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Virtual Biodiversity ViBRANT WP1 Management Gemma Maldar NHM [email protected] ViBRANT Virtual Biodiversity Work package 1 Management
WP1: Overview (Management, record keeping, auditing, reporting, accounting, money, timesheets, delivering deliverables and logistics)
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- 1. WP1 Management Gemma Maldar NHM [email_address] Work package
1 Management ViBRANT Virtual Biodiversity
- 2. Management Structure
- Strategic Board Advise on project goals and direction
- Management Board Take decisions on Network & Joint Research
Activity
- NHM Management Team (NHMMT)Day to day management of
project:
- Enquiries and project promotion
- Advice and guidance for partners
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- all documents and guidelines onhttp://vbrant .eu
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- 3. of7
- 4. Financial management
- 30% of 1 st18 month budget paid January 2011
- Remaining installment due June 2011
- Next payments transferred to NHM once EU approve annual
report
- Approval of budget amendments
- Changes to budgets in excess of 1,000 should be approved by WP
Leader & NHMMT ( [email_address] ) /Management committee
- Advice on eligibility of costs
-
- Incurred during the life of the project
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- Determined according to usual accounting principles
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- 5. Time management
- All partners must record all time spent on project
- Have to account for all time
- Can use productive hours (average work days per year once leave
removed)
- If engaged with multiple EU project, ensure you do not claim
more than your productive hours.
- Advice in EU Finance guidelines
- Agree process with your local auditor.
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- 6. Reporting
- Due end every January (drafts in December)
- NHMMT will provide templates
- To be completed by all project partners via the EU online
tool
- Representative from each partner may be required
- NHMMT to check progress via Twitter and delivery of
outputs
- Written reports will be requested if needed
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- 7. Audits
- Certificate of Financial Statement (CFS)
- To be completed when cumulative spend exceeds 375,000
- Anticipated that only NHM will require CFS
- EU can audit any partner up to 5 years after the project has
ended.
- All Partners must keep copies of all paperwork until
30/11/2018
- Other FP7 projects have been asked to produce original receipts
(not photocopies or scans).
- All partners to check suitable archive procedures in place
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