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National project virtual webinars AIESEC Indonesia

Agenda

1.Differences & main meanings

2. Timeline

3.Ra + Podio

4.Ma

5.Re

6.XPP

7.Vision of success

DIFFERENCES &

MAIN MEANINGS

What is GCDP?

Because….

we build platform for young people to

develop themselves and give positive

impact on society by working with

organizations or in projects.

iGCDP

Ad hoc & Project

Project

◦Based on project needs

(issues)

◦Multiple stakeholders

(roadshow)

Ad hoc

◦ Taking to account

organizational needs

◦ Full working timeline

National projects

Local projects

• Giving direct impact for

national issues in country

• Easier to sale for partners

• Stronger Brand Positioning

• MC support

a) Educational support

b) IR

c) Financial sustainability

• Giving direct impact on

specific issues in city

•Environment•Health and

lifestyle

•Health and

lifestyle

•Economic growth

•Environment

•Cultural

Understanding

•Literary

•Career

development

Product IssuesRelevance

Current issues in Indonesia

What does it mean? ◦ EP

◦ TN taker

◦ Learning partner

◦ In-kind partner

◦ Info-session

◦ Workshop

◦ Roadshow

◦ Ra

◦ Market research

◦ Cold |Warm call

◦ Ma

◦ GCM

◦ IL

◦ Learning cycle

◦ Re

◦ OPS, IPS

◦ TtT

◦ Break Ma, Break Re

◦ XPP

◦ ICB

◦ TN AN, EP AN

◦ LEAD program

◦ CG

◦ NPS

TIMELINE

Timeline

Process |

Time

February March April May June

Ra

Ma

Re -

preparatio

n

Re

2014

Feb Mar Apr May Jun Jul 2014

End of project

Jul 27, 2014

Closing of project

Jul 19, 2014

Big event:Exhibition and Workshop

“From Trash to Treasure”

Jul 13, 2014

Ramadan starts

Jun 27, 2014

Amazing Race

Jun 20, 2014

Friday, No-Trash Day

Jun 12, 2014

Opening: Eco-preneur Website Launch. UN Environment Day

Jun 5, 2014

Intern Conference [3-5 June]

Jun 3, 2014

OCP educational meeting

May 2, 2014

EwA applicationsopened

Apr 15, 2014


Apr 2, 2014

TN ID Raise in myaiesec.net

Mar 31, 2014

OCP webinars [9 March]

Mar 9, 2014

Jun 2, 2014 - Jul 29, 2014 Realization

May 1, 2014 - May 31, 2014 EP preparation

Apr 1, 2014 - May 15, 2014 Matching

Mar 1, 2014 - Mar 31, 2014 Raising

Feb 1, 2014 - Feb 28, 2014Project team selection & education

2014

Week 1 2 3 4 5 6 7 8 9 2014

End of project

Jul 27, 2014

Farewell partyJul 20, 2014

Closing of project (evaluation, certification)

Jul 19, 2014

Big event:Exhibition and Workshop

“From Trash to Treasure”

Jul 13, 2014

Friday,No-Trash Day

Jul 10, 2014

Friday,No-Trash Day

Jul 3, 2014

Ramadan starts

Jun 27, 2014

Friday, No-Trash Day

Jun 26, 2014

Amazing Race

Jun 20, 2014

Friday,No-Trash Day

Jun 19, 2014

Friday,No-Trash Day

Jun 12, 2014

Learning partner event

Jun 10, 2014

Team building Jun 8, 2014

LC welcome gathering

Jun 7, 2014

Opening: Eco-preneur Website Launch. UN Environment Day

Jun 5, 2014

Airport pick upJun 3, 2014


Jun 3, 2014

Jul 21, 2014 - Jul 27, 2014 8th cultural week

Jul 14, 2014 - Jul 20, 2014 7th week realization

Jul 7, 2014 - Jul 13, 2014 6th week realization

Jun 30, 2014 - Jul 6, 2014 5th week realization

Jun 23, 2014 - Jun 29, 2014 4th week realization

Jun 16, 2014 - Jun 22, 2014 3rd week realization

Jun 9, 2014 - Jun 15, 2014 2nd week realization

Jun 9, 2014 - Jul 18, 2014

School roadshow“Time to reduce trash”

[9 June -18 July]

Jun 2, 2014 - Jun 8, 2014 1st week realization

2014

Feb Mar Apr May Jun Jul 2014

End of project

Jul 27, 2014

Closing of project

Jul 19, 2014

Healthy food festival

Jul 12, 2014

Ramadan starts

Jun 27, 2014

Competition:“Run for Life”

Jun 22, 2014

Workshops [11&17 June, 2 July]

Jun 11, 2014


Jun 3, 2014

Opening Event: “24 Hours Without Smoking”

May 31, 2014


May 2, 2014

EwA applicationsopened

Apr 15, 2014


Apr 2, 2014

TN ID Raise in myaiesec.net

Mar 31, 2014

OCP webinars[9 March]

Mar 9, 2014

Jun 2, 2014 - Jul 29, 2014 Realization

May 1, 2014 - May 31, 2014 EP preparation

Apr 1, 2014 - May 15, 2014 Matching

Mar 1, 2014 - Mar 31, 2014 Raising

Feb 1, 2014 - Feb 28, 2014Project team selection & education

2014

Week 1 2 3 4 5 6 7 8 9 10 2014

End of project

Jul 27, 2014

Farewell partyJul 20, 2014

Closing of project (evaluation, certification)

Jul 19, 2014

Healthy food festival

Jul 12, 2014

School Workshop Eat “Healthy Food in Daily Life”

Jul 2, 2014

Ramadan startsJun 27, 2014

Competition:“Run for Life”

Jun 22, 2014

School Workshop: “Healthy by Exercising”

Jun 17, 2014

Learning partner event

Jun 13, 2014

School Workshop: “Living Without Tobacco”

Jun 11, 2014

Team building Jun 8, 2014

LC welcome gathering

Jun 7, 2014

Airport pick upJun 3, 2014


Jun 3, 2014

Opening Event: “24 Hours Without Smoking”

May 31, 2014

Jul 20, 2014 - Jul 27, 2014 Cultural week [8th week]

Jun 30, 2014 - Jul 19, 2014Healthy food weeks[5th -7th week]

Jun 16, 2014 - Jun 29, 2014Exercising weeks[3rd -4th week]

Jun 9, 2014 - Jul 18, 2014School roadshow [9th June -18th July]

Jun 2, 2014 - Jun 15, 2014Against smoking weeks [1st -2nd week]

RA_MA_RE

Selection process of internsInterns

FORMING THE JOB DESCRIPTION

INTERVIEWANNOUNCEMENT AND DOCUMENT

SUBMISSIONMATCHED

PREPARATION PROCESS BEFORE

REALIZED

Personal Development

OPS Webinar IPS

Project

(TN taker) meeting

TtT LEADEvaluation min 2 times

(middle, final)Recognition

Interns

RAMARKET RESEARCH

Submission in Podio, Sales tracker

Use partnership proposal

To put TN available you need:

◦Podio, LCOE tracker

◦ Social impact model (done)

◦Project timeline (done)

◦ EP timeline

◦MOU with learning partner

Remember

◦ It takes 2 days to review TN request, 1 day to

follow up review

◦ TN won`t available if Re is less than in 1, 5 months

◦DDL to put TNs on available 31st March

[RA] OCP needs to:

◦ Check if your OC has concrete list of potential partners

◦ Ensure daily activity in sales (calls, meetings)

◦ Insure backward planning (how many contacts, calls, meetings do I need to have 1

partner)

◦ Always have “Plan B”

◦ Track into details

◦ Ensure that first time OC has person to call with, with whom to go to the meeting

◦ Ensure coordination and involvement of other OCs to help with calls and arranging

meetings if needed

MA

Problems that can influence Ma

• Tracking

• Lack of people HR

• Spamming, wrong message

• One way of promotion

• Not enough promotion

• Understanding of timeline

• Tapping wrong countries

Education, knowledge

(wrong process)

• Role of Ma

• AP collaborationClarity of WHY

Problems that can influence Ma

•Not established

•No communication

•No enough HR to handle

LC - LC cooperation

Collaboration with AP

Management of TNs (HR tracking)

TN AN EP AN

IL + Visa support

[MA] OCP needs to:

◦ Ensure focus on right countries

◦ Ensure not spamming

◦ Ensure fast respond from our side

◦ Check amount of mails, promotion organized

◦ Ensure safety and legality of the process (indemnity form, AN, IL etc)

◦ Ensure EP LEAD and Minimum Quality promise implementation

◦ Ensure coordination and involvement of other OCs to help for promotion or interviews if

needed

RE

Co-delivery and showcasing

1. Review Min Quality promise

1. Use EP wiki

1. National Showcasing strategy https://podio.com/

webforms/6632149/

514771

http://www.myaiesec.net/c

ontent/viewfile.do?contenti

d=10282832

http://www.myaiesec.net/content/viewwiki.do?contentid=10288

851

http://culture-

shock.me/

#indonesiacalling

#StartFromYou

Remember

Any changes of timeline, JD needs to have

written proof and clearly communicated to

EPs

Communication is always a

Always have

[RE] OCP needs to:

◦ Organize weekly evaluation meetings with OC + EPs

◦ Ask feedback from EPs

◦ Ensure strong communication between different stakeholders

◦ Timeline coordination

◦ Ensure EP LEAD and Minimum Quality promise implementation

◦ Ensure safety and legality of the process (always ask or write all outputs of meetings,

agreements, to have written proof of agreed things)

◦ Ensure coordination and involvement of other OCs to help for event execution and EP

management (trips, excursions, meetings, working timeline)

XPP

What is XPP?

What does XPP include?

Main points

◦6 weeks

◦More than 25 hours per week

◦EPs under 30 years old

◦EP AN, TN AN

Main points

◦ Ensure all the participants register at their home country embassy or consulate.

◦ Have the contact details of the participant at least ten (10) days before he/she arrives

◦ Ensure all the participants of AIESEC activities hosted in own entity to agree on the

responsibility and liability condition of AIESEC Hosting Entity in written proof (e.g.

Indemnity form)

◦ The EP is picked up by a representative of AIESEC. The Host entity will state in the TN

form where the EP will be picked up/options on where will the EP be picked up. Before

realisation the Host entity has provided written information to the EP on any domestic

transportation required to arrive at this point of pickup

◦ The Host entity has offered in written format information on how to depart from the

country two weeks before the end of the internship.

Main points

◦ The Job Description executed by the EP has to correspond with the Job Description of

the TN form.

◦ The host entity has provided EP or ensured EP knows individual responsibility and goals

in a written format latest one week after the start of the internship, and the EP

acknowledges to have received, understood and accepted it.

◦ The EP has a valid insurance policy to cover basic medical costs for the duration of the

exchange.

◦ The accommodation standard, conditions and costs during the internship correspond

to the information provided on the TN form. AIESEC arranges this accommodation for

the EP.

VISION OF SUCCESS

Fill at the end of project your results

Social Impact Model

Analyze

current reality

of Indonesia

How we measure

whether we

succeed or not

How we will measure our strategies

Clear outcome we want to

see after project

Description of how the

project works

Connection of

activities with mission

Groups involved

Evaluation

Costs and Revenues

What should we do, our

strategies

Short-term results

Measures the capacity to

implement the plan

Shows the progress of

activities

1

7

4

2

5

3

7

Social Problem Definition

Constant growing waste pollution in the country

Caused by:

◦ Organic waste

◦ Plastic

◦ Paper

from households

Environment

Vision of success* Target Participants and Engagement in ONE Local Committee during 2014:

◦ 1 130 youth engaged:

a) 8: OC | OCP | Coo | VP

b) 15 international students (Ra 20, Ma 17, Re 15 -> 85% Ma rate, 90% Re rate) + 60 NPS score

c) 15 buddies

d) 12 host families (with consideration that some HF will take several EPs)

e) 900 students (there is a group of 5 interns going to 5 schools: each day one school, and having two classes at each school)

f) 30 participants for competition “Amazing Race ” participants (with engagement of partners)g) 150 participants for “From Trash to Treasure”

◦ 5 Partners (NGOs, Comminutes, Institutions, Companies)

◦ 10 Media Partners

* will be measured by submitted yearly report after project realization and Podio data analyzes

Target Participants and Engagement in One City during 2014 - 2018:

2014 2015 2016 2017 2018

Schools & Uni (group

of 5 interns going to 5

schools in a week)

15 20 30 40 50

OC | OCP | Coo | VP

5| 1| 1| 1 5 | 1| 1| 1 6| 1| 1| 1 8| 1| 1| 1 10| 1| 1| 1

International Students

15 20 30 40 50

Buddies 15 20 30 40 50

Host families* (some

HF take several EPs)12 15 25 30 40

Students (60 per

school)900 1 200 1 800 2 400 3 000

“Amazing Race ” participants

30 50 70 100 120

“From Trash to Treasure” Participants

150 250 400 500 600

Partners (Institutions,

Companies)5 7 10 15 20

Media Partners 10 15 30 40 50

Target Participants and Engagement in ALL Cities during 2014 -2018:

By the end of sustainable 5 years national project we would like to give positive impact and change the life of more than 327,118

young people in Indonesia

2014 2015 2016 2017 2018

Local Entities

4 11 15 20 25

Youth

engage

d

4 520 18 103 44 540 89 700 170 255

Social Problem Definition

Increasing amount of disease:

◦ Heart

◦ Lung

◦ Overweight/Nutritional deficiencies

Caused by:

◦ Smoking

◦ Lack of physical activity

◦ Wrong food consumption

Health and

lifestyle

Vision of success* Target Participants and Engagement in ONE Local Committee during 2014:

◦ 1 300 youth engaged:

a) 8: OC | OCP | Coo | VP

b) 15 international students (Ra 20, Ma 17, Re 15 -> 85% Ma rate, 90% Re rate) + 60 NPS score

c) 15 buddies

d) 12 host families (with consideration that some HF will take several EPs)

e) 900 students (there is a group of 5 interns going to 5 schools: each day one school, and having two classes at each school)

f) 200 participants for competition “Run For life” (with engagement of partners)

g) 150 participants for Healthy Food Festival

◦ 5 Partners (NGOs, Comminutes, Institutions, Companies)

◦ 10 Media Partners

◦ 500 viewers of “24 hours without smoking” event

* will be measured by submitted yearly report after project realization and Podio data analyzes

Target Participants and Engagement in One City during 2014 - 2018:

2014 2015 2016 2017 2018

Schools & Uni (group

of 5 interns going to 5

schools in a week)

15 20 30 40 50

OC | OCP | Coo | VP

5| 1| 1| 1 5 | 1| 1| 1 6| 1| 1| 1 8| 1| 1| 1 10| 1| 1| 1

International Students

15 20 30 40 50

Buddies 15 20 30 40 50

Host families* (some

HF take several EPs)12 15 25 30 40

Students (60 per

school)900 1 200 1 800 2 400 3 000

“Run For life” participants

200 400 800 1600 3200

Healthy Food Festival Participants

150 250 400 500 600

Partners (Institutions,

Companies)5 7 10 15 20

Media Partners 10 15 30 40 50

24 hours without smoking viewers* (for 1 year)

500 1 000 2 500 5 000 7 000

Target Participants and Engagement in ALL Cities during 2014 -2018:

By the end of sustainable 5 years national project we would like to give positive impact and change the life of more than 337,148

young people in Indonesia

2014 2015 2016 2017 2018

Local Entities

4 11 15 20 25

Youth

engage

d

5 200 19 293 46 410 92 420 173 825

Questions?

Next meeting 2nd April

Documents

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