KRAKOW 2016

WYD Briefing and Formation

DayJune 19th 2016

Welcome&

Acknowledgement of Country

Prayer

All:God of mercy, transform me,that my eyes may be merciful,that I may marvel at the beauty of my neighbour’s heart.

Transform me, O God,that my ears may be merciful,that I may be attentive to those in need.

Transform me, O God,that my tongue may be merciful,that all I proclaim is in love and peace.

Transform me, O God,that my hands may be merciful,that I use them to serve my neighbour.

As Australian pilgrims we travel as one people to celebrate God’s love and mercy at World Youth Day in Krakow. We pray for our own personal transformation:

Transform me, O God,that my feet may be merciful,that my pilgrim journey leads me to compassion.

Transform me, O God,that my heart may be merciful,ever open to the joy of your presence.

May Your mercy, O God,rest upon me and transform me into Yourself,for You are my all.We ask this through Christ, our Lord.Amen

St Mary of the Cross MacKillop, pray for us

Pre - Departure

Office for Youth

Updates from DFAT – Australian Embassy

• Border Controls

• Passport Visas

• Australian-Polish Dual Nationals

• Health – exhaustion, heat sunstroke, consult doctor before travelling.

• Currency

• Consular Office in Krakow

• Smartraveller

Smartraveller Advice

• http://smartraveller.gov.au/Countries/europe/eastern/

Pages/poland.aspx

http://smartraveller.gov.au/Countries/europe/eastern/Pages/poland.aspx

Office for Youth

Checklist for Minors travelling to WYD

• WYD Declaration Form - leaders proof of guardianship

• Passport replacement forms

• Minor Travel Consent letter

Office for Youth

Information Collection

• Tour Director

• Critical Incident Plan

• Leadership structures

• Asset list – doctors, counselors etc

• Nominations for roles in Australian Gathering (male & female)

WYD Specific- What to packLeaders Tip: A3 paper & pens for daily notices, post-retreat materials

Chaplains: Mass kit, liturgical vestments as needed

For the main events: am/fm radio for translations, a roll of toilet paper for porta-loos.

For the sleep out: sleeping bag, ground cover (i.e. tarp), sleeping mat, travel pillow, a bag to carry your overnight gear.

General Pilgrim tips: If you're carrying your passport in a travel pouch/money belt, place it in a ziplock bag to protect from water damage.

Aussie souvenirs to swap.

Adaptors & Power boards (label your chargers).

Small bible, (or App) rosary beads, any other prayer materials required.

Journal

Diocesan & Aussie T-shirts… A joyful spirit!

Office for Youth

Communication strategies

• eKit – Phone numbers of Leaders

• Whatsapp– Pilgrimage Coordinators

Social Media strategies

• Official hashtags

#aussiepilgrims #WYD2016 #Krakow2016

XT3 Live streaming

Hello!My name is Laura Bradley.

I work for Xt3.com and I want to let you

know about Xt3's live stream of

the main World Youth Day Events

and the Australian Gathering.

They will be streamed

from:

www.Xt3.com/li

ve

http://www.xt3.com/live

WYD web streams areopportunities to engage the

community in Australia with the

WYD messages, themes &

journeys

of our pilgrims

× the schools sending their students

× the parish communities who’ve financially

supported their young people, and

× the pilgrims’ friends and families

×those who could not make it to Krakow

To share the experience

Those who could not make it to Krakow will

be able to interact on the live chat creating an online community that

can ask questions, make

comments and participate in World Youth Day events online.

25,000+

The world youth day webcasts have been

a huge success in the past with thousands of

people watching online for Rio and Madrid.

Unique visitors!

Spread the

Advertise the live stream of the World Youth Day

webcasts and the Australian Gathering in Krakow.

Xt3.com/live

www.xt3.com/live

WYD Committee

Resources

• Australian Pilgrim T-shirt

• Journal

• Music Book

• Local Celebrations

Pre Departure

• Final Invoices – payments

Pre Departure

• Process at Departing Airports

– Sydney group check-in

– Luggage Allowances

– International Airlines from and to Australia

• 30kgs

– Airlines within Europe 23kgs

– Number the pilgrims bags from 1 to 40 and add a ribbon.

• Its then easier to find which ones are missing

Pre – WYD Week

Per WYD Week

• Common Cosmos Practices

– The bus driver packs the coach

– Tour Director sits in the front seat

– Bus rotation is a good idea however not essential

– No moving around the bus while in motion

– Seats belts are to be worn

• Critical incident Support on Pilgrimage

– The Pilgrimage must continue

• Role of the local guide

– This role within the pilgrimage is provide local knowledge of the city or village or inside visit at a Church or museum

World Youth Day Week

WYD Week

• Krakow Arrival

• Hotel accommodation

• Best western

• Novotel

WYD Week

• Induction at Accommodation

– Welcome by ACBC

• Introduction

• Code of Conduct

• Aussie Gathering

– Welcome by Cosmos

• Safety

• WYD Tickets

• WYD Backpacks

WYD Week

WYD Week

WYD Week

WYD Week

Office for Youth

Updates from Krakow WYD Organising Committee

Event Sites

• Pilgrimage walking routes

• Access to Blonia

• Blonia - can fit up from 800,000 to 1 million, extras will be

on streets near the park.

• Vigil site can fit 500,000 to sleep. Up to 1.8 mill standing.

Blonia

Campus Misericordiae

Approx. Walking TimesAGH – Blonia 17 minsAGH – St Mary’s (Old Town) 33 minsBlonia – Divine Mercy 1hr 20minsBlonia – Campus Misericordiae 3hrsAGH – Tauron Arena 1hr 20mins

Access to Bloina

Green - Pedestrian zone on pavements

Orange - Pedestrian zone on whole

road

Pink - Pedestrian zone on the half of

road

Access to Divine Mercy

Green - Pedestrian zone on pavements

Orange - Pedestrian zone on whole

road

Pink - Pedestrian zone on the half of

road

Access to Divine Mercy

Access to Divine Mercy

Green - Pedestrian zone on pavements

Orange - Pedestrian zone on whole

road

Pink - Pedestrian zone on the half of

road

Access to Vigil

Office for Youth

Updates from Krakow WYD Organising Committee

Child Protection

WYD App launch

Office for Youth

Schedule of WYD Week

• Pilgrimage Coordinator Reception – Monday evening TBC

• Australian Gathering – Tauron Arena, Tuesday 26th

• Main Events times

Opening Mass TBC, Papal Welcome 5pm, Way of Cross

6pm, Vigil -7pm, Mass 10am

• Pilgrimage Coordinator Briefings – Wed, Fri, Sat mornings

Papal Itinerary – things to note

Wed 27th Evening address/appearance at papal window

*After 6:30pm visit to Wawel castle & Dinner

Fri 29th Evening appearance at papal window

*After Way of the Cross & Dinner

Sat 30th Mass at Divine Mercy with Priests

*from Poland only

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There will be information available to pilgrims about where people with dietry requirements can receive specialized meals (diabetics, celiacs, etc.). One can declare the need for this sort of breakfast to the Parish Organizing Committees.

The mobile application and the website will provide a list of places offering specialized meals.

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The meal package includes Saturday lunch and Saturday dinner as well as Sunday breakfast and Sunday lunch.

The meal packages will be provided at places of accommodation for parishes situated no more than 5 km from Campus Misericordiae, and distributed at 10 places on the

way to the Campus.

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Pilgrim Pack Sneak peak

ScarfPonchoRosary braceletbandana

Pilgrim guide Prayer book/Liturgy guide??

Office for Youth

Critical Response Support during WYD week

• Parameters of ACBC CMT:

– Legal and canonical boundaries

– Central communication liaison (Cosmos, DFAT, local authorities,

international committee and colleagues)

– Respectful and equal response

Office for Youth

Special Roles

• WYD events, Australian gathering, other

• Groups will be emailed next week seeking nominations

• WYD events – no guarantee – manage expectations

• Media opportunities

Office for Youth

Care of all Aussie Pilgrims

• Reporting incidents

• Leaders communicating concerns with “other” pilgrims

• Attitude of care toward all Australian pilgrims

Post World Youth Day Retreats

Post WYD Week

• Departure Process

– 1 August will be a busy day

– 6000 pilgrims will be departing on this day

– Strict schedule by building

• Departure by destination

• Departure times to be advised

• Post WYD Retreat

– Buses will be on site during the retreats

– Tour Directors will be on site during the retreats.

Office for Youth

Post WYD Week

• Retreats

• Highlights:

– agents of mercy

– challenges and opportunities of returning home

– Year of Youth 2018

• Process of pilgrims staying on

Office for Youth

• It has been a two year journey…

– Before you go

– While on Pilgrimage

– When you get back

• Keep enthusiasm up over the next two months

God of the journey, as we set off on our way,

Bless us with courage, when we do not know what lies ahead;

Bless us with good companions, when the way becomes lonely;

Bless us with keen hearing, to hear the stories of fellow travellers;

Bless us with humour, to lighten the difficult moments;

Bless us with humility, to learn from those around us;

Bless us with lazy times, to stretch and rest and savour;

Bless us with love, given and received; and bless us with your presence.

Bless us, lead us, love us,

bring us home bearing the gospel of life.

Bless each of us on our journey and

let your steadfast love shine upon us each day.

May we all do and say, praise you,

so that others know us as your friends,

brothers and sisters of your Son,

Jesus Christ, in whose name we pray.

Amen.

Heavenly Father,

grant that we may bear witness to your mercy.

Teach us how to convey the faith to those in doubt,

hope to those who are discou raged,

Love to those who feel indiff erent,

forgiven ess to those who have done wrong

and joy to t hose who are unhappy.

Allow the spark of merciful Love

t hat you have enkindled within us become a fire

that can transform hearts and renew the face of the

earth .

Mary, Mother of Mercy, pray for us

Saint John Pa ul II, pray for us

Saint Faustina, pray for us

KRAKOW 2016

Next WYD Briefing,

Formation and

Commissioning Mass

3rd July