Www.micros-fidelio.net MICROS - FIDELIO Opera Hotel Edition Functionality changes from V3 to V4

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Opera Hotel Edition Opera Hotel Edition Functionality changes fromFunctionality changes from

V3 to V4V3 to V4


Welcome to Version 4

This presentation will take you through the new features available in Version 4 of Opera. This will get you

ready for your upcoming upgrade.


Opera PMS – what‘s new?Profiles Advanced Relationships New buttons in the Profile Options

Rate Query Primary Relationships population Turnaway, now with country and postal code LOVs now with multiselect Average / Total / First Night Rate display

Reservations Source Main Group now available Hyperlink on room type and room in RSEDIT New options in Add On Screen Profile selection in Multiple Payment Screen Multiple CRS numbers Guest message screen enhanced Locators available for checked out guests

Reservations Colours – Reservation, VIP or Market New Reservation Type configuration options Room move – parameter setting for default return status Custom Reference Global Alerts

Rates Rates per person – Added value setting Rate details split Rate code routing

Housekeeping Facility Management screen enhanced Turndown Functionality Enhanced expanded view


Opera PMS – what‘s new?Quick keys and Miscellaneous Room plan Dashboard Wakeup calls Floor plan Track It Logbook

Cashiering Privileges Pre and post Stay charging Auto post to No Show Reservations Post charges to Cancels and no shows Auto Checkout to AR Shift drop negative Amount Parameter Number of copies per receipt type Open folio

Routing by percentage Credit card rebate validation Scheduled Checkout Moved phone Details Option Early departure handling with calculation rules Multi user cashier login Compulsory Check number Automated No Show Posting Scheduled Credit Card Authorisation


Opera PMS – what‘s new?A/R & Finance Finance Charges Auto Assign AR numbers AR postings in cashier journal Search by credit Card in Journal and

History End of month reminder Cycle

Reporting Report configuration Shift Report configuration Report Scheduler Number of copies fix

Configuration User configuration Password validation Password lockout

General Trace file generation Login Page Supervisor Password Change


Realtionships now made easier with the possibility to remove Advanced Relationship handling

Profiles - Relationships


Primary Relationships population – each time a profile that is attached to a company or agent is selected the company/agent name will populate automatically.

The negotiated rates that are attached to all linked Profiles will be displayed on the Rate Grid

Turnaway now also allows the entry of country and postal code

Multiselect LOVs

Rate Query


If the average rate button is ticked the rate grid will show the total rate/no of nights

The total rate will show the rate X no of nights

In the case of rate change this will show you the rate for the first night only

Rate Query


Source Codes can now be selected via the Source Group – as known earlier with the Market Code and Market Group

New Hyperlink on room type and room in Reservation Screen, that takes you directly to the configuration details

Multiple CRS/GDS numbers can now be entered on a single reservation with the added possiblity to search for all CRS/GDS numbers of a single reservation

Reservations


New options on the add on screen

Reservations – Add On Options


Profile selection in multiple payment screen

Reservations – Multiple Payments


Enhanced guest message screen to facilitate message entry and view

Reservations - Messages


Locators now available for checked out guests

Reservations - Locators


New options on reservation type configuration

Reservation Types


It is now possible to define what the colour of a certain reservation should represent

If Market Code is selected, the colour will be entered on the Market Code level as known today, if VIP Level is selected an additional colour option will appear in the VIP code configuration. If Reservation is selected; the option to configure free format codes appears in Configuration -> Reservation -> Codes

When choosing Reservation in the parameter setting, the codes are configured as below and can be completely hotel specific

Reservation Colors


If reservation colours are selected, the colour may be added on the reservation screen

The colour appears both in the Arrival search screen, in the Room Plan and in the Telephone Operator screen

Reservation Colors


The new functionality of Global Alerts offers the possibility to generate Alerts for all reservations that contain a certain code – like in this example, where every reservation with a LH or SK membership attached will receive an Alert for free access to the executive lounge.

Reservations – Global AlertsHints from Fidelio V6


The Custom Reference field also appears on the Rooming List screen, so values can be added directly when entering the names of a group

Custom Reference – this new option allows you to freely define a search value that can be added in the Custom Ref field on the reservation screen.

You may then search for the value in the Advanced option of the Reservation Search screen

Reservations – Custom Reference


If this new parameter is switched on, the rates can be configured as added amounts per person in the Rate Code

The Split button allows you to split an existing Rate Detail in two (3) parts

Rates – Value Added Rates


On the more fields tab Opera now offers the ability to set a routing for the rate code. The user will be prompted to apply the routing if the rate code is used on a reservation.

Rates – Rate Code Routing


Simplified Task assignment screen

This screen is only shown if the advanced button is used

Housekeeping – Task Assignment


No of credits showing

No of rooms

More colours

Housekeeping – Task Assignment


Facility Management screen has been refreshed to look similar to the rest of the Opera screens

New overview screen of the total number of tasks per room type

Housekeeping – Facility Management


Turndown now exists as a separate functionality, rather than as part of the tasks when issuing task sheets.

Each room number that is eligible for turndown must be ticked in the room number configuration screen, and the accurate number of credits set up

For full flexibility, turndown can be added or removed on each reservation

Housekeeping - Turndown


Turndown now has its own menu option in the Housekeeping Management section

To print a task sheet for turn down, simply click on Report and select the number of attendants and the maximum number of credits

Housekeeping - Turndown


Room Plan Ctrl+F3

The Advance button will give the detailed availability

Detailed Availability

Component rooms can now be seen, rooms that are included in the suites are shown with indent

Quick Keys – Room Plan


Dashboard Ctrl+ F4

New buttons

Quick Keys – Dashboard


New and refreshed wake up call screen, showing statuses and clock

Quick Keys – Wake Up Calls


Enhanced floor plan with user friendly icons and easy configuration

Quick Keys – Floor Plan

Floor Plan Shift + F5


Track It Dashboard

The new functionality Track It allows the hotel to keep track of luggage, lost items and maintain cars for valets.

The ticket numbers can be entered, linked to specific reservations and monitored with statuses like „Delivered to Room“ or „Located in Luggage room in West Wing“

Additionally, different Track It entries can be configured to automatically create traces – and of course, all Track It items show with lamps on the Reservation screen

Track It


The Log Book is here – now all inter-departmental communication and handover can be handled in Opera.

Log Book


Pre and Post Charges are parameter driven and can be used separately or together – for both of them Rules must be configured

The Rules define the limitations to which reservations can have charges

These Rules will override any other action

Cashiering – Pre & Post Charges


The Privileges of each reservation will adapt the settings of the Rules, however it is always possible to remove these privileges for specific reservations if needed.

Even if Privileges are granted to a reservation, if the reservation does not comply with the Rules, no charges can be made

Pre Charges can be done as far in advance as configured in the Rules

Post Charges can only be done on the day of departure – if Open Folio is not used

Cashiering – Pre & Post Charges


Cashiering – Open FolioOpen Folio works in conjunction with Post Charges – this allows you to check out a guest with an open balance.

The Post Charges will be allowed for as long as configured in the Rules

The Open Folio can remain in house for as long as desired

Possibility to search for Open Folios only in the Advanced tab of the Billing Search screen

Enhanced PX functionality from Fidelio V6


Upon check out a prompt will appear and you can choose to schedule the guest for check out

The balance of the guest folio must be zero in order to be checked out automatically

Cashiering – Scheduled Check OutThis new functionality allows guests to be scheduled for check out at a given time, the new check out processor in the Opera Utilities will process these guests to status Checked Out (with a 15 min interval)


Cheque number can now be made mandatory for certain transaction codes, this is done by ticking the box Check No. Mandatory on the actual transaction code

Prompt will be returned if cheque number is omitted.

Cashiering – Cheque Number


Now Opera offers the ability to allow negative cash drop by switching off the parameter for positive cashier drop

To accommodate a natural work flow, the Disable / Enable Phone button has been moved to a tick box in the Print Folio screen

Cashiering


With functionality Credit Card Rebate Validation switched on, any rebate posting done in a credit card transaction code will be validated against the total debit of the bill.

Reference field also becomes mandatory when negative payments are posted, as with negative postings today

Cashiering – Credit Card Rebate


Routing limits now also have the percentage option available

Cashiering – Routing Limits %


Floating Cashiers now available in Opera – any user that does not have a cashier attached is able to login to any cashier that is configured as shared.

Cashiering – Shared Cashiers


AR Finance Charges allows you to set up a fixed amount to be charged on top of each invoice on a given day of the month

In the AR account type set up, the additional fields will display, allowing you to define the amount or percentage that should be posted. The amount will be posted in the transaction code defined in the parameter setting in the AR parameter group

A/R – Finance Charges


With the new functionality switched on, whenever a check out is made to City Ledger, Opera will now offer to create the A/R account automatically

A/R – Automatic A/R Numbers


Postings made in an A/R account now also show in the cashier journal screen

Now Opera has the ability to search for credit card number in the journal screen

A/R – Postings in Journal


New screen for the reports configuration

Reports


You can now create your shift reports in a few clicks:

Setup Report setupShift reports

Create the report name and click ok and the screen below appears

In this screen you have a list of all the reports, to add a report to your shift reports; mark them and press add to they move from left to right

Reports – Shift Reports


Report Scheduler – you can set a time or day when you want certain reports to automatically be print, filed or sent via e-mail

Reports Scheduler


New user configuration screen

Possibility to define which applications a user can access

A user can be locked out if he enters the wrong password more than 3 times

The password should not be less than 6 figures and it should be a mixture of letters and numbers

Configuration


New Login Screen

Login Screen

Documents

Www.micros-fidelio.net MICROS - FIDELIO Opera Hotel Edition Functionality changes from V3 to V4