WPDD Agenda - 04-02-20...2020/02/04 · 1 WPDD Agenda – 04-02-20 WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE AGENDA Tuesday, 04 February 2020 – 10.30am Council Chamber, Council

A G E N D A

WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE MEETING

Tuesday, 04 February 2020, 10.30am

Council Chamber Council Office William Street Paeroa

Committee Members: His Worship the Mayor B A Carter (Chairman) P A Leonard H van Eyk G Laurich B A Keane P Paterson B Pirie P Johnstone R D Young Council Rep: Councillor P Buckthought Councillors (alternates): Councillor R Garrett Staff: S de Laborde B Stephens A de Laborde Council Secretary WRC Staff: A Munro K Growden B Manning I Sara

Membership

Delegations: Western Plains Drainage Committee (WPDD)

Membership

Advisory Committee consisting of one Councillor (with an alternate) and representation as scheduled from each of the following Drainage Areas within the Drainage District: A representative (or alternative) of Waitakaruru/Miranda

A representative (or alternative) of Pipiroa

Two representatives (or alternatives) of

Rawerawe/Ngatea/Pahunga

A representative (or alternative) of Kaihere/Torehape

Two representative (or alternative) of Patetonga/Mangawhero

A representative (or alternative) of Pouarua/Maukoro

Meeting frequency The first Thursday in the month commencing at 10.30am

The Council delegates to the Drainage Committee the following powers, duties and responsibilities: To make recommendations to the Council on all matters relating to Land Drainage

within their District. The Western Plains Drainage Committees can also make recommendations to

Council on urban stormwater matters within their district. To make recommendations on Council’s operational and capital estimates for

Council’s Draft Long Term Plan and Draft Annual Plans.

To provide input to Land Drainage asset planning matters and Land Drainage rating reviews in their respective areas.

To generally oversee and monitor the Council’s annual work programmes within

the nominated areas; and to assist as necessary or as appropriate in the implementation of approved programmes.

To facilitate the flow of information between ratepayers and staff.

1 WPDD Agenda – 04-02-20

WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE AGENDA Tuesday, 04 February 2020 – 10.30am Council Chamber, Council Office, William Street, Paeroa Order of Business Pages 1. Apologies

2. Declarations of Late Items

3. Confirmation of Minutes – (03-12-19) (2704096) 5

4. Waikato Regional Council Update Report

5. Drainage Activity Report September to October 2019 and (2686029) 9 Financial Report for the period for 4 months to 31 October 2019.

6. Western Plains Drainage District – 2020/21 Budget Review 19

7. Land Drainage Elections 2020

8. Member’s feedback on drainage matters in their areas.

1

WPDD Minutes 03-12-19 Doc Ref: 2704096

HAURAKI DISTRICT COUNCIL

WESTERN PLAINS DRAINAGE DISTRICT

MINUTES OF A MEETING OF THE WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE HELD

IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY, 3 DECEMBER 2019

COMMENCING AT 11.00AM

APOLOGIES

RESOLVED

THAT the apology of Peter Paterson be received and sustained.

WPDD19/23 Johnstone/Keane CARRIED

LATE ITEMS

CONFIRMATION: WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE MINUTES (03-10-19)

(2665556)

RESOLVED

THAT the minutes of the meeting of the Western Plains Drainage District Committee held on

Thursday, 03 October 2019 be taken as read and confirmed.

WPDD19/24 Buckthought/Keane CARRIED

MATTERS ARISING FROM THE MINUTES

Corrections as noted. Waikato Regional Council – Update

Phillips Road – replacement of bearings on pumps.

Structural auditing – Appletree – large amount of silt there on internal drains.

Cut silage on foreshore stopbank – this will be used to upgrade stopbank.

Awaiti Canal – third of way through desilting. Starting on Ngarua Canal 03

December.

Reviewing stopbank valuations.

Maukoro line – 2 x culverts – 1 culvert has a weir in the culvert so this has been

removed. This will assist in getting water away from stopbank.

Cutting hay for bales to be used on the Maukoro stopbank later this month.

Drains have all been sprayed.

Robinson’s floodgate has been completed.

PRESENT Messrs B A Carter (Chairperson), B Keane, G Laurich, P A Leonard,

H van Eyk, R D Young and Cr P Buckthought (Council Representative)

and Cr R Garrett (alternative Council representative)

IN ATTENDANCE Messrs Robert Hicks, Brendan Manning ( WRC Works Supervisor -

Projects & Compliance), Cr R Harris, Mr S de Laborde (Infrastructure

Systems & Planning Manager) and Ms C Black (Council Secretary)

WPDD Agenda 04-02-20 Page 5

2


Bristle Grass Eradication

Brian Pirie raised issue regarding the importance that the bristle grass eradication

programme is stepped up by WRC as it has been noted that there is prolific growth in some

areas on stopbanks and roadsides.

Fish Friendly Pump Trial

Brendan Manning stated that they will be trialling fish friendly pumps in 2020.

Rules – WRC Controlling Cattle in Waterways

Brendan Manning reiterated the need for farmers to report any breaches observed as

regards to cattle in waterways.

The Regional Council’s new structure is focussed on addressing rivers and drainage.

WAIKATO REGIONAL COUNCIL - COMMITTEE STRUCTURE

Members raised their concern that there was no consultation pre-election with key

stakeholders (land drainage committees) on the proposed new structure and believed the

new structure does not allow for local representation of key stakeholders.

RESOLVED

THAT the Western Plains Drainage Committee have serious concerns that no consultation

was undertaken with stakeholders (drainage committees) as regards to the WRC committee

structure as it relates to drainage and flood protection of the Hauraki Plains, and

THAT the Western Plains District Drainage Committee recommends to the Hauraki District

Council that it communicate their concerns to WRC, and

THAT local representation on the WRC stakeholders working group is requested.

WPDD19/25 Carter/Laurich CARRIED

Muggeridge Pump Station Project

Robert Hicks updated on the Muggeridge project. The project has been put on hold until

there is an acceptable tender.

Abolishment of Catchment Committees

Members also raised their concerns regarding the WRC’s decision to abolish catchment

committees. Robert Hicks and Conall Buchanan were members of these committees.

RESOLVED

THAT Robert Hicks and Conall Buchanan be thanked for their efforts on behalf of the

Hauraki Plains region in relation to the catchment committee representation and support

ongoing dialogue with WRC in relation to the abolishment of catchment committees.

WPDD19/26 Buckthought/Carter CARRIED


3


DISTRICT DRAINAGE REPORT (SEPTEMBER AND OCTOBER) AND FINANCIAL REPORT (FOR

THE 4 MONTHS TO 31 OCTOBER 2019) (2613944)

RESOLVED

THAT the Drainage Report (September and October) and the financial report on the

operations of the Western Plains District Drainage Area for the (for the 4 months to 31

October 2019) are received.

WPDD19/27 Keane/van Eyk CARRIED

Chemical spraying

There were no drains sprayed in September or October, however, localised spraying was

completed around the pump stations during both months.

Machine cleaning

2.8km of drains have been machine cleaned in the finance year to the end of October.

Maintenance/Fencing/Culverts

Routine maintenance items were undertaken.

Pump operation

Regular inspection runs were undertaken in this period. Pump hours for September were 1262

hours and for October were 936 hours.

The summary for the year to date was attached.

There were 60 man-hours spent on weed screen cleaning in September and 34 man-hours

were spent in October.

Floodgates

Floodgate inspections were completed.

Stopbanks

No maintenance was carried out in September and October. Page 2 M 2683640 WPDD

Drainage Report September and October 2019.

Capital Works

The capital works consist of assessing and raising stopbanks and refurbishing pumps and

pump screens.

Stopbanks:

Hot Springs and Karito Canals progress to date:

The survey and design has been completed.

The resource consent application submitted.

Imported material volumes & first order costs calculated.


4


The next steps in the process are to procure contractors to haul material, place and shape it.

There is no consent required to maintain a stopbank, so all that work can continue. However,

cleaning the drain and placing the material on the bank not receiving imported material is

what the resource consent is for and work in that area has halted until Council receive the

consent.

The Regional Council has responded to HDC application, requesting further information:

Please provide an ecological assessment that considers what aquatic life may be present at

the sites, the effect the works will have on the habitat and aquatic life and provisions for

actions such as fish recovery.

WRC end their request by informing HDC that its application requires to be assessed on more

stringent rules too.

Finally, your activity has been assessed as falling under rule 4.3.4.4 (discretionary)

rather than 4.3.6.2 (controlled). Please provide any additional assessment that is

required for assessment under this rule.

It should be noted by Council that the result of the fish study could affect when Council are

allowed to do the instream works. The image attached explained the possible options.

Council has initiated the fish study and is waiting for the results.

GENERAL BUSINESS

MEMBERS’ COMMENTS

Harry van Eyk asked if his submission to Lisa Moore would get into briefing paper for LTP.

Gavin Laurich – at the end of Hopai Road the road drain is overflowing. He asked that staff

come out to his property to review the situation. Flaps are shutting down and he is taking

on other farmer’s water. Gavin would like to dig out toe drain. The Drainage Overseer and

Infrastructure Systems & Planning Manager will investigate.

Steve de Laborde suggested Gavin does not do this – WRC is under control of water runoff.

Steve and the Drainage Overseer will visit Gavin’s property to discuss matter further. This

visit to include Chairperson, Brian Carter also.

Mangawhero Flume – Ross Young is satisfied with the repair of the flume.

Robert Hicks updated the Committee on the Waikato Regional Council ruling on cleaning of

drains in relation to fish protection.

Cr Harris thanked all the members for their involvement into the operation of the Western

Plains Drainage District and wished them well for the xmas break and new year.

The meeting closed at 1.00pm.

CONFIRMED

B A Carter

Chairperson

4 February 2020


Page 1 M 2701613 WPDD Drainage Report November and December 2019

Information Report

To: Western Plains Drainage District Committee

From: Infrastructure Systems and Planning Manager

Date: Friday, 24 January 2020

File reference:

Document M 2701613

Meeting date: Tuesday, 4 February 2020

Subject: WPDD Drainage Activity Report

November and December 2019

Recommendation:

THAT the report be received.

This report covers the period from November and December 2019.

1. OPERATIONS

1.1. Chemical spraying

Due to the extended south-westerly winds, there were no drains sprayed in

November or December. However, localised spraying was completed around the

pump stations in December.

1.2. Machine cleaning

2.8km of drains have been machine cleaned in the finance year to the end of

December.

1.3. Maintenance/Fencing/Culverts

Routine maintenance items were undertaken.

1.4. Pump operation

Regular inspection runs were undertaken in this period. Pump hours for November

were 89 hours. There were no readings completed in December, due to Christmas

annual leave.

The summary for the year to date is attached.

There were 20 man-hours spent on weed screen cleaning in November and

December.

1.5. Floodgates

Floodgate inspections were completed.

1.6. Stopbanks

No maintenance was carried out in November and December.



2. Capital Works

The capital works consist of assessing and raising stopbanks and refurbishing pumps and

pump screens.

Stopbanks:

Progress to date:

The survey and design has been completed.

The resource consent application submitted.

The Ecology Assessment completed and submitted

Imported material volumes & first order costs calculated. We are currently waiting for the draft conditions of the resource consent to be issued for us to comment on, we’re expecting these towards the end of January/early February. The Borrow Pit dig for the foreshore stopbanks is getting underway, this will take 3-4 months to complete and is a permitted activity, i.e. no resource consent required.

3. BYLAW APPROVALS

Bylaw approvals were granted in the period as follows:

3.1. Culverts: Nil

3.2. Other: Nil

4. SUBDIVISIONS COMMENTED ON

Subdivisions commented on during the period as follows:

14 Lot Subdivision Reta Crescent Kerepehi 201 2018 00000853 001

8 Lot subdivision 178 Hopai East Road SUBD 201 2019 00001117 001

7 Lot Subdivision 324 Mahuta Road North SUB 201 2019 00001122 001

5. RAINFALL

The table and graphs of the Ngatea Monthly Rainfall depths since 1993 is attached. The

rainfall for November was 40mm and for December was 54mm.

The year to date total from July 1st 2019 is 568mm which is 97% of the average

expected to the end of December.

6. GENERAL

6.1. Financial Comment (Page 8)

There is nothing significant to report on the finances yet. There have been a few minor expenses, however most are expected to start occurring from January onwards.

That concludes this report.

Steve de Laborde

Infrastructure Systems and Planning Manager



WESTERN PLAINS DRAINAGE DISTRICT – PUMP RUNNING HOURS 2019-2020

Western Plains DD Jul-19 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Total Average

No 5 Rawe Rawe East 28 129 20 23 10 0 0 0 0 0 0 0 210 308

No 6 Ngatea 3 31 8 7 0 0 0 0 0 0 0 0 49 91

No 7 Kaihere 0 4 15 0 0 0 0 0 0 0 0 0 19 546

No 8 Torehape 41 58 20 3 0 0 0 0 0 0 0 0 122 356

No 9 Phillips Road 2 89 23 20 0 0 0 0 0 0 0 0 134 449

No 11 Robinson 8 47 13 12 0 0 0 0 0 0 0 0 80 182

No 12 Julians 54 194 40 29 0 0 0 0 0 0 0 0 317 332

No 17 Pouarua No 1/1 48 169 194 29 13 0 0 0 0 0 0 0 453 778

Pouarua No 1/2 39 392 164 161 21 0 0 0 0 0 0 0 777 694

No 18 Stitchbury 4 69 28 10 0 0 0 0 0 0 0 0 111 196

No 21 Appletree/1 0 1 45 23 0 0 0 0 0 0 0 0 69 495

Appletree/2 0 0 18 0 0 0 0 0 0 0 0 0 18 375

No 22 Paul Leonard 12 17 0 0 0 0 0 0 0 0 0 0 29 124

No 23 Ngarua Central 31 90 43 29 1 0 0 0 0 0 0 0 194 334

No 24 Mangawhero/1 227 22 0 13 1 0 0 0 0 0 0 0 263 568

Mangawhero/2 34 191 104 76 2 0 0 0 0 0 0 0 407 630

No 25 Waikaka North 34 58 20 30 2 0 0 0 0 0 0 0 144 294

No 26 Waikaka South/1 4 0 5 5 0 0 0 0 0 0 0 0 14 460

Waikaka South/2 79 164 67 90 11 0 0 0 0 0 0 0 411 543

No 27 Pouarua No 2/1 7 147 17 21 0 0 0 0 0 0 0 0 192 294

Pouarua No 2/2 329 117 22 33 0 0 0 0 0 0 0 0 501 377

No 29 Rawe Rawe West 65 128 58 50 1 0 0 0 0 0 0 0 302 543

No 70 Miranda/1 121 139 131 8 0 0 0 0 0 0 0 0 399 507

Miranda/2 52 153 8 61 0 0 0 0 0 0 0 0 274 507

No 73 Hopai West/1 0 5 0 0 0 0 0 0 0 0 0 0 5 390

Hopai West/2 110 189 91 82 12 0 0 0 0 0 0 0 484 325

No 74 Martinovich/1 58 77 45 48 5 0 0 0 0 0 0 0 233 194

Martinovich/2 67 86 50 53 9 0 0 0 0 0 0 0 265 197

No 75 Central North/1 30 46 13 20 1 0 0 0 0 0 0 0 110 126

Central North/2 124 0 0 0 0 0 0 0 0 0 0 0 124 53

1611 2812 1262 936 89 0 0 0 0 0 0 0 6710 11268

21 Stations 60%

30 Pumpsets

Capacity m3/s

1.1

0.6

0.3

1.0

0.6

0.3

0.3

0.8

0.8

0.8

0.4

0.4

1.1

1.7

1.7

1.7

1.1

1.0

1.0

1.7

1.7

1.0

0.4

0.4

1.0

1.0

0.5

0.5

0.5

0.5

25.9

0 200 400 600 800 1000 1200 1400 1600 1800 2000

Rawe Rawe East

Ngatea

Kaihere

Torehape

Phillips Road

Robinson

Julians

Pouarua No 1/1

Pouarua No 1/2

Stitchbury

Appletree/1

Appletree/2

Paul Leonard

Ngarua Central

Mangawhero/1

Mangawhero/2

Waikaka North

Waikaka South/1

Waikaka South/2

Pouarua No 2/1

Pouarua No 2/2

Rawe Rawe West

Miranda/1

Miranda/2

Hopai West/1

Hopai West/2

Martinovich/1

Martinovich/2

Central North/1

Central North/2

WPDD Pump hours 2019-20

Jul-19 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun



WESTERN PLAINS DRAINAGE DISTRICT - ANNUAL PUMP RUNNING HOURS

ANNUAL PUMP RUNNING HOURS - ALL DISTRICTS



Ngatea Monthly Rainfall Haywards Road (to 1999). HDC Depot (2000 on)

Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals

1993 36.0 28.5 95.0 50.0 123.0 181.5 8.0 111.0 58.0 37.0 100.0 28.5 857

1994 81.0 47.5 51.5 64.0 78.0 116.0 155.0 100.5 153.0 112.5 30.0 26.5 1016

1995 37.0 71.0 196.5 245.5 88.5 181.0 203.5 74.0 73.0 94.0 136.5 128.5 1529

1996 29.5 89.5 88.5 227.5 82.0 166.5 137.5 147.0 149.0 34.0 72.5 222.0 1446

1997 4.5 51.0 195.0 58.0 97.5 138.5 64.5 65.5 221.5 61.0 39.0 49.0 1045

1998 12.0 97.0 67.0 48.0 56.5 97.0 299.0 104.0 48.0 100.0 85.0 89.0 1103

1999 81.0 28.0 81.0 91.0 45.0 94.5 142.0 132.0 88.0 53.0 206.5 109.5 1152

2000 60.0 11.5 52.5 171.0 85.0 75.5 154.5 114.0 97.5 48.0 96.5 79.0 1045

2001 16.5 156.5 49.0 169.0 165.5 50.0 74.5 121.0 47.5 134.0 114.0 177.0 1275

2002 117.0 39.5 50.5 62.0 61.0 168.5 135.0 79.0 75.5 73.0 34.5 54.0 950

2003 110.0 105.0 102.0 134.0 73.0 124.5 101.5 58.5 155.0 107.0 36.5 111.5 1219

2004 98.5 230.0 11.5 21.0 175.5 106.5 120.5 112.0 119.0 80.0 56.0 130.5 1261

2005 30.5 32.0 32.5 7.0 147.5 118.0 152.5 59.0 87.0 145.5 65.5 107.0 984

2006 37.0 47.5 34.5 120.0 82.0 86.0 76.0 108.0 57.0 90.5 64.0 36.0 839

2007 56.0 27.0 146.0 45.0 41.0 92.0 281.0 95.0 68.5 76.0 40.0 53.0 1021

2008 2.0 35.0 40.5 146.5 71.0 152.5 253.0 166.0 52.0 94.0 47.0 61.0 1121

2009 59.0 120.0 30.0 72.0 91.0 150.0 124.0 91.0 85.0 119.0 35.0 81.0 1057

2010 63.0 4.0 13.0 44.0 139.0 230.5 90.0 229.0 146.0 18.0 28.0 62.0 1067

2011 270.0 9.0 172.0 85.0 101.0 110.0 127.0 57.0 74.0 76.0 15.0 157.0 1253

2012 63.0 82.0 130.0 39.0 111.0 52.0 179.0 130.0 85.0 69.0 71.0 64.0 1075

2013 2.0 17.0 23.0 128.0 162.0 117.0 48.0 122.0 133.0 41.0 104.0 96.0 993

2014 41.0 8.0 35.0 98.0 42.0 237.0 109.0 110.0 137.0 73.0 50.0 72.0 1012

2015 10.0 44.0 79.0 114.0 136.0 59.0 121.0 185.0 96.0 51.0 125.0 19.0 1039

2016 103.0 167.0 39.0 51.0 96.0 137.0 152.0 100.0 162.0 82.0 66.0 50.0 1205

2017 24.0 107.0 341.0 255.0 142.0 63.0 131.0 98.0 127.0 117.0 50.0 9.0 1464

2018 100.0 213.0 49.0 127.0 106.0 175.0 116.0 119.0 46.0 134.0 93.0 228.0 1506

2019 21.0 15.0 40.0 98.0 52.0 59.0 128.0 157.0 105.0 84.0 40.0 54.0 853

2020

Ave. 59 72 85 103 100 126 138 111 104 79 71 83 1130

Max 270 230 341 255 176 237 299 229 222 146 207 222 1529

Min. 2 4 12 7 41 50 8 57 48 18 15 9 839





Western Plains Drainage DistrictFinancial Report for 6 months to 31 December 2019

Item Total Budget Budget YTD Actual YTD Variance

Actual % of

YTD Budget

Actual % of

Total Budget

DRAINAGE OPERATIONSVegetation ControlArea 1 77,111 82 346 (264) 422% 0%

Area 2 0 0 0 0

Area 3 0 0 0 0

Area 4 0 0 0 0

Area 5 0 0 0 0

Area 6 0 0 82 (82)

TOTAL 77,111 82 428 (346) 522% 1%

Mechanical Cleaning

Area 1 123,000 17,582 7,523 10,059 43% 6%

Area 2 0 0 0 0

Area 3 0 0 0 0

Area 4 0 0 362 (362)

Area 5 0 0 0 0

Area 6 0 0 0 0

TOTAL 123,000 17,582 7,885 9,697 45% 6%

Maintenance/Fencing/Culverts

Area 1 5,304 55 0 55 0% 0%

Area 2 0 0 0 0

Area 3 0 0 55 (55)

Area 4 0 0 0 0

Area 5 0 0 0 0

Area 6 0 0 0 0

TOTAL 5,304 55 55 0 100% 1%

TOTAL DRAIN MAINTENANCE 205,415 17,719 8,368 9,351 47% 4%

Pumps

General 15,641 15,641 17,753 (2,112) 114% 114%

WPDD Pumps 149,267 37,783 45,480 (7,697) 120% 30%

TOTAL 164,908 53,424 63,233 (9,809) 118% 38%

Floodgates

(D) 14,371 1,114 1,424 (310) 128% 10%

TOTAL 14,371 1,114 1,424 (310) 128% 10%

Stopbanks

(D) Tributary Banks 0 0 0 0

TOTAL 0 0 0 0

Other

Weather Events 3,084 1,542 0 1,542 0% 0%

Business Unit Charge Allocation 0 0 0

Asset Liaison 4,112 2,052 735 1,317 36% 18%

Data Collection 0 4,338 (4,338)

Data Maintenenance 4,112 2,052 0 2,052 0% 0%

Design 0 0 0

Drain Inspection 7,712 3,852 1,961 1,891 51% 25%

Pump Operation 0 0 0 0

Rates 0 0 0 0

Appointed Member Expenses 0 0 0 0

Meeting Expenses 4,627 2,304 1,307 997 57% 28%

Insurance 3,084 0 0 0 0%

TOTAL 26,731 11,802 8,341 3,461 71% 31%

TOTAL OPERATING 411,425 84,059 81,366 2,693 97% 20%



Overheads

Overheads 105,515 52,752 52,758 (6) 100% 50%

TOTAL 105,515 52,752 52,758 (6) 100% 50%

Depreciation

Depreciation (D) 67,033 0 0 0 0%

Depreciation (P) 0 0 0 0

TOTAL 67,033 0 0 0 0%

Interest

Interest (D) (61,344) (30,672) (30,672) 0 100% 50%

TOTAL (61,344) (30,672) (30,672) 0 0%

TOTAL EXPENDITURE 522,629 106,139 103,452 2,687 97% 20%

FLOOD PROTECTION OPERATIONS

Floodgates

(F1) 6,912 327 327 0 100% 5%

(F2) 1,110 0 0 0 0%

TOTAL 8,022 327 327 0 100% 4%

Stopbanks

(F1) Waitak Stm Left Bank 617 306 0 306 0% 0%

(F1) Foreshore 0 0 0 0

(F1) Miranda 514 252 275 (23) 109% 54%

(F1) Karito/Hill Catchment 0 0 0 0

(F2) Maukoro Left Bank 0 0 0 0

(F2) Waitak Stm Right Bank 2,159 1,074 0 1,074 0% 0%

(F2) Gubbs Outlet Bank 0 0 0 0

TOTAL 3,290 1,632 275 1,357 17% 8%

Depreciation

Depreciation (F1) 53,034 0 0 0 0%

Depreciation (F2) 4,425 0 0 0 0%

TOTAL 57,459 0 0 0 0%

Interest

Interest (F1) (23,805) (11,903) (11,903) 0 100% 50%

Interest (F2) (4,655) (2,328) (2,328) 0 100% 50%

TOTAL (28,460) (14,230) (14,230) 0 100% 50%

TOTAL FLOOD PROTECTION 40,311 (12,271) (13,628) 1,357 111% -34%

TOTAL EXPENDITURE 562,940 93,868 89,824 4,045 96% 16%

INCOME

Rates Funding WPDD (D) (539,342) (269,671) (269,671) 0 100% 50%

Rates Funding WPDD (F1) (66,326) (33,163) (33,163) 0 100% 50%

Rates Funding WPDD (F2) (5,641) (2,821) (2,821) 0 100% 50%

Opening Balance as at 01/07/2019 (2,249,458)



WESTERN PLAINS DRAINAGE DISTRICT WORKS AREAS and PUMP LOCATIONS




Page 1 of 4

Information Report

To: Western Plains Drainage Committee

From: Terri Casey, Strategic Planner

Date: Tuesday, 28 January 2020

File reference: Document: 2702542

Appendix A: 2020/21 proposed operating budget for Western Plains

Drainage District

Appendix B: 2020/21 proposed capital budget for Western Plains

Drainage District

Portfolio holder: Councillors Buckthought and Garrett

Meeting date: Tuesday, 4 February 2020

Subject: Western Plains Drainage District – 2020/21 budget review

Recommendation:

THAT the report be received.

1 Summary

This report provides the Western Plains Drainage Committee with the opportunity to review

their proposed budgets and work programme for the 2020/21 financial year (that being, 1 July

2020 to 30 June 2021).

2 Background

Every three years the Council adopts its long term plan (LTP). The long term plan contains the

forecast budget and work programme for the next ten years, and for the next 30 years for

infrastructure assets. In years two and three of the long term plan cycle, the Council produces

an annual plan. The annual plan provides an opportunity for staff and elected members to

make any necessary updates to the work programme (since the LTP was prepared), ensuring

the plan is as up to date as possible for each financial year.

Staff are currently working on the development of the annual plan for the 2020/21 year; that

is, year three of the long term plan.


Page 2 of 4

3 Content

This report contains the proposed budget and work programme for the Western Plains

Drainage District. Your role as an elected member of this Committee is to review this

information, providing feedback to staff on whether the budget and work programme is

appropriate for the 2020/21 year. Please consider the following:

Are all the projects that you expected to occur in the 2020/21 year scheduled?

Are there any projects that you think should be included in the programme that are not?

Are there any projects that are no longer required, and could be removed from the

programme?

Is there a need to change the timing of any projects?

Attached as appendix A to this report, is the proposed operating budget for the 2020/21 year.

Appendix B to this report contains the proposed 2020/21 capital works programme.

4 Conclusion

This report provides an opportunity for the Drainage Committee to consider the proposed

2020/21 operating budget and capital work programme.

Terri Casey

Strategic Planner


Page 3 of 4

Appendix A: 2020/21 proposed operating budget – Western Plains

Master Account 15/16

Actuals 16/17

Actuals 17/18

Actuals 18/19

Actuals LTP 20/21

Budget 19/20

(Baseline)

Proposed 20/21

Budget

Increase / (decrease)

Drainage - Western Plains DD

LD Vegetation control WPDD $55,746 $46,251 $51,561 $66,702 $81,057 $77,111 $66,000 ($11,111)

LD Maint/Fenc/Cul WPDD $2,417 $10,926 $4,529 $3,470 $5,430 $5,304 $5,430 $126

LD Mechanical Clean WPDD $61,633 $59,081 $106,985 $87,083 $109,899 $123,000 $123,000 $0

04276 - LD Floodgates WPDD D $10,540 $4,661 $11,488 $11,501 $14,717 $14,371 $11,000 ($3,371)

04330 - LD Pumps WPDD General $14,245 $34,779 $34,400 $50,880 $16,017 $15,641 $30,000 $14,359

04355 - LD Pumps - Western Plains $42,939 $110,846 $160,505 $68,161 $152,851 $149,267 $100,000 ($49,267)

04450 - LD Other WPDD $25,302 $27,211 $55,190 $23,946 $27,373 $26,731 $27,373 $642

Drainage - Western Plains DD Total $212,822 $293,756 $424,658 $311,744 $407,344 $411,425 $362,803 ($48,622)

Drainage - Western Plains F1

04278 - LD Floodgates WPDD F1 $4,952 $4,830 $4,563 $8,413 $3,221 $6,912 $5,000 ($1,912)

LD Stopbanks (F1) $395 $395 $2,727 $421 $1,158 $1,131 $1,158 $27

Drainage - Western Plains F1 Total $5,347 $5,225 $7,290 $8,834 $4,379 $8,043 $6,158 ($1,885)

Drainage - Western Plains F2

04280 - LD Floodgates WPDD F2 $79 $0 $1,123 $235 $1,137 $1,110 $1,500 $390

04459 - LD Stopbanks (F2) $0 $0 $0 $0 $2,211 $2,159 $2,211 $52

Drainage - Western Plains F2 Total $79 $0 $1,123 $235 $3,348 $3,269 $3,711 $442

Total - Western Plains $218,248 $298,981 $433,071 $320,813 $415,071 $422,737 $372,672 ($50,065)


Page 4 of 4

Appendix B: 2020/21 capital works programme – Western Plains

Proposed 2020/21 Budget

Levels of Service - Land Drainage

WPDD Capital contribution to WRC Muggeridge pump project 345,000

WPDD Pouarua Maukoro Structures 204,000

Total 549,000

Renewals - Land Drainage WPDD Smythes Flood Gates 304,242

Total 304,242


Documents

WPDD Agenda - 04-02-20...2020/02/04 · 1 WPDD Agenda – 04-02-20 WESTERN PLAINS DRAINAGE DISTRICT COMMITTEE AGENDA Tuesday, 04 February 2020 – 10.30am Council Chamber, Council