www.policyarchive.org

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Collaborating to Build an Open Access Archive

of Public Policy Research

Coalition for Networked Information Task Force MeetingDecember 8, 2008 Washington, DC

Indiana University Purdue University Indianapolis

David W. Lewis

Dean of the IUPUI University Library

Brenda L. Burk

IUPUI PolicyArchive Manager

Center for Governmental Studies

Romulo Rivera

PolicyArchive Director

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Agenda

The Partnership• CGS and IUPUI• Collaboration

Making the Project Work• Project Description• Working Together• Short demo• Content Contributors

Next Steps• Technology, Content and Partnership

• Nationally recognized for its strength in information technology.

• Established infrastructure for the digitization, management and preservation of electronic holdings.

• 20 years of documenting the field of philanthropy through its world-renowned library and archival collections.

IDeA Open Access Archive

Philanthropy Resources Online

IUPUI eArchives

What IUPUI Brings to the Table

• Good technical infrastructure

• Library skills

• Concern and capability for long-term preservation

• Insistence on open access

• Founded in 1983 • Policy Research: Governance & Civic Engagement

• Internet & Media Solutions to Improve Public Policy

Center for Governmental Studies

CGS Web Sites

HealthVote Video Voter

Digital Democracy Next Ten

ConnectLA

PolicyArchive

What CGS Brings to the Table

• Experience developing technology in the policy arena

• Access to foundations as both content providers and funders

• Need to deliver quality product on a timely schedule

• Understanding and expertise in PR

Organizational Differences

Organizational Setting• CGS independent• IUPUI Library embedded in university

Funding• CGS grants and contracts• IUPUI Library base funded

Size• CGS small, nimble• IUPUI Library larger, stable

Why It Works

• Strong Common Commitment to the Outcome

• Good Staff

• Good Formal Division of Labor– Distance may enhance

• Recognition of and Willingness to Trust Each Others Expertise– “Learn to be a good passenger.”

Finding Research

Sample Google Search

About PolicyArchive

A state-of-the-art, comprehensive digital library of public policy research.

• Users can find foundation, academic, government and other research – free.

• Policy makers can quickly find research for more effective public policy.

• Content contributors can easily preserve and distribute their works to research audiences worldwide.

• Funders can assess existing research and determine areas for further study.

Researchers

• View Publication Summaries

• Download Publication

• View Reviews and Ratings*

• Add Publication to Bookshelf*

• View Supplementary Materials

• Advanced Searches

Researchers Can:

Content Contributors

• View Publication Statistics

• Upload Research

• Manage Organization’s Profile

• Access Data Mining Reports

• View Recently Uploaded

Content Contributors Can:

Site Usage

Registered Users 500Average Monthly Traffic 5000Traffic Sources

Search Engines 50%Direct Traffic 25%Referrals 25%

Content Providers as Partners

In 2008, we collected over 20,000 documents from over 500 content contributors.

• The Approach

• Challenges

• Distribution and Licensing

• Special Collections

Research Documents Over 18,000

Content Contributors 505

Broad Topics 24

Subtopics 306

Special Collections 4

Document Goal in 2008 20,000

Research in PolicyArchive

Existing Content

Design Completed Aug. 2006

Demo Launched Dec. 2006

Beta Site Completed Jun. 2007

Soft Launch Jun. 2008

Special Collections Winter 2008

Phase 2 Early 2009

Project Milestones

Project Timeline

Next Steps

Content• Deposit Mandates• Harvesting• Special Collections

Software• Web 2.0

Sustainable Fiscal Model

Revenue Projections

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

2007 2008 2009 2010 2011 2012 2013 2014 2015

Expenses

Revenue

Revenues and Expenses

Key Revenue Streams

• Data Mining Fee• Direct Upload Fees by Author or Funder• Publicity/Priority Placement Fees• Professional Services• Institutional Contributions

PolicyArchive will generate revenues for services beginning in 2009, with the goal of becoming self-sustaining by 2012.

Projected Revenues Could Include:

Questions?

Brenda BurkIUPUI PolicyArchive

Managerbburk@iupui.edu(317) 278-2329

www.policyarchive.org

www.cgs.org

www.ulib.iupui.edu

Romulo RiveraCGS PolicyArchiveDirectorrrivera@cgs.org(310) 470-6590 x123

David W. LewisDean of the IUPUI University

Librarydlewis@iupui.edu(317) 274-0493

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