5 Strawberry and guava

Mini bagels:

Day 1 Smoked salmon and black pepper Roasted vegetable and pesto

Day 2 Turkey breast and spring onion Brie, grape and cranberry

Day 3 Pastrami and mustard Egg mayonnaise and watercress

Day 4 Roast chicken and herb salad Mozzarella, tomato and basil

Day 5 Tuna and chili mayonnaise Cream cheese with chargrilled red pepper

Bite-sized muffins:

Day 1 Double chocolate

Day 2 Raspberry and white chocolate

Day 3 Oatmeal, raisin and apple

Day 4 Blueberry

Day 5 Toffee and walnut

Light lunch: Served from 12:00 noon until 2:00 pm


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Hot dishes:

Meat Vegetarian Side dish Salad

Day 1 Chicken satay with

peanut dip Spring rolls

Steamed vegetables with oyster sauce

Spicy noodle salad

Day 2 Beef skewers with cajun

tomato salsa Roasted vegetable kebabs Roast potatoes Herb salad

Day 3 Chicken tikka kebabs Vegetable biryani Black daal Cucumber salad

Day 4 Mixed grill Pumpkin, baby spinach and

cauliflower bake Potato wedges Lentil salad

Day 5 Red Thai fish curry Deep fried tofu with sprouts, coriander and hoisin sauce

Jasmine rice Roasted vegetables

Dessert:

Sweet Cheese Fruit

Day 1 Tart tatin Stilton with celery and water biscuits Pineapple

Day 2 Crème caramel Camembert with grapes and French bread Watermelon

Day 3 Tiramisu Farmhouse cheddar with figs and oatcakes Oranges

Day 4 Strawberry millefeuille Munster with dried apricots and biscuit thins Thai bananas

Day 5 Chocolate mousse Edam with apple and rye bread Black grapes

Served daily Tea

Starbucks coffee Mineral water, soft drinks

Afternoon Tea: Served from 3:00 pm until 5:00 pm

Fresh juices:

Day 1 Watermelon

Day 2 Apple

Day 3 Pink grapefruit

Day 4 Tomato

Day 5 Exotic fruit cocktail

Finger sandwiches:

Day 1 Pastrami and green chutney Hummus and roasted red pepper

Day 2 Prawn mayonnaise Roasted falafel and spinach

Day 3 Chicken tikka Cucumber and soft cream cheese

Day 4 Roast beef and horseradish Free-range egg mayonnaise and watercress

Day 5 Smoked salmon and capers Cheddar and pickle

Cookies:

Day 1 White chocolate chip

Day 2 Peanut butter

Day 3 Chocolate brownies

Day 4 Shortbread

Day 5 All butter cookies

Afternoon Tea: Continued:

Cakes:


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Day 1 English tea cake

Day 2 Scones with jam and cream

Day 3 Mini cup cakes

Day 4 Apple pie

Day 5 White chocolate cheesecake

Served daily Earl grey tea

Starbucks coffee Suilaimani

Evening Reception: Served from 5:30 pm until exhibition close

Mocktails:

Day 1 Lemon and mint

Day 2 Mango mojito

Day 3 Apricot iced tea

Day 4 Strawberry daiquiri

Day 5 Tropical sunset

Served daily Still and sparkling mineral water

Cold canapé selection:

Day 1 Honey macerated figs

with turkey ham Stuffed baby tomato with herb

vegetables and pecorino Spinach tortilla wraps with

chilli eggplant mousse

Day 2 Ginger glazed smoked duck breast

on polenta spike Smoked trout with cranberry Hommous and cucumber tartlets

Day 3 Roast beef with pumpkin

polenta coins Gazpacho shots

Grilled eggplant and mascarpone roulade

Day 4 Smoked turkey breast with

mango chutney Smoked salmon with cucumber relish

Feta cheese with olive in sun ripened tomato

Day 5 Crab and lemongrass tartar Air dried beef with bell pepper jam

on focaccia Taco chips with tomato salsa, guacamole and

sour cream

Hot canapé selection:

Day 1 Chicken skewers with soy chive glaze Leek and blue cheese tartlets Tempura of asparagus and crispy baby

vegetables with soy sauce

Day 2 Lamb kebbeh with mint yoghurt dip Mini meatballs with BBQ sauce Spinach and feta cheese burrek

with sumac

Day 3 Thai fish cakes with sweet chilli dip Red curry lamb sticks with tomato jam Mini spring rolls

Day 4 Lemon marinated seafood

and filo parcels Stuffed jalapeno peppers with

warm tomato salsa Deep fried vegetables and

onion pakoras

Day 5 Rare beef fillet coins with sauce aioli Chinese rice dumpling with soy sauce Hoisin glazed Mediterranean

vegetable skewers

Dessert selection:

Day 1 Mini ganache tartlets Mixed berry tartlets Arabic sweet selection

Day 2 Lemon tarts with crunchy almonds Chocolate dates Mini French cakes

Day 3 Strawberry tartlets Chocolate & nut fudge cake Mini carrot cake

Day 4 Apple tarts Mini crème brulee Mini chocolate and cinnamon cake

Day 5 Mini glazed orange baba Vanilla cream cake White chocolate truffle cake

3 Day Event Stand Cleaning Form_2014 V01.08.13_34E

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EXHIBITION DETAILS


First Name

Last Name Job Title


Company Address









Conditions of Sale: 1) Dubai World Trade Centre holds the exclusive rights to all cleaning services within DWTC.

2) All cleaning orders must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirhams. Cancellations or amendments to confirmed and paid orders are not permitted.




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Points to note:

1) The Complete Cleaning Solution includes vacuuming or wet mopping of floors; dusting of counter tops and furniture; emptying of bins, cleaning of walls, glass and partitions (except clear acrylic partitions).

2) The Basic Cleaning Solution includes vacuuming or wet mopping of floors; dusting of counter tops and furniture and emptying of bins.

3) All cleaning is carried out at night, not during the exhibition open hours to ensure the stands are ready prior to the opening of the exhibition. It will be performed on the night before the opening day of the event and each night thereafter.

4) Double decker stands will be charged on the total floor space per m2.

5) The role of the Stand-by Cleaner is to ensure that your stand is kept clean and presentable at all times and free from the accumulation of waste.

6) The rubbish skip rental is for the removal of waste materials, excluding labour, generated during the build-up and tear-down of the exhibition. Please note that there are road restrictions on the movement of skips on Fridays.

7) DWTC’s Cleaning division unfortunately is unable to clean exhibits.

8) DWTC’s Cleaning division cannot be held liable for any loss or damage related to the cleaning of the exhibition stand.

9) DWTC’s Cleaning division does not supply cleaning materials to exhibitors or their contractors.

10) In order to guarantee quality of service, exhibition stands must be clear of all contractors’ work and materials by midnight on the last day of build-up.

A World of Possibilities: Dubai World Trade Centre’s Cleaning division is expert in providing all your cleaning requirements during the exhibition. For ease you can order directly using this form. However if you have more elaborate requirements such as floor refinishing, carpet shampooing, laundry and dry cleaning then we will be delighted to provide a quote for you.

Stand Cleaning Advance:



Area in m2

No. of days

Total Cost

Complete Cleaning Solution per m2 per day 1 – 2,999 m2 7.00 10.00 3 days

Basic Cleaning Solution per m2 per day 1 – 2,999 m2 4.00 5.00

SUBTOTAL


Item description Advance:



No. of hours

No. of days

Total Cost

Stand-by cleaner min of 8 hours (only available with stand cleaning order)

50.00 70.00

Rubbish skip rental (per 18m3 skip) 685.00 975.00 --

SUBTOTAL

GRAND TOTAL

Rigging, Banners & Graphics Form_2014 V01.08.13_33E

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EXHIBITION DETAILS


First Name

Last Name Job Title

Company Name Contractor Exhibitor Agent

Company Address









Conditions of Sale: 1) Dubai World Trade Centre holds the exclusive rights to all primary rigging services within DWTC.

2) All rigging orders must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirhams and are inclusive of installation and tear-down. Cancellations or amendments to confirmed and paid orders are not permitted.



5) Rigging orders placed on-site once build-up has commenced are charged at the standard “Less than 3 weeks prior” rates plus 50% subject to availability.




2

A World of Possibilities: Dubai World Trade Centre’s Event Services division is expert in delivering all your banner and graphic printing and rigging requirements during the exhibition. For ease you can order directly using this form. However if you have more elaborate requirements such as trussing, lighting rigs and complex banner installations then please contact us and we will be delighted to quote for you.

Please contact us to discuss your requirements on +971 4 308 6333 or e-mail us at [email protected] BANNER AND GRAPHIC PRINTING




Quantity Total

Roll up banner of size 85cm x 200cm 550.00 550.00

Roll up banner of size 150cm x 200cm 875.00 875.00

Pop up banner of size 400cm x 300cm 3,950.00 3,950.00

Pop up banner of size 300cm x 300cm 2,750.00 2,750.00

Free standing direction sign 50cm x 70cm double sided 350.00 350.00

Digital printed Flexpro banners

With hanging rods (per m2on a min2m2) 150.00 150.00

With application (per m2on a min2m2) 150.00 150.00

One way vision graphics (per m2on a min 2m2) 175.00 175.00

Framed shell scheme graphics (per m2on a min 2m2) 250.00 250.00

Shell scheme graphics (900mm x 2400mm) 360.00 360.00

Banner Rigging Advance:



On-site rate

Quantity Weight Total Cost

Pole width up to 2000mm 455.00 650.00 975.00

Pole width above 2000mm to 5000mm 685.00 975.00 1,465.00

Pole width above 5000mm to 6000mm 910.00 1,300.00 1,950.00

Pole width above 6000mm to 7000mm 1,095.00 1,560.00 2,340.00

1) Up to 2m2 lightweight box / circular banner 910.00 1,300.00 1,950.00

2) Up to 4m2 lightweight box / circular banner 1,365.00 1,950.00 2,925.00

3) Greater than 4m2 lightweight box / circular banner P.O.A. P.O.A. P.O.A.

PRIMARY RIGGING CHARGES

Description Advance:



On-site rate

Quantity Total Cost

Drop wire 320.00 455.00 685.00

Drop wire – hoist & fix 410.00 585.00 880.00

Roof point (30-250kg) 655.00 930.00 1,395.00

6mm catenary wires 35.00 50.00 75.00

Special roof point (change from standard height) 775.00 1,105.00 1,660.00

Please specify the exact weight of each roof point Kg

Please specify the total weight of the structure Kg

SUB TOTAL

SECONDARY RIGGING CHARGES

Description Advance: Standard: On-site rate Quantity Total Cost



3

RIGGING PLANS

(Please select)

Drop wire – 6 mm wire rope fitted with a quick term connector. The wire will be left for the contractor to lift the item to the desired height (for banners, lightweight pieces and truss weighting 30 kg or less).

Drop wire (hoist & fix) – 6mm wire rope fitted with a quick term connector. DWTC will hoist and fix your trussing, banners or set pieces to the desired height and later will be responsible for the tear-down.

Roof point (30 kg to 250 kg) – For heavy items weighing more than 30 kg. DWTC will supply a roof point for the contractor to attach their own manual or electric hoist.

All roof points will be installed at approximately 40cm below the bottom roof truss within the halls. Any request for a change of standard height will be classed as a special roof point.

AVAILABLE RIGGING POINT HEIGHTS IN THE HALLS

Exhibition Halls 1 and 2 7100 mm

Rigging points under the air wall (between Exhibition Halls) 6800 mm

Rigging points under the bulk head (between Exhibition Halls 2 and 3) 4800 mm

Exhibition Halls 3 and 4 9700 mm


Exhibition Halls 5, 6, 7 & 8 7100 mm


Za’abeel Hall 1 6450 mm

Za’abeel Hall 2 and 3 7000 mm

Sheikh Rashid Hall 12250 mm

Sheikh Maktoum Hall 6500 mm

Sheikh Saeed Hall 1, 2 & 3 9600 mm

Trade Centre Arena 13600 mm

Points to note:


Less than 3 weeks prior

Electric chain hoist (CM Lodestar with safety) per event 700.00 1,000.00 1,500.00

Manual chain hoist (Yale/Vittal) per event 350.00 500.00 750.00

Light duty truss - per metre per event– 30 x 30cm2 140.00 200.00 300.00

Medium duty truss - per metre per event – 40 x 40cm2 210.00 300.00 450.00

Circular truss 2m diameter 1,400.00 2,000.00 3,000.00




SUBTOTAL

GRAND TOTAL



4

1. Banner & Graphic Printing:

a. All orders must be accompanied with the artwork detailing the CMYK / Pantone references and sizes of the items. b. Artwork can be supplied in the following files: Adobe Illustrator; EPS; High Res PDF or TIF. c. Banner printing does not include rigging. d. Any amendments and changes on-site to the approved and agreed artwork will be subject to a surcharge

2. Banner Rigging:

a. All banners need to be supplied with poles in vinyl welded or sewn sleeves. b. All banners must be delivered two days prior to the build-up of the event. Delivery should be made to DWTC, Saturday

to Thursday 08:00 until 17:00 hours. c. All banners will be disposed of immediately after the last day of tear-down. d. Dubai World Trade Centre is not liable for the loss or damage to banners during transportation, storage, installation

and de-rig.

3. Rigging Plans:

a. All orders for rigging must follow the required guidelines and be submitted with a clear and precise rigging plan at the time of ordering. Any changes required due to incorrect rigging plans will be subject to a surcharge.

b. All rigging plans must show the location of each rigging point in relation to the stand using metric measurements. c. All rigging must be within the perimeter of the stand. d. The exact weight of each rigging point must be detailed in kilograms in addition to the total weight in kilograms of the

structure. e. The type of structure or banner material must be detailed along with the metric width, height and length. f. The stand orientation must be detailed by showing the location of the main entrance and by the stands or walls on the

other neighboring three sides. g. The height from the floor to the bottom of the structure or banner when fully suspended must be shown using metric

measurements.

4. Installation:

a. DWTC rigging hours are Saturday to Thursday 08:00 until 17:00. Any requests outside these hours are subject to availability and surcharge.

b. Rigging not ready for completion by 17:00 on the last day of build-up will be the responsibility of the contractor to install.

c. Any damage to DWTC equipment by third party contractors will be charged.

5. Health and Safety:

a. DWTC’s Rigging team is not liable for secondary rigging installed by third party contractors. b. During build-up, gangways must be kept clear to allow access by the Rigging team. c. No stand structure is allowed to be attached to the DWTC ceiling as either a precautionary, or as an added safety,

measure. d. Any bottom rigging lifting equipment or lifting eyes that are not stamped, rated, approved with a valid test certificate will

not be accepted.

STAND ORIENTATION GRID



5

Hall Entrance

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PLEASE SPECIFY THE FOLLOWING:

Desired height from floor to the bottom of the structure or banner:

Size of the structure or banner:

Stand on left side:

Stand on right side:

Stand at rear:

Audio-Visual Form_2014 V01.08.13_31E

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Please Return Completed Forms to DWTC’s Exhibitor Services:

Helpline: +971 4 308 6333 • E-mail: [email protected]


EXHIBITION DETAILS


First Name

Last Name Job Title


Company Address









Conditions of Sale: 1) Dubai World Trade Centre holds the exclusive rights to all satellite feeds as part of the audio-visual services within DWTC.

2) All audio-visual orders must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirhams and are inclusive of installation and tear-down. Cancellations or amendments to confirmed and paid orders are not permitted.

3) The advance “More than 3 weeks prior” rates are charged 3 weeks and more prior to the start date of the event Items must be paid within 5 days of ordering or will be automatically cancelled.


5) Successful delivery of your order is dependent on the correct stand number and name of exhibiting company being provided. Please ensure


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Continued:

that any changes to the stand number or exhibiting company name are communicated to DWTC by e-mailing [email protected].

A World of Possibilities: Dubai World Trade Centre’s Event Services division is expert in delivering all your audio-visual requirements during the exhibition. For ease you can order directly using this form. However if you have more elaborate requirements such as stand design and construction, lighting effects and specialist satellite feeds then please contact us and we will be delighted to quote for you.


AUDIO – VISUAL SERVICES

Description Advance:



Quantity Total

DATA MONITOR

19” PC monitor with VGA input 245.00 350.00

42” Plasma screen with stand 840.00 1,200.00

50” Plasma screen with stand 1,050.00 1,500.00

Wall mounting plasma screen installation 350.00 500.00

Professional Video Player

Multi – region DVD player 105.00 150.00

P.A. SYSTEM

1 Mackie 12 channels audio mixer

630.00 per day 900.00 per day

2 Speakers 150 watts with tripod stand

1 Microphone with cord

ADDITIONAL EQUIPMENT FOR SOUND SYSTEM

Microphone with cord 140.00 200.00

Table top microphone 280.00 400.00

Wireless hand held microphone 280.00 400.00

Wireless lapel microphone 315.00 450.00

LIGHTING SYSTEM

Single Parcan 64 lights 1000 watts with dimmer 115.00 160.00

400 watt metal halide 175.00 250.00

SATELLITE CABLE SERVICES

ARABSAT Ku (BADR) horizontal high band 1820.00 2600.00

ARABSAT Ku (BADR) vertical high band 1820.00 2600.00

HOTBIRD horizontal high band 1820.00 2600.00

HOTBIRD horizontal low band 1820.00 2600.00

HOTBIRD vertical high band 1820.00 2600.00

HOTBIRD vertical low band 1820.00 2600.00

NILESAT Ku horizontal high band 1820.00 2600.00

NILESAT Ku vertical high band 1820.00 2600.00

SUB TOTAL

GRAND TOTAL


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Points to note:

1) All rates quoted are per event based on a maximum 7 day hire with the exception of the P.A. System which is charged per day. 2) Any equipment supplied is the responsibility of the exhibitor during the event and should be returned on the last day of the

event. Any loss or damage incurred will be charged to the exhibitor. 3) A power supply for any equipment must be arranged by the exhibitor. 4) A detailed layout of the exhibition stand must be supplied clearly showing the position of the equipment. 5) Wall mounted screens require a solid wall, not shell scheme, that can support the plasma screen. 6) DWTC is unable to provide connection to television satellite providers such as Showtime or OSN.

Data & Telecom Services Form_2014 V01.08.13_26E

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EXHIBITION DETAILS


First Name

Last Name Job Title


Company Address




On-site Contact Name On-site contact No.



COMPANY CHEQUE - If your company is based within the UAE, we will accept payment by company cheque. You need to allow for 5working days to ensure that the funds have cleared on time and as such postdated cheques are not accepted. Cheques can only be deposited at Exhibitor Services in Concourse 1 of Dubai World Trade Centre.

BANK TRANSFER - If you prefer you can pay by bank transfer. On selecting this method we will e-mail you the Bank Transfer Form that will detail our account information and the charges you should allow for. You need to allow for 10 working days to ensure that the fundshave cleared on time.

Conditions of Sale: 1) Dubai World Trade Centre holds the exclusive rights to all data and telecommunication services within DWTC.

2) All orders for data and telecom services must be paid in full at the time of ordering. All rates are quoted in United Arab Emirates Dirhams. Cancellations or amendments to confirmed and paid orders are not permitted.



5) Orders placed on-site once build-up has commenced are subject to availability and charged at the standard “Less than 3 weeks prior” rates plus 50%.



www.dwtc.com

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A World of Possibilities: Dubai World Trade Centre is expert in delivering all your telecommunication and data services requirements during the exhibition. For ease you can order directly using this form. However if you have more complex requirements such as direct external lines, leased lines, wired networks then please contact us and we will be delighted to quote for you.

Please contact us to discuss your requirements on +971 4 308 6333 or by e-mail at [email protected]

Due to the variability of wireless network signals within the exhibition environment, Dubai World Trade Centre operates the following;

Wireless internet networks installed by exhibitors and their contractors can only function on 2.4GHz, however DWTC does not recommend this for product demonstration due to interference from multiple networks and is unable to offer any technical support on this frequency.

Dubai World Trade Centre operates a “Clean Air” policy on wireless internet networks functioning on 5GHz and will reserve the right to switch off any unauthorised 5GHz wireless networks.

The “5GHz Wireless Internet Access” product only operates on the 5GHz wireless band. To know if your device supports 5GHz radio you can search www.gsmarena.com to see the specifications of your smartphone or tablet under DATA _ WLAN. If it has “Wi-Fi 802.11 b/g/n” then it only supports 2.4GHz, if it has “Wi-Fi 802.11 a/b/g/n” then it supports 5GHz.

Any orders for internet access must have the required information detailed in full before the order will be processed.

Item Description Connection

speed

Advance: More than 3 weeks prior


On-site rate Quantity Total cost

Wired internet

1 Mbps 3,125.00 4,460.00 6,690.00

2 Mbps 4,035.00 5,760.00 8,640.00

4 Mbps 5,400.00 7,710.00 11,565.00

Number of users

Per user per event

5GHz Wireless internet access (charged at the number of users required x corresponding rate)

1 - 4 500.00 500.00 500.00

5 – 49 360.00 360.00 360.00

50 – 99 250.00 250.00 250.00

100 plus 200.00 200.00 200.00

2 Hour 5GHz wireless internet access per user 50.00 50.00 50.00

Network switch and configuration with 4 network points 910.00 1300.00 1,950.00

SUBTOTAL

REQUIRED INFORMATION

Type of stand Shell scheme Single-storey space only Double-storey space only

Type of device Laptop computer Desktop computer Tablet Smart phone

Quantity of devices

Internet usage E-mail Internet browsing Video/ Voice calling e.g. Skype

Video streaming Others

Clean Air policy Received and understood Received but have questions Not received

I have detailed my requirements below and ask that a DWTC specialist calls me back to discuss:


www.dwtc.com

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Points to note:

1) Wired internet: a. A computer or device with a RJ45 network interface is required to use DWTC wired internet connections. b. Internet lines are activated on the last day of build-up. Please advise if you require the service prior to this date.

2) Wireless internet: Due to the variability of wireless network signals within the exhibition environment, Dubai World Trade Centre operates the following; a. Wireless internet networks installed by exhibitors and their contractors can only function on 2.4GHz, however DWTC does not recommend this

for product demonstration due to interference from multiple networks and is unable to offer any technical support on this frequency. b. Dubai World Trade Centre operates a “Clean Air” policy on wireless internet networks functioning on 5GHz and will reserve the right to switch

off any unauthorised 5GHz wireless networks. c. The “5GHz Wireless Internet Access” product only operates on the 5GHz wireless band. To know if your device supports 5GHz radio you can

search www.gsmarena.com to see the specifications of your smartphone or tablet under DATA _ WLAN. If it has “Wi-Fi 802.11 b/g/n” then it only supports 2.4GHz, if it has “Wi-Fi 802.11 a/b/g/n” then it supports 5GHz.

d. Any orders for internet access must have the required information detailed in full before the order will be processed.

3) Telecoms: a. Telephone lines such as direct external lines (DEL), point of sale lines (POS) and ISDN do not include per unit call charges which will be

deducted from the deposit after the event or charged to the ETISALAT subscribers b. Telephone lines are automatically programmed to allow for international calls unless otherwise requested. c. ISDN lines are supplied without the required ISDN modem. d. A UAE bank account is required for a point of sale (POS) lines which are supplied without the required credit card machine. e. A power socket is required for fax and credit card machines.

4) General: a. It is essential that you inform your stand contractor that telecommunication or data lines have been ordered. b. Any equipment supplied is the responsibility of the exhibitor during the event and should be returned on the last day of the event. Any loss or

damage incurred will be charged to the exhibitor.

5) Clean Air Policy:

Contd. /

TELECOM LINES

Item Description Deposit Advance:



On-site rate No. of lines Total cost

Telephone line and handset through PABX 3,000.00 825.00 1,175.00 1,765.00

Fax line and machine through PABX 3,000.00 880.00 1,255.00 1,885.00

ISDN 3,000.00 1,005.00 1,430.00 2,145.00

Point of sale line 1,005.00 1,430.00 n/a

SUBTOTAL

TELECOM LINES for UAE ETISALAT ACCOUNT HOLDERS




On-site rate No. of lines Total cost

Telephone line and handset 550.00 785.00 1,180.00

ISDN 550.00 785.00 1,180.00

Point of sale line 550.00 785.00 1,180.00

ETISALAT Subscriber name

ETISALAT Subscriber number

SUBTOTAL

GRAND TOTAL


www.dwtc.com

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5) Clean Air Policy:

a. Purpose

As the 5GHz Wi-Fi wireless networking uses the shared resource of the unlicensed radio frequencies, it is necessary to regulate the usage of such devices within the Dubai World Trade Centre (DWTC) venues.

By applying this policy, reliable and secure Wi-Fi based services can be provided at DWTC. This policy applies to all 5GHz wireless networking devices and users on DWTC premises.

b. Policy

Ownership and Management of Radio Airspace

DWTC is the owner of the 5GHz unlicensed radio frequencies on its property, that is, the 5GHz Unlicensed National Information Infrastructure (UNII) bands used in wireless networking. DWTC is responsible for managing these radio frequencies for the benefit of DWTC users. DWTC may restrict use of any devices that can cause interference in the unlicensed radio frequency ranges.

DWTC is solely responsible for providing wireless networking services within its venues and offices. No other entity may deploy wireless network access points or other wireless service in its space. Private wireless access points in the exhibition halls, concourse areas, meeting rooms or offices are strictly prohibited. DWTC reserves its right to sanction non-compliance.

DWTC is responsible for maintaining a secure network and will deploy adequate security mechanisms to support wireless networking in the venues.

DWTC deployed a 5GHz wireless network to cover all its venues, based on the 802.11a/n standards. DWTC will work with other entities to accommodate special needs, where technically feasible. DWTC will collaborate with organizers and tenants where devices used for specific business reasons may require specific solutions.

Wireless Service Considerations

Wireless networking has bandwidth limitations compared to the wired network. The wireless network should be viewed as augmenting the wired network, to provide more flexible network use. Applications that require large amounts of bandwidth, or are sensitive to changes in signal quality and strength may not be appropriate for wireless access.

Standards supported

IEEE 802.11a/n is the preferred wireless networking standard. Security standards may be applied as needed.

The Organiser 20131/3

Exhibition Stand Structure Form

Please Return this form to your Event Planner

THE DEADLINE TO RETURN THIS FORM IS 2 WEEKS PRIOR TO THE START OF BUILD-UP AND ORDERS RECEIVED AFTER THIS DATE WILL BE SUBJECT TO A SURCHARGE OR MAY NOT BE PROCESSED.

Exhibition Logo

Please complete in type or block capitals (we cannot be held responsible for mistakes from illegible handwriting).

EXHIBITION DETAILS

Exhibition Name Exhibition Name

Hall No Stand No Stand Name

CONTRACTOR’S CONTACT DETAILSFirst Name

Last Name Job Title

Company Name

Company Address


Direct No Fax No

Email (important service information will be sent to this address)

Signature Account ID

Space-only StandsSpace-only stands, stands with a ceiling, stands incorporating a mezzanine level or raised area above 300mm, stands above 4 m highAll the following information MUST be provided (USE TICK BOX)

YES NO

Perspective Drawing

Full Stand DimensionsElevations Drawings (front, side and back)

Architectural Plan (Layout) Drawing

Structural Material Details

Structural Connection Details

Base Plate Sizes and Specifications (if applicable)

Any Special Display Loading Allowance

Accessible Ramp on Platform

Undertaking Letter (refer to note below)

YES NO

Height of Stand

Glass Partition / Glazing (must be 12 mm thick, tempered with anti-shatter film)

Ceiling / Roof (If yes, please provide structural details)

Use of Fabric / Material (fire certificate must be provided)

Mezzanine Details (above 300mm)

Storage SpaceIf Yes, please indicate the storage location on the stand design. The storage door must not have a lock.

Provision for aluminum corner for all exposed corner edges on raised platform

Items of special risk (if yes, please complete the Submission Forms for High Risk Equipment and Substance)


Double Decker StandsAll the following information MUST be provided (USE TICK BOX) YES NO

Structural Drawings, Design Calculations and General Arrangement of Structure

Design of Members / Elements (beam, column, slab)

Design of Connections and Base Plate (considering anchor of base plate with permanent flooring is not allowed)

Architectural Drawings i.e. Plan, Elevation, Sections

Elevations Drawing (front, side and back)

Design / Detail of Handrail and Staircase Details

Structural Connection Details of Members

Base Plate Sizes (Use min 400 x 400 x 12mm Mild Steel Plate)

Structural Materials Details

Undertaking Letter (Refer to note below)

Items of special risk (if yes, please complete the Submission Forms for High Risk Equipment and Substance)

A charge of AED 1,000.00 applies to each submission and will be charged to the organiser accordingly.

NOTE: FOR UNCONVENTIONAL STANDS/SPACE FRAME (E.G. WHERE THE STRUCTURAL MATERIALS USED ARE OTHER THAN HOT ROLLED SECTIONS/STANDARD STEEL SECTIONS AVAILABLE IN THE MARKET) OR IF REQUESTED BY DWTC, THE CONTRACTOR/EXHIBITOR HAS TO SUBMIT AN UNDERTAKING LETTER TO DWTC ENGINEERING FOR ITS STRUCTURAL RIGIDITY, STABILITY AND SAFE DESIGN STATING THE STRUCTURE IS ‘’ FIT FOR PURPOSE’’

DWTC will review this submission (provided the complete information required has been provided) and get back to the organiser as follows:• 10workingdaysforspace-onlystandsfromthedateofsubmissionwasreceived• 15workingdaysfordouble-storeystandsfromthedatethesubmissionwasreceived

CONDITIONS• Submissiondocumentationshouldexplainthemethodofbuildingthestand• Submissionsfordouble-deckerstand–50%chargeswillbeappliedifthesubmissionisincomplete• Anylatesubmissionissubjectto100%surcharge• Allrequirementsshouldberoutedthroughtheeventorganiser• Drawings/detailsshouldbesubmittedatleast30daysbeforethestartofthetenancy• Themainbeamerectionshallbecompleted24hoursbeforetheopeningoftheevent• Allmeasurementsinthesubmitteddrawingsshallbeasperstandardinternational(IS)unitsystem• Thecontractorwillbefullyresponsibleforthedesign,stabilityandworkmanshipofthestructure• Anyfreestandingwallofastandexceeding4minheightrequiresametalframingwithbaseplateandstabilitydesigncalculation• Anystandexceeding4minheightrequirescompletestructuraldrawingincludingitsdesigncalculation• IfDWTC’sapprovalunderspecificcircumstanceshasbeenreceivedforastandtobebuiltinoneoftheconcourses,thestand must not exceed 4 m in height. A special policy applies for the building of stands in the concourses. Double-decker stands are not allowed in the concourses• Anycanopymustbereinforcedwithametalsectionandmustbesupportedfromthegroundwithaminimum3inch(7.62cm diameter tube or equivalent support having sufficient section• Anycustomdesignriggingtobeusedmustbecertifiedandindustryapprovedtrusses• Banners/logosattachedtoahangingtrussmustbefabricatedbyusingmetaltubeswithboltedconnectionsandmustbe submitted along with the design calculations for approval• Allshellschemestandsmustbebracedfromallfoursides(topportion)tocontrolthestabilityespeciallyoctonompole/panel• Thestabilityandsafetyofalldisplayitemswithinthestandshallbethesoleresponsibilityofthesupplier(Exhibitor/Contractor)• Standsshouldnotimpedeonanyaisles• Nofixingoradjoiningstructuresaboveaislesareallowed• Nostandcarpetingoveraislecarpetisallowedinordertojoinstandsoppositeeachother



SignatureOn behalf of the Contractor

Company Stamp

SignatureOn behalf of DWTC Operations

SignatureOn behalf of DWTC Engineering

SignatureOn behalf of DWTC Health and Safety

ATTACHMENT• Thecontractorofthestandisrequiredtosignthedocumentsattachedtothissubmission.Copiesofthesigned documents shall be presented to DWTC security before entering the marshaling yard. Before the start of the build up, the same documents must be made available in the area where the stand will be built for inspection purposes Failure to do so will lead for the works to be temporarily stopped until the documents are provided.


2TEMPOR11111111111ARY STAND S1TAFF

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Company Name……………………………………………………… Stand Number……...................... Address………………………………………………………………………………………………………. Telephone…………………………………………….. Fax………………………………………………... E-mail………………………………………………Contact Person………………………………………. Signature………………………………………….. Date…………………………………………………...

Please indicate in the table below the number of temporary staff required as well as their main duties/ tasks to be performed ( such as host/ hostesses, receptionist, data entry operator, secretary, sales person, translator, etc.) in order to enable us to allocate individuals with the appropriate skills.

Requirements Languages No. of Staff

Needed

Dates No. of

Hours From To

Hostess/Receptionist/VIP

Translator

Registration

Ushers

Flyers Distributor

Others/Please Specify

Dress Required

Specific Requirements

Rates: The rate for Arabic/English or only English is from AED 80.00 / US $22 per hour per staff (minimum 5hrs per day) and payable prior to the event. (A 20% increase thus makes the rate AED 100 / 28$ per hour per staff , if booking and confirmation is given less than 48hrs prior the date of event. However, special requests of the Hostesses (VIP Hostesses service) or the Models will be accounted separately and the invoice will be made accordingly – please contact us for additional information. As for translator/interpreter the rate will be AED 1,000 / US $ 275 per day. Cancellation Terms: Partial or total cancellation of the above order can be made up to 8 days prior to the commencement of the duty without charge. 100% charge will apply for any partial or total cancellation made within 7 days of the commencement of the duty. Confirmation: Confirmation will be made by email. Where there may be last minute emergencies, due to sickness etc, and the hostess is no longer available, HOSTEX will guarantee to provide a replacement hostess. Payment: International Companies: All payment should be made by bank transfer at least 10 days

prior to the commencement of the duty as per the bank details below. Local Companies: Payments can be either made by bank transfer, local bank cheque or

by direct cash payments 10 days prior to the commencement of the duty.

TEMPORARY STAND STAFF

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Bank Name: EMIRATES NBD P O Box 777 Tel: +971 4 332 0808 Fax +971 4 332 0908 Beneficiary name: HOSTEX FZC Swift Code: EBILAEAD Account No: 1012452712201 IBAN: AE930260001012452712201

Return to: Hostex P.O. Box 35464 Dubai, U.A.E Email: [email protected] Fax: +971 4 282 7380 Cell: +971 50 645 5652

The Organiser 2013

Contractor Badge Policy

The following regulation has been introduced by DWTC Protocol and Security Department as required by the Dubai Naturalisation and Residency Department.

Temporary Contractor Badges

• LocalContractors(UAEBased)

IndividualApplication

All contractor staff must report to the cashier’s cabin at the Za’abeel service yard to avail of a temporary contractor badge in exchange of a valid proof of identity which can be either a UAE labour card or a UAE national ID card or a UAE driving licence or a UAE government organisation ID card.

This proof of identity will be kept at the cashier’s cabin at the Za’abeel service yard until the contractor badge is returned. As of 1 September 2011, each of these contractor badges will be charged AED 20.00 and is valid for a day (from 00:01 to 24:00). A fee of AED 250.00 will be payable at the cashier’s cabin at the Za’abeel service yard for any lost contractor badge.

• InternationalContractorBadges(non-UAEbased)

All contractor staff must report to either the cashier’s cabin at the Za’abeel service yard or at Al Wasl reception to avail of a temporary contractor badge in exchange of a passport copy. The badge will be valid for a maximum of 15 days. AED 200.00 will be charged per badge; these AED 200.00 represent an entrance fee of AED100.00 and a refundable deposit of AED100.00. The refundable deposit can be claimed upon returning the badge within 15 days from the date of payment. In the event the badge is not returned at the cashier’s cabin at the Za’abeel service yard or at Al Wasl reception, the deposit will not be refunded.

Annual Contractor Badges

Annual contractor badges can be issued for regular contractors working at DWTC. The validity of these badges is 12 months from the time of purchase.

The price of each badge depends on the total number of badges issued for the same company.

Asof1September2011,thepricesareasfollows:

• 0–99badges AED500.00perbadge • 100–149badges AED450.00perbadge • 150–199badges AED400.00perbadge • 200–249badges AED350.00perbadge • 250andabove AED300.00perbadge

Inordertoapplyforannualcontractorbadges,thecontractor’scompanyshouldprovideasoftcopyofthefollowingdocuments:

• A request letter on company letterhead

• A copy of the company trade licence

• A copy of the valid visa and passport (on one page) of each applicant

• A photo (JPEG format) of each applicant

• A staff list using the format shown below

A company representative should submit all the applications to the FM Protocol and Security Department located on level 1 of DWTC Management Offices. Once the badges are issued, the representative should make the payment in advance to DWTC Finance Department Cashier’s Office located at Al Wasl Building, level 1 and collect the badges.

The company is responsible for returning the badge to DWTC when the applicant is no longer under their sponsorship. The individual or the company will have to pay a fee of AED 500.00 against a lost badge.

CardNumber (forDWTCuse)

Full Name

Passport Number

Visa Number

NationalityRemarks

(NeworRemarks)

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The Organiser 2013

Collection Points

DWTCcontractorbadgescanbecollectedat:

• Cashier’s cabin at the Za’abeel service yard for temporary and international contractor badges

• Al Wasl reception for international contractor badges (this facility will be in operations upon prior approval)

• Loading docks of Sheikh Maktoum, Sheikh Rashid and Sheikh Saeed Halls for pick-up drivers delivering goods (this facility will be in operations upon prior approval)

Notes

• DWTC contractor badge is the property of DWTC and must be used in accordance with the agreed terms and conditions

• Under no circumstances can a contractor be admitted into the halls without showing a valid DWTC contractor badge

• DWTC contractor badge bearers enter the complex at their own risk and DWTC holds no responsibility for any injury to persons or damage to a vehicle or property

• Access to contractors will be restricted to the specific halls wherein build-up and tear-down are required.

Marshalling Yard Traffic Management

In order to ensure smooth operations of the marshaling yard, please note that a policy has been put in place. Please contact your Event Planner for more details.

Contractor Badge Policy

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Documents

World Tobacco 2014 Manual