Summer Meals. Summer Meals

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Summer Meals


Summer Meals


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Summer Food Service Program

For Summer School Sites

St. Paul Public Schools


Strong SchoolsStrong Communities



Agenda

Welcome!Civil Rights Training

Summer Food Service Program Overview

Site Information

Recordkeeping

Ordering & Receiving

Meal Accountability

Posters


Civil Rights TrainingSchool Nutrition Programs


What are Civil Rights?

Civil Rights refer to the:

• rights of “personal liberty” guaranteed by the 13th and 14th Amendments to the U.S. Constitution and Acts of Congress.

• fair and equitable treatment of all customers and employees.


Goals of Civil Rights

• Eliminate barriers to program benefits.

• Provide equal treatment to all.

• Explain rights and responsibilities.

• Show respect and dignity to all.


Protected Classes

A protected class refers to any person or group of people who have a characteristic for which discrimination is prohibited by law

Protected classes in schools include:-race-color-national origin-sex-age-disability


Civil Rights(A Sponsor’s Responsibilities)

1. Collection and Use of Racial / Ethnic Data

2. Public Notification System

3. Equal Access to program

4. Reasonable Accommodation of persons with disabilities

5. Language Assistance

6. Complaint Procedures


Collection and Use of Racial and Ethnic Data

5 Racial Categories:

• American Indian or Alaskan Native

• Asian• Black or African American• Native Hawaiian or other

Pacific Islander• White

2 Ethnic Categories:

• Hispanic / Latino• Not Hispanic / Latino


Racial and Ethnic Data

• Maintained for three years plus the current year

• Access restricted to authorized school personnel


Public Notification

Display the “And Justice for All” poster in a public area


Public Notification

Include the non-discrimination statement on all informational materials and web sites that refer to the school nutrition programs

“In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability. To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 or call (800) 795-3272 or (202) 720-6382 (TTY). USDA is an equal opportunity provider and employer.”


Equal Access

A school must provide equal access to all eligible participants

regardless of race, color, nationalorigin, sex, age or disability.


Reasonable Accommodation of persons with disabilities

A School Nutrition Program is required to provide FOOD SUBSTITUTIONS or MODIFICATIONS if:

A. A physician’s statement is on file that describes the participant’s disability (a disability as defined in federal regulations) that prevents the participant from eating the regularly offered foods; and

B. The physician has indicated the substitutions or modifications that the participant needs.


Reasonable Accommodation

Situation: A parent complains about the choices provided during breakfast and demands that gluten-free products be provided for her child.

What must the school do, and how does this relate to civil rights?


Reasonable Accommodation

Situation: Representatives from an ethnic minority group contact the school and request that ethnic food choices be made available.

Could their request be a civil rights issue?


Language Assistance

Sponsors must take reasonable steps to assure “meaningful” access to the information and services they provide… especially for people with Limited English Proficiency (LEP).

Meaningful access could include:

– The distribution of Applications for Educational Benefits, household letter and Approval/Denial letter in different languages.

– Hiring a bilingual interpreter to assist applicants with form completion or to provide basic School Nutrition Program information to LEP program participants.


Complaint Procedures

If a participant has a civil rights complaint in regard to their participation in the School Nutrition Programs, advise them to send the complaint to:

USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410 (800) 795-3272 or (202) 720-6382 (TTY).

Civil rights complaints may also be sent to the Midwest regional office of USDA at:

Regional Director/EEO, 77 W. Jackson Blvd., FL 20, Chicago, IL 60604-3591 or call (312) 353-3353.


Complaint Procedures

• The school is encouraged to discuss the civil rights issue with the person who has filed the complaint in an effort to resolve the problem at the lowest level as expeditiously as possible.

• Whether or not the issue is resolved at the school level…a person alleging discrimination has a right to file a complaint within 180 days of the discriminatory action and must be advised of confidentiality.


Summer Food Service Program

Overview

History

• The Summer Food Service Program (SFSP) was established to ensure that low-income children continue to receive nutritious meals when school is not in session.

Participant Eligibility

•The Summer Food Service Program is available to all children 18 years of age and under, and persons over 18 who participate in a public or nonprofit private school program established for the mentally or physically handicapped. All sites are open to all children in the community.•Adult Meals


Site Information

• Responsibilities of the site supervisor

• Site information sheet

• Documentation needed for monitor visits and state

review

• Training Checklist

• Special diets & Food allergies


Menu Draft


Organization & Record-keeping

• Summer Menus

• Production Records

• Breakfast

• Lunch

• Expanded Choice Bar

• Temperature Logs

• Field Trips

• Inventory- end of June & July


Miscellaneous

• Shipping Lists/Invoices

• Loss of Product

• Personnel

• Pest Control


Ordering Procedures

• WebSmartt passwords

• Nutrition Center/Warehouse


Ordering Guide

• Order Guide

• Continue with Wednesday ordering in WebSmartt for the following week’s delivery

• Online or fax

• Tuesday/Thursday Delivery (except Bridge View)

• 6/18-6/26 orders placed by building supervisors

• Next order: 6/20 for 6/26 & 6/28 delivery

• Vendors (Agropur/Schroeder; Trio & US Foods; Ameripride; Earthgrains)


Meal Accountability

• Activate Account 12

• “Summer Meals” account

• Adult Meals

• Tally sheet for A La Carte


Posters

“And Justice For All” Poster along with accompanying Nondiscrimination Translation must be posted in the cafeteria


Posters

The approved poster, “Friends, Fun, Food!”, must be present and visible from the outside at all entrances used by students


Procedures for Ending SFSP

• Details to follow in a Weekly Update

• Final Inventory

• Check in


Questions?


Thank You

Hunger is one of the most severe roadblocks to the learning process. Lack of nutrition during the summer months may set up a cycle for poor performance once school begins again. Hunger also may make children more prone to illness and other health issues. The Summer Food Service Program is designed to fill that nutrition gap and make sure children can get the nutritious meals they need.

Documents

Summer Meals. Summer Meals